Long Term Power Outage VTTX November 19, 2015
Unit 1 - Welcome and Orientation 1 1 Welcome and Introductions
Opening Remarks: Emergency Management Institute (EMI) Introductions: EMI Video Teleconference (VTC) Locations 2 2 2 Scope Focus on the role of your organization(s) in response to potential consequences of a Long Term Power Outage, as well as the interdisciplinary and interagency coordination both at the regional, State, and local level. 3 3 3 Exercise Goals Demonstrate an ability to implement components of National Incident Management System (NIMS), the National Response Framework (NRF), and other current doctrines by: Activating emergency plans and procedures Appropriately interfacing with the command structure Developing public information and media plans to handle concerns Determining resource needs of the community and potential sources of support and requesting resources as appropriate Identifying coordination and policy issues regarding multi-agency coordination systems Other current doctrines include the Presidential Preparedness Directive 8 (PPD-8), The National Preparedness Goal and National Preparedness System. 4 4 4 Exercise Objectives Test participants knowledge, skills, and abilities to effectively conduct all-hazards emergency response and recovery. Enable participants to better coordinate response operations with counterparts from Federal agencies, State governments, local governments, private sector organizations, and nongovernmental agencies. Allow participating locations to share real-time Flash Flood related preparation, response, and recovery solutions with all participants. Use of the VTC approach to delivering this exercise also: Leverages VTC technology that exercises your organizations capability to use VTC for other collaboration efforts, for training as well as during real-life emergencies or pre-planned events. Offers a low-cost, low band width, collaboration platform to engage and exercise the whole community. Offers real-time collaboration with the Emergency Management (EM) Community of practice and interest in order to monitor and provide feedback on training and exercise needs to the EMI. 5 5 5 The Use of VTC Enables organizations from different locals to discuss response and recovery strategies in real-time. Provides FEMA/EMI with a better understanding of strengths and needs in the field. Helps to better tailor future training options. 6 Core Capabilities PPD-8/National Preparedness Goal
A secure and resilient nation with the capabilities required across the whole community to prevent, protect against, mitigate, respond to, and recover from the threats and hazards that pose the greatest risk. States and urban areas use capabilities-based planning to identify a baseline assessment of their homeland security efforts by comparing their current capabilities against the Core Capabilities. PPD-8 calls for development and maintenance of a National Preparedness Goal defining the core capabilities necessary to prepare for the specific types of incidents posing the greatest risk to the security of the Nation. 7 7 7 Core Capabilities All Mission Areas: Planning
Conduct systematic process engaging whole community Develop strategic, operational, community-based approaches Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information Use clear, consistent, accessible, culturally and linguistically appropriate methods Operational Coordination Establish/maintain unified and coordinated operational structure and process that support the execution of core capabilities Planning - Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or community-based approaches to meet defined objectives. Public Information and Warning - Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard and, as appropriate, the actions being taken and the assistance being made available. Operational Coordination - Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of core capabilities. 8 8 8 Core Capabilities Response: Infrastructure System Mass Care Services
Stabilize critical infrastructure functions; minimize health and safety threats; efficiently restore and revitalize systems/services Mass Care Services Provide life-sustaining services to affected population focusing on hydration, feeding, and sheltering; support for reunifying families Situational Assessment Decision makers receive information regarding the nature and extent of the hazard, cascading effects, and status of response Infrastructure Systems - Stabilize critical infrastructure functions, minimize health and safety threats, and efficiently restore and revitalize systems and services to support a viable, resilient community. Mass Care Services - Provide life-sustaining services to the affected population with a focus on hydration, feeding, and sheltering to those who have the most need, as well as support for reunifying families. Situational Assessment - Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. 9 9 9 Core Capabilities Recovery: Economic Recovery
Return economic and business activities (including food and agriculture) to a healthy state and develop new business and employment opportunities that result in a sustainable and economically viable community Health and Social Services Restore and improve health and social services networks to promote the resilience, independence, health (including behavioral health), and well-being of the whole community 10 10 10 Exercise Overview Four-hour continuous interactive exercise
The VTTX consists of: Introductions Hazard Briefing Three Modules Debrief and Evaluation Participant engagement encouraged both locally and cross-community. Time awareness during questions, brief outs, etc. Four-hour, continuous interactive exercise that will require schedule discipline Time awareness please contribute both locally and virtually during the global brief out. Try to keep pauses to a minimum and brief outs clear and concise. Be respectful of others time and the exercise schedule. Exercise Schedule Activity Time Introduction (Field sites and EMI)
15 minutes Hazard-Specific Briefing (EMI) Module 1: Initial Response 60 minutes Module 2: Extended Response Module 3: Recovery Debrief and Evaluation 12 12 12 Assumption and Artificialities
The scenario is plausible and events occur as they are presented There is no hidden agenda and there are no trick questions All players receive information at the same time 13 13 13 Ground Rules Do NOT critique the scenario
Draw from your previous experience Do NOT assume information Participation is encouraged The facilitator's job is to help you come up with solutions Do NOT critique the scenario Trying to find holes or inconsistencies in the scenario is counter-productive and disruptive; the scenario should stimulate discussion. Draw from your previous experience As you participate, please utilize your knowledge of how the Whole Community works together in response and recovery situations. Do NOT assume information If questions arise that are not answered by the provided material, please ask the facilitator to address the issue with the virtual group. Participation is encouraged Speak freely, respect others when they are speaking Participate in your disaster role as if the event were occurring Processes and decision making are more important than the details The facilitator's job is to help you come up with solutions 14 14 14 Administration/Logistics
Restrooms Fire Exits 15 15 15 Background/History on the Threat
June 1, 2012 Background/History on the Threat This VTTX is editable to reflect the type of storm, disaster, or reason your jurisdiction does not have power. Please refer to your Facilitator for scope of your local scenario. If you are using the scenario built by EMI, please refer to your Situation Manual. 16 16 16 Background/History on the Threat
A power outage (also called a power cut, a power blackout, or a power failure) is a short- or long-term loss of the electric power to an area. There are many causes of power failures in an electricity network. Examples of these causes include faults at power stations, damage to electric transmission lines, substations or other parts of the distribution system, a short circuit, or the overloading of electricity mains. Types of power outage Power outages are categorized into three different phenomena, relating to the duration and effect of the outage: A transient fault is a momentary (a few seconds) loss of power typically caused by atemporary fault on a power line. Power is automatically restored once the fault is cleared. A brownout is a drop in voltage in an electrical power supply. The term brownout comes from the dimming experienced by lighting when the voltage sags. Brownouts can cause poor performance of equipment or even incorrect operation. A blackout refers to the total loss of power to an area and is the most severe form of power outage that can occur. Blackouts which result from or result in power stations tripping are particularly difficult to recover from quickly. Outages may last from a few minutes to a few weeks depending on the nature of the blackout and the configuration of the electrical network. 17 Hazard-Specific Concerns
Restoring power after a wide-area outages Restoring power after a wide-area outage can be difficult, as power stations need to be brought back on-line. Normally, this is done with the help of power from the rest of the grid. In the total absence of grid power, a so-called black start needs to be performed to bootstrap the power grid into operation. The means of doing so will depend greatly on local circumstances and operational policies, but typically transmission utilities will establish localized 'power islands' which are then progressively coupled together. To maintain supply frequencies within tolerable limits during this process, demand must be reconnected at the same pace that generation is restored, requiring close coordination between power stations, transmission and distribution organizations. 18 Module 1: Initial Response
Unit 1 - Welcome and Orientation 19 19 Please take a few minutes to read through the Module 1 Scenario
We will re-cap the key events after you have completed the reading 20 20 20 Module 1 Initial Response
Monday, 1300 hrs Major storm information released, 36 hours prior to storm arrival Monday, 1700 hrs Supermarkets are reporting long lines and selling out of a few items Monday, 2200 hrs The Weather Channel (TWC)now calling this storm Olaf Tuesday, 0300 hrs Snow is starting to fall Schools will be open today 21 21 21 Key Issues Winter Storm Advisory issued
Storm upgraded to Winter Storm Warning Supermarkets running out of daily needs Local fuel deliveries hindered and possibly will run out Life Safety is the top priority 22 Discussion Questions -Initial Response
1.What are the known facts right now? 2.Should an EOC be staffed? 3.What are some reasonable assumptions and what assumptions should be avoided? 4.What warning and notification systems are available for the community? 5.How do you validate information? 6.What agencies need to be involved at this point? 7.What are the incident and resource priorities? 8.What do the utilities need from Emergency Management? Do GIS maps need to be prepared in advance for distribution, in case of power outage or will they be produced as needed? 10. What roads need to be opened first for the hospitals, special needs populations, and nursing homes? 23 23 23 EMI will facilitate the outbrief discussion from each VTC site
Module 1 Outbrief EMI will facilitate the outbrief discussion from each VTC site Please keep each outbrief concise, and to the point 24 Unit 1 - Welcome and Orientation 24 24 Module 2: Response Unit 1 - Welcome and Orientation 25 25 Please take a few minutes to read through the Module 2 Scenario
Module 2 Response Please take a few minutes to read through the Module 2 Scenario We will re-cap the key events after you have completed the reading 26 26 26 Module 2 Response Tuesday, 1000 Tuesday, 1300 hrs Tuesday, 1500 hrs
3,000 homes without power News reports are stating over 20,000 people without power Rumors Tuesday, 1300 hrs Five deaths have been reported Tuesday, 1500 hrs Shelters are over capacity with little food Utility Workers of America (AFL-CIO) and the local chapter has stated they will not accept help from non-union utility workers 27 27 27 Module 2 Response Tuesday, 1700
Utility customers are becoming more frustrated, at the lack of response to fix the power. Several have been on the news and radio complaining. Most have been without power for over 18 hours 28 28 28 Key Issues Wide spread power outage, up to 18 hours
Several deaths due to lack of power Traffic in surrounding area is getting congested and traffic collisions increasing Unknown status of shelters Union activism 29 29 29 Discussion Questions - Response
How is situational awareness at this point?How to you improve SA?How will a common operating picture be maintained within the incident command structure? What types of communications and coordination with law enforcement, EMS, fire, hospitals and other agencies would occur? What information should be released to the public? How are students, parents and teachers being evacuated from school property tracked? How are students and parents being reunited? How is that publicized (without power)? 30 30 30 Discussion Questions - Response
6. What additional resources are needed to restore power? 7. Who is designated as the Public Information Officer (PIO) to handle both local and national news inquiries? 8. How are communications and emergency instructions to the public being handled?What steps are being taken to deal with rumors? 31 31 31 EMI will facilitate the outbrief discussion from each VTC site
Module 2 Outbrief EMI will facilitate the outbrief discussion from each VTC site Please keep each outbrief concise, and to the point 32 32 Unit 1 - Welcome and Orientation 32 32 32 Module 3: Extended Response/Recovery
Unit 1 - Welcome and Orientation 33 33 Module 3 Extended Response/Recovery
Please take a few minutes to read through the Module 3 Scenario We will re-cap the key events after you have completed the reading 34 34 34 Module 3 Extended Response/Recovery
Monday, 1415 (+7 days) 1,000 homes that include 5,000 people are still without power A state and federal disaster declaration was approved Most business reopened and people returning to work. Calls for Police, Fire and EMS have curtailed to normal service Monday, 1520 (+7 days) Civic leaders are debating to fire several public safety personnel that did not report to work during the storm. One lawsuit is in the works for lack of emergency services during the storm, resulting in a death. 35 35 35 Key Issues Power still out for 50,000 people
Logistics of replacement equipment/supplies Utility crews staging/housed at airport Loss of confidence in civic leaders Media is still broadcasting live on government failures Return of utility assets to original location (demobilization) FEMA JFO 36 36 36 Discussion Questions - Extended Response/Recovery
1. Who is paying for what? 2. What has the community learned about being better prepared? 3. What changes need to be made in plans and procedures to mitigate this situation? 4. How will demobilization be established/implemented? 5. Could your community support the establishment of a JFO? 6. Does the water & sewer department have back-up generators to run the system or are they shut down? 37 37 37 EMI will facilitate the outbrief discussion from each VTC site
Module 3 Outbrief EMI will facilitate the outbrief discussion from each VTC site Please keep each outbrief concise, and to the point 38 38 Unit 1 - Welcome and Orientation 38 38 38 ENDEX 39 39 Participant Questions
? 40 40 40 Closing Comments Thank you for participating
Please do not forget to complete the Participant Survey Form in the back of your SitMan and return it to the Exercise Facilitator, who will submit your forms to EMI Conduct your individual location Hot Wash nowthe following slides may be useful 41 41 41 Participant Summary/Debrief
What Went Well What Needs Improvement 42 42 42 Debrief Ground Rules Do not seek to assign blame; find solutions
Be candid, but fair and respectful Actively listen and avoid immediate judgment Open disagreement is okay, again, find solutions One person speaking at a time; hold sidebar conversations All ideas and comments are welcome The Hot Wash is a quick discussion after an exercise when the participants have immediately finished. The goal is for the participants to share as much as possible. Guidelines: Let the participants talk ask open-ended questions Write down their major issues and examples Focus on positives and Next Steps as much as possible Evaluators should never say negative comments 43 43 43 Group Agreement Three aspects that went well for your organization 44 Group Agreement Three aspects that need improvement for your 45 45 45 Upcoming broadcasts 46 46 Month Dates Scenario VTTX # October 6, 7 & 8
Cyber V0015 20, 21, & 22 Public Health #1 V0033A November 4& 5 Winter Storm V0002 17, 18 & 19 Long Term Power Outage V0027 December 8, 9 & 10 Active Shooter V0025 15, 16 & 17 TBD January 12, 13 & 14 26, 27 & 28 Public Heath #2 V0033B February 9, 10 & 11 V0015 23, 24 & 25 Tornado V0005A March V0005B 22, 23 & 24 Flood V0007 April 5, 6 & 7 Hurricane V0009A V0009B 19, 20 & 21 Public Heath#3 Pan Flu V0023 May 10, 11, & 12 Haz Mat, Bakken Oil V0031 17, 18, 19 Public Health Hurricane V0032 24, 25 & 26 A/C Crash V0016 June 7, 8 & 9 Earthquake V0001A 21, 22, & 23 Agriculture Incident V0026 July 12, 13, & 14 Chlorine V0035 28 & 29 Public Health #4 V0033C August MCI V0010 September 1 & 2 Public Health #5 City Without Water V0033D 13, 14 & 15 CISM V0036 20, 21 & 22 V0001B 46 46 EMI Training Resources
EMI Website - EMI Course Catalog - EMI Independent Study (IS/on line/free) Courses - EMI Integrated Emergency Management Course (IEMC) Resident & CommunitySpecific - EMI Master Exercise PractitionerProgram (MEPP) - EMI Master Trainer Program (MTP) - EMI Emergency Management Professional Program (EMPP) - EMI Tribal Curriculum - EMI Higher Education Program - EMI School Programs - Sign up forupdates of EMI Training Opportunities - https://public.govdelivery.com/accounts/USDHSFEMA/subscriber/new?topic_id=USDHSFEMA_149 Close out Send FEMA Form , General Admission Application, and class rosters to and Return Participant Feedback Forms regular mail: Doug Kahn, S. Seton Ave, Emmitsburg, MD 21727 Additional questions/concerns, my number is (301) 48 48