LRF Constitution April 2019 - Nottinghamshire Police · 2019. 4. 9. · 3.5. LRF structure ... •...

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Nottingham and Nottinghamshire LRF

LRF Constitution April 2019

Produced by:

LRF Secretariat (Nottingham City Council)

Approved by:

Resilience Working Group (RWG) / Local Resilience Forum (LRF)

Approval date:

March 2019

Next version due:

March 2022

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CONTENTS

1. INTRODUCTION ........................................................................................................................ 1

1.1. Overview .............................................................................................................................. 1

1.2. Objectives............................................................................................................................. 1

1.3. Distribution and version control ............................................................................................. 1

2. LEGISLATION ............................................................................................................................ 2

2.1. The Civil Contingencies Act 2004 ......................................................................................... 2

2.2. Other legislation ................................................................................................................... 3

3. THE LOCAL RESILIENCE FORUM ........................................................................................... 4

3.1. Membership .......................................................................................................................... 4

3.2. Strategic ............................................................................................................................... 4

3.3. Tactical ................................................................................................................................. 4

3.4. Operational ........................................................................................................................... 5

3.5. LRF structure ........................................................................................................................ 6

3.6. Local Health Resilience Partnerships (LHRPs) ..................................................................... 7

3.7. LRF secretariat ..................................................................................................................... 7

4. MANAGEMENT PROCESSES ................................................................................................... 9

4.1. The risk-based approach ...................................................................................................... 9

4.2. Business planning and implementation ................................................................................. 9

5. SECURITY VETTING POLICY ................................................................................................. 10

5.1. Overview ............................................................................................................................ 10

5.2. Personnel security controls ................................................................................................. 10

6. INFORMATION SHARING AGREEMENT ................................................................................ 11

6.1. Overview ............................................................................................................................ 11

6.2. Purpose of information sharing ........................................................................................... 11

6.3. Basis for information sharing .............................................................................................. 11

6.4. Exchange of information ..................................................................................................... 12

6.5. Terms of use ...................................................................................................................... 12

6.6. Data quality assurance, retention and disposal ................................................................... 13

6.7. Access and security ............................................................................................................ 13

7. INFORMATION PUBLICATION SCHEME ............................................................................... 14

7.1. Overview ............................................................................................................................ 14

APPENDIX A: TERMS OF REFERENCE ..................................................................................... 15

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1. INTRODUCTION

1.1. Overview This document summarises the aim, structure and policies of the Nottingham and Nottinghamshire Local Resilience Forum (LRF). 1.2. Objectives Objectives of this document include:

• Identifying organisations that have a key role in planning for, and responding to, emergencies

• Outlining how the duties of the Civil Contingencies Act will be implemented within the LRF • Describing the structure and inter-relationships between the multi-agency groups that have

been established within the LRF. 1.3. Distribution and version control This document is published online at: www.nottinghamshire.police.uk/site-page/emergency-planning-preparing-nottingham-and-nottinghamshire It is also available on ResilienceDirect at: https://www.resilience.gov.uk Any queries about this document should be directed to the LRF secretariat. Contact details are available online at: www.gov.uk/guidance/local-resilience-forums-contact-details This document will only be submitted to the LRF for approval on a three yearly basis, unless there has been any substantial changes made. This document may only be modified by authority of the LRF.

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2. LEGISLATION

2.1. The Civil Contingencies Act 2004 The Civil Contingencies Act 2004, including accompanying regulations and non-legislative measures, delivers a framework for civil protection in the United Kingdom. It is separated into two substantive parts:

• Local arrangements for civil protection (part 1) • Emergency powers (part 2).

The Act focuses on three types of threat:

• An event or situation which threatens serious damage to human welfare • An event or situation which threatens serious damage to the environment • War, or terrorism, which threatens serious damage to security.

The Act and the regulations made under it describe the general arrangements that must be made by Local Resilience Forums (LRFs). The Act divides local responders into two categories. Category 1 responders are primarily local authorities, the emergency services, government agencies and most NHS organisations. They have the following duties placed upon them:

• To assess local risks, including the development and maintenance of a Community Risk Register, and use this to inform emergency planning

• To put in place emergency plans • To put in place business continuity management arrangements • To put in place arrangements to make information available to the public about civil

protection matters (e.g. the Community Risk Register) and maintain arrangements to warn, inform and advise the public in the event of an emergency

• To share information with other local responders to enhance co-ordination • To co-operate with other local responders to enhance co-ordination and efficiency.

Local authorities also have a duty to provide advice and assistance to businesses and voluntary organisations about business continuity management. Category 2 responders are required to co-operate and share information with category 1 responders. A list of category 1 and category 2 responders in Nottingham and Nottinghamshire is available in appendix A. Further information on part 1 of the Civil Contingencies Act, its associated regulations and non-statutory arrangements, is available at: www.gov.uk/government/publications/emergency-preparedness Part 2 of the Civil Contingencies Act provides a mechanism for dealing with only the most serious of emergencies that require an urgent response and are an instrument of last resort. The Act provides a range of other features, mostly designed to ensure emergency powers cannot be misused and are used in a targeted and proportionate manner.

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2.2. Other legislation Other legislation places requirements for emergency planning and response on certain organisations. Examples include:

• The Control of Major Accident Hazards (COMAH) Regulations 2015 • The Major Accident Off-Site Emergency Plan (Management of Waste from Extractive

Industries) Regulations 2009 • The Pipeline Safety Regulations 1996 • The Radiation (Emergency Preparedness and Public Information) Regulations 2001.

Where appropriate, the responsible organisation(s) will consult with other category 1 and category 2 responders in the fulfilment of their duties.

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3. THE LOCAL RESILIENCE FORUM

3.1. Membership Membership of the Local Resilience Forum (LRF) and its sub-groups is open to all category 1 responders that operate within the force area of Nottinghamshire Police. If they wish, organisations may join with other members to agree representation. Category 2 responders have a right to attend, and may be invited to attend, the LRF. Representatives of other organisations (e.g. the armed forces, voluntary organisations) may also be invited to attend. A diagram showing the structure of the LRF is available in section 2.5. Terms of reference for the LRF and its associated sub-groups is available in appendix A. 3.2. Strategic The aim of the LRF is as follows: To establish and maintain effective multi-agency arrangements to respond to major incidents and emergencies, to minimise the impact of those incidents on the public, property and environment of Nottingham and Nottinghamshire, and to satisfy fully the requirements of the Civil Contingencies Act. The LRF represents the strategic level of decision making and is responsible for directing and overseeing the emergency planning policies. Its overall purpose is to ensure there is an appropriate level of preparedness to enable an effective multi-agency response to major incidents which may have a significant impact on the communities of Nottingham and Nottinghamshire. Meetings of the LRF are led by the Chief Constable of Nottinghamshire Police and attended by chief executives / chief officers (or their deputies) of principal emergency planning and response organisations. Members of the LRF also form the basis of the Strategic Co-ordinating Group (SCG) that will lead the overall response to a major emergency. The LRF is not a separate legal entity and does not have the powers to direct its members. 3.3. Tactical The LRF is supported by two tactical sub-groups:

• The Resilience Working Group • The Risk Advisory Group.

The Resilience Working Group reports directly to the Local Resilience Forum and receives reports from all other sub-groups. It is led by Nottingham City Council and Nottinghamshire County Council, alternating every two years in line with the Local Resilience Forum secretariat function. The Risk Advisory Group reports to the Resilience Working Group which subsequently reports to the Local Resilience Forum. It is led by Nottinghamshire Police and comprises risk management specialists from a variety of organisations.

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3.4. Operational A variety of sub-groups exist in order to progress the LRF’s objectives. These include:

• The Animal Health Group (chaired by Nottinghamshire County Council) • The Communicating with the Public Group (chaired by Nottinghamshire Police) • The Critical Infrastructure Group (chaired by Nottinghamshire County Council) • The Evacuation & Shelter Group (chaired by Nottingham City Council) • The Flood Planning & Warning Group (chaired by the Environment Agency) • The Fuel Supply Group (chaired by Nottingham City Council) • The Humanitarian Assistance Group (chaired by Nottinghamshire County Council) • The Industrial Hazards Group (chaired by Nottinghamshire County Council) • The Local Authorities Group (chaired by Nottinghamshire County Council) • The Mass Fatalities Group (chaired by Nottinghamshire Police) • The Recovery & Site Clearance Group (chaired by Nottinghamshire County Council) • The Severe Threats Group (chaired by Nottinghamshire Fire & Rescue Service) • The Telecommunications Sub Group (chaired by Nottinghamshire Police) • The Training Group (chaired by Nottinghamshire Fire & Rescue Service) • The Voluntary Agencies Steering Group (chaired by Nottingham City Council).

The organisation that chairs each group will provide the appropriate secretariat function, with the exception of the LRF. Groups will consider the most efficient means of hosting meetings so as to minimise the workload placed on member organisations. Where appropriate, this may involve:

• Groups with similar memberships agreeing to hold meetings on the same day • Meetings taking place by teleconference / videoconference.

ResilienceDirect will also be used by organisations for the storage and distribution of LRF documents. Not all the work required by LRF sub-groups is continuous in nature. There may be occasions when sub-groups remain inactive for certain periods of time.

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3.5. LRF structure

Communicating with the Public Group

Chaired by Nottinghamshire Police

Animal Health Group Chaired by Nottinghamshire

County Council

City Centre Emergency Planning Group

Chaired by Nottingham City Council

Critical Infrastructure Group Chaired by Nottinghamshire

County Council

Evacuation & Shelter Group Chaired by Nottingham City Council

Flood Planning & Warning Group Chaired by the Environment Agency

Fuel Supply Group Chaired by Nottingham City Council

Humanitarian Assistance Group Chaired by Nottinghamshire

County Council

Mass Fatalities Group Chaired by Nottinghamshire Police

Industrial Hazards Group Chaired by Nottinghamshire

County Council

Local Authorities Group Chaired by Nottinghamshire

County Council

Recovery & Site Clearance Group Chaired by Nottinghamshire County

Council

Severe Threats Group Chaired by Nottinghamshire Fire &

Rescue Service

Telecommunications Sub Group Chaired by Nottinghamshire Police

Training Group Chaired by Nottinghamshire Fire &

Rescue Service

Voluntary Agencies Steering Group Chaired by Nottingham City Council

Resilience Working Group

Chaired by Nottingham City Council

Local Resilience Forum


Risk Advisory Group


Local Health Resilience Partnerships Nottinghamshire / South Yorkshire & Bassetlaw

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3.6. Local Health Resilience Partnerships (LHRPs) Local Health Resilience Partnerships (LHRPs) provide a strategic forum for organisations to facilitate health sector preparedness and planning for emergencies. LHRP members comprise executive representatives from health providers who are able to authorise plans and commit resources on behalf of their organisations. There are two NHS England locality teams within the Nottingham and Nottinghamshire LRF area:

• NHS England North Midlands (located within the ‘Midlands & East’ region) • NHS England Yorkshire & Humber (located within the ‘North’ region).

NHS England North Midlands lead the Nottinghamshire LHRP. Meetings are co-chaired by Nottinghamshire County Council’s Director of Public Health (DPH) or NHS England North Midlands Locality Director. A joint operational Nottinghamshire & Derbyshire Health Emergency Planning Officer Group (HEPOG) meets between LHRP meetings. NHS England Yorkshire & Humber lead the South Yorkshire & Bassetlaw LHRP. Meetings are co-chaired by the DPH for Barnsley Metropolitan Borough Council and the NHS England Yorkshire & Humber Locality Director for South Yorkshire & Bassetlaw. Health emergency planners meet between LHRP meetings as the South Yorkshire & Bassetlaw Health Resilience Sub Group. Key responsibilities of LHRPs include:

• Providing a strategic direction for health Emergency Preparedness, Resilience & Response (EPRR)

• Facilitating the production of local sector-wide health plans to respond to emergencies and contribute to multi-agency emergency planning

• Providing support to the NHS, Public Health England and DPH representatives of the LRF in their role to represent health sector EPRR matters

• Providing support to NHS England in assessing and assuring the ability of the health sector to respond in partnership to emergencies.

Each constituent organisation remains responsible and accountable for their effective response to emergencies in line with their statutory duties and obligations. As with LRFs, LHRPs have no collective role in the delivery of emergency response. 3.7. LRF secretariat The role of the LRF secretariat is to ensure that the LRF performs effectively. Although this function can fall to any of the member organisations within the LRF, the expectation is that a local authority (or a number of local authorities working together) will fulfil the role. Examples of tasks undertaken by the LRF secretariat include:

• Organising the dates of LRF / RWG meetings • Agreeing the agenda and attendance with LRF / RWG members • Organising the production of LRF / RWG discussion papers and presentations • Briefing the LRF chair • Taking the minutes of the meeting, following up matters arising and action points • Disseminating papers to category 1 and category 2 responders in the area (and other

organisations which form part of the LRF) • Ensuring that meetings of the various LRF sub-groups are effectively organised and

recorded and scheduled to fit with the meeting cycle of the LRF / RWG • Ensuring that relevant matters from the proceedings of sub-groups are brought to the

attention of the LRF / RWG • Forwarding information from Government to category 1 and category 2 responders in the

area (and other organisations which form part of the LRF).

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Further information on the role of the LRF secretariat is available at: www.gov.uk/government/uploads/system/uploads/attachment_data/file/61025/Chapter-2-Co-operation-revised-March-2012.pdf The role of the LRF secretariat does not include incident response, the recovery process or the planning of exercises as this should be carried out by the relevant lead organisation. Nottinghamshire County Council and Nottingham City Council alternate the LRF secretariat role on a biennial basis:

• Nottinghamshire County Council: 1st April 2019 to 31st March 2021. • Nottingham City Council: 1st April 2021 to 31st March 2023

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4. MANAGEMENT PROCESSES

4.1. The risk-based approach Organisational resources to address the aim of the Local Resilience Forum (LRF) must be used in an effective and efficient manner. Consequently, it is necessary to prioritise the order in which tasks are addressed. Fundamentally, this prioritisation is based on the outcome of a comprehensive risk assessment process. The Risk Advisory Group (RAG) is responsible for producing the Community Risk Register, which identifies and quantifies the hazards that might impact Nottingham and Nottinghamshire. The Community Risk Register also identifies the arrangements to mitigate or control risks. The RAG is also responsible for advising the LRF on how to manage risks. This is achieved by recommending the prioritisation of risk management activities, such as the creation of new plans and the steps necessary to maintain and test existing ones. 4.2. Business planning and implementation The Resilience Working Group (RWG) occupies a central position in the LRF management structure. As such, it is this group that formulates the draft business plan for approval by the LRF. The content of the business plan is based on the advice received from the RAG and from within LRF sub-groups where gaps in planning or capability are identified. The business plan contains objectives for completion by the various LRF sub-groups. Once the business plan has been finalised and approved, the RWG will monitor progress against objectives and report these to subsequent meetings of the LRF. In practical terms, the RWG oversees and directs the overall implementation of policy arising from the LRF.

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5. SECURITY VETTING POLICY

5.1. Overview The Local Resilience Forum (LRF) undertakes to adopt the principles of the government security classifications for the marking, transmission, storage, and deletion of documentation. Further information on the government security classifications are available at: www.gov.uk/government/publications/government-security-classifications 5.2. Personnel security controls Cabinet Office guidance identifies four types of personnel security controls that affect access to protectively marked information:

• Baseline Personnel Security Standard (BPSS) • Counter Terrorism Check (CTC) • Security Clearance (SC) • Developed Vetting (DV).

The most appropriate level for LRF members is the BPSS. This is designed for all individuals with any access to government assets and is required:

• To allow access to OFFICIAL assets and occasional access to SECRET assets • To work in areas where SECRET and TOP SECRET information may be overheard • For individuals who need access to Public Services Network (PSN).

The BPSS is not a formal security clearance, but is designed to provide a level of assurance as to the trustworthiness and integrity of individuals whose work involves uncontrolled access to, or knowledge or custody of, government assets protectively marked up to OFFICIAL and for occasional, supervised access to assets marked SECRET. BPSS checking involves carrying out a limited number of enquiries (e.g. checking identity documents and employment / education references) to confirm the applicant’s identity. It will include a check of the individual’s nationality, right to work and a criminal record declaration. Each organisation is responsible for ensuring their own employees have the appropriate level of vetting for working within the LRF. If a member of the LRF requires access to more sensitive material, additional checks (i.e. CTC, SC, DV) may be required. Individuals that require frequent or uncontrolled access to SECRET material, should demonstrate appropriate evidence / vetting to the person responsible for that material. Organisations may wish to consider maintaining their own list of staff that have undergone additional checks. Further information on personnel security controls is available at: www.gov.uk/government/publications/hmg-personnel-security-controls

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6. INFORMATION SHARING AGREEMENT

6.1. Overview A large amount of information may be shared in planning for, or responding to, an emergency. Sometimes this will include the sharing of personal data by organisations within the Local Resilience Forum (LRF). Though the law relating to data protection is the General Data protection Regulation 2016/679 and the Data Protection Act 2018, the Civil Contingencies Act makes a clear legal obligation to share data. Guidance on formal information sharing under the Civil Contingencies Act is available at: www.gov.uk/government/publications/emergency-preparedness Further information is also available at: www.gov.uk/government/publications/data-protection-and-sharing-guidance-for-emergency-planners-and-responders 6.2. Purpose of information sharing Information sharing is crucial to performing the duties of the Civil Contingencies Act. For example, risk assessments undertaken as part of the production of the Community Risk Register may require specialist knowledge but that information may be privileged, sensitive or not generally available. Sharing information is necessary in order to ensure that responders are able to make the right judgements in preparing for, and responding to, an incident. In emergencies it may also be in the interests of affected people who are most vulnerable for personal data to be shared with emergency responders. The presumption is that information should be shared where necessary, although it must be controlled to ensure that its release would not be harmful or counter-productive. 6.3. Basis for information sharing The statute law and guidance relating to information sharing can be found in:

• The General Data Protection Regulation 2016/679 and the Data Protection Act 2018 • The Civil Contingencies Act • Related statutory and non-statutory guidance:

o Emergency preparedness o Emergency response and recovery o Data protection and sharing – guidance for emergency responders and planners.

The key principles involved in information sharing are as follows:

• Data protection legislation does not prohibit the collection and sharing of personal data; it provides a framework where personal data can be used with confidence that the privacy rights of individuals are respected

• Emergency responders should consider the risks and the potential harm that may arise if information is not shared

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• Emergency responders should balance the potential damage to the individual (and where appropriate the public interest of keeping the information confidential) against the public interest in sharing the information

• In emergencies, the public interest consideration will generally be more significant than during day-to-day business

• Checks should always be made as to whether an objective can be achieved by sharing less personal data

• Category 1 and category 2 responders should be robust in asserting their power to share personal data lawfully in emergency planning, response and recovery situations

• The consent of the data subject is not always a necessary pre-condition to lawful data sharing

• In particular, in a life or death situation the General Data Protection Regulation makes clear that vital interests is valid gateway for sharing information

• Advice should be sought when in doubt, although planning should be made on the basis that a decision may need to be made without access to formal advice during an emergency.

When considering these principles the following questions can be posed to assist in the decision making process:

• Would it be it unfair to the individual to disclose their information? • What expectations would they have in the emergency at hand? • Would this be acting for the individual’s benefit? • Is it in the public interest to share this information?

6.4. Exchange of information During the course of daily business, requests for information will be made through normal communication channels. This will usually be via telephone and electronic means. In emergencies, data may be requested in order to assist responders in carrying out their duties, particularly where it may be necessary to assist potentially vulnerable people who are at risk. Data may also be collected by agencies on behalf of other responders in order to assist with incident recovery. The transfer of information will be made using methods appropriate to their security classification. Formal requests for information that cannot be satisfied by normal interaction will be logged by the LRF secretariat and, if necessary, they will broker such requests. 6.5. Terms of use In risk assessments, plan preparation, exercises and prior to an emergency, no personal or sensitive data will be requested or shared. In these circumstances, sample data or estimates will be used (e.g. the number of potentially vulnerable people living within a particular postcode). During a developing emergency, accurate numbers may be requested. Personal and special data will be shared only where it is lawful to do so under the General Data Protection Regulation and the Data Protection Act 2018, for example in order to protect the vital interests of the data subject and in the performance of a task carried out in in the public interest or in the exercise of official authority. The nature of the emergency will determine the extent of the personal data required.

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6.6. Data quality assurance, retention and disposal Information discovered to be inaccurate, out-of-date or inadequate must be promptly notified to the organisation providing the data, and they will be responsible for making the necessary corrections. Data will be retained according to the principles of the General Data Protection Regulation and the Data Protection Act, but as the effects of major incidents may be felt for many years, it may be necessary to retain some data indefinitely where lawful to do so. After seven years, data will be subject to review to ensure that Article 6 (and Article 9 if appropriate) conditions of the Regulation still apply, and data not meeting these conditions will be disposed of securely. Typically, shared data will be retained with other incident information on ResilienceDirect. 6.7. Access and security Members of the LRF will abide by the security requirements of the General Data Protection Regulation and the Data Protection Act. Each responding organisation will ensure that appropriate technical and organisational measures are taken to prevent unauthorised or unlawful processing of data, and against accidental loss, destruction of, or damage to personal data. If a data breach should occur, it must be notified to the Data Controller within 24 hours. In particular, each organisation will ensure that every reasonable effort will be made to:

• Deter accidental compromise of data during storage, handling, transmission and use • Use only secure means of transmission • Deter deliberate attack • Dispose of or destroy the data so that it cannot be reconstructed • Treat the data with the appropriate level of confidentiality. • Ensure that all staff handling the data receive appropriate data protection training on an

annual basis Access to information is based on the ‘need to know’ principle and should be limited to those individuals who require access to it in order to fulfil their duties.

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7. INFORMATION PUBLICATION SCHEME

7.1. Overview This publication scheme outlines the information that is available to the public in relation to the Local Resilience Forum (LRF). The LRF is not a public body and therefore the Freedom of Information Act does not apply to information that it holds. However, it is possible that requests for information can be made to any of the member organisations within the LRF. Where the LRF itself receives requests for information that it does not own, these requests will be passed to the owning organisation for processing as part of their freedom of information management schemes.

Information to be published

How the information can be obtained

Who we are and what we do

Information about the LRF is available online at: www.nottinghamshire.police.uk/site-page/emergency-planning-preparing-nottingham-and-nottinghamshire

What we spend and how we spend it

The LRF does not have a budget of its own. Member organisations provide their own funding in order to fulfil their duties.

What our priorities are and how we are doing

LRF aims, objectives and priorities are available online at: www.nottinghamshire.police.uk/site-page/emergency-planning-preparing-nottingham-and-nottinghamshire

How we make decisions

Minutes of meetings are available from the LRF secretariat. Contact details are available online at: www.gov.uk/guidance/local-resilience-forums-contact-details

Our policies and procedures

Policies and procedures are available from the LRF secretariat. Contact details are available online at: www.gov.uk/guidance/local-resilience-forums-contact-details

Lists and registers A Community Risk Register is available online at: www.nottinghamshire.police.uk/site-page/emergency-planning-preparing-nottingham-and-nottinghamshire

The services we offer Business continuity information is provided by local authorities within the LRF. Nottinghamshire County Council: www.nottinghamshire.gov.uk/council-and-democracy/emergencies-and-disruption/preparing-for-an-emergency/advice-for-businesses-in-an-emergency Nottingham City Council: http://www.nottinghamcity.gov.uk/community/emergency-planning-in-nottingham/protecting-your-business-against-emergencies/preparing-a-business-continuity-plan/

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APPENDIX A: TERMS OF REFERENCE

LOCAL RESILIENCE FORUM ..................................................................................................... 16

RESILIENCE WORKING GROUP ................................................................................................ 20

RISK ADVISORY GROUP ............................................................................................................ 22

NOTTINGHAMSHIRE LOCAL HEALTH RESILIENCE PARTNERSHIP ...................................... 24

ANIMAL HEALTH GROUP .......................................................................................................... 27

CITY CENTRE EMERGENCY PLANNING GROUP ..................................................................... 29

COMMUNICATING WITH THE PUBLIC GROUP ......................................................................... 31

CRITICAL INFRASTRUCTURE GROUP...................................................................................... 33

EVACUATION & SHELTER GROUP ........................................................................................... 35

FLOOD PLANNING & WARNING GROUP .................................................................................. 37

FUEL SUPPLY GROUP ............................................................................................................... 39

HUMANITARIAN ASSISTANCE GROUP .................................................................................... 41

INDUSTRIAL HAZARDS GROUP ................................................................................................ 43

LOCAL AUTHORITIES GROUP .................................................................................................. 45

MASS FATALITIES GROUP ........................................................................................................ 47

RECOVERY & SITE CLEARANCE GROUP ................................................................................ 49

SEVERE THREATS GROUP........................................................................................................ 51

TELECOMMUNICATIONS SUB GROUP ..................................................................................... 53

TRAINING GROUP ...................................................................................................................... 55

VOLUNTARY AGENCIES STEERING GROUP ........................................................................... 57

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TERMS OF REFERENCE LOCAL RESILIENCE FORUM

Definition The Local Resilience Forum is the senior management group for the co-ordination of emergency planning within Nottingham and Nottinghamshire. Its purpose is to ensure effective multi-agency collaboration in the delivery of duties under the Civil Contingencies Act. The LRF aims to ensure a systematic, planned and co-ordinated approach to encourage category 1 responders, according to their functions, to address all aspects of policy in relation to:

• Risk • Planning for major incidents and emergencies • Planning for business continuity management • Publishing information about risk assessments and plans • Arrangements to warn and inform the public • Other aspects of the civil protection duty, including the promotion of business continuity

management by local authorities. Aim The aim of the Local Resilience Forum is to establish and maintain effective multi-agency arrangements to respond to major incidents and emergencies, to minimise the impact of those incidents on the public, property and environment of Nottingham and Nottinghamshire, and to satisfy fully the requirements of the Civil Contingencies Act. Objectives Objectives of the Local Resilience Forum include:

• Encouraging and enhancing resilience in Nottingham and Nottinghamshire. • Agreeing on joint strategies and policies relating to Nottingham and Nottinghamshire’s

preparedness and response. • Approving the Community Risk Register, and ensure it provides a robust basis for planning. • Ensuring that appropriate multi-agency plans, procedures, training and exercises are in

place, and outstanding gaps identified. • Approving an annual LRF work plan to be managed by the Resilience Working Group. • Receiving reports from the Resilience Working Group on current threat levels, gaps in

planning and progress on actions tasked. • Ensuring that appropriate resources are made available to the Resilience Working Group in

accordance with the approved LRF work plan. • Co-ordinating the individual approaches and responsibilities of each organisation to ensure

that they complement each other and dovetail with partners’ arrangements. • Considering the implications of legislation and national initiatives for the Local Resilience

Forum area. • Ensuring effective representation of the Local Resilience Forum on other similar bodies. • Ensuring effective liaison with neighbouring Local Resilience Forums, and other local, sub-

national and national resilience organisations. • The compilation and publication of a Community Risk Register with agreed risk profiles. • Support for the preparation of multi-agency plans and other documents, including protocols

and agreements. • Support for the preparation and co-ordination of multi-agency exercises and other training

events.

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Structure The Local Resilience Forum sits at the apex of this area’s civil protection arrangements. The Resilience Working Group provides regular updates to the Local Resilience Forum on behalf of all other sub-groups. Facilitation Nottinghamshire Police will provide the chair and venue for each meeting. The secretariat function of the Local Resilience Forum will be provided by Nottingham City Council and Nottinghamshire County Council, alternating the responsibility every two years. The Local Resilience Forum will meet at least twice per year, with additional meetings as determined by its membership. Minutes of meetings and associated reports will be circulated to all members of the group and published on ResilienceDirect.

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Membership The following organisations are members of the Local Resilience Forum. Category 1 responders include:

• Ashfield District Council • Bassetlaw District Council • British Transport Police • Broxtowe Borough Council • Doncaster & Bassetlaw Hospitals NHS Foundation Trust • East Midlands Ambulance Service • Environment Agency • Gedling Borough Council • Mansfield District Council • Newark & Sherwood District Council • NHS England North Midlands • NHS England Yorkshire & Humber • Nottingham City Council • Nottinghamshire County Council • Nottinghamshire Fire & Rescue Service • Nottinghamshire Healthcare NHS Foundation Trust • Nottinghamshire Police • Nottingham University Hospitals NHS Trust • Public Health England • Rushcliffe Borough Council • Sherwood Forest Hospitals NHS Foundation Trust.

Category 2 responders include:

• Anglian Water Services • BT • Canal & River Trust • CrossCountry • East Midlands Trains • Grand Central • Health & Safety Executive • Highways England • Hull Trains • National Grid • Cadent Gas Distribution • Network Rail • NHS Bassetlaw Clinical Commissioning Group • NHS Mansfield & Ashfield/Newark & Sherwood Clinical Commissioning Group • NHS Greater Nottingham Clinical Commissioning Group • Northern Powergrid • Severn Trent Water • Virgin Trains East Coast • Western Power Distribution.

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Other organisations include:• Age UK • Animal & Plant Health Agency • British Red Cross • Central Nottinghamshire Clinical

Services • CLH Pipeline Systems • Costain • County Health Partnership • Cruse Bereavement Care • DHL Supply Chain • Diocese of Southwell & Nottingham • E.ON • HM Coroner's Service • HQ 7th Infantry Brigade & HQ East • IGas Energy • intu Broadmarsh • intu Victoria Centre • JobCentre Plus • Mainline Pipelines • Met Office • Ministry of Housing, Communities &

Local Government • National Association of Citizens

Advice Bureaux • National Farmers Union • National Ice Centre • NESST • Nottingham Business Improvement

District

• Nottingham CityCare Partnership • Nottingham City Homes • Nottingham City Transport • Nottingham Emergency Medical

Services • Nottingham Express Transit • Nottinghamshire Search & Rescue • Nottinghamshire 4X4 Response • Nottingham Trent University • Nottingham University • Rapid Response Team • RAYNET • Royal Air Force • Royal Life Saving Society • Royal Voluntary Service • RSPCA • St John Ambulance • Samaritans Purse • The Guide Association • The Salvation Army • The Samaritans • The Scout Association • Total • Trent Valley Internal Drainage Board • Victim Support • Virgin Media.

This list is not exhaustive. The chair and secretariat of the group will consider membership annually and ensure that appropriate organisations are represented. Membership may change as work evolves and other organisations may be requested to advise or assist as necessary. As part of a service level agreement, Newark & Sherwood District Council will represent all district / borough councils at Local Resilience Forum meetings. The British Red Cross represent other voluntary agencies at Local Resilience Forum meetings. NHS England North Midlands represent other NHS organisations at Local Resilience Forum meetings. Category 2 responders may attend on the ‘right to invite’ and ‘right to attend’ principles. Representatives of other organisations (e.g. the armed forces, voluntary organisations) may also be invited to attend.

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TERMS OF REFERENCE RESILIENCE WORKING GROUP

Definition The Resilience Working Group oversees and directs the overall implementation of policy arising from the Local Resilience Forum. Aim The aim of the Resilience Working Group is to advise the Local Resilience Forum and ensure that its policies and objectives are implemented. Objectives Objectives of the Resilience Working Group include:

• To create the policies, procedures and infrastructure to deliver the Local Resilience Forum work plan.

• To create, monitor and maintain a work plan informed by the Risk Advisory Group and approved by the Local Resilience Forum.

• To liaise with all sub-groups and ensure appropriate resources, approved and allocated by the Local Resilience Forum, are made available according to priorities set out in the work plan.

• To proactively address factors preventing the timely delivery of the work plan. • To schedule training events and exercises as part of the work plan. • To review the structure of the sub-groups and recommend to the LRF the creation or

deletion of the same. • To recommend to the Local Resilience Forum the approval of emergency plans.

Structure The Resilience Working Group is a sub-group of the Local Resilience Forum. It reports directly to the Local Resilience Forum and receives reports from all other sub-groups. Facilitation The chair and secretariat functions for the group will be provided by Nottingham City Council and Nottinghamshire County Council, alternating the responsibility every two years. The vice-chair of the group will be provided by the local authority not currently chairing the group. The Resilience Working Group will meet approximately six times per year. The frequency of meetings will be determined by the chair and is dependent on workload, or as instructed by the Local Resilience Forum. Minutes of meetings and associated reports will be circulated to all members of the group and published on ResilienceDirect.

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Membership The following organisations are members of the Resilience Working Group:

• British Red Cross • East Midlands Ambulance Service • Environment Agency • HQ 7th Infantry Brigade & HQ East • Ministry of Housing, Communities & Local Government • Newark & Sherwood District Council • NHS England North Midlands • Nottingham City Council • Nottinghamshire County Council • Nottinghamshire Fire & Rescue Service • Nottinghamshire Police • Public Health England • Royal Air Force.

This list is not exhaustive. The chair of the group will consider membership annually and ensure that appropriate organisations are represented. Membership may change as work evolves and other organisations may be requested to advise or assist as necessary. As part of a service level agreement, Newark & Sherwood District Council will represent all district / borough councils at Resilience Working Group meetings. The British Red Cross represent other voluntary agencies at Resilience Working Group meetings. NHS England North Midlands represent other NHS organisations at Resilience Working Group meetings. Category 2 responders may attend on the ‘right to invite’ and ‘right to attend’ principles. Representatives of other organisations (e.g. the armed forces, voluntary organisations) may also be invited to attend.

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TERMS OF REFERENCE RISK ADVISORY GROUP

Definition Risk is defined as the product of likelihood that something will happen and the consequences if it does. The Risk Advisory Group is a sub-group of the Nottingham and Nottinghamshire Local Resilience Forum. Aim The purpose of the Risk Advisory Group is to ensure that the risk assessment aspects of the Civil Contingencies Act are satisfied fully, and that LRF decisions are appropriately risk-based. Objectives Objectives of the Risk Advisory Group include:

• To maintain and develop the ‘Community Risk Register’, including a public version. • To maintain the ‘Local Resilience Planning Assumptions’. • To develop and maintain a prioritised list of outstanding risk mitigations, including those

arising from counter terrorism considerations. • To ‘Horizon Scan’ for possible future topics that may affect require LRF consideration or

attention. • To represent the LRF in regional and national risk assessment activities, as appropriate.

Structure The Risk Advisory Group informs the Resilience Working Group, which reports to the LRF. Facilitation Nottinghamshire Police will provide the chair and secretariat function for the group. The frequency of the group is determined by the chair and is dependent on workload, or as instructed by the LRF. Minutes of meetings and associated reports will be circulated to all members of the group and published on ResilienceDirect.

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Membership Core members are those which have responsibility for producing risk assessments, and currently, these are as follows:

• East Midlands Ambulance Service • Environment Agency • Network Rail • Newark & Sherwood District Council • NHS England North Midlands • Nottingham City Council • Nottinghamshire County Council • Nottinghamshire Fire & Rescue Service • Nottinghamshire Police • Public Health England.

The list is not intended to be exclusive. Membership may change as work evolves and other organisations may be co-opted to advise or assist the group as required. As part of a service level agreement, Newark & Sherwood District Council will represent all district / borough councils at Risk Advisory Group meetings. Regular members also include organisations such as:

• Anglian Water • British Transport Police • East Midlands Trains • Met Office • Western Power Distribution.

These members provide valuable support to the workings of the group, bringing specialist or technical advice. Any Category 2 or other responders may attend on the ‘right to invite, right to attend’ principle. A wide distribution list for meeting papers is maintained and agencies may attend when topics relate to their specialist area of business.

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TERMS OF REFERENCE NOTTINGHAMSHIRE LOCAL HEALTH RESILIENCE PARTNERSHIP

Definition The Nottinghamshire Local Health Resilience Partnership (LHRP) provides strategic leadership on Emergency Preparedness, Resilience & Response (EPRR) for the health organisations and communities of the Local Resilience Forum, delivering their duties under the Civil Contingencies Act 2004 and associated national policy / guidance. Aim The aim of the Nottinghamshire LHRP is to co-ordinate planning for local health emergency response to incidents which have the potential to impact the health of the population or threaten continuity of essential health services. Objectives Objectives of the Nottinghamshire LHRP include:

• To regularly assess the local health risks and priorities taking into consideration the different needs of local communities to ensure preparedness arrangements reflect current and emerging threats.

• To set an annual EPRR work plan, based on information from the annual EPRR assurance process, national and local risk registers (including the National Risk Assessment and Community Risk Register), national planning assumptions, lessons identified from previous incidents, emergencies and exercises, advice from the health communities and specific local health needs.

• To facilitate the production and authorisation of local sector-wide health plans to respond to emergencies and contribute to multi-agency emergency planning, ensuring that these plans include provision for mutual aid between organisations within the LRF area.

• To provide a forum to raise and address concerns relating to health emergency preparedness, resilience and response.

• To provide strategic leadership to the planning of responses to incidents likely to involve other health economies (e.g. pandemic influenza).

• To ensure that health is represented cohesively on the LRF and similar EPRR planning groups.

The Nottinghamshire LHRP may delegate practical tasks to operational representatives from member organisations (e.g. planning and testing). Where this is the case, terms of reference for the work will be established and made available to members. A joint operational Nottinghamshire & Derbyshire Health Emergency Planning Officer Group (HEPOG) meets between LHRP meetings. The Nottinghamshire LHRP will provide support to NHS England North Midlands, local authorities and Public Health England in ensuring that member organisations develop and maintain effective health planning arrangements for major emergencies and major incidents. This includes ensuring:

• That plans reflect strategic considerations for local level response to emergencies. • Co-ordination between health and non-health organisations is included within the plans. • That there is opportunity for co-ordinated exercising of local and service level plans in

accordance with the EPRR Framework 2015 and the Civil Contingencies Act 2004.

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• That LHRP and LRF partners are integrated into appropriate EPRR plans and structures. • That there is good understanding between the LRF and local health providers. • That provision is in place to co-ordinate with neighbouring LHRPs and regional

arrangements are in place to develop and maintain mutual aid and integrated health response arrangements.

• That arrangements (including trigger mechanisms and activation / escalation arrangements) are in place for providing and maintaining health representation at multi-agency co-ordinating groups.

• That there is a mechanism to ensure all local stakeholders in EPRR keep their colleagues and all LHRP members informed of any potential or actual incidents, so that good practice can be shared.

The Nottinghamshire LHRP may also undertake tasks on behalf of NHS England North Midlands and / or Public Health England. Examples include:

• Providing a framework for capability assessments. • Providing subject matter expertise and information sharing on training and exercising.

Structure As co-chair of the Nottinghamshire LHRP, NHS England North Midlands attends meetings of the Local Resilience Forum. Meetings of the Local Resilience Forum may also be attended by Nottinghamshire County Council’s Director of Public Health. Facilitation The Nottinghamshire LHRP will meet at least two times per year, with additional meetings as determined by its membership. Meetings will be co-chaired by NHS England North Midlands and the Director of Public Health for Nottinghamshire. NHS England North Midlands will organise and facilitate each meeting. All meetings will be formally documented and minutes shared with all relevant health organisations. Minutes of meetings and associated reports will be circulated to all members via ResilienceDirect. These minutes will be publicly available upon request, subject to appropriate consideration of any restricted / sensitive items. Membership The following organisations are members of the Nottinghamshire LHRP:

• Central Nottinghamshire Clinical Services • County Health Partnership • East Midlands Ambulance Service • NHS England North Midlands • NHS Greater Nottingham Clinical Commissioning Group • NHS Mansfield & Ashfield/Newark & Sherwood Clinical Commissioning Group • Nottingham City Council • Nottingham CityCare Partnership • Nottingham Emergency Medical Services • Nottinghamshire County Council • Nottinghamshire Healthcare NHS Foundation Trust

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• Nottingham University Hospitals NHS Trust • Public Health England • Sherwood Forest Hospitals NHS Foundation Trust.

This list is not exhaustive. The co-chairs of the group will consider membership annually and ensure that appropriate organisations are represented. Membership may change as work evolves and other organisations may be requested to advise or assist as necessary. Representatives of other organisations (e.g. the armed forces, voluntary organisations) may also be invited to attend.

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TERMS OF REFERENCE ANIMAL HEALTH GROUP

Definition The Animal Health Group is required to focus on the requirements necessary to support Defra and the national arrangements in the preparation, response and recovery phases of an animal disease epidemic. Aim The aim of the Animal Health Group is to provide multi-agency support and planning to underpin national arrangements provided by Defra during an animal disease epidemic. Objectives Objectives of the Animal Health Group include:

• To develop, review and update a tactical plan which is in keeping with national guidance and integrated with plans of neighbouring areas

• To create, monitor and maintain a work plan • Advise on the risk assessment of identified diseases (specifically H25 of the LRF

community risk register) • To review existing arrangements for animal health and related issues, to establish current

capability, and identify gaps in terms of achieving an appropriate level of capability in all key areas

• To review animal health arrangements elsewhere • To establish and consider learning points from recent incidents and exercises • To identify policies, priorities, strategies, structures and processes to deliver an appropriate

level of capability in all elements of the plan, and to agree these across relevant stakeholders

• To train relevant staff and exercise the plan Structure The Animal Health Group is a sub-group of the Local Resilience Forum. It reports directly to the Resilience Working Group, which subsequently reports to the Local Resilience Forum. Facilitation Nottinghamshire County Council will provide the chair and secretariat function for each meeting. The Animal Health Group will meet at least annually. The frequency of meetings will be determined by the chair and is dependent on workload, or as instructed by the Local Resilience Forum. Minutes of meetings and associated reports will be circulated to all members of the group and published on ResilienceDirect.

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Membership The following organisations are members of the Animal Health Group:

• Animal & Plant Health Agency • East Midland Ambulance Service • Environment Agency • National Farmers Union • Newark & Sherwood District Council • Nottingham City Council • Nottinghamshire County Council • Nottinghamshire Healthcare NHS Foundation Trust • Nottinghamshire Police • Nottinghamshire Fire & Rescue Service • Public Health England.

This list is not exhaustive. The chair of the group will consider membership annually and ensure that appropriate organisations are represented. Membership may change as work evolves and other organisations may be requested to advise or assist as necessary. Nottinghamshire County Council’s trading standards will provide the lead planning and response role in relation to animal disease for both Nottingham City Council and Nottinghamshire County Council. Newark & Sherwood District Council will represent district / borough council environmental health officers. Category 2 responders may attend on the ‘right to invite’ and ‘right to attend’ principles. Representatives of other organisations (e.g. the armed forces, voluntary organisations) may also be invited to attend.

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TERMS OF REFERENCE CITY CENTRE EMERGENCY PLANNING GROUP

Definition The City Centre Emergency Planning Group focuses on all emergency planning issues which affect the city centre of Nottingham. Aim The aim of the City Centre Emergency Planning Group is to co-ordinate emergency planning and response within the area covered by the Nottingham City Centre Emergency Plan and to provide a focus for the exchange of information between the emergency response agencies and all sectors of the city centre community. Objectives Objectives of the City Centre Emergency Planning Group include:

• To guide, promote and facilitate multi-agency planning, training, exercises and awareness in the geographical area covered by the Plan with a view to enhancing resilience and emergency preparedness.

• To support, promote and facilitate business continuity and disaster recovery planning for organisations in the area covered by the Plan, in liaison with the Local Resilience Forum’s Business Continuity Promotion Group.

• To promote an integrated emergency response to incidents. • To help co-ordinate the response to a local incident, at incident control locations or as

required. • To review relevant incidents and ‘near misses’ with a view to ensuring that lessons are

learned and incorporated into future plans. • To share information and best practice. • To address relevant issues of concern raised by the community in the area covered by the

plan. • To support the implementation of the Civil Contingencies Act, and other relevant legislation

and guidance. Structure The City Centre Emergency Planning Group is a sub-group of the Local Resilience Forum. It reports directly to the Resilience Working Group, which subsequently reports to the Local Resilience Forum. Facilitation Nottingham City Council will provide the chair and secretariat function for each meeting. The City Centre Emergency Planning Group will meet approximately four times per year. The frequency of meetings will be determined by the chair and is dependent on workload, or as instructed by the Local Resilience Forum. Minutes of meetings and associated reports will be circulated to all members of the group and published on ResilienceDirect.

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Membership The following organisations are members of the City Centre Emergency Planning Group:

• British Transport Police • East Midlands Ambulance Service • Ministry of Housing, Communities & Local Government • NHS England North Midlands • Nottingham City Council • Nottingham University Hospitals NHS Trust • Nottinghamshire Fire & Rescue Service • Nottinghamshire Police.

Other organisations may also attend as required:

• East Midlands Trains • intu Broadmarsh • intu Victoria Centre • National Ice Centre • Nottingham Business Improvement District • Nottingham City Homes • Nottingham City Transport • Nottingham Express Transit • Nottingham Trent University • Nottingham University.

This list is not exhaustive. The chair of the group will consider membership annually and ensure that appropriate organisations are represented. Membership may change as work evolves and other organisations may be requested to advise or assist as necessary. Category 2 responders may attend on the ‘right to invite’ and ‘right to attend’ principles. Representatives of other organisations (e.g. the armed forces, voluntary organisations) may also be invited to attend.

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TERMS OF REFERENCE COMMUNICATING WITH THE PUBLIC GROUP

Definition The Civil Contingencies Act requires category 1 responders to maintain arrangements to warn the public if an emergency is likely to, or has occurred, and also have arrangements in place to provide information and advice to the public. The Act also requires organisations to make the public aware of the risks in the local area and how responders are prepared to deal with them. Aim The aim of the Communicating with the Public Group is to fulfil the requirements of the Civil Contingencies Act in relation to communicating with the public through the traditional media, social media and any other available communication channels. Objectives Objectives of the Communicating with the Public Group include:

• To facilitate the implementation of the communicating with the public obligations of category 1 responders in line with the Civil Contingencies Act.

• To create, monitor and maintain a work plan. • To develop, review and update a plan for communicating with the public, which is in

keeping with national guidance. • To review existing arrangements for communicating with the public, to establish current

capability, and identify gaps in terms of achieving an appropriate level of capability in all key areas.

• To review communicating with the public arrangements elsewhere. • To establish and consider learning points from recent incidents and exercises. • To identify policies, priorities, strategies, structures and processes to deliver an appropriate

level of capability in all elements of the plan, and to agree these across relevant stakeholders.

• To train relevant staff and exercise the plan. • To enable communications officers to feed into the LRF structure, especially on matters of

planning, training and exercising. • To enable the co-ordination of an efficient and effective response by Communications

Officers to emergencies requiring a multi-agency response. • To act as a resource to other sub-groups to call upon for assistance with specialist

communication issues, such as a communications section within a plan. • To have an overview of all communications aspects of plans and ensure a consistency of

approach. Structure The Communicating with the Public Group is a sub-group of the Local Resilience Forum. It reports directly to the Resilience Working Group, which subsequently reports to the Local Resilience Forum.

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Facilitation Nottinghamshire Police will provide the chair and secretariat function for each meeting. The frequency of meetings will be determined by the chair and is dependent on workload, or as instructed by the Local Resilience Forum. Minutes of meetings and associated reports will be circulated to all members of the group and published on ResilienceDirect. Membership The following organisations are members of the Communicating with the Public Group:

• Ashfield District Council • Broxtowe Borough Council • Diocese of Southwell & Nottingham • East Midlands Ambulance Service • Environment Agency • Gedling Borough Council • Mansfield District Council • Newark & Sherwood District Council • NHS England North Midlands (virtual member) • Nottingham City Council • Nottinghamshire County Council • Nottinghamshire Fire & Rescue Service • Nottinghamshire Police • Public Health England.


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TERMS OF REFERENCE CRITICAL INFRASTRUCTURE GROUP

Definition Critical infrastructure refers to the provision of core services and supplies (such as electricity, gas, water, telecommunications, transport, food and banking) that are needed to enable communities to function. Aim The aim of the Critical Infrastructure Group is to bring together the main operators of critical infrastructure (category 2 responders) with the emergency services and other organisations (category 1 responders) to share information and co-operate in line with the requirements of the Civil Contingencies Act. Objectives Objectives of the Critical Infrastructure Group include:

• To promote an integrated local emergency response to incidents that involve, or have an impact on, critical infrastructure operators

• To create, monitor and maintain a work-plan • To facilitate the sharing of information between category 1 and category 2 responders • To ensure an integrated approach to training events and exercises • To discuss relevant incidents with a view to enhancing resilience and emergency

preparedness • To provide a forum for discussion of relevant legislation, guidance and other issues relating

to critical infrastructure and emergency planning • To co-ordinate the input of critical infrastructure providers to the community risk register,

validating and co-ordinating information for risk assessments. Structure The Critical Infrastructure Group is a sub-group of the Local Resilience Forum. It reports directly to the Resilience Working Group, which subsequently reports to the Local Resilience Forum. Facilitation Nottinghamshire County Council will provide the chair and secretariat function for each meeting. The frequency of meetings will be determined by the chair and is dependent on workload, or as instructed by the Local Resilience Forum. Minutes of meetings and associated reports will be circulated to all members of the group and published on ResilienceDirect. The chair of the Critical Infrastructure Group will also attend meetings of the Midlands Category 2 Forum (chaired by the Ministry for Housing Communities & Local Government and Western Power Distribution).

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Membership The following organisations are members of the Critical Infrastructure Group:

• Anglian Water Services • British Red Cross • British Transport Police • East Midlands Ambulance Service • East Midlands Trains • Environment Agency • Highways England • Ministry of Housing, Communities & Local Government • National Grid • Cadent • Network Rail • Newark & Sherwood District Council • Northern Powergrid • Nottingham City Council • Nottinghamshire County Council • Nottinghamshire Fire & Rescue Service • Nottinghamshire Police • NHS England North Midlands • Severn Trent Water • Western Power Distribution.


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TERMS OF REFERENCE EVACUATION & SHELTER GROUP

Definition An evacuation can be defined as the movement of people and, where appropriate, other living creatures, away from an actual or potential danger to a safer place, providing humanitarian and other assistance to all members of a community and particularly to those with special requirements. Aim The aim of the Evacuation & Shelter Group is to develop the capability for a scalable, flexible and co-ordinated multi-agency response in the event of a crisis necessitating the shelter and/or evacuation of significant numbers of people and, where appropriate, other living creatures, from an actual or potential danger to a place of safety away from or within the local area. Objectives Objectives of the Evacuation & Shelter Group include:

• To develop, review and update plans for evacuation and shelter within, out of or into the area, which are in keeping with national guidance and integrated with plans of neighbouring areas.

• To create, monitor and maintain a work plan. • To review existing arrangements for evacuation, shelter and related issues, to establish

current capability, and identify gaps in terms of achieving an appropriate level of capability in all key areas.

• To review mass evacuation arrangements elsewhere. • To establish and consider learning points from recent incidents and exercises. • To identify policies, priorities, strategies, structures and processes to deliver an appropriate


• To train relevant staff and exercise the plans. Structure The Evacuation & Shelter Group is a sub-group of the Local Resilience Forum. It reports directly to the Resilience Working Group, which subsequently reports to the Local Resilience Forum. Facilitation Nottingham City Council will provide the chair and secretariat function for each meeting. The frequency of meetings will be determined by the chair and is dependent on workload, or as instructed by the Local Resilience Forum. Minutes of meetings and associated reports will be circulated to all members of the group and published on ResilienceDirect.

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Membership The following organisations are members of the Evacuation & Shelter Group:

• British Red Cross • East Midlands Ambulance Service • HQ 7th Infantry Brigade & HQ East • Ministry of Housing, Communities & Local Government • Newark & Sherwood District Council • Nottingham City Council • Nottinghamshire County Council • NHS England North Midlands • Nottinghamshire Fire & Rescue Service (virtual member) • Nottinghamshire Police.


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TERMS OF REFERENCE FLOOD PLANNING & WARNING GROUP

Definition For the purposes of the Local Resilience Forum, flooding is understood to include fluvial, tidal and pluvial flooding. Aim The aim of the Flood Planning & Warning Group is to develop a professional network through which to disseminate and develop best practice in flooding resilience across Nottingham and Nottinghamshire. Objectives Objectives of the Flood Planning & Warning Group include:

• Promote community engagement and resilience within at risk areas. • To develop, review and update a flood planning and warning plan for, which is in keeping

with national guidance and integrated with plans of neighbouring areas. • To create, monitor and maintain a work plan. • To establish and consider learning points from recent incidents and exercises. • To promote new Environment Agency policy on flood risk and flood incident management

and provide information and guidance on local implementation. • To identify policies, priorities, strategies, structures and processes to deliver an appropriate


• To produce educational events for the purpose of local major flood incident planning across the Trent catchment.

• To train relevant staff and exercise the plans. Structure The Flood Planning & Warning Group is a sub-group of the Local Resilience Forum. It reports directly to the Resilience Working Group, which subsequently reports to the Local Resilience Forum. Facilitation The Environment Agency will provide the chair and secretariat function for each meeting. The Flood Planning & Warning Group will meet approximately three times per year. The frequency of meetings will be determined by the chair and is dependent on workload, or as instructed by the Local Resilience Forum. Minutes of meetings and associated reports will be circulated to all members of the group and published on ResilienceDirect.

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Membership The following organisations are members of the Flood Planning & Warning Group:

• Ashfield District Council • Bassetlaw Clinical Commissioning Group • Bassetlaw District Council • Broxtowe Borough Council • East Midlands Ambulance Service • Environment Agency • Gedling Borough Council • HQ 7th Infantry Brigade & HQ East • Mansfield District Council • Newark & Sherwood District Council • NHS England North Midlands (virtual member) • Nottingham City Council • Nottinghamshire County Council • Nottinghamshire Fire & Rescue Service • Nottinghamshire Police • Rushcliffe Borough Council • Severn Trent Water • Trent Valley Internal Drainage Board.


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TERMS OF REFERENCE FUEL SUPPLY GROUP

Definition The Fuel Supply Group addresses the procedures to be adopted by appropriate members of the Local Resilience Forum (LRF) in the event of a national or regional fuel shortage resulting from international or internal disruption to the UK fuel supply that would activate the National Emergency Plan - Fuel. Aim The aim of the Fuel Supply Group is to develop a multi-agency strategic, tactical and operational plan for the issuing of fuel during a fuel crisis. Objectives Objectives of the Fuel Supply Group include:

• To develop, review and update a plan for the issuing of fuel during a fuel crisis that is in keeping with national guidance and integrated with the plans of neighbouring areas.

• To create, monitor and maintain a work plan • To review existing arrangements for emergency fuel supply and related issues, to establish


• To review emergency fuel supply arrangements elsewhere. • To establish and consider learning points from recent incidents and exercises. • To identify policies, priorities, strategies, structures and processes to deliver an appropriate


• To arrange training of relevant staff and the exercising of the plan. Structure The Fuel Supply Group is a sub-group of the Local Resilience Forum. It reports directly to the Resilience Working Group, which subsequently reports to the Local Resilience Forum. Facilitation Nottingham City Council will provide the chair and secretariat function for each meeting. The frequency of meetings will be determined by the chair and is dependent on workload, or as instructed by the Local Resilience Forum. Minutes of meetings and associated reports will be circulated to all members of the group and published on ResilienceDirect.

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Membership The following organisations are members of the Fuel Supply Group:

• Ashfield District Council • Bassetlaw District Council • Broxtowe Borough Council (virtual member) • Doncaster & Bassetlaw NHS Foundation Trust (virtual member) • East Midlands Ambulance Service • Environment Agency (virtual member) • Gedling Borough Council (virtual member) • Highways England • Mansfield District Council • Ministry of Housing, Communities & Local Government (virtual member) • Newark & Sherwood District Council • NHS England North Midlands (virtual member) • Nottingham City Council • Nottinghamshire County Council • Nottinghamshire Healthcare NHS Foundation Trust • Nottinghamshire Fire & Rescue Service • Nottinghamshire Police • Nottingham University Hospitals NHS Trust (virtual member) • Public Health England (virtual member) • Rushcliffe Borough Council • Sherwood Forest Hospitals NHS Foundation Trust (virtual member)


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TERMS OF REFERENCE HUMANITARIAN ASSISTANCE GROUP

Definition The Humanitarian Assistance Group will focus on identifying and planning to meet the humanitarian needs of individuals and communities affected by emergencies. Aim The aim of the Humanitarian Assistance Group is to build an effective capability within Nottingham and Nottinghamshire for providing humanitarian assistance in the event of an emergency. Objectives Objectives of the Humanitarian Assistance Group include:

• To develop, review and update plans for a number of work-streams, which are in keeping with national guidance and integrated with plans of neighbouring areas.

• To create, monitor and maintain a work plan. • To review existing arrangements for the work-streams and related issues, to establish


• To review humanitarian assistance and crisis support arrangements elsewhere. • To establish and consider learning points from recent incidents and exercises. • To identify policies, priorities, strategies, structures and processes to deliver an appropriate

level of capability in all elements of planning, and to agree these with relevant stakeholders. • To train relevant staff and exercise the plans.

Structure The Humanitarian Assistance Group is a sub-group of the Local Resilience Forum. It reports directly to the Resilience Working Group, which subsequently reports to the Local Resilience Forum. Facilitation Nottinghamshire County Council will provide the chair and secretariat function for each meeting. The chair of the Humanitarian Assistance Group will be a senior manager within Nottinghamshire County Council’s Adult Social Care & Health department. The Humanitarian Assistance Group will meet at least three times per year. The frequency of meetings will be determined by the chair and is dependent on workload, or as instructed by the Local Resilience Forum. Meetings may also take following debriefs from exercises or incidents in order to review planning arrangements.

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The Humanitarian Assistance Group currently oversees the following work-streams, each led by a particular organisation:

• Humanitarian Assistance and Crisis Support (Nottinghamshire County Council) • Vulnerable People (Nottinghamshire County Council) • Humanitarian Assistance Centres (Nottingham City Council) • Survivor Reception Centres (Nottinghamshire Police) • Family & Friends Reception Centres (Nottinghamshire Police).

Minutes of meetings and associated reports will be circulated to all members of the group and published on ResilienceDirect. Membership The following organisations are members of the Humanitarian Assistance Group:

• British Red Cross • Doncaster & Bassetlaw Hospitals NHS Foundation Trust (virtual member) • East Midlands Ambulance Service (virtual member) • NHS Bassetlaw Clinical Commissioning Group (virtual member) • NHS England North Midlands (virtual member) • Newark & Sherwood District Council (virtual member) • Nottingham City Council: Children & Families • Nottingham City Council: Emergency Planning • Nottinghamshire County Council: Adult Social Care & Health • Nottinghamshire County Council: Children & Families Services • Nottinghamshire County Council: Emergency Planning • Nottinghamshire Healthcare NHS Foundation Trust • Nottinghamshire Police • Nottingham University Hospitals NHS Trust (virtual member) • Salvation Army • Sherwood Forest Hospitals NHS Foundation Trust (virtual member) • St John Ambulance (virtual member) • Victim Support.


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TERMS OF REFERENCE INDUSTRIAL HAZARDS GROUP

Definition The Industrial Hazards Group is concerned with those threats that arise from the operation of industrial sites in Nottingham and Nottinghamshire and those elsewhere that may pose a risk to the area. Aim The aim of the Industrial Hazards Group is to co-ordinate multi-agency risk assessments and emergency planning on industrial hazards within Nottingham and Nottinghamshire. Objectives Objectives of the Industrial Hazards Group include:

• To bring together representatives from all interested parties involved in planning, training and response to incidents at potentially hazardous industrial sites.

• To create, monitor and maintain a work plan • To ensure all industrial risks within Nottingham and Nottinghamshire are identified and

properly addressed. • To ensure all planning and exercising requirements are met under the following legislation:

o The Control of Major Accident Hazards Regulations 2015 o The Major Accident Off-Site Emergency Plan (Management of Waste from

Extractive Industries) Regulations 2009 o The Pipelines Safety Regulations 1996 o Any other legislation which may be introduced and be deemed to fall within the remit

of this group. • To ensure the standardisation of all industrial hazard planning and testing across

Nottingham and Nottinghamshire. • To respond to any amendments made to relevant regulations (listed above) and provide a

forum for discussion of all relevant legislation and its implications on all stakeholders. • To undertake an annual reviews of all emergency plans which fall within the remit of the

group and the identified legislation. • To ensure the emergency plans which fall within the remit of the group are exercised on a

regular basis (or as identified by the relevant legislation). • To debrief exercises, incidents, near misses and other experience with a view to

establishing good practice by ensuring that plans reflect lessons identified. Structure The Industrial Hazards Group is a sub-group of the Local Resilience Forum. It reports directly to the Resilience Working Group, which subsequently reports to the Local Resilience Forum. Facilitation Nottinghamshire County Council will provide the chair and secretariat function for each meeting.

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The frequency of meetings will be determined by the chair and is dependent on workload, or as instructed by the Local Resilience Forum. Minutes of meetings and associated reports will be circulated to all members of the group and published on ResilienceDirect. One meeting per year will be designated as a ‘review meeting’ to revise current emergency plans which fall within the remit of the group and initiate exercise planning as required. This annual review meeting will be attended by upper-tier COMAH site operators. Membership The following organisations are members of the Industrial Hazards Group:

• Bassetlaw Clinical Commissioning Group • Bassetlaw District Council • East Midlands Ambulance Service • Environment Agency • NHS England North Midlands • Nottingham City Council • Nottinghamshire County Council • Nottinghamshire Fire & Rescue Service • Nottinghamshire Police • Public Health England.

Depending upon the agenda, the following organisations may also be invited to attend meetings of the Industrial Hazards Group:

• CLH Pipeline Systems • Costain • DHL Supply Chain • IGas Energy • Mainline Pipelines • Total.

These lists are not exhaustive. The chair of the group will consider membership annually and ensure that appropriate organisations are represented. Membership may change as work evolves and other organisations may be requested to advise or assist as necessary. Category 2 responders may attend on the ‘right to invite’ and ‘right to attend’ principles. Representatives of other organisations (e.g. the armed forces, voluntary organisations) may also be invited to attend.

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TERMS OF REFERENCE LOCAL AUTHORITIES GROUP

Definition The Local Authorities Group brings together the emergency planning officers of local authorities within Nottingham and Nottinghamshire. Aim The aim of the Local Authorities Group is to provide a forum for the exchange of information and to co-ordinate local authority emergency planning events and activities. Objectives Objectives of the Local Authorities Group include:

• To promote an integrated local authority emergency response to incidents that may involve the population of Nottingham and Nottinghamshire.

• To create, monitor and maintain a work plan. • To discuss relevant incidents, exercises and future work with a view to enhancing resilience

and emergency preparedness. • To discuss and agree policies and protocols for Multi-Agency Plans/Exercises. • To facilitate the sharing of information and best practice. • To help facilitate the integration of the Civil Contingencies Act, and discuss any other

relevant legislation and guidance documentation • To maintain an overview of community resilience activity in Nottingham and

Nottinghamshire, providing advice and guidance to LRF partners and groups as necessary Structure The Local Authorities Group is a sub-group of the Local Resilience Forum. It reports directly to the Resilience Working Group, which subsequently reports to the Local Resilience Forum. Facilitation Nottinghamshire County Council will provide the chair and secretariat function for each meeting. The Local Authorities Group will meet approximately four times per year. The frequency of meetings will be determined by the chair and is dependent on workload, or as instructed by the Local Resilience Forum. Minutes of meetings and associated reports will be circulated to all members of the group and published on ResilienceDirect.

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Membership The following organisations are members of the Local Authorities Group:

• Ashfield District Council • Bassetlaw District Council • Broxtowe Borough Council • East Midlands Ambulance Service • Gedling Borough Council • Mansfield District Council • Newark & Sherwood District Council • Nottingham City Council • Nottinghamshire County Council • Nottinghamshire Fire & Rescue Service • Nottinghamshire Police • Rushcliffe Borough Council.


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TERMS OF REFERENCE MASS FATALITIES GROUP

Definition Mass fatalities is an overarching discipline that brings together the various aspects of dealing with mass fatalities from ‘sudden impact’ incidents to deaths associated with slower emerging events. It does not have detailed regard for specific event types. Aim The aim of the Mass Fatalities Group is to build and maintain an effective capability within Nottingham and Nottinghamshire for dealing with mass fatalities resulting from an incident. Objectives Objectives of the Mass Fatalities Group include:

• To develop, review and update a plan for dealing with mass fatalities, which is in keeping with national guidance.

• To provide strategic and tactical guidance to agencies and organisations in dealing with a mass fatality event within Nottingham and Nottinghamshire

• To create, monitor and maintain a work plan • To identify policies, priorities, strategies, structures and processes to deliver an appropriate


• To review mass fatalities arrangements elsewhere. • To establish and consider learning points from recent incidents and exercises. • To train relevant staff and exercise the plan.

Structure The Mass Fatalities Group is a sub-group of the Local Resilience Forum. It reports directly to the Resilience Working Group, which subsequently reports to the Local Resilience Forum. Facilitation Nottinghamshire Police will provide the chair and secretariat function for each meeting. The frequency of meetings will be determined by the chair and is dependent on workload, or as instructed by the Local Resilience Forum. Minutes of meetings and associated reports will be circulated to all members of the group and published on ResilienceDirect.

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Membership The following organisations are members of the Mass Fatalities Group:

• Ashfield District Council • HM Coroner's Service • Newark & Sherwood District Council • Nottingham City Council • Nottinghamshire County Council • Nottinghamshire Police • Nottingham University Hospitals NHS Trust. • Rushcliffe Borough Council • Sherwood Forest Foundation Hospitals NHS Trust


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TERMS OF REFERENCE RECOVERY & SITE CLEARANCE GROUP

Definition Recovery includes recovery from health, social, emotional, economic, technological and environmental impacts of an emergency, and any other issues that may prevent communities from moving on. Site clearance is that aspect of recovery concerned with taking the scene of an emergency to a new normality for the particular site. Aim The aim of the Recovery & Site Clearance Group is to develop a multi-agency framework and capability to lead, guide and support short, medium and long-term community recovery following an emergency. The group also aims to provide multi agency advice and planning in the operation of site clearance. In the response phase of an emergency requiring a Recovery Co-ordinating Group to be convened, the Recovery & Site Clearance Group will provide specialist advice to the Recovery Co-ordinating Group and Strategic Co-ordinating Group as required. Objectives Objectives of the Recovery & Site Clearance Group include:

• To develop, review and update plans for recovery and site clearance, which are in keeping with national guidance and integrated with plans of neighbouring areas.

• To create, monitor and maintain a work plan. • To review existing arrangements for recovery, site clearance and related issues, to

establish current capability, and identify gaps in terms of achieving an appropriate level of capability in all key areas

• To review recovery and site clearance arrangements elsewhere. • To establish and consider learning points from recent incidents and exercises. • To identify policies, priorities, strategies, structures and processes to deliver an appropriate


• To train relevant staff and exercise the plans. Structure The Recovery & Site Clearance Group is a sub-group of the Local Resilience Forum. It reports directly to the Resilience Working Group, which subsequently reports to the Local Resilience Forum. Facilitation Nottinghamshire County Council will provide the chair and secretariat function for each meeting. The frequency of meetings will be determined by the chair and is dependent on workload, or as instructed by the Local Resilience Forum. Minutes of meetings and associated reports will be circulated to all members of the group and published on ResilienceDirect.

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Membership The following organisations are members of the Recovery & Site Clearance Group:

• East Midlands Ambulance Service • Environment Agency • Highways England • HQ 7th Infantry Brigade & HQ East • Ministry of Housing, Communities & Local Government • Newark & Sherwood District Council • NHS England North Midlands (virtual member) • Nottingham City Council • Nottinghamshire County Council • Nottinghamshire Fire & Rescue Service • Nottinghamshire Police • Public Health England.


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TERMS OF REFERENCE SEVERE THREATS GROUP

Definition This group has a key role in planning for incidents requiring a Chemical, Biological, Radiological or Nuclear (CBRN) and / or an Urban Search & Rescue (USAR) capability. Aim The aim of the Severe Threats Group is to build an effective capability within Nottingham and Nottinghamshire for responding to CBRN and USAR incidents, including mass decontamination and search & rescue involving collapsed structures. Objectives Objectives of the Severe Threats Group include:

• To develop, review and update plans for CBRN and USAR which reflect national guidance. • To create, monitor and maintain a work plan. • To review existing arrangements for CBRN, USAR and any related subjects. • To establish and consider learning points from recent incidents and exercises. • To exercise the plans with relevant personnel when appropriate. • To identify any additional severe threats, developing appropriate plans and arrangements.

Structure The Severe Threats Group is a sub-group of the Local Resilience Forum. It reports directly to the Resilience Working Group, which subsequently reports to the Local Resilience Forum. Facilitation Nottinghamshire Fire & Rescue Service will provide the chair and secretariat function for each meeting. The frequency of meetings will be determined by the chair and is dependent on workload, or as instructed by the Local Resilience Forum. Minutes of meetings and associated reports will be circulated to all members of the group and published on ResilienceDirect.

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Membership The following organisations are members of the Severe Threats Group:

• East Midlands Ambulance Service • Environment Agency • NHS England North Midlands • Nottingham City Council • Nottinghamshire County Council • Nottinghamshire Fire & Rescue Service • Nottinghamshire Police • Nottingham University Hospitals NHS Trust • Public Health England.

This list is not exhaustive. The chair of the group will consider membership annually and ensure that appropriate organisations are represented. Membership may change as work evolves and other organisations may be requested to advise or assist as necessary. NHS England North Midlands represent other NHS organisations at Severe Threats Group meetings. Category 2 responders may attend on the ‘right to invite’ and ‘right to attend’ principles. Representatives of other organisations (e.g. the armed forces, voluntary organisations) may also be invited to attend.

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TERMS OF REFERENCE TELECOMMUNICATIONS SUB GROUP

Definition The work of this group covers resilience telecommunications, including using telephones, radio and ICT means of exchanging information between partners, in normal times and during emergencies. Aim The aim of the Telecommunications Sub Group is to ensure local responders and their partners within Nottingham and Nottinghamshire are able to communicate effectively even when faced with the most challenging circumstances. Objectives Objectives of the Telecommunications Sub Group include:

• To develop, review and update the LRF Telecommunications Response Plan, which is in keeping with national guidance and integrated with plans of neighbouring areas.

• To create, monitor and maintain a work plan. • To review existing arrangements for telecommunications and related issues, to establish

current capability, and identify gaps in terms of achieving an appropriate level of capability in all key areas

• To review telecommunications arrangements elsewhere. • To establish and consider learning points from recent incidents and exercises. • To have an awareness/overview of the Mobile Telecommunications Privileged Access

Scheme(MTPAS) arrangements for all category 1 responders in Nottingham & Nottinghamshire

• To identify policies, priorities, strategies, structures and processes to deliver an appropriate level of capability in all elements of the plan, and to agree these across relevant stakeholders.

• To train relevant staff and exercise the plans. Structure The Telecommunications Sub Group is a sub-group of the Local Resilience Forum. It reports directly to the Resilience Working Group, which subsequently reports to the Local Resilience Forum. Facilitation Nottinghamshire Police will provide the chair and secretariat function for each meeting. The frequency of meetings will be determined by the chair and is dependent on workload, or as instructed by the Local Resilience Forum. Minutes of meetings and associated reports will be circulated to all members of the group and published on ResilienceDirect.

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Membership The following organisations are members of the Telecommunications Sub Group:

• BT • East Midlands Ambulance Service • Environment Agency • HQ 7th Infantry Brigade & HQ East • Newark & Sherwood District Council • NHS Bassetlaw Clinical Commissioning Group (virtual member) • NHS England North Midlands • Nottingham City Council • Nottinghamshire County Council • Nottinghamshire Fire & Rescue Service • Nottinghamshire Police • Nottingham University Hospitals NHS Trust • Public Health England • RAYNET • Virgin Media • Western Power Distribution.


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TERMS OF REFERENCE TRAINING GROUP

Definition The training to be undertaken by this group relates to generic operational awareness, Tactical Co-ordinating Groups (TCGs), Strategic Co-ordinating Groups (SCGs), Loggist and Support Officer. It does not relate to other specialist topics. Aim The aim of the Training Group is to maintain a co-ordinated and structured approach to developing and delivering multi-agency training across the LRF. This training will be set against the context of ‘resilience’ as a whole and will aim to develop cross-organisational understanding and cultural awareness. Objectives Objectives of the Training Group include:

• To maintain a log of all personnel who have attended LRF training courses. • To create, monitor and maintain a work plan. • To ensure the content for specific training events is appropriate, covering the requirements

for the different levels - strategic, tactical, operational, support staff and induction. • To develop and agree priorities for the delivery of the core training events. • To identify and consider any new or different methods for the delivery of training events. • To have responsibility for maintaining a training evaluation and review process. • To ensure the use of standardised and agreed templates for all LRF training. • To identify and develop a system of mutual support for training events. • To identify and evaluate existing best practice from member agencies/organisations. • To identify and consider any specialist information from external organisations. • To develop paperwork, documentation and pre-event work for relevant training events. • To develop, review and update the LRF Generic Response Guidance. • To establish and consider learning points from recent incidents and exercises which relate

to either the documentation used or the training delivered by the Group. • To train the appropriate members of partner agencies and organisations.

Structure The Training Group is a sub-group of the Local Resilience Forum. It reports directly to the Resilience Working Group, which subsequently reports to the Local Resilience Forum. Facilitation Nottinghamshire Fire & Rescue Service will provide the chair and secretariat function for each meeting. The Training Group will meet at least three times per year. The frequency of meetings will be determined by the chair and is dependent on workload, or as instructed by the Local Resilience Forum. Minutes of meetings and associated reports will be circulated to all members of the group and published on ResilienceDirect.

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Membership The following organisations are members of the Training Group:

• East Midlands Ambulance Service • Nottingham City Council • Nottinghamshire County Council • Nottinghamshire Fire & Rescue Service • Nottinghamshire Police

This list is not exhaustive. The chair of the group will consider membership annually and will seek to ensure that appropriate organisations are represented. Membership may change as work evolves and other organisations may be requested to advise or assist as necessary. Category 2 responders and representatives from other organisations may also be invited to attend.

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TERMS OF REFERENCE VOLUNTARY AGENCIES STEERING GROUP

Definition For the purposes of these terms of reference, a voluntary agency is any organisation that is fully or partly staffed by volunteers and / or operates as a non-profit-making organisation, and which performs a non-statutory function within the scope of the Civil Contingencies Act. Aim The aim of the Voluntary Agencies Steering Group is to co-ordinate the efforts of its constituent members in providing support over a wide range of services as part of a multi-agency response to an emergency as defined by the Civil Contingencies Act. Objectives Objectives of the Voluntary Agencies Steering Group include:

• To discharge the obligations of category 1 responders to engage with voluntary agencies, in line with the Civil Contingencies Act.

• To create, monitor and maintain a work plan • To enable the voluntary agencies to feed into the emergency planning structure detailed

within the Civil Contingencies Act, especially planning, training and exercising. • To enable the co-ordination of an efficient and effective response by the voluntary agencies

to emergencies requiring a multi-agency response. • To facilitate co-ordinated and efficient training by the voluntary agencies to enable them to

operate within a multi-agency command structure. • To enable voluntary agencies to share knowledge, experience, best practice and resources

when training for or responding to emergencies requiring a multi-agency response. Structure The Voluntary Agencies Steering Group is a sub-group of the Local Resilience Forum. It reports directly to the Resilience Working Group, which subsequently reports to the Local Resilience Forum. Facilitation Nottingham City Council will provide the chair and secretariat function for each meeting. The Voluntary Agencies Steering Group will meet approximately twice per year. The frequency of meetings will be determined by the chair and is dependent on workload, or as instructed by the Local Resilience Forum. Minutes of meetings and associated reports will be circulated to all members of the group and published on ResilienceDirect.

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Membership The following organisations are members of the Voluntary Agencies Steering Group:

• Age UK • British Red Cross • Cruse Bereavement Care • Diocese of Southwell & Nottingham • East Midlands Ambulance Service • Nottinghamshire 4X4 Response • Nottingham City Council • Nottinghamshire County Council • Nottinghamshire Emergency Scout Support Team • Nottinghamshire Fire & Rescue Service (virtual member) • Nottinghamshire Police • Nottinghamshire Search & Rescue • Rapid Relief Team • RAYNET • Royal Voluntary Service • RSPCA • St John Ambulance • The Salvation Army • The Samaritans • Samaritan’s Purse • Watersafe UK Search and Rescue


LRF Constitution April 2019 - Nottinghamshire Police · 2019. 4. 9. · 3.5. LRF structure ... •...

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