Lync and Learn - Introduction on how businesses can benefit from SharePoint Online
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Transcript of Lync and Learn - Introduction on how businesses can benefit from SharePoint Online
Rene Moderywww.modery.net
Introduction on how businesses can
benefit from SharePoint Online
Rene [email protected]: modery
Our Session Today
• Target audience:business managers, IT managers, information workers, anyone who started with Office 365
• What can SharePoint Online do for me?– shown on basis of a sample company– Common issues that companies face– Functionality in SharePoint Online that can help
• What we won’t do– Go into too much technical detail
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Sample Company - Profile
MY OWN BAG GmbH
Customers can create their customised bag online (custom website) by choosing material, design and model and adding text and/or images.Orders are manufactured on demand in China
Frankfurt, Germany12 staffBusiness Development, Marketing, Sales
Shenzhen, China27 staff, but only 6 use computers;1 shared computer for restDesign, Manufacturing
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Challenges for MY OWN BAG
• Coordination between Germany and China– Need to share issues– Need to share information about events, public holidays– Need to share reports (some confidential)– Need to share all kinds of other documents– Want to exchange information on vendors, suppliers, ...
• Documents are sent via email, often resulting in old document versions being used
• 2 employees in Germany travel 75% of the time– Not always up to date on product information, promotions, and other things– Unsure if they have latest versions of documents
• Documents on file share are quite unorganised– Where can I find a file?– Do I organise order documents by year, by ordered model, by design?
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MY OWN BAG & Office 365
MY OWN BAG started to use Office 365 for email (Exchange) and communications (Lync), but got interested in SharePoint Online now.
As they don’t have a dedicated IT staff, the Business Development Manager Tim starts to look at SharePoint Online to see how it can help them
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Sharing
Challenge:Access documents from
anywhere, anytimeDocuments are stored in a
central location
Document Management Challenges
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Versions
Document Management Challenges
Challenge:Avoid having multiple versions of
a document. Be clear about which document is most current. Provide access to older versions
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Categori-sation
Document Management Challenges
Challenge:Provide useful information with documents to find them more
easily and quickly. Provide different classifications
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Search
Document Management Challenges
Challenge:Find documents easily and
quickly, without having to know where they are stored, or what
the filename is
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Access Control
Document Management Challenges
Challenge:Restrict access to confidential
informationManage which users are able to consume information, and which
users are able to provide information
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Offline Access
Document Management Challenges
Challenge:Documents should be accessible
even while offline, for example when at a client’s office
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Dates
Information Sharing Challenges
Challenge:The 2 locations are not always
fully aware of important dates in the other country
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News
Information Sharing Challenges
Challenge:Not all employees are always
aware of latest promotions and happenings
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Issues
Information Capture Challenges
Challenge:The company doesn’t keep a log of all defects and other reported issues, negative quality trends
cannot be seen
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Tasks
Information Capture Challenges
Challenge:Centrally manage tasks for
different people to provide better overview
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One month later…
What has improved for MY OWN BAG:• Better information quality due to “single source of
truth documents”– Ultimately results in higher customer satisfaction, higher
sales
• Higher awareness in both locations about events, issues, happenings, …– faster development of new designs & bags, less defects,
decreased cost
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What’s next? What’s possible?
Custom Design
Document Templates, Subsites, Publishing Pages, Workflows, Business Connectivity Services, Managed Metadata, …
Visio, Excel, Access
Collaborate with Externals
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Where can I get help?
• Free ebook:http://bit.ly/qS7FUu
• Community Forums:http://community.office365.com
• SharePoint 2010 books:SharePoint Online not too much different from SharePoint 2010