Locations expo overview with costs to exhibitors

An Overview

Sandton Convention Centre3rd-4th October 2014

FilmItAfrica / Locations Africa Expo / African Film Commisions NetworkStakeholder Project Overview - Ver.2.1 - 25/02/14 - © SARAPROX 2014

EXECUTIVE SUMMARY:The Locations Africa trade show is dedicated to inbound investment in African filming locations for Film Shoots, Stills photography, commercials and corporate global corporate videos from an industry that is estimated to spend in the region of $250,000.00 - $1m weekly (AFCI), on location shooting alone. The target market are the over 10,000 potential delegates/visitors from all over the world, which include executive of Head of Production, Locations Managers and Film location scouts, independent filmmakers and film commissioners and stills photographers across the USA, Europe and Africa.

Locations Africa is set to be the largest of its kind anywhere in Africa showcasing the continent’s premier filming and facilitation offerings. The trade show will promote production locations, productions supports services, as well as define the different incentives available for people who are prepared to locate their shoot locations and productions services to the regions and countries that are exhibiting their locations and services.

The inaugural tradeshow will take place in Johannesburg at the Sandton convention centre on 2nd and 3rd of October 2014. Locations Africa will be a two day tradeshow and conferences. In addition, we incorporate a Stories from Africa Re-adaption Market and a two day (3rd & 4th Oct) introductory course for start-up film commissions that runs prior the tradeshow. In order to make the journey to South Africa a holistic experience, we will assist regions and countries across Africa to set up media/production tours on the Locations and production services.

Key stakeholders include national and regional film commissions, government departments including Arts and Culture, Tourism, Development, and Trade and Investment. Private sector exhibitors include Film Studios, Locations Management companies, Set design, Crew and Talent Agencies, Production teams, Equipment businesses, Music, SFX, Post Production services and the whole range of products and services that typically qualify as Qualifying Local Production Expenditure for incentives. Participating exhibitors from Africa will include among others; South Africa, Kenya, Nigeria, Tanzania, Egypt and Namibia. However we expect exhibitorsfrom a very wide range of countries around Africa as well as from further afield in Asia, Europe and the USA.

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tHe opportunitY: The DTI filming rebate incentive research, shows a continued growth in international film crews coming to SA to shoot films due to the competitive offerings. Such incentives have made filming in South Africa attractive proven through the rapid growth of inbound filmmakers approved for rebates from 3 in 2008 to 71 in 2013. In 2012/13, the total Qualifying South African Production Expenditure (QSAPE) for the 71 approved productions was R1.31 billion, and R255 million was disbursed to support 51 594 jobs. Such incentive programmes coupled with the world-class facilities available to filmmakers with i.e. studios, post production facilities, crew etc, creates an enabling environment for foreign filmmakers to produce their films.

Direct Mail to Prospective Delegates

Third party Organisation

Member E-broadcasts

South African Stakeholder Engagement

Pan African Stakeholder Engagement

International Producer

Associations

The Africa BlackList

Locations Website Launch

Attendees Directory & Meetings

Organisation Platform

Local Partners; WGSA, IPO,

DFA, CPA etc

On Location Sessions

Film Funding

Sessions

Film Tourism Sessions

African Content Sessions

Screen Writing Conference &

Workshops

Social Networking

Events

Exhibitors Stands

Evening Dinner & After Party

On-Site Meeting Service

Market Readiness

Toolkits

Film Commission

Presentations

Local & Int’ Print

Advertising

The Association of African Film Commissions

The Locations Book

Film Commissions & Trade Tourist & Brand Associations

Industry Associations Production Service Companies

Producers & Location Scouts Screen Writers

Commissioning Editors & Production Finance

Sector Relevance Key Intervention Types Integrated Marketing Cloud & Online Platforms Conference & Workshops Networking Events & Soirees Meetings Publications

Mar – Apr 2014

May – Jun 2014

July –Aug 2014

October 3rd – 4th 2014

The Location Africa Communication & Intervention Overview ver.1.0

@ Show Interventions


ROI on Tourism: Igniting a concentrated influx of influential Film, TV and Commercial executives, through film there are tremendous business tourism opportunities for the various region who participate and who further their participation through inbound Media/Production tours. Through this tradeshow, South Africa will by default become the first port of call for the films/commercials business in Africa. The cities and regions could further promote their favorite film/stills/commercials interest points i.e. national monuments, bridges, railways, streets or certain parks etc. South Africa is already internationally renowed and positioned as the destination for Urban travelers looking for an authentic and cutting edge African Urban experience. The latter allowing us to position the country not only as an ideal hub for the African Film and TV business but also to ensure that the experiences of the visitors will positively impact on the objectives of the continental region.

STORIES OF AFRICA – RE-ADAPTATION MARKET: In addition to the Tradeshow, there is a re-adaptation/remakes showcasing scripted content in the form of existing Film scripts, Books, Theatrical plays etc from Africa giving international producers a greater reason to film in Africa. Each product is hand selected through a jury of assessors who will look for unique stories and stories that will resonant in the international arena and of course make money at the box office.

To ensure African participation on each film, there will be pre-attached a co-producer, writer and an additional skill possibly a composer, cinematographer, an editor or whichever that can be attached. The market is an element that has a presence alongside the tradeshow however the “book of projects” will be made available all year long extending the remakes and location Africa brand into a yearlong experience. All meetings will be set up by Stories Africa and Remakes Africa will ensure that the country of origin will attach funding assistance through the co-production in some form.

The ROI for Locations Africa, is a dedicated audience of producers attending the market and becoming aware of the locations initiatives.

LOCATIONS AFRICA ExPO


CONFERENCE PROGRAMME: The Locations Africa Expo also incorporates a comprehensive series of workshops, seminars and training aimed at demystifying key areas of the international Film, TV and commercials production business, and identifying new strategies to attract and build production in Africa. The unique two-day conference programme features experts from across Africa and around the world guiding delegates on the practicalities of facilitation and the necessities of government participation. The conference programme includes keynote presentations, panel discussions, workshops, hands-on training and networking opportunities. Locations Africa will further unpack the various funds, incentives and support available for filmmakers who are prepared to locate their shoot locations and productions services to the continent. The conference target market is Government agencies such as tourism offices and economic desks and ministries. Core Themes include: PRODUCTION UNCENSORED: is a series of open, no-holds-barred conversations with key production partners about how film commissions can most effectively participate in the production process with different areas of production - as well as exploring the rights and responsibilities that producers and production companies have when filming on location. ON SET WITH: is a candid conversation with the producer, director, location manager and film commissioner of a recently released movie – discussing the pros and cons of filming on that location. HOW WOULD YOU DO IT?: In an informal setting, hosted by African film commissioners, “How Would You Do It?” looks at case studies of real challenges faced by real film commissioners and producers working on location, and seeks audience participation in finding appropriate solutions. FILM FUNDING UPDATE: Film Funding Update provides a platform for African film funds and incentive programmes to present their products, and to discuss recent changes and improvements to the funding environment in Africa. FILM TOURISM: Specifically for regional tourism bodies, this session looks at the opportunities for film tourism and discusses how tourism agencies and film commissions can engage with production in order to develop meaningful and lasting tourism impacts once the film is released.

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REGIONAL TOURS: In order for there to be a holistic experience for the visiting production executives, we have built into the offering, the opportunity for regional tours; a 2-5 day experiential tour of a country’s/region’s production and Location offering extending the tradeshow offering. The tours would accommodate for up to 10 individuals where as tradeshow still offers a larger audience of production executives. The tours allows for the tourism commissions to participate in showcasing a country or for countries to collectively showcase a region of the continent.

Pricing

Stand costsBasic stand costs - FLOORSPACE (without stand build costs) R5000 per sqm.Stand design costs: R350 – R3500 per sqm dependant on the design of the stand. (R1500 being for image canvas backdrops styled stands and R3500 being fully bespoke architecture)

Pricing dependent on full stand rental and design requirements.

Sponsorships Range Ballparks

Gold Sponsors x 2 – T.B.D (dependant on components) This will generally include:• Fullpremiumbrandingofthevenue• FullpremiumbrandingofPromotionalmaterial.• Fullpremiumbrandingofthewebsite• Yearroundinsertsintoourmailoutstoourlocalandinternationalindustry contacts• Pickofallthetradeshowcontactstodevelopyourbusiness• Firstpickupofallattendeesforthecollaborativemeetingorganisationservice.• Slotattheopeningcocktail• Doublepagespreadofadvertisinginthelocationstradeshowbook.• ForewordinLocationstradeshowbook.• Mentionsinourarticlesthatwewilluselocallyandinternationallytopromote the show.

+ additional bespoke activations to be discussed with client

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Sponsorships Range Ballparks continued...

Silver Sponsor x 5 – R120,000 - R150,000 (dependant on components) This will generally include:• Secondarybrandingofthevenue• SecondarybrandingofthePromotionalmaterial.• Secondarybrandingofthewebsite• Twoinsertsintoourmailoutstoourlocalandinternationalindustrycontacts• Pickofallattendeesforthecollaborativemeetingorganisationservice.• Onepagespreadofadvertisinginthelocationstradeshowbook.• Articlesthatwewilluselocallyandinternationallytopromote theshow.+additionalbespokeactivationstobediscussedwithclient

Professional Workshops and Seminar groups per day (R120,000 – R300,000)This will generally include: • Thesponsorshipof6workshopsperday• Upto100attendeesperworkshop• Insertintothepanels• Fullbrandingoftheworkshopvenue• Abilitytodistributematerialtotheattendees• Abilitytosurveyattendees+additionalbespokeactivationstobediscussedwithclient

Exhibition Sponsorship A journey through African film making R250,000(withexclusivityatthistotalamount)Stories Africa Pitching Competition R75,000(withexclusivityatthistotalamount)Daytime Networking events R15,000 – R50,000 Evening Networking Events R40,000-R75,000 The Business Lounge R100,000(withexclusivityatthistotalamount)Commissioning Editors Meeting Lounge R100,000(withexclusivityatthistotalamount)Therewillbemanyotheropportunitiesforbrandingtobediscussedwithclientsin

LoCATioNS AfRiCA ExPo

Locations expo overview with costs to exhibitors

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