Los Angeles Unified School District

Pupil Services and Attendance

Plus One

Superintendent’s Intensive Support and Innovation Center

August 1st, 2012

PRESENTATION OUTLINE

Pupil Services Mission and Unit Organization

Why Attendance is Critical Ensuring Student Success Data and Accountability Tools for Schools Attendance Improvement Strategies Upcoming Tasks and Events Support and Assistance

PUPIL SERVICES MISSION

Ensure that all LAUSD students are enrolled, attending, engaged, and on-track to graduate.

Ensure that all LAUSD students are enrolled, attending, engaged, and on-track to graduate

ORGANIZATIONAL CHARTPupil ServicesCentral Office

Specialized Programs Educational Service Centers

Homeless Education Program

Neglected or Delinquent Youth

Foster Care

Diploma Project

Permits and Student Transfers Foreign Student Admissions

Attendance Improvement Program

Student Attendance Review Board

School Site PSA Counselors

High Schools

Middle Schools

Elementary Schools

Alternative Education Sites

CDD Collaboration

VALERIE CORCORAN, LCSWPSA FIELD COORDINATORPLUS 1

Assign school purchased PSA Counselors to your schools Supervise SARB Chairs and process for ISIC schools Supervise and evaluate school-based PSA Counselors Provide monthly professional development and support to PSA

Counselors Interpret and Enforce Compulsory Education Laws (SARB) and District

Policies Strategize with principals and directors to increase attendance Guide schools in creation and implement ion of a meaningful

Attendance and Dropout Prevention Plan Conduct attendance trainings for parents, students, school staff, and

ESCs in the areas of Child Welfare and Attendance (CWA) Analyze and assess monthly attendance data reports

ATTENDANCE IS CRITICAL

It’s the law: California Ed Code 28800 ADA is critical to funding our programs:

Over $155 million lost in 2010-11 school year

Affects budgets for per pupil funded schools Chronic absenteeism (missing 10% of school

days) in kindergarten predicts low academic achievement in fifth grade

ATTENDANCE IS CRITICAL

Necessary to increase academic proficiency, test scores, reclassification of EL students and graduation rates

It takes about one week for a student to recover academically after missing just one day – rethink that suspension!

Chronic absenteeism is a predictor of high school dropout

Missing Classes Puts High School Graduation at Risk

87%

63%

41%

21%

9%5% 2% 1% 0%

0%

20%

40%

60%

80%

100%

0-4 5-9 10-14 15-19 20-24 25-29 30-34 35-39 40+% G

radu

ated

in F

our

year

s

Days Absent per Semester

(The Consortium on Chicago School Research at the University of Chicago).

ENSURING STUDENT SUCCESS

Enroll ALL students immediately Do not ask parents to submit

documents not required by law or District policy

Do not delay enrollment or screen resident students (foster, homeless, etc.)

Provide a welcoming environment

ENGAGE STAFF, PARENTS AND STUDENTS

• Teach attendance at staff & parent meetings, open house

• Communicate both good and problematic attendance• Blackboard Connect• Letters• Personal Phone Calls• Award Assemblies

• Conduct bi-annual targeted attendance meetings

• Offer resources and assistance• Tutoring, Counseling, Basic needs support

KEEP STUDENTS IN SCHOOLDO NOT ALLOW: Checking out of 18 year-old students not on track to graduate Checking out of students displaying behavior problems Inappropriate or excessive issuance or cancellations of

Opportunity Transfers (OT’s) Finalizing grades several weeks prior to the end of the school

year Encouraging students failing classes, poor test takers, or

those not on track to graduate to stay home Unofficial suspensions – often with no school return dates Checking out any student without ensuring they are enrolled

in another program.

PUSHOUT / FORCE OUT PRACTICES Against District policy and Superintendent’s

directive Against the California Education Code Reduce ADA revenue Contribute to the attendance decline at the end

of the school year Is unethical, hurtful to children and increase

student dropouts Students will show up on YOUR dropout list as

the last school of attendance

STUDENT ATTENDANCE DATA

ATTENDANCE DATA CHANGES

Before Currently Manual elementary

attendance cards Secondary daily

attendance only Reports from SIS and DSS

Automated attendance Secondary attendance by

period My Data reports At-Risk Reports address

multiple student factors Attendance not submitted Performance Meter School Performance

Framework

BENEFITS OF IMPROVED DATA

Increased accountability Ability to analyze trends Apply strategic tiered interventions

Use limited resources effectively

DISTRICT-WIDE MONTHLY ATTENDANCE

Monthly Data through May 25, 2012

EDUCATIONAL SERVICE CENTERCUMULATIVE ATTENDANCE

JULY – MAY 2012

Data Cumulative through May 25, 2012

TRACKING ATTENDANCE DATA

LESS THAN 87% (Far Below Basic)

87 - 91% (Below Basic)

92 - 95% (Basic)

96 - 99% (Proficient)

100% (Advanced)

Performance Meter Goal

2011-12: 66% of students

2012-13: 71% of students

25 or more absence

15-24 absences

8-14 absences

0-7 absences

0 Absences

96% OR HIGHER ATTENDANCE RATE BY GRADE LEVEL (JULY - MAY

2012)Grade

% of Students with 96-100%

# of Students with 96-100%

Number Enrolled

Transitional Kindergarten 60.00% 1,138 1,898Kindergarten 63.10% 30,099 47,687

Grade 1 70.10% 33,926 48,403Grade 2 74.20% 34,864 47,017Grade 3 77.00% 35,490 46,107Grade 4 76.90% 34,899 45,372Grade 5 77.20% 35,037 45,386

Grade 6 (ES) 76.20% 5,922 7,772Ungraded Sp Ed (ES) 53.20% 6,599 12,409

Grade 6 (MS) 77.30% 26,522 34,324Grade 7 74.40% 31,650 42,532Grade 8 74.10% 31,912 43,042Grade 9 66.10% 32,301 48,859Grade 10 66.40% 26,183 39,460Grade 11 67.60% 22,188 32,843Grade 12 63.40% 21,130 33,343

Performance Meter Target (2011-12): 66% of students attending at 96% or higher

Performance Meter Target (2012-13): 71% of students attending at 96% or higher

Data Cumulative through May 25, 2012

EDUCATIONAL SERVICE CENTER96% OR HIGHER

ATTENDANCEJULY – MAY 2012

Performance Meter Target (2011-12): 66% of students attending at 96% or higher

Performance Meter Target (2012-13): 71% of students attending at 96% or higher

ESC % of Students

96-100%# of Students with 96-100%

Number Enrolled

North 72.13% 115,110 159,587South 71.59% 85,475 119,389East 75.13% 77,122 102,647West 72.23% 58,853 81,478XP 66.59% 61,194 91,895

Data Cumulative through May 25, 2012

EDUCATIONAL SERVICE CENTER (ESC)ATTENDANCE SUBMITTAL AND

RATES MAY 2012

Monthly Attendance Data through May 25, 2012 Submission Rate from May 1 - 31, 2012

ESCMay Period Attendance

Submission Rate

Number of Classes/Periods Attendance Not

Submitted

MayMonthly

Attendance Rate

North 97.82% 8,711 96.11%South 98.41% 4,549 96.13%East 97.01% 6,774 96.65%West 96.81% 7,263 96.12%XP 95.74% 16,487 94.04%

WHAT WE HAVE FOUND

Aggregate data overlooks individual students issues The lowest attending grades are often kinder and ninth Attendance suffers when culmination ceremonies are

held prior to the last day of school Students often stay home on Mondays, Fridays, rainy

days The district must be strategic when scheduling

furlough and pupil-free days You can use this data to find your attendance targets

and encourage attendance as needed

UPCOMING TASKS AND EVENTS

Day 1 No shows/T-DAP Issues ASAP Identify your Attendance Team September Attendance Awareness Month

Student Recovery Day - Friday, September 14th

Dropout Lists

Refer to Attendance Master Calendar for Additional Recommended Tasks

PUPIL SERVICES, LAUSD, 2011-12

TOOLS FOR SCHOOLSElectronic Attendance Manual

School Attendance and Dropout Prevention Plan Registration and Enrollment procedures Attendance recording and finding Attendance not Submitted Recording permits, opportunity transfers, special populations,

etc Clearing no show, early leaver and dropout lists Notifications of Truancy and Mandated Cost Recovery Blueprints for Attendance, Intervention Protocols, Forms What you need to survive an audit Master Calendar with activities by month

TOOLS FOR SCHOOLSMyDATA ISIS Stats at a GlanceSpecialized Unit Assistance ISIC attendance data will be provided monthlyPupilServices.lausd.net Marketing attendance:

September is School Attendance Month Student Recovery Day: September

The “Grad Van”PURPOSE•Community & Parent Engagement•Bring Information and resources to parents at non-school sites.

CORE ACTIVITIES•Provide personalized information about grades and attendance•Provide information about all resources within LAUSD

Reserve with Central Pupil Services213-241-3844

PUPIL SERVICES/OPERATIONS COLLABORATION

Ensure that schools follow the law and district policy

Assist with student placements Intra-district permit appeal decisions Attendance and Dropout Prevention

Plans Resolving student and parent issues and

complaints

• Create a meaningful Attendance Plan with a big team approach

• Analyze school data and report cards to target attendance issues and populations

• Use resources efficiently: Think MACRO level

interventions• Increase accountability at all levels and

teach clear attendance goals and annual targets to all stakeholders

ATTENDANCE IMPROVEMENT STRATEGIES

• Promote attendance awareness to parents, staff, students, and community members

• Follow mandated attendance procedures• Implement incentives for positive

attendance and behavior• Monitor data monthly and modify

attendance plan accordingly• Provide quality customer service in a

welcoming environment

ATTENDANCE IMPROVEMENT STRATEGIES

REMEMBER !• All resident students must be enrolled

immediately• Keep students enrolled until all interventions

and LAUSD protocol has been utilized. • Do NOT check out students without an

immediate school assignment • Follow-up to ensure student has enrolled in

new school

HAVE A GREAT SCHOOL YEAR !