LIVE OAKCITY COUNCIL

REGULAR MEETING AGENDAMarch 04, 2020

6:00 PM

MEETING LOCATIONLIVE OAK COUNCIL CHAMBERS

9955 LIVE OAK BOULEVARDLIVE OAK, CALIFORNIA 95953

MEMBERS OF THE COUNCIL

BOB WOTEN, MAYORLUIS HERNANDEZ, VICE MAYORJ.R. THIARA, COUNCILMEMBER

ALEKSANDAR TICA, COUNCILMEMBERLAKHVIR GHAG, COUNCILMEMBER

AARON PALMER,CITY MANAGER

BRANT BORDSEN,CITY ATTORNEY

The Council may take up any agenda item at any me, regardless of the order listed. Ac on may be taken on anyitem on this agenda. Materials related to an item on this Agenda submi ed to the Council a er distribu on ofthe agenda packet are available for public inspec on at City Hall, 9955 Live Oak Blvd., Live Oak, during normalbusiness hours. Such documents are also available on the City of Live Oak's website at www.liveoakcity.org,subject to staff’s availability to post the documents before the meeting.

If you wish to speak before council at the mee ng on any item, please complete a speaker card and submit tothe meeting clerk before the item is discussed.

In compliance with the Americans with Disabili es Act, the mee ng room is wheelchair accessible and disabledparking is available. If you have a disability and need disability-related modifica ons or accommoda ons topar cipate in this mee ng, please contact the City Clerk's office at (530) 695-2112 x107. Requests must be madeat least 24 hours in advance.

Call to Order Roll Call Pledge of Allegiance and Invocation Corrections and/or Changes to the Agenda Closed Session Report Presentations A. Recognition of the Live Oak High School Nurse

Recommendation: B. Mid-Year Budget

Recommendation: PowerPoint Presentation 1

Public Comment

Any person wishing to address the City Council on general jurisdiction matters or consentcalendar items may do so at this time. Please complete a Speaker Request Form available on theservice counter, and submit the completed form to the Clerk prior to speaking before the CityCouncil. If you are commenting on an agenda item, your comments will be heard at the time thatitem is scheduled for discussion. The City Council adopted a time limit of three minutes perperson. The Brown Act does not allow for Council discussion of items not on the agenda.Councilmembers may only a) refer the matter to staff; b) ask for additional information; c)request a report back; or d) provide a limited factual response for items not listed on the agenda.

Consent Items

Consent Calendar is passed by one motion with exceptions and separate votes as noted. 1. City Council Meeting Minutes

Recommendation: Approve the February 19, 2020 City Council Regular Meeting minutes.(Clarissa Menchaca, City Clerk)

Minutes 2. Appointment of Sutter County Planning Commissioner to the City of Live Oak Planning

CommissionRecommendation: Confirm the appointment of Sutter County Commissioner Ranjit Davit toserve on the Live Oak Planning Commission for the year 2020.(Kevin Valente, Planning Director)

Business Items 3. City Council Consideration to Advertise for Bids for City of Live Oak Pennington Road

Rehabilitation Project - WestRecommendation: Authorize the City Engineer to advertise the City of Live Oak PenningtonRoad Rehabilitation Project - West.(Scott Rolls, City Engineer)

Items Removed from the Consent Agenda for Council Consideration and Action Updates and Announcements from the City Attorney and City Manager Councilmember Reports/Comments/Requests A. Mayor Woten's Written Comments

Recommendation: Council Questions on Agenda Items

2

Adjournment

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City of Live OakReport to City Council

Meeting Date: March 4, 2020

Title: Recognition of the Live Oak High School Nurse

4

City of Live OakReport to City Council

Meeting Date: March 4, 2020

Title: Mid-Year Budget

Attachments: PowerPoint Presentation

5

City of Live OakReport to City Council

Meeting Date: March 4, 2020

Title: City Council Meeting Minutes

Contact Information: (Clarissa Menchaca, City Clerk)

Location: Citywide

Fiscal Impacts: None.

Recommendation: Approve the February 19, 2020 City Council Regular Meeting minutes.

Attachments: Minutes

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LIVE OAK CITY COUNCIL MINUTES – FEBRUARY 19, 2020

Page 1

CALL TO ORDER

Meeting called to order by Mayor Woten at Live Oak City Council Chambers, 9955 Live Oak Boulevard, Live Oak, CA at 6:01 pm.

ROLL CALL

Present: Councilmembers Thiara, Ghag, Tica, Vice Mayor Hernandez, and Mayor Woten

PLEDGE OF ALLEGIANCE AND INVOCATION

Vice Mayor Hernandez led the Pledge of Allegiance. Councilmember Ghag delivered the invocation.

PUBLIC COMMENT

Public Comment was opened and closed without any speakers.

CORRECTIONS AND/OR CHANGES TO THE AGENDA

Item 2 - Well 7 Change Order 6.2 - This item was removed from the Consent Agenda for further discussion at the request of Councilmember Thiara.

Item 3 – 2019 Housing Element Annual Report – This item was removed from the agenda in its entirety.

CONSENT ITEMS

MOTION: APPROVE THE CONSENT AGENDA WITH THE EXCEPTION OF ITEM 2 WHICH WAS REMOVED FROM THE CONSENT AGENDA FOR FURTHER DISCUSSION, AND WITH THE EXCEPTION OF ITEM 3 WHICH WAS REMOVED FROM THE AGENDA IN ITS ENTIRETY.

(MOTION: GHAG; SECOND: TICA)

VOTE: MOTION PASSED UNANIMOUSLY

1. City Council Meeting MinutesClarissa Menchaca, City ClerkCouncil action: February 5, 2020 City Council Regular Meeting minutes approved.

LIVE OAKCITY COUNCIL

MINUTESFEBRUARY 19, 2020

6:00 PM

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LIVE OAK CITY COUNCIL MINUTES – FEBRUARY 19, 2020

Page 2

2. Well 7 Change Order 6.2Alison Schmidt, Management Analyst

This item was removed from the Consent Agenda for further discussion at the request of Councilmember Thiara.

3. 2019 Housing Element Annual ReportKevin Valente, Planning Director

This item was removed from the agenda in its entirety.

BUSINESS ITEMS

4. Consideration of Appointment to Live Oak Planning Commission for One VacancyKevin Valente, Planning Director

Aaron Palmer, City Manager, provided a report to the Council.

Public Comment was opened and closed without any speakers.

MOTION: APPOINT GURVEER BUTTER TO THE PLANNING COMMISSION, WITH A TERM ENDING JANUARY 31,2024.(MOTION: GHAG; SECOND: TICA)

VOTE: MOTION PASSED 4-1AYES: COUNCILMEMBERS GHAG, TICA, THIARA, AND MAYOR WOTENNOES: VICE MAYOR HERNANDEZ

5. City of Live Oak Community VisionKevin Valente, Planning Director

Kevin Valente, Planning Director, provided a report to the Council.

Public Comment was opened and closed without any speakers.

MOTION: APPOINT VICE MAYOR HERNANDEZ AND COUNCILMEMBER GHAG TO THE COMMUNITY VISION AD-HOC COMMITTEE.(MOTION: TICA; SECOND: GHAG)

VOTE: MOTION PASSED UNANIMOUSLY

ITEMS REMOVED FROM THE CONSENT AGENDA FOR COUNCIL CONSIDERATION AND ACTION

2. Well 7 Change Order 6.2Alison Schmidt, Management Analyst

MOTION: APPROVE WELL 7 CHANGE ORDER 6.2 AND AUTHORIZE THE CITY MANAGER TO SIGN.(MOTION: HERNANDEZ; SECOND: TICA)

VOTE: MOTION PASSED UNANIMOUSLY8

LIVE OAK CITY COUNCIL MINUTES – FEBRUARY 19, 2020

Page 3

UPDATES AND ANNOUNCEMENTS FROM CITY ATTORNEY AND CITY MANAGER

There were no updates and announcements from the City Attorney and the City Manager.

COUNCILMEMBER REPORTS/COMMENTS/REQUESTS

A. Mayor Woten’s Written Comments

Mayor Woten highlighted the email sent to the Council regarding council meeting questions, which is included in the staff report.

Vice Mayor Hernandez discussed his attendance at the Streets, Lights, and Traffic Committee meeting; and the Regional Waste Management Authority meeting to be held February 20, 2020.

Councilmember Tica discussed his attendance at the Sacramento Area Council of Governments (SACOG) Land Use Natural Resources meeting, Yuba Sutter Economic Development Committee meeting, and the Housing Bond Committee Measure X meeting.

Councilmember Ghag highlighted his attendance at the Streets, Lights, and Traffic Committee meeting; the Feather River Air Quality Management District Committee meeting; the Sutter-Yuba Mosquito and Vector Control Board meeting, and the Sutter Butte Flood Control Agency (SBFCA) meeting. Additionally, Councilmember Ghag highlighted the passing of Larry Montna.

Councilmember Thiara inquired about the mid-year budget review, the commencement of the budget process for FY 2020-21, the updated schedule for the P Street Lift Station, the resurfacing of the West Pennington Road project, the status of the East Pennington Road section in front of the Middle School, the deadline documents for the grant for Well 7, and requested a discussion regarding Well 8. Additionally, Councilmember Thiara requested billing details for all of the City’s consultants and inquired about the Accounts Payable item being removed from the City Council agendas. Councilmember Thiara discussed thearticle in the Appeal Democrat regarding the PERS Retirement program crisis and requested the correct numbers be provided to the Council. Furthermore, Councilmember Thiara discussed not being properly informed of the Live Oak State Highway 99 Pavement and Streetscape Project meeting, an email received regarding disincorporating the City of Live Oak with the Local Agency Formation Commission (LAFCo), and an article in the Territorial Dispatch entitled “Live Oak City Administration Alarmed By Dis-Incorporation Campaign.”

MOTION: ADJOURN THE MEETING.(MOTION: HERNANDEZ; SECOND: TICA)

VOTE: MOTION PASSED 4-1AYES: COUNCILMEMBERS GHAG, TICA, VICE MAYOR HERNANDEZ, AND MAYOR WOTENNOES: COUNCILMEMBER THIARA

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LIVE OAK CITY COUNCIL MINUTES – FEBRUARY 19, 2020

Page 4

ADJOURNMENT

Adjourned the meeting at 7:10 pm in memory of Larry Montna.

Bob Woten, MayorATTEST:

Clarissa Menchaca, City Clerk

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City of Live OakReport to City Council

Meeting Date: March 4, 2020

Title: Appointment of Sutter County Planning Commissioner to the City of LiveOak Planning Commission

Contact Information: (Kevin Valente, Planning Director)

Location: Citywide

Background: The City of Live Oak Planning Commission is comprised of seven members.Six members are appointed by the Mayor and City Council and one memberis appointed by the Sutter County Planning Commission with approval of theSutter County Board of Supervisors and the Live Oak City Council.

The Sutter County Planning Commission selected District 1 CommissionerRanjit Davit to sit on the Live Oak Planning Commission as theirrepresentative. Commissioner Ranjit Davit was selected by the Commissionat its January 15, 2020 meeting with the appointment confirmed by the Boardof Supervisors at their January 28, 2020 meeting.

Commissioner Davit served as the Sutter County representative on the LiveOak Planning Commission in 2017 and 2019.

As per the By-Laws of the Sutter County Planning Commission, Mr.Davit’s appointment must be confirmed by the Live Oak City Council.

Fiscal Impacts: None.

Recommendation: Confirm the appointment of Sutter County Commissioner Ranjit Davit toserve on the Live Oak Planning Commission for the year 2020.

11

City of Live OakReport to City Council

Meeting Date: March 4, 2020

Title: City Council Consideration to Advertise for Bids for City of Live OakPennington Road Rehabilitation Project - West

Contact Information: (Scott Rolls, City Engineer)

Location: Pennington Road, from Connecticut Avenue to Broadway

Background: In October 2011, the Sacramento Area Council of Governments (SACOG)recommended funding for the rehabilitation of the Pennington Roadstructural section from Broadway to Connecticut Avenue through the 2012Regional Local Funding round. In November 2011, $969,205 of federalfunds ($1,094,776 total project cost) was programmed for the project in FFY2014 (SACOG Project ID SUT18858). The project will rehabilitate thePennington Road structural section which has failed due to age and hightraffic volumes and truck loads.

The Pennington Road Rehabilitation Project - West includes rehabilitation ofthe structural section on Pennington Road, curb ramp, curb, gutter andsidewalk and striping improvements.

The estimated construction and engineering cost is $1,173,000. Projectfunding is Federal-Aid ($835,205) and local street funding ($337,795).

Analysis: Staff recommends that the City Council authorize the City Engineer toadvertise the City of Live Oak Pennington Road Rehabilitation Project -West.

Fiscal Impacts: Construction Contract and Engineering Estimate is $1,173,000.Federal-Aid funds are $835,205.Street funds are $337,795.

Recommendation: Authorize the City Engineer to advertise the City of Live Oak PenningtonRoad Rehabilitation Project - West.

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City of Live OakReport to City Council

Meeting Date: March 4, 2020

Title: Mayor Woten's Written Comments

Attachments: Council Questions on Agenda Items

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