LITTLEHAMPTON HARBOUR BOARD NOTICE OF MEETING … · 12/5/2016 · 10. *Outcome for 2016/17 &...

LITTLEHAMPTON HARBOUR BOARD

NOTICE OF MEETING – MONDAY 5 DECEMBER 2016

To: Mr Philip Bush (Chairman)

Councillor Roger Elkins (Vice Chairman) Councillor George Blampied Councillor Ian Buckland Councillor Mike Clayden Mr Matthew Marchant Councillor Janet Mockridge Mr Richard O’Callaghan Councillor Nigel Peters Mr Tony Squires Councillor Dr James Walsh

A Meeting of the Littlehampton Harbour Board will be held in Committee Room 1, Arun District Council, Maltravers Road, Littlehampton on Monday 5 December 2016 commencing at 10.00 hours and you are requested to attend. Sue Simpson Clerk to the Littlehampton Harbour Board

A G E N D A

1. Welcome & Notices (1 min)

2. Mobile Phones (1 min) Members and the public are reminded that the use of mobile phones (other than on silent) is prohibited at Harbour Board and Sub-Committee meetings.

3. Apologies (1 min)

4. Declarations of Interest (2 mins)

Members and Officers are reminded to make any declarations of personal and/or prejudicial interests that they may have in relation to items on this Agenda.

They should declare their interest by stating: a. The item they have the interest in b. Whether it is a personal interest and the nature of the interest. c. Whether it is also a prejudicial interest. d. If it is a prejudicial interest, whether they will be exercising their right to speak

under Question Time. 5. Public Questions (15 mins) To receive any questions from members of the public. The time for questions from the public will be limited to a total of 15 minutes save that the Chairman may extend the time at his discretion. A member of the public may only ask a question regarding one subject at a time. Other members of the public will be invited to ask questions and only if there is sufficient time left remaining will the original questioner be entitled to ask further questions. Questions may be rejected if, in the opinion of the Chairman or Clerk, they are considered to be defamatory, frivolous, offensive or substantially the same as a question posed to the Board during the preceding 6 months.

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6. *Minutes of the meeting held on 19 September 2016 (p 3 ) (5 mins) To approve as a correct record the Minutes of the previous Board meeting held on 19 September 2016.

7. *Harbour Operational Report (p 10 ) (10 mins) To receive the Harbour Master’s Operational Report.

8. *Treasurer’s Report (p 14 ) (10 mins) To receive a report from the Treasurer relating to Income and Expenditure.

9. *Outcome of the External Audit of the 2015/2016 Annual Return (p 18 ) (5 mins) To receive a report from the Treasurer on the outcome of the 2015-16 annual return by the External Auditor.

10. *Outcome for 2016/17 & 2017/18 Budget and Schedule of Charges (p ) 20

(5mins) To receive a report from the Treasurer on the financial outcome for the year 2016/2017 and details of the proposed Budget for 2017/18 and the schedule of charges.

11. *Minutes of t he Stakeholder Group meeting n 4 October 2016 (p 04 )(5 mins)

To receive the minutes of the meeting of the Stakeholder Group held on 5 April 2016.

12. *Corporate Complaint’s Procedure (p ) 49 (5 mins) To receive a report from the Clerk on the proposed future implementation of a Corporate Complaints’ Policy for the LHB.

13. Confidential and Exempt Business The Board is asked to consider passing the following resolution:-

That, due to the confidential nature of the following item(s) to be considered, that the public and accredited representatives of the press and other media be excluded from the meeting on the grounds that they involve the likely disclosure of business or personal information relating to an individual, the business of third parties and/or legal proceedings

14. *Minutes from the Confidential & Exempt Business on 19 September 2016 (p 50) (2 mins) To approve as a correct record the Confidential and Exempt Minutes of the previous

Board meeting held on 19 September 2016. 15. *Minutes from the Personnel Sub Group (PSG) Meeting held on 09 November 2016

(p 52 ) (5 mins) To approve the minutes of the PSG held on 9 November 2016. 16. *Commercial Shipping Debt (p ) 54 (5 mins) To receive a report from the Treasurer on a commercial debt that has arisen as a result

of the liquidation of a shipping company.

17. Chairman’s Update (5 mins) To receive an update on current confidential matters affecting the Board.

Date of next meeting: Monday 06 February 2017

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sue

Underline

MINUTES OF THE MEETING

OF THE LITTLEHAMPTON HARBOUR BOARD

HELD IN COMMITTEE ROOM 1 AT THE ARUN DISTRICT COUNCIL CIVIC

CENTRE, MALTRAVERS ROAD, LITTLEHAMPTON ON

MONDAY 19TH SEPTEMBER 2016 AT 10AM

Present: Mr P Bush (Chairman) Agenda item 6

Councillor Elkins (Vice Chairman) Councillor Blampied Councillor Buckland Mr R O’Callaghan Councillor Dr Walsh

In Attendance: Mrs S Simpson, Clerk to the Board Mr C Braby, Treasurer to the Board

Mr B Johnson, Harbour Master Mrs J Harris (Notes Secretary)

51. WECOME AND NOTICES

The Chairman welcomed everyone to the meeting. 52. MOBILE PHONES Members and the public were reminded that the use of mobile phones (other than on silent) was prohibited at Harbour Board and Sub-Committee meetings. 53. APOLOGIES Apologies were received from Councillors Clayden and Peters, Mr Squires and Mr Marchant. 54. DECLARATIONS OF INTEREST

Councillor Dr Walsh declared a personal interest in agenda item 14, report on the Local Government Pension Scheme (LGPS) Discretionary Pension Policy as a Trustee of the West Sussex LGPS.

55. MINUTES 55.1 Regarding Minute 38.2, (Leisure Trade), Members reported that a brief

discussion about mooring difficulties on the Town Quay and agreement to seek a meeting with Littlehampton Town Council had been omitted from the minutes. It was therefore proposed that the following be added to the Minutes,

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“Following a discussion about the Town Quay and the funding thereof, it was agreed that a meeting be arranged with Littlehampton Town Council”.

55.2 It was therefore RESOLVED that subject to the addition of this amendment to

Minute 38.2, the Minutes of the meeting held on 11th July 2016 (previously circulated) be approved and signed by the Chairman.

56. HARBOUR OPERATIONAL REPORT

The Harbour Master presented a report (previously circulated) which detailed the operational activities undertaken in the harbour since the last meeting. In addition, the Harbour Master updated the Board on the following matters:

56.1 Commercial Trade

The Harbour Master reported that the MV Shetland Trader was due to visit the Harbour later in the month. It was observed that larger class vessels were now regularly using the harbour and that the workboat Erica was proving valuable in managing this type of commercial activity.

56.2 Leisure Trade The total number of visits for August was 128. 56.3 Workboat Activity It was noted that the workboat had been contracted to undertake further work

in connection with the construction of the Rampion Windfarm. Although arduous, the staff and workboat were handling the work well.

56.4 Local Notices to Mariners (LNM)

Further Notices had been issued as follows: 09 of 2016 – Jet Ski collision at the Marina 10 of 2016 – Collision with ship 11 of 2016 – Vehicle stranded on slipway 12 of 2016 – Motorboat capsized 13 of 2016 – Re-opening of the Marina Fuel berth 14 of 2016 – The Waterfront Festival – Sunday 21st August 15 of 2016 - Arundel Festival Dragon Boat Race – Sunday 28th August

56.5 Safety MarNIS Report The increase in reported incidents was a reflection of the rise in activity over the holiday period. Regarding the Jet Ski incident, the Harbour Master reported that the emergency services and Harbour duty crew had responded promptly and a major incident averted. However, the incident could have been a lot more serious in terms of environmental impact and injury. This had prompted the Harbour Master to undertake a review of how this type of

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activity was managed in the Harbour, the outcome of which would be reported to the Board later in the meeting. Other incidents had highlighted the need for care when manoeuvring vessels at various points within the harbour and for mariners to be aware of commercial activity within the harbour and of sea conditions beyond the harbour limits. The Board noted with sadness the fatality at sea which had occurred on a dive boat. The Harbour Master stated that the fatality occurred outside the harbour and that he was in contact with HM Coast Guard who were responsible for managing the reporting regarding this incident. The value of the enhanced MarNIS reporting in terms of the oversight it gave the Board was acknowledged. 56.6 The Waterfront Festival

Councillors Buckland and Dr Walsh declared personal interests during the discussion of the following matter as Littlehampton Town Councillors. The Notes Secretary also declared a personal interest in the following matter as an employee of Littlehampton Town Council.

The Board praised the Harbour Master and his team on the success of the

event and thanked the staff for their hard work. The Chairman highlighted the lack of support from the Town Council and Councillors Dr Walsh and Buckland confirmed that if asked, Littlehampton Town Council might be happy to assist with the event in the future. It was also noted that the Harbour Master had contacted the Town Council to investigate the availability of grants. It was therefore RESOLVED that: The contents of the Harbour Operational Report be otherwise noted.

57. TREASURER’S REPORT 57.1 The Treasurer presented the income and expenditure statement and income

analysis for the period to 31 July 2016 (previously circulated). It was noted that income for the year to date was currently ahead of budget due to workboat income and the receipt of unbudgeted lease income from the new tenant at the former UMA wharf. Although operating expenses were also slightly below budget at this point, this was due to timing. Whilst there was no reason to expect that the Board would not meet its budget, it was too early in the financial year to make predictions. It was therefore RESOLVED that:

The Report be noted. 58. PERSONAL WATERCRAFT (PWCs) 58.1 The Harbour Master presented a report which contained a revised set of

controls regarding the management of PWCs within the harbour (previously circulated). He explained that the Board had relaxed the controls on this activity in the harbour in 2014. However, the recent incident at the Marina and the increased reports of anti-social behaviour in connection with the use of

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PWCs had prompted him to reassess the need for more stringent controls to ensure the river remained navigable at all times. At this stage the reintroduction of an annual harbour due only policy and proof of insurance were proposed. The views of Members were therefore sought on this issue and whether the use of PWCs should be banned in certain parts of the river.

58.2 The Board went on to discuss this issue and enhanced controls in terms of

current practice and what was practicable going forward. Members questioned whether PWCs could be used safely in the confined space of the harbour and how enhanced controls would be monitored and enforced. They also noted that PWCs were varied in design, had differing safety features and their use was unregulated. Observing that the majority of PWC users were responsible individuals, Members did not want to discourage this activity but accepted that the increase in casual use, ongoing reports of speeding and other antisocial behaviour made the need for more stringent controls necessary. The Harbour Master stated his review would look at practices in other harbours in respect of enforcement and zoning. It was also considered that the revised controls should include documentary evidence of insurance and training / experience. It was accepted that in all likelihood any changes would be self-policing and Members therefore considered it important that the Stakeholder User Group be involved in the review. A member could not recall authorising the relaxing of the previous rules and the Harbour Master agreed to take this forward as part of his review. It was RESOLVED that:

The review of the strategy to control the use of PWCs in the Harbour be

progressed as set out in Minute 58.2 above and the revised controls be brought back to the Board for approval prior to the start of the summer 2017 season.

59. PILOTAGE DIRECTIONS 59.1 The Harbour Master presented a report which sought the formal approval of

the Board to a change in the Pilotage Directions to enable the harbour to accommodate larger vessels (previously circulated). He explained that a trial visit by the MV Falcon had proved that vessels of up to 78m in length could be piloted safely in the harbour with the deployment of the workboat. Whilst the increase in the maximum length reduced the tolerances, it was noted that risk assessments would be completed for each new class of vessel. The Board therefore RESOLVED that:

The maximum length overall for vessels using the port be increased

from 75m to 78m and the Littlehampton Harbour Pilotage Directions be amended accordingly.

60. DREDGE BASELINE DOCUMENT 60.1 The Board had before it a draft baseline document which it was proposed

would form the basis of the Harbour Board’s dredge policy going forward (previously circulated). The Harbour Master explained that the policy aimed to provide information about the harbour environment, designations within it and

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its uses to assist operators undertaking dredging activity in the harbour. The document had been drafted following consultation with stakeholders, the Marine Management Organisation and Natural England and would be shared with the Stakeholder Group at their next meeting. The Board went on to review the document in the context of conservation of the specially designated areas within the harbour, the extent to which the Board was empowered to dredge and its responsibilities within the harbour. It was observed that this was a working document which would evolve through reference and usage. Noting that the water quality information was out of date the Harbour Master confirmed that this would be corrected prior to publication. The Board therefore RESOLVED that:

Subject to the addition of up to date water quality information,

publication of the Littlehampton Dredge Protocol and Water Framework Directive Dredge Baseline Document be approved.

61. PUBLIC QUESTIONS

There were five members of the public present. 61.1 Noting that the Board had a number of Sub Committees, Mr Boyce stated that as a public body, the agenda’s and minutes of these sub committees should be subject to the same rules regarding publication of information as the main Board. He therefore asked that the Board consider amending its constitution to permit this. 61.2 In response, the Chairman asked Mr Boyce to submit his question in writing to the Board for consideration. 61.3 Mr Chapman accused the Chairman of the Board of defamation of character and sought his resignation. 61.4 The Chairman stated that it was inappropriate for the Board to comment as

the matter about which this accusation was made was subject to legal consideration.

61.5 Observing that the majority of the Board’s infrastructure assets were affixed to land that it did not own, Mr Boyce suggested that it would be a good idea if the Board had wayleave agreements with the respective landowners. 61.6 In response, the Chairman asked Mr Boyce to submit his suggestion in writing to the Board for consideration. 61.7 Mrs Boyce expressed her support for more stringent controls over the use of PWCs within the harbour and stated that Osborne of Arun would be happy to go one step further and add signage to support implementation. 61.8 Regarding the Littlehampton Ferry, Mrs Boyce observed that there was no information about the service on the Harbour Board’s website and asked that this be rectified. 61.9 In response, the Chairman stated that the Board would take this request forward. It was also reported that discussions were taking place with the Town Council regarding mooring provision in the harbour for the Littlehampton Ferry. 61.10 Regarding the Dredge Baseline Document, Mr Boyce asked that

consideration be given to sharing the whole port survey data with stakeholders and visitors. He also asked if the Board had considered adding the information contained in the Bathymetric Survey carried out by Shoreham Port in 2009.

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61.11 In response, the Harbour Master stated that the Dredge Baseline Document was intended to outline a baseline for dredge activity rather than a base line for bathymetry itself. The latest whole port survey was conducted in 2016 and would be incorporated into the Admiralty chart in due course. The HM undertook to answer the question more fully if it were put in writing.

61.12 Regarding the use of PWCs in the harbour, Mr Warren asked the Board to consider introducing a byelaw in the harbour requiring that they be fitted with kill cords. 61.13 The Harbour Master stated that whilst in his view, controls included within the General Directions were more effective, he would investigate this as part of the work on drafting the revised controls. 61.14 Speaking from experience, Ms Finnamore stated that older makes of PWCs

were not fitted with kill cords. Observing that insurance did not guarantee reimbursement of losses incurred as a result of the misuse of PWCs, she stated that the Marina did take steps to ensure that users had insurance in place. She also expressed support for any changes that would advance the safer use of PWCs in the harbour.

61.15 Mr Boyce asked that enforcement methods form part of the review into the control of PWCs in the harbour. It was confirmed that this would be investigated as part of the review. 62. CONFIDENTIAL & EXEMPT BUSINESS

It was RESOLVED that:

Due to the confidential nature of the following items to be considered, that the public and accredited representatives of the press and other media be excluded from the meeting on the grounds that they involve the likely disclosure of business of personal information relating to an individual, the business of third parties and/or legal proceedings.

SUMMARY OF MATTERS DISCUSSED IN THE

EXEMPT PART OF THE AGENDA 63. THE CONFIDENTIAL AND EXEMPT MINUTES OF THE MEETING HELD

ON 19 SEPTEMBER 2016 The Board received an update on the investigation in to the allegation of

disorderly conduct and discussed the conduct of the public question session of Board meetings. The Board therefore RESOLVED that: 1) Comments of the nature levelled against at the Chairman during the

public question were not acceptable in a public meeting. 2) Proposals regarding the future conduct of the Public Question

Session of Board meetings be brought back to a future meeting. 3) The Confidential and Exempt Minutes of the meeting held on 11th July

2016 (previously circulated to Members of the Board only) be confirmed as a true record and signed by the Chair.

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64. LOCAL GOVERNMENT PENSION SCHEME (LGPS) DISCRETIONARY

PENSION POLICY 64.1 It was RESOLVED that: The proposed LGPS Discretionary Pension Policy, as attached to the report circulated to Members of the Board only, be approved.

The meeting closed at 11.45 am. ___________________ CHAIR

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LHB MEETING – 5th December 2016 Agenda Item: 7 LITTLEHAMPTON HARBOUR BOARD Report to: Littlehampton Harbour Board Report on: Harbour Operations Report by: Harbour Master Date: 14th November 2016 Commercial Activity Pilotage/Commercial Shipping Trade The LHB continues to operate an open port and un-interrupted pilotage service. Despite the larger class of vessel now using the port numbers of vessels are down (now 5 below budget) and not likely to recover. UMA Wharf Railway Wharf Sep 0 Sep 0 Oct 1 Oct 0 Nov 0 Nov 0 (To date) Leisure Trade Town Quay Sep 98 Oct 62 Both Sep and Oct considerably above average figures. Nov 10 (To date) incl. winter berthing for commercial FV SS765. Workboat Activity Sep WINDSONG used to assist staff from EMU re-instating ADC met mast at sea. Oct Worthing Council Buoys collected and stored at LHB yard. Nov ERICA used to recover AYC racemarks and to tow a barge from Shoreham to

Littlehampton. WINDSONG engaged in quay wall inspection at Arundel. Conservancy Duty Survey Bar last conducted 6th May 15 Pier Road last conducted 19th Jun 15 Town Quay last conducted 19th Oct 15 Dukes Wharf last conducted 3rd Dec 14 Complete Port survey last conducted 3rd Jun 16 Aids to Navigation Temporary buoy at Arundel by quayside collapse now removed. Dredging 2 tides carried out by ERICA at Workshop pontoons and Arun View. Shingle recycling underway at West Beach. No requirement for shoal bank removal at present. Local Notices to Mariners 10 of 2016 – Armed Forces Day Issued 22nd Jun 16 11 - 13 of 2016 – Marina Fuel Berth Closure and Reopening Issued 12th Aug 16 14 of 2016 – Waterfront Festival Issued 19th Aug 16 15 of 2016 – Arundel Dragon Boat Racing Issued 26th Aug 16

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Consents/Consultations Section 43 Consents Nil MMO/Trinity House Consultations AYC dinghy pen wall reconstruction Yet to be responded to. Environment Oil Spill exercises conducted over two days with staff from EA and OSRL. Scenarios preventing oil pollution moving upstream along with conventional bunkering spill at the commercial wharf were both exercised. Tier 2 contract moved from Edge Enviro Ltd to Adler and Allan Ltd following tendering process. Safety MarNIS Report

Date ID Code Accident Category Name

17/09/2016 LHP4080INV I Other personnel or public safety item 014 of 2016 - Yachts Crew Caught in Mooring Line

01/09/2016 LHP4079REP I Diving Injury 013 of 2016 - Death of Diver from HUNTRESS IV

21/08/2016 LHP4078REP I Sinking and capsizing 012 of 2016 - Motorboat Capsize

08/08/2016 LHP4076REP I Collision ship - ship 010 of 2016 - Yacht / Final Answer

06/08/2016 LHP4077REP I Other personnel or public safety item 011 of 2016 - Landrover slipway

30/07/2016 LHP4075REP I Impact with Structure 009 of 2016 - Jetski Collision Marina

12/06/2016 LHP4074ACT I Diving Injury 008 of 2016 - Diving MediVac

27/05/2016 LHP4073CLO I Collision ship - ship 007 of 2016 - Berthing Incident Final A + Adelaide

27/05/2016 LHP4071ACT I Ranging 005 of 2016 - Speeding Rib at Arundel

10/05/2016 LHP4070CLO N Collision ship - ship 004 of 2016 - Lynander CQS in Narrows

06/05/2016 LHP4069ACT I Impact with Structure 003 of 2016 - Runaway Jetski

15/04/2016 LHP4072CLO I Collision ship - ship 006 of 2016 - Berthing Incident Adelaide + Final A

24/01/2016 LHP4068ACT I Impact with Structure 002 of 2016 - Heavy Berthing of BEN VARREY

08/01/2016 LHP4067ACT I Other crisis management 001 of 2016 - Collapse of Arundel Quayside Wall

23/12/2015 LHP4065CLO I Sinking and capsizing 019 of 2015 - Sunken Vessel

17/12/2015 LHP4066ACT I Other crisis management 020 of 2015 - Collapse of AYC Dinghy Pen Wall

26/11/2015 LHP4064CLO I Marine Pollution (Minor) 018 of 2015 - Oil Spill Outfall

News and Activity On The River Craning Crane lifting took place at the LHB Workshop 25th Oct 16. Maintenance – East Pier Repairs to East Pier boarding were carried out by harbour staff in October. Maintenance – West Pier Repairs to West Works commenced by Mackley Ltd 14th Nov 16. Harbour Dues Number of plaques issued: 474. (For comparison: 23

rd Nov 15 – 455, 29

th Sept 14 – 483).

PMSC Peter Nicholson, the ports Designated Person, undertook the annual Safety Management System review on 25th Oct and 10th Nov 16. Recommendation That the Board notes this report.

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Annex A to Operational Report Commercial Shipping

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Annex B to Operational Report

Leisure Visitors

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LITTLEHAMPTON HARBOUR BOARD Report to: Littlehampton Harbour Board Agenda item 8 Report on: Treasurer’s Report Report by: Treasurer to the Board For the 5th of December Board Meeting Income and Expense to the end of September 2016 Included in this report are the Income and Expenditure Statement and the Income analysis both to the end of September 2016. Summary The Income is currently ahead of budget by £58,000 primarily due to workboat income which is £38,000 ahead of budget at this point, £5,000 of unbudgeted lease rental income with respect to the new tenant on the former UMA Site, £8,000 up on services rendered and £6,600 for moorings. After discounting recoverable expense, operating expense was just £3,000 below budget. The outlook for 2016/17 is forecast at a reduced deficit of £31,000. Operational income- As stated above overall income at £284,517 is ahead of budget by £57,948; commercial shipping is marginally below budget with ship visits down but cargo tonnage up because of a greater mix of larger craft, reference to bad debt problems with the commercial shipping operation is dealt with later in this report. Commercial Rents are now £5,000 ahead due to the new lease on the remainder of the former UMA site, and this also has a knock on effect on our rates bill, (£5,000). Work Boat income is now £37,595 ahead of budget, the primary contributors coming from outside the harbour. With the advent of the new harbour management system, leisure harbour dues are only included when paid so it is good to see that dues are marginally ahead of budget expectations. Likewise Moorings and storage income now moves ahead of budget by £6,458. Fuel sales earlier in the year, (dispensed to the “Wessex Explorer” during its survey work), keeps sales well ahead of budget. Miscellaneous income is boosted by the recovery of the 2016/17 insurance premium on the Old Customs house, (£1,686). Operating expense i.e. before loan repayments and capital amounted to £220,622 and after discounting recoverable expense was marginally below budget by £3,363. Phasing of the budget into monthly slots is to say the least somewhat tricky and the majority of the variances both up and down are to date primarily due to phasing differences. Exceptions to this are: Boats and Vehicles inflated by the purchase of fuel to provide the requirement for the “Wessex Explorer”, Recoverable Costs include costs for carrying out the ADC Met Mast Contract, and Rent and Rates which reflect a rebate brought about by the leased occupation of the remainder of the former UMA site. Capital of £25,000 included in the budget was for the acquisition of the new harbour management system “Harbour Assist” which was in fact purchased towards the end of last financial year at a discounted price of £12,500 and the installation of a new pontoon at the workshop. . Comparison with last year The impact of the WSCC loan balance for “ERICA”, and the net proceeds from the sale of the former Pilot Boat “Jumna” have been removed from this presentation to better reflect true operational performance, income this year is ahead by £30,000. Shortfalls in

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commercial shipping are offset by workboat income, services rendered and mooring income. Overheads were £17,000 lower this time last year, increased costs relating to the additional workboat contracts, purchase of fuel for resale, the full year cost of the “Harbour Assist” support contract and the material for the ADC Met Mast contract being the main contributors to this year’s increase in spend. BACKGROUND PAPERS Statement of Income and Expenditure to the end of September 2016 compared with Budget and Last Year Income Analysis by source

C.C.Braby 11th November 2016

RECOMMENDATION: That the Board note this report

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Littlehampton Harbour Board

2016/17 Income and Expenditure Statement to September 2016

2016/17 2016/17 2016/17 2016/17 This time

To Sept Budget Budget Forecast Last

To Sept Year

£ £ £ £ £

Income

Commercial Income 105,825 103,623 207,245 210,053 110,347

Leisure Income 121,341 113,770 115,520 126,823 113,886

Chargeable Services 5,342 701 5,202 7,966 1,143

Work Boats 45,420 7,825 15,650 48,500 24,942

Fuel Dispensing 3,782 250 500 3,782 516

Misc Income 2,643 250 500 3,000 2,988

Investment Income 164 150 300 328 151

Total Income 284,517 226,569 344,917 400,452 253,973

Expenses

Employee Costs 115,395 110,763 219,025 239,553 111,494

Services to the Board 5,857 6,550 14,900 15,100 5,738

Legal and Professional Services 10,546 14,000 24,000 29,000 20,156

Repairs and Maintenance

Premises 4,562 5,057 10,113 12,371 4,583

Moorings 1,133 500 1,000 1,500 233

Harbour Structures 2,210 11,150 22,300 23,343 415

Navigational 4,144 2,300 8,600 12,120 793

Boats and Vehicles 11,440 4,392 8,784 18,959 4,548

Equipment Hire 0 995 1,990 0 920

Administration

Rent and Rates 10,774 16,413 17,225 12,586 15,189

Utilities 1,113 1,700 3,400 3,100 1,090

Printing, Postage and Stationery 2,146 1,700 7,645 5,685 926

Insurance 28,402 27,245 27,245 28,402 26,449

IT 6,530 5,150 10,300 9,155 4,659

Telephone 608 675 1,350 1,350 565

Training 853 2,910 5,820 6,573 1,054

Bank and Credit Card Charges 2,333 1,625 3,250 3,250 1,722

Other Administrative 5,967 4,251 8,960 12,137 3,012

Recoverable costs 6,609 0 0 7,000 110

Total Expenses 220,622 217,376 395,907 441,184 203,656

Loan and interest payments- PWLB 74,609 76,795 157,287 157,287 78,045

Loan and interest payments- WSCC 19,825 19,825 19,825 19,825 19,825

Capital 0 25,000 25,000 20,000 0

Total Expense 315,056 338,996 598,019 638,296 301,526

Precept 206,457 206,457 206,457 206,457 207,494

(Deficit)/Surplus 175,918 94,030 (46,645) (31,387) 159,941

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LITTLEHAMPTON HARBOUR BOARD

2016/17 Financial Year 2016/17 2016/17 2016/17 This Time

Actual to Budget to Budget Last Year

Sept Sept

INCOME Description £ £ £ £

Commercial Vessels Harbour Dues 4,644 5,198 10,396 6,158

Cargo Dues 8,578 8,905 17,811 11,196

Pilotage Service 4,861 5,142 10,283 6,059

Pilot Boat and Mooring Service 4,448 6,072 12,144 6,708

Commercial Shipping 22,531 25,317 50,634 30,121

Commercial Rents Railway Wharf (Tarmac) 42,000 42,000 84,000 42,000

Railway Wharf (ex UMA) 7,988 3,000 6,000 4,920

The Old Customs House 12,500 12,500 25,000 12,500

Workshop 3,750 3,750 7,500 3,750

Office Rent 3,588 3,588 7,175 3,588

69,826 64,838 129,675 66,758

Footbridge Footbridge WSCC 13,468 13,468 26,936 13,468

Work Boats 45,420 7,825 15,650 24,942

TOTAL COMMERCIAL INCOME 151,245 111,448 222,895 135,289

Leisure Harbour Dues Leisure Craft 51,232 50,170 50,170 50,919

Visitor Harbour Dues 4,646 4,550 4,550 4,054

Commission Look and Sea (45) 0 0 0

55,833 54,720 54,720 54,973

Chargeable Services Crane 2,086 551 1,102 518

Labour 2,649 75 150 500

Electricity Cards 124 50 100 107

Office Services 0 0 0 0

Supplies 483 25 50 18

Tide Table Sales 0 0 3,800 0

Fuel Sales 3,782 250 500 516

9,124 951 5,702 1,659

Moorings & storage Moorings 58,428 52,000 52,000 50,351

Visitors Berths 5,394 5,300 5,300 5,055

Boat Storage 1,686 1,750 3,500 3,507

65,508 59,050 60,800 58,913

Income from Investments

Investment Interest 164 150 300 151

Misc Income 2,643 250 500 2,988

Grants 0 0 0 0

Asset Disposals 0 0 0 0

Loan WSCC 0 0 0 0

TOTAL INCOME 284,517 226,569 344,917 253,973

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LITTLEHAMPTON HARBOUR BOARD Report to: Littlehampton Harbour Board Agenda item 9 Report on: Outcome of the external audit of the 2015-16 Annual Return Report by: Treasurer to the Board For the 5th of December Board Meeting At the May Board Meeting the 2015-16 Annual Return was presented and approved prior to its submission to the External Auditor PKF Littlejohn LLP. Section 3 of the return, the subject of this report, is the External Auditor’s Certificate and it is in this section that the

Auditor will detail any matters arising from the audit which in their opinion require to be addressed. No issues where raised and we have therefore the benefit of a “clean audit”. The Auditor requires that this audit outcome is taken to the Board and in addition wishes the production of a minute “to show that the annual return has been approved and accepted by the Board”. RECOMMENDED: that

(a) The Board note the findings of external audit, i.e. no issues raised (b) That the Board approve and accept the completed and audited 2015/16 Annual

Return Background papers Section 3 of the audited Annual Return Treasurer to the Board 14th November 2016

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Section 3 - External auditor certificate and report

2015/16 Certificate

We certifythat we have completed our review of the annual return, and discharged ourresponsibilities under the Local Audit and Accountability Act 2014, forthe year ended 31 March2016 in respect of:

Enter name of

smaller authority here: U*"*TTU£«f*t*frToRi w(^t^e>o^fL TJoAfi.^

Respective responsibilities of the body and the auditor

This smaller authority is responsible for ensuring that its financial management is adequate andeffective and that it has a sound system of internal control. The smaller authority prepares anannual return in accordance with proper practices which:

• summarises the accounting records for the year ended 31 March 2016; and

• confirms and provides assurance on those matters that are relevant to our duties andresponsibilities as external auditors.

Our responsibility is to review the annual return in accordance with guidance issued by theNational Audit Office (NAO) on behalf of the Comptroller and Auditor General (see note below).Our work does not constitute an audit carried out in accordance with International Standards on

Auditing (UK & Ireland) and does not provide the same level of assurance that such an auditwould do.

External auditor report Ci^Soo$i)(Except fo> tho mottoro reported bolaw)* on the basis of ourreview of the annual return, in ouropinion the information inthe annualreturn is inaccordance with proper practices and no mattershave come to ourattention giving cause for concernthat relevantlegislation andregulatory requirements have not been met ("delete as appropriate).

(continue on a separate sheet if required)

Other matters notaffecting ouropinion which we draw to the attention of thesmaller authority:

(continue on a separate sheet if required)

External auditor signature

External auditor name

Note: The NAOissued guklance applicable to externalauditors' workon 2015/16accounts in Auditor Guidance' Note AGN/02.TheAGNis available from the NAOwebsite (www.nao.org.uk)

Page 4 of 6

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LITTLEHAMPTON HARBOUR BOARD Report to: Littlehampton Harbour Board Agenda item 10 Report on: Outcome for 2016/17 and the 2017/18 Budget and Schedule of Charges Report by: Treasurer to the Board Date: Outcome for 2016-17 and the proposed budget for 2017-18

Introduction

The outcome for 2016-17 is based on the actual performance to the end of September projected for

the remaining 6 months either on original budget or on best current information available. The 2017-

18 budget is by contrast based where possible on a zero based budgeting approach rather than a

straight uplift on the current year. The harbour continues to lack sufficient income from its dues and

charges to cover costs and the generation of additional income in 2016-17 has come largely from the

successful promotion of the Board’s new multi-purpose vessel “ERICA” which has produced a gross

income to the end of September 2016 of £42,000, way beyond budget expectations. The successful

letting of the remaining vacant land at the former UMA Wharf has also contributed with an increase in

rental income and a reduction in the Board’s rating costs. Commercial shipping performance has

been disappointing so far this year with a failure to achieve the very conservative target of 2 ships a

month. That said the vessels tend to be of the larger variety thus generating more dues per ship visit.

The 2017/18 budget reflects a slight improvement in commercial shipping dues although the budget is

based on 16 ship visits not the historic base of 24. The 2016/17 Budget included £10,000 of capital

spend to install an additional pontoon at the workshop, unfortunately this has not proved to a practical

proposition and the project has been dropped. The net result is a reduction in the budgeted deficit for

2016/17 of £16K and an operational break even for 2017/18. The proposed 2017/18 precept at

£204,413 represents a reduction of 1% over 2016/17.

Key Assumptions for the 2017-18 budget

INCOME

All dues and charges have been uplifted by the annual CPI Inflation rate i.e.1%

Commercial shipping income based on 16 ship visits in the year with a mix of 12 large (78m)

and 4 small vessels (58m) vessels at an average cargo weight of 1382GT and 1175GT

respectively.

All Pilotage will be carried out by the Board’s own Pilots.

Workboat Income from 3rd parties in the budget year is almost impossible to accurately predict

at this stage and so the budget is based on repeat business and current expressions of

interest. However every effort will be made to achieve 2016/17 levels of income.

Due to lack of interest, the selling of advertising in the annual tide tables to offset printing costs

has been abandoned.

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Rent reviews for both Railway Wharf and the Workshop are due during the budget year. It is

assumed for budgeting purposes that the present tenants will remain in occupation but at the

same current rent.

Precept at £204,413 reduces over 2016/17 by 1%

EXPENSE

Salaries and allowances have been uplifted by annual CPI inflationary movement of 1%.This

uplift has been included in the budget, there are no incremental increases proposed for the

budget year.

The success of the income generation of “ERICA” in particular has put a strain on staff

resource which in the past would have been covered by casual labour. However such labour is

now becoming more and more difficult to source and so in 2016/17 the Board decided to add

one more marine operative on a fixed term contract. This has of course increased

establishment costs but with some compensating offset in the casual budget. It is assumed

that this individual will remain in place throughout the budget year

With the exception of pension contributions, employment costs remain at the same level as

2016/17 The latest actuarial pension review has set the employers contribution % rate for the

next 3 years at the 2016/17 rate of 19.3%. However with the advent of Auto Enrolment it is

assumed that all staff will participate in the scheme raising the cost to the Board by £5,300.

Employment “on costs” now represent an average of 28% per employee.

Harbour Infrastructure spend during the year, both maintenance and planned works, is based

on the adopted engineering plan but with the addition of a £10,000 provision charged to

expense as a contribution towards the £50,000 repair fund estimated to be required by

2020/21

No capital spend is assumed in the budget year

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2016/17 Outcome and 2017/18 Budget Summary

2015/16

Actual

£

2016/17

Budget

£

2016/17

Forecast

£

2017/18

Budget

£

Operational Income 376,626 344,917 400,452 367,393

Asset Disposal 9,167 0 0 0

WSCC Loan 222,363 0 0 0

TOTAL INCOME 608,156 344,917 400,452 367,393

Operational Expense (402,531) (395,907) (441,184) (405,400)

Loan repayments (173,732) (177,112) (177,112) (166,368)

Capital (237,677) (25,000) (20,000) (0)

Precept 207,494 206,457 206,457 204,413

Surplus/(deficit) 1,710 (46,645) (31,387) 38

Forecast Outcome for the current financial year to 31 March 2017

Operational Income is projected at £400K, £55K above budget. A £32K gain from 3rd party work

boat contracts and the impact of securing a tenant to occupy the remainder of the former UMA Wharf,

(£12K for the balance of this year ) were the main contributors.

Operational expense at £441K is in excess of budget by £45K, £20K of which relates to employment

costs, (increases come from an additional marine operative on a fixed term contract, allowances,

pension and NI and other full year effects of recruitment), £12K relates to maintenance and repair

costs and £7K to materials purchased for the ADC Met Mast contract.

Capital spend falls by £5K. The orginal budget had £10K for a new pontoon at the workshop and

£15K to purchase new harbour management software. In the event the software was purchased last

year at a discounted price of £12,500 and the new pontoon proposal is not being pursued. The capital

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sum now forecast for the the second half of the this year is for improvement to the visitor’s facilties

and the establishment of scrubbing piles.

2017/18 Budget

Operational Income at £367K is below the current year forecast by £33K principally driven by a

reduction in currently identified work boat income (£21K), moorings £5K and fuel dispensing £4K.

With regard to the apparent drop in work boat income year on year, the budgeted income is based on

current realistic expectations of new work and repeat contracts as it was last year. Thus there has

been reluctance on behalf of the operational management team to commit to numbers which at this

stage may turn out to be hopelessly optimistic. The importance of generating income from 3rd party

sources cannot be underestimated.

Operational expense at £405K is £35K below the forecast for this current year. Legal and

Professional costs reduce by £15K and maintenance and repairs by £17K. Allowance has been made

in this year’s budget to cover opportunities for board member training/ networking.

Loans and interest payments reduce by £11K reflecting the clearance of some loans in 2016/17.

Capital- no capital spend in 2017/18

The result is a break even budget.

Charges for 2017/18

As outlined in the budget commentary it is proposed that charges should increase in 2017 in line with

inflation, (CPI 1%).

RECOMMENDED

(a) That the Board note the forecast revisions to the 2016/17 Budget and authorise the

Treasurer to vire income and expense among the relevant budget categories

(b) The board approve the 2017/18 Budget and consequent precept of £204,413 to be

shared equally between West Sussex County Council and Arun District Council

(c) The Board approve the 2017/18 schedule of charges as presented.

Supporting papers

Schedule of charges for 2017/18 C.C.Braby 10-11-2016

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Littlehampton Harbour Board 2015/16 BUDGET SUMMARY

2016/17 2016/17 2016/17 2017/18

Actual to end Budget Forecast Budget

September Total Year Outcome

£ £ £ £

Income

Commercial Income 151,245 222,895 258,553 240,320

Leisure Income 126,683 120,722 134,789 125,823

Other Miscellenous 2,643 500 3,000 800

Investment Income 164 300 328 450

Fuel Dispensing 3,782 500 3,782 0

Asset Disposal 0 0 0 0

Total Income 284,517 344,917 400,452 367,393

Expenses

Employee Costs 115,395 219,025 239,553 246,339

Contribution to Slipway Manning 0 0 0 0

Services to the Board 5,857 14,900 15,100 14,968

Legal and Professional Services 10,546 24,000 29,000 14,000

Repairs and Maintenance

Premises 4,562 10,113 12,371 9,220

Moorings 1,133 1,000 1,500 1,000

Harbour Structures 2,210 22,300 23,343 13,869

Navigational 4,144 8,600 12,120 9,810

Boats and Vehicles 11,440 10,624 18,959 14,459

Adminstration

Rent and Rates 10,774 17,225 12,586 12,451

Utilities 1,113 3,400 3,100 3,250

Printing, Postage and Stationery 2,146 7,645 5,685 4,700

Insurance 28,402 27,245 28,402 27,000

IT 6,530 10,300 9,155 9,101

Telephone 608 1,350 1,350 1,350

Training 853 5,820 6,573 7,398

Bank and Credit Card Charges 2,333 3,250 3,250 3,450

Other Administrative 5,967 8,960 12,137 13,035

Recoverable Costs 6,609 150 7,000 0

Total Expenses 220,621 395,907 441,184 405,400

Loan and interest payments 94,434 177,112 177,112 166,368

Capital 0 25,000 20,000 0

Total Expense 315,055 598,019 638,296 571,768

Surplus/(deficit) (30,538) (253,102) (237,844) (204,375)

Precept 206,457 206,457 206,457 204,413

Total Surplus/ (Deficit) 175,919 (46,645) (31,387) 38

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Schedule of Charges, Fees and Dues for the Period

1st April 2017 to 31st March 2018

Harbour Office Pier Road

Littlehampton West Sussex

BN17 5LR (01903) 721215

[email protected]

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mailto:[email protected]

2

Part 1: Introduction

- All charges, fees and dues are subject to the current / appropriate value added tax (VAT) which is included in the price, except where indicated.

- Harbour due charges relate to the period 1st April to 31st March.

- Seasonal charges only, where applicable relate to the periods: Summer - 1st April – 30th September Winter - 1st October – 31st March

- Payment terms, as stated on all account invoices are 30 days from the date of

issue. Payment of the charges may be required in advance of the service being taken up. Credit and debit cards facilities and online facilities are available either online, at the harbour office or over the phone.

- All annual payments connected with these conditions are made for the year

commencing as listed above.

- No refund is made for a part of a year whether the facility or service ceases to be used or enjoyed during the relevant year.

- The appropriate rate shown on the Littlehampton Harbour Board’s (LHB) schedule of charges will be applicable to all services rendered, whether or not made known specifically to the customer prior to rendering the service.

- Penalty for evading payment of charges – Section 43 (Harbour, Docks and Pier Clauses Act 1847), if the master of any vessel or the owner of any goods evades payment of the rates payable to the undertakers in respect of such vessel or goods, or any part thereof, he shall pay them three times the amount of rates of which he so have evaded the payment, and the same shall be recovered from such master or owner respectively in the same manner as penalties imposed by this Act are directed to be recovered, or by action in any court of competent jurisdiction.

- Failure to notify the harbour office of arrival or departing the harbour without paying harbour charges will be construed as an attempt to evade the payment of harbour charges.

- All lengths are referred to a length overall (LOA). This includes bowsprit, pushpit, stern davit and / or bumpkin etc as determined by the Harbour Master or authorised officers.

- Application for and acceptance of a mooring, berth, compound space or other facility, is at the discretion of the Harbour Master and implies the acceptance of the rate of charge currently in force and of the conditions of issues including that the Board and its staff indemnified against any claims arising from or in connection with such berth or facility, save only as the authority may be liable under the Unfair Contracts Terms Act 1977.

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- The lawful orders or Directions of the Harbour Master and any other authorised officers of the Littlehampton Harbour Board must always be obeyed promptly.

- No facility granted may be shared, assigned or sub-let without the prior consent of the Harbour Master in writing and further charges may apply.

- The LHB has the right to exercise a general lien upon any vessel, and/or her gear and equipment, whilst in or upon the harbour premises, or afloat, until such time as the monies due to the Board from the applicant in respect of such vessel whether on account of storage or mooring charges or otherwise, shall be paid.

- No person shall use a mooring to place a vessel of a different size than that applied for without the applicant obtaining the approval of the Harbour Master in writing.

- In the event of the applicant selling or otherwise disposing of the vessel authorised to use the mooring, the Harbour Master must be notified in writing.

- The Harbour Master may vary these charges and / or levy additional charges in respect of anything done or provided by, or on behalf of, the harbour authority in accordance with the Harbour Act 1964 and all powers delegated to the Harbour Master by the Littlehampton Harbour Board.

Part 2: Definitions

- Limits of the Harbour. The area of jurisdiction for the Littlehampton Harbour Board as the statutory harbour authority extends from the old road bridge in Arundel to approximately one hundred feet due south of the western pier at the harbour entrance and extending five hundred yards east and west of the breakwaters, as defined in the Littlehampton Harbour Revision Order of 2015.

- Pilotage. Pilotage is compulsory within the area of jurisdiction defined in the

Littlehampton (Pilotage) Harbour Revision Order 1988 for vessels 60 gross tonnes and over, vessels of 20 metres or more in overall length carrying more than 12 passengers, any vessel engaged in towing or pushing where the combined tonnage exceeds 60GT and any vessel greater or equal than 20m suffering from a defect or deficiency that effects it’s ability to navigate or comply with the requirements of the COLREGGS or STCW requirements.

- Pilotage exemption certificates (PEC). Under section 8 of the Pilotage Act 1987 the Harbour Master has delegated powers to issue pilotage exemption certificates.

- Work within the Harbour. The loading, discharging, transport, carriage, storing

or accommodation of goods, cargo, dry, liquid or gaseous commodities, livestock or passengers. The carrying out of any project for any purpose including but not limited to photographic, film or other artistic work on or by any vessel. Dredging, bed levelling, diving, pile driving or removal, laying or recovering an underwater cable or pipeline. Laying, maintenance, survey or

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recovery of mooring anchors, ground tackle, risers or buoys. Surveying, scientific research, water sampling or core sampling and drilling in to the river bed for any purpose. Any other project resulting in the construction or removal of any structure or the alteration of the harbour bed or infrastructure. Operations carried out by HM Customs, Immigration, UKBA, Police and fisheries patrols but excluding fire fighting and search and rescue operations.

- Passenger. Any person carried that is not essential to the running of the

vessel or any person who has paid to be transported, accommodated or trained on the vessel on which he/she is embarked.

- Commercial vessels. Recreational vessels of 50m LOA and over. Vessels used for the carriage of cargo and all other vessels, including Navy vessels, dredgers, workboats, tugboats, barges, and pilot boats used for any purpose other than recreation except motor fishing vessels as defined below.

- Recreational vessels. Any vessel <50m LOA used solely for the purpose of recreation and leisure use.

- Motor fishing vessels. A registered motor fishing vessel licensed by the Government department responsible for fisheries and displaying a bona fide fishing number, the owner/master/operator of which is engaged in commercial fishing for his sole or main income.

- Boats in club compounds. Vessels associated with a recognised club, association or other organisation in the Littlehampton Harbour limits which are permanently stored in compound storage ashore at the premises of that club and do not have a permanent mooring in the harbour.

Part 3: Harbour Dues

- Harbour Dues are payable on all vessels entering, within or leaving the

Harbour including pontoons used to provide berths. Harbour Dues relate to a

particular vessel and are not transferable. It is not Board policy to give refunds

or partial refunds for Harbour Dues. An adhesive valid plaque and/or receipt

is supplied as evidence that Harbour Dues have been paid. This valid plaque

must be prominently displayed on the vessel for which it is issued (except

pontoons). Vessels not displaying an appropriate plaque will be deemed not

to have paid Harbour Dues.

- Harbour Due plaques that are lost, mislaid or stolen must be reported to the

Harbour Office as soon as practical. Replacement plaques will be charged at

the full rate applicable to vessels up to 5m.

- Bona-fide tenders up to 3m in length are covered by the payment of Harbour Dues on the parent vessel. Such tenders must be clearly and uniquely identifiable. Only one tender per vessel is covered in this way. Tenders may only be used for transport to and from the parent vessel and/or mooring. Craft of 3.0m and under which are not bona fide tenders will attract Harbour Dues

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at the rate appropriate to their length, as specified in the Board’s scale of charges.

- Small vessels of 5m LOA or under for which the only means of propulsion is

either oars or paddles and which are not normally berthed within the limits of the Harbour are exempt from the payment of Harbour Dues.

- Safety and or rescue vessels may be exempted from Harbour Dues by agreement with the Harbour Master. Except that all RNLI vessels will be exempt from the payment of Harbour Dues and mooring fees. HM Ships, Customs, UKBF and Excise vessels and craft in the service of Trinity House may be exempt from the payment of harbour charges.

- At the discretion of the Harbour Master, harbour charges may be offered at concessionary rates for the vessels taking part in organized events within the harbour limits if permission is sought and granted in advance of the event and the names and lengths of the vessels involved are made available to the Harbour Master.

- All rates of Harbour Dues are made payable in advance, no refunds will be

given. To qualify for daily rates, payment must be made at the time of launch. Failure to pay daily or monthly Dues in advance will automatically result in owners being charged at the annual rate.

- All harbour plaques assigned to a vessel are non transferable are to be affixed to the port side aft of the vessel.

- Time spent chasing harbour dues costs the Harbour Board time, effort and money. The Littlehampton harbour board reserves the right to make a charge for debt recovery administration.

Part 4: Non commercial vessels

- Charges are levied according to length per annum thereof expiring 31st March the following. Prices are inclusive of VAT unless otherwise stated.

- Payment of Annual Harbour Dues must be signified by the display of the

Harbour Board ‘Plaque’ for the appropriate term which will be issued when

payment is made. Failure to display a valid plaque or displaying a plaque

issued in respect of another vessel will be taken as an attempt to evade the

payment of Harbour Dues.

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6

- Boats in club compounds will be liable for the full annual rate if moored in the

Harbour without the prior consent of the Harbour Master.

- Boats moored north of the Old Town Bridge in Arundel are not liable for

Harbour Dues.

- Visiting vessels up to 6.3M LOA taking part in open races organized by a local club will be charged at the rate of £2.00 for up to two days or £3.50 for up to one week (Inc VAT).

Annual pleasure craft harbour dues (inc VAT)

£

Pleasure craft < 5m 67.28 66.61

Pleasure craft 5.01-8m 135.13 133.79

Pleasure craft 8.01m-11m 200.60 198.61

Pleasure craft 11m > 267.85 265.20

Dinghies in club compound 19.45 19.26

Monthly pleasure craft harbour dues (inc VAT)

£


Pleasure craft 5.01-8m 60.71 60.11



Daily pleasure craft harbour dues (inc VAT)

£


Pleasure craft 5.01-8m 11.06 10.95



- All charges listed are inclusive of vat at 20%

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- Charges listed above will not apply to bona fide charter fishing vessels.

- Vessels used for charter or hire will be charged the following harbour dues, all information listed above remains applicable.

Annual charter vessel harbour dues (inc VAT)

£

Vessel <5m 100.32 99.33

Vessels 5.01 - 8m 200.92 198.93

Vessels 8.01m - 11m 301.05 298.07

Vessels 11.m> 401.21 397.24

Monthly charter vessel harbour dues (inc VAT)

£

Vessel <5m 33.67 33.34

Vessels 5.01 - 8m 66.92 66.26

Vessels 8.01m - 11m 100.39 99.40

Vessels 11.m> 160.86 159.27

Daily charter vessel harbour dues (inc VAT)

£

Vessel <5m 16.08 15.92

Vessels 5.01 - 8m 16.08 15.92

Vessels 8.01m - 11m 16.08 15.92

Vessels 11.m> 21.91 21.69

Part 5: Visitor charges, slipway use

- This section applies to non commercial vessels visiting Littlehampton Harbour and to vessels launching and recovering into or out of Littlehampton Harbour.

- All charges quoted within this section are inclusive of VAT unless otherwise

stated. These charges are combined charges and include Harbour Dues, mooring fees and other charges where applicable.

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- No refunds or partial refunds will be given.

- No refund or allowance will be made for vessels changing from the daily to the

annual tariff.

- Visitor berths are charged on a per night basis.

- Visitor short stay berth may be used with prior consent of the Harbour Master up to a maximum of four hours.

- Harbour Dues / slipway usage does not include trailer parking charges.

Vehicles and trailers are not permitted to park on the Harbour premises without prior consent of the Harbour Master. Nearest car and trailer parking facility for the Fisherman’s Quay slipway can be found on Surrey Street behind the Littlehampton Lifeboat station.

- Vessels launching from slipways in other facilities around Littlehampton

Harbour must ensure they hold a valid daily or annual Harbour Due plaque.

Daily visitor mooring inc vat and daily harbour dues

£

Vessels <8m 23.99 23.75

Vessels 8.01m - 11m 26.66 26.40

Vessels 11.01 - 13m 32.12 31.80

Vessels 13m > 37.52 37.15

Short stay berthing > 4hours Harbour Dues + 1.26 1.25ph

Use of slipway Daily Harbour Dues rate

Daily visitor mooring excluding Harbour Dues

£

Vessels <8m 12.93 12.80

Vessels 8.01m - 11m 15.60 15.45

Vessels 11.01 - 13m 18.58 18.40

Vessels 13m > 23.99 23.75

Short stay berthing > 4hours harbour dues + 1.26

1.25ph

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Part 6: Personal water craft (PWC) and flyboards

- All PWC must be registered with the Littlehampton Harbour Board

- PWC are only permitted to use the harbour with the consent of the Harbour Master or authorised officers of the board.

- The Board’s PWC policy states each craft must have valid annual Harbour

Dues, provide evidence of insurance, the owner / user must show evidence of

a RYA training course or equivalent, have a valid data tag registration number

and attend a safety briefing from the Harbour Master of authorised officer

regarding Harbour Byelaws, Directions and the International Regulations for

Preventing Collisions at Sea.

- Flyboards are permitted in the harbour and on application to the Harbour Master.

PWC harbour dues (inc VAT) £

Daily 11.06 10.95

Annual 67.28 66.61

Part 7: Annual berthing and storage

- The allocation of moorings and facilities is entirely at the discretion of the Harbour Master.

- All Littlehampton Harbour Board berth holders by making payment accept the

terms on and conditions of the licence agreement for the current year.

- Permanent moorings and berthing facilities are allocated on an annual basis, 1st April to 31st March the following.

- No refund of mooring fees will be given.

- The hirer must obtain insurance against third party claims for at least the minimum sum recommended by leading marine insurers.

- Owners must ensure that the vessel is provided with a sufficient number of fenders and warps adequate for the size of vessel, so as to prevent damage to other vessels, quays or other property.

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- Owners will be allocated a space with a minimum of 0.75m space fore and aft of the vessel. This should always be maintained and never reduced.

- For tidal moorings, it is the responsibility of the licensee to ensure that the

mooring and all mooring aids are maintained at all times and in a fit and safe condition for its purpose.

Annual mooring charges (inc VAT) per metre

£

Pier Road 297.95 295.00

Pier Road – seasonal and pro-rata rate

327.75 324.50

Town Quay - Higher 331.68 328.40

Town Quay - Lower 282.30 279.50

Dukes Wharf - Inner 282.30 279.50

Dukes Wharf - Outer 331.68 328.40

Workshop Wharf 282.30 279.50

Bridge Hard (against wall) 135.54

Bridge Hard < 2 hours afloat 68.46 67.78

Bridge Hard 2 > hours afloat 102.67 101.65

Winter berthing on Town Quay (1st Oct – 31st March)

per meter per week, min 5m LOA, 2 weeks duration

5.47 5.42

- All prices listed are inclusive of VAT at 20%

- All prices exclude the appropriate harbour dues required for individual craft.

- Charges listed within this document for annual mooring fees are for the Littlehampton Harbour Board pontoons and berths only.

- Vessels using the Board’s premises for boat storage do so at their own risk and subject to the terms for storage available from the Harbour Master.

- The storage of trailers in the board’s compound is at the discretion of the harbour master.

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- No charge levied for storage on Littlehampton Harbour Board property for LHB berth holders for up to 14 days.

Compound storage (inc VAT)

£

Hard standing per metre per week (min 5m)

3.49 3.46

Hard standing LHB bertholder (2 week FOC)>

1.72 1.70

Tender storage: annual 82.13 81.32

Tender storage: daily 6.85 6.78

Trailer storage: annual 136.90 135.54

Car and trailer: daily 8.18 8.10

Part 8: Services and miscellaneous charges

- There is no charge for water taken by small vessels.

- There are vessel length, breadth and weight restrictions for services carried

out by the Littlehampton Harbour Board. Customers must ensure their vessel

is fit for the work to be carried out. Works are carried out at the discretion of

the Harbour Master.

- Use of a mobile crane / commercial crane on harbour property / estate is at

the discretion of the Harbour Master. A charge may be made for permitting

this equipment to be used on the premises.

- Enhanced rates will be charged, out of ordinary working hours, where

overtime is required to be worked. If staff called out, a minimum of 2 hours

overtime will be charged per person.

- Littlehampton Harbour Board personnel and equipment (subject to availability) are charged out at the following rates, all including VAT. Use of these facilities is at the Harbour Master’s discretion.

- Towing services are provided at the discretion of the Harbour Master

- Commercial filming or photographic shoot permits are permitted in the

Harbour limits at the discretion of the Harbour Master.

- The Littlehampton Harbour Board office is available for hire at the discretion of

the Harbour Master.

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- Local Consents. An administration charge will be made for issuing of Harbour

Consents associated with Marine Licences for works within the Harbour.

Labour and Equipment (inc VAT) £

Electricity cards 2.00

Boat for hire inc crew per hour (min 15 mins)

142.34 140.93

Works vehicle for hire inc driver (min 15 mins)

109.51 108.43

Workshop staff per hour 50.44 49.94

Clean and anti foul vessel POA

Crane hire, charges depend on number of vessels lifted

POA

Harbour Statutory Administration (inclusive of up to 1 hour administration

carried by HM or Clerk) 50.00

Subsequent hourly rate for time spent on statutory administration by

Clerk or HM (min ½ hour) 200.00

Debt recovery administration (per

hour) 100.00

Debt recovery correspondence (per

letter, email or notice affixed to vessel) 35.00

Misc Harbour Dues (inc VAT) £

Mooring pontoon per annum 28.29 28.01

Tug per entry 140.15 138.76

Tug per week after the 1st calendar month in harbour

28.29 28.01

River or fuelling barge 309.40 306.34

Fishing vessel not LI registered per entry

28.01????????

House boat / floating restaurant <45ft per annum

834.29???????

House boat / floating restaurant >45ft per annum

1111.96??????

Speed boat plying for hire per annum

842.63 834.29

Misc Harbour Dues (inc VAT) £

36

13

During the periodic annual review process it has been highlighted that the charges for houseboats and for non LI-registered fishing vessels have not been levied despite their inclusion in this and al previous schedules. It is the Board’s intention to review and enforce a revised set of charges from April 2017 onwards.

Part 9: Commercial Vessels

- This section applies only to commercial vessels; prices are exclusive of the current VAT rate.

- Commercial vessels remaining in the Harbour for longer than seven days on

any one visit will be charged at the ‘per visit rate’ for every week or part

thereof exceeding the first seven days in the Harbour.

- Commercial vessels laid up and not working within the Harbour will be

charged the per visit GRT rate and a compulsory pilotage fee. Arrangements

to lay up in Littlehampton Harbour must be agreed by the Harbour Master in

advance.

- Commercial vessels entering the Harbour due to stress of weather, not

remaining more than 48 hours and neither loading nor unloading, no dues are

payable, however pilotage is a compulsory charge.

Harbour dues (ex VAT) Pence

per gross ton - per visit 49.12 48.63

- Cargo (Goods) dues. Cargo dues are levied as follows (Vat exempt for

vessels over 15 GRT)

- Cargo dues apply to both import and export cargoes

- Charges for cargo other than shown below on application to the Harbour Master.

Speed boat plying for hire 6 months 590.48 584.63

Ferry operating in harbour Annual Charter Harbour dues

Filming in harbour limits from 450.00

Cargo dues (ex VAT) Pence

Marine aggregates (ballast) 50.90 50.40

Stone 58.22 57.64

Marble, lime peatmoss, salt, wheat, oats, barley

90.88 89.98

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14

Part 10: Pilotage

- Services of a Pilot and/or Pilot Boat are exempt from vat.

- The Littlehampton Harbour Board is the Competent Harbour Authority for

Littlehampton Harbour and under the Pilotage Act 1987 undertakes all

functions relating to Piloting within the Harbour. Pilot Boarding place 50°

46.60’ N, 000° 32.60’ W.

- Pilotage is compulsory within Littlehampton Harbour area of jurisdiction for

vessels over 60 gross tones and over and vessels of 20 metres or more in

overall length carrying more than 12 passengers.

- Pilotage Exemption Certificates (PEC) under section 8 of the Pilotage Act

1987: the Harbour Master has delegated powers to issue Pilotage Exemption

Certificates.

- Vessels in Government service except when berthing or un-berthing at any

non-Ministry of Defence facility are exempt from Compulsory pilotage.

- Vessels under tow: for the purpose of this direction, the length of a tug and

tow shall be the distance from the forward end of the towing vessel to the

stern of the last vessel towed and this length will be considered the length

overall.

- For commercial vessels entering the Harbour the GRT charges listed above are applicable alongside those listed in the table below.

Animal feed, potatoes 90.87 89.97

Timber 130.85 129.55

Iron & steel 115.91 114.76

Cargo other than listed discretion of HM

Pilotage charges (VAT exempt)

£

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15

Pilot boat and pilot per act 127.78 126.51

Mooring and un mooring vessel per act

127.78 126.51

Attend / shift vessel 130.95 129.65

Cancellation if due to sail 202 200

Fresh water supply per unit 3 x unit rate (currently

1.254)

(Pence)

Pilotage rate per GT per act: with pilot

24.16 23.92

Pilotage rate per GT per act: without pilot

12.04 11.92

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LHB MEETING – 5th December 2016 Agenda Item: 11 LITTLEHAMPTON HARBOUR BOARD Report to: Littlehampton Harbour Board Report on: Harbour Stakeholder Group Meeting Report by: Harbour Master Date: 14th November 2016 1. Context

1.1 A meeting of the Littlehampton Harbour Stakeholder Group was held at the Look and Sea Centre

on 4th October 2016 and was chaired by the Recreational Users Rep Mr P Bush. Minutes can be found at the Annex.

1.2 Minutes have been forwarded to the Group by email.

2. Key Points a. Discussions took place on the better management of PWCs within the river in response to two

potentially serious incidents that were recorded over the summer season. The HM undertook to bear these discussions in mind when introducing improved controls on the use of PWCs in the harbour over the off season.

b. Members of the group requested that the Chairman consider moving public questions at Board meetings to the start of the meeting rather than the end as was current practice.

3. Recommendation

3.1 That the Board note the minutes from the Harbour Stakeholder Group meeting.

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1 Littlehampton Harbour Stakeholder Consultation Group Minutes of Meeting held on 4 Oct 16

MINUTES OF A MEETING OF THE LITTLEHAMPTON HARBOUR

STAKEHOLDER CONSULTATION GROUP HELD IN THE LOOK AND SEA

CENTRE ON TUESDAY 4th OCTOBER 2016

Present: Philip Bush (LHB) – Chairman

Billy Johnson (Harbour Master)

Brian Flook (AYC and PWC user)

Ivan Warren (RNLI Lifeboat Station)

Sgt John Begley (Sussex Police – Police Port Unit)

Nigel Draffan (Angmering Park Estate)

Mark Taylor (Littlehampton Yacht Club)

Brian Parkin (Littlehampton boat owner)

Gerry McGeehan (Boat Owner/Resident Mariners Quay)

Bill Chapman (Yacht LEIONA)

Joe Gibbs (Osborne of Arun)

Cllr Ian Buckland (LHB)

Robert Boyce (Osborne of Arun Group)

Tristan Waterkeyn (Local resident)

Jonathan Webb (Littlehampton Sea Cadets)

Vernon Parker (Littlehampton Charter Fisherman – OURJOY)

Daniel Parker (Littlehampton Charter Fisherman – OURJOY)

Cllr Colin Cates (ADC)

Cllr Derek Ambler (ADC)

Helen Bryett (Ford Marina)

ITEM 1 – INTRODUCTION AND APOLOGIES

The Chairman welcomed those present to the meeting.

Apologies had been received from:

Barry Almond (Arun Yacht Club)

Alistair Byford-Bates (Historic Environment Fisheries Liaison Officer)

Cllr Nigel Peters (LHB)

Nigel Anderson (Boat Owner/Resident Mariners Quay)

Chris Headon (PWC user)

Emma Finnamore (Littlehampton Marina)

Wes Smart (Harbour Park)

Roger Elliman (AYAC)

ITEM 2 – MINUTES OF PREVIOUS MEETING and MATTERS ARISING

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The Minutes of the previous meeting held on 12 Jul 16 were agreed. The Chairman

asked those present that if they have any comments or observations about the

content of the Minutes could they notify the Harbour Master as soon as possible.

ITEM 3 – UDATE FROM OUTSIDE ORGANISATIONS

RNLI Lifeboat Station. Ivan Warren summarised the incidents where Lifeboats had

been involved in the last period as follows:

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Police - Special Branch Ports Unit. Sgt John Begley gave an overview of activity

within the county and requested that any unusual activity be reported. The HM

undertook to act as a local point of contact if needed.

No further updates were received.

In the discussion, Gerry McGeehan asked if harbour users could be provided with a

list of crimes that have occurred in and around the river – a question he had posed at

a previous meeting. Cllr Ian Buckland advised that he had contacted the police and

due to a reduction in police manning it would be difficult for them to send a

representative. Cllr Ian Buckland further stated that following his discussions with

the police it was not possible for them to provide a list of crimes. It was noted that

some thefts of fuel tanks from the Arun YC had been reported recently.

Gerry McGeehan noted that during the preceding weeks a number of boats had

been interfered with on two separate occasions along the pontoon frontage at

Mariners Quay. Further to this he reported that at least one boat had been removed

from the harbour as a direct result of the "crime issues" and pointed to the possibility

that others could follow and the subsequent impact the removal of boats might have

on the harbour.

Cllr Buckland advised that if members of the public wished to engage with the local

policing team regarding specific issues the JEAC meeting to be held at the

Woodlands Centre in Nov 16 would be the best forum to do so.

ITEM 4 –ACCIDENT AND INCIDENT REPORTS REVIEW

The HM summarised the following accidents or incidents since the last meeting from

09 of 2016 to 014 of 2016, and gave wider consideration to the 12 ‘2016 summer

season’ incidents recorded. (Under the Group ToRs the October meeting should

include a general safety evaluation.)

Date ID Code Accident Category Name

17/09/2016 LHP4080INV I Other personnel or public safety item 014 of 2016 - Yachts Crew Caught in Mooring Line

01/09/2016 LHP4079REP I Diving Injury 013 of 2016 - Death of Diver from HUNTRESS IV

21/08/2016 LHP4078REP I Sinking and capsizing 012 of 2016 - Motorboat Capsize

08/08/2016 LHP4076REP I Collision ship – ship 010 of 2016 - Yacht / Final Answer

06/08/2016 LHP4077REP I Other personnel or public safety item 011 of 2016 - Landrover slipway

30/07/2016 LHP4075REP I Impact with Structure 009 of 2016 - Jetski Collision Marina

12/06/2016 LHP4074ACT I Diving Injury 008 of 2016 - Diving MediVac

27/05/2016 LHP4071ACT I Ranging 005 of 2016 - Speeding Rib at Arundel

27/05/2016 LHP4073CLO I Collision ship – ship 007 of 2016 - Berthing Incident Final A + Adelaide

10/05/2016 LHP4070CLO N Collision ship – ship 004 of 2016 - Lynander CQS in Narrows

06/05/2016 LHP4069ACT I Impact with Structure 003 of 2016 - Runaway Jetski

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15/04/2016 LHP4072CLO I Collision ship – ship 006 of 2016 - Berthing Incident Adelaide + Final A

24/01/2016 LHP4068ACT I Impact with Structure 002 of 2016 - Heavy Berthing of BEN VARREY

08/01/2016 LHP4067ACT I Other crisis management 001 of 2016 - Collapse of Arundel Quayside Wall

23/12/2015 LHP4065CLO I Sinking and capsizing 019 of 2015 - Sunken Vessel

17/12/2015 LHP4066ACT I Other crisis management 020 of 2015 - Collapse of AYC Dinghy Pen Wall

26/11/2015 LHP4064CLO I Marine Pollution (Minor) 018 of 2015 - Oil Spill Outfall

12/11/2015 LHP4062ACT N Other personnel or public safety item 016 of 2015 - Lifeboat Called to Stranded Dog

08/10/2015 LHP4060INV I Slip, trip, fall same level 015 of 2015 - Injury using gangway

Number of Accidents listed = 19

The HM further categorised the 12 ‘summer season’ incidents:

1 x Capsize;

2 x PWC incidents;

2 x Diving;

1 x CQS;

1 x speeding;

4 x Berthing (small craft);

1 x Slipway incident.

The most serious incidents identified were the death of a diver, motorboat capsize

(resulting in a number of people in the water by the entrance to the harbour) and the

PWC incidents. The HM noted that there was little that could be done to further

control diving or leisure boat activity within the harbour but that regulation of PWCs

would be covered at a separate agenda item.

In the discussion, Nigel Draffan asked if there were any common denominators in

the accidents. The Harbour Master advised that there were no common threads.

ITEM 5 – CONSERVANCY ACTIVITY

The HM provided an update on conservancy activity issues.

Dredging

Dredge Baseline Document now approved by the Board. (Separate agenda item)

Aids to Navigation/Charting

Trinity House inspection took place 3 Aug 16. No LHB pick-ups to report. Southern

water buoy remains unlit, but Southern water contractor notified. Cllr Ian Buckland

asked if the LHB could assist with the reinstatement of the unlit buoy. He was

informed that assistance had been offered but not taken up. He was further

informed that the buoy was located outside of the LHB area of responsibility.

Environmental Protection.

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Oil spill equipment and staff deployed at incident 09/16 at the Marina and POLREP

submitted to HMCG. The HM also advised that OSRL were interested in exercising

river booms in the Wick Quay reach and undertook to pass on details now that Mr

Boyce had taken on the freehold for the area.

Maintenance Activity.

The HM outlined the various maintenance activity that had taken place during the

period, including: unscheduled crane lift arranged for Marina, tide gauge replaced at

entrance (East Bcn), repairs to east Pier were ongoing, removal of walkway railing

panel for EA access to Harbour Office tide gauge. HM also reported that Mackley

Construction Ltd were due to mobilise at the West Works to conduct repairs to

horizontal waling timbers later in mid Nov 16.

ITEM 6 – PLANT AND EQUIPMENT EXPECTED.

The HM advised that the only LHB plans to mobilise plant and equipment in the

period Oct 16 - Jan 17 would be the Mackley repairs to the West Works. Two mini-

cranes were likely to be used and stakeholders were advised to contact Mackley

direct if they wished to discuss projects that might utilise these. No other

organisations were planning to mobilise equipment but the HM advised that the EA

would be conducting shingle recycling on the West Beach during October.

The HM further advised that the shingle bank had not grown sufficiently to engage

EA to clear but would monitor the situation over the winter. Nigel Draffan asked if

APE could be kept informed as and when this might occur.

ITEM 7 – COMMUNICATIONS

Local Notices to Mariners. The following extant LNtMs published this year were

highlighted by the HM (5 x standing and 6 x extant 2016 Notices):

Name Date Review Date Status

No. 06 of 2016 - Seasonal Race Marks 11/03/2016 01/10/2016 Active

No. 07 of 2016 - Unlit AtN Off Littlehampton 11/03/2016 11/03/2017 Active

No. 1 of 2016 - Notices in Force 07/01/2016 07/01/2017 Active

No. 13 of 2016 - Marina Fuel Berth Open 12/08/2016 01/01/2017 Active

No. 2 of 2011 - Safety Advice 07/01/2011 01/01/2017 Active

No. 4 0f 2016 - Arundel Quayside Wall Collapse – Update 21/01/2016 21/01/2017 Active

No. 4 of 2004 - Shoal Bank in Harbour Entrance 07/04/2004 01/01/2017 Active

No. 5 of 2013 - Controlling Depth at Entrance 13/02/2013 01/01/2017 Active

No. 5 of 2014 - Jetskis and Personal Watercraft 05/06/2014 01/01/2017 Active

No. 8 of 2010 - Automatic Bilge Pumps 15/10/2010 01/01/2017 Active

No. 8 of 2016 - Publication of Littlehampton General Directions 06/05/2016 01/01/2017 Active

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With regard to LNtM 6 of 16, the HM asked when the AYC would recover the race

marks. Brian Flook agreed to investigate and advise the HM.

ITEM 8 – LITTLEHAMPTON USERS GROUP

Following an item raised at the last meeting, the Chairman asked the group if further

consideration had been given to the formation of a Harbour Users Group. A wide

ranging discussion ensued taking in the pros and cons of a forming User Group with

a wider attendance (and perhaps frequency), not chaired by the LHB and using this

group to feed into a smaller Stakeholder Group chaired by the LHB and attended by

outside organisations with representation from the User Group.

The general consensus was that while the existing Stakeholder Group (which took in

both stakeholders and wider users) functioned well (and was not overwhelmed by

attendees) there would be little need for a further layer of bureaucracy. It was noted

by the HM though that already the Stakeholder Group accepted a wider attendance

than its ToRs (through a policy of accepting any attendee interested), and that both

the current system and a revised system had merits.

During the discussion the topic of Public Questions at Board Meetings was raised

with a clear indication from the Stakeholders that the agenda item should be moved

to the start of the meeting. The Chairman advised that this would be consistent with

the wording contained in the LHB Constitution and would give the proposal some

consideration.

ITEM 9 – MANAGEMENT OF JETSKIS

The HM discussed an appropriate response to incidents over the summer involving

PWCs with jammed throttles that could well have resulted in much more serious

pollution, injury and even fatalities.

He proposed to return to a system where PWCs using the harbour would be required

to obtain annual HDs, provide details of insurance and training as well as receive a

safety brief prior to going afloat. He also gave consideration to preventing PWCs

transiting up river (beyond the A259) without prior permission from the HM.

Brian Flook highlighted that the incidents involving jammed throttles were both

involving a particular older model of craft. He did not wish to see all PWCs

characterised as dangerous or reckless due to a very small minority and the HM

agreed with this.

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He also highlighted that new craft are fitted with a ‘No wake’ mode, and that while

craft were obviously designed for high speeds in open water, that this mode could

easily be used for transiting in the confines of the river.

Re training he advised the group that most new PWCs were sold as a package that

included training. The HM encouraged any harbour user to seek appropriate

training.

The discussion also raised the matter of launching PWCs from the public slipway

and whether or not someone should be employed to monitor the launching and

recovery of these vessels. Those present were advised that this had been tried

previously but was not cost-effective.

Robert Boyce highlighted that the Yacht Clubs and Marina in the harbour all took

details of insurance prior to entering into mooring agreements and that this

documentation could potentially be shared.

In connection with the Powers of General Direction, Robert Boyce asked if there was

an associated enforcement policy so that offenders could be prosecuted.

Mr Chapman wished to see a total ban for PWCs in the river.

A consensus that a revised policy requiring annual HDs, proof of insurance ad

training and a ‘with permission only’ policy for transiting up river would be a

reasonable measure to control a minority of users who had the potential to put others

at risk.

Brian Flook noted that it was not just a small minority of PWCs that were involved in

reckless behaviour, but that an equivalent number of small speedboats could be

witnessed behaving in a similar way. The HM agreed but noted the practical aspect

of making General Directions to cover this sort of behaviour would be likely to entail

a specific ruling for PWCs while relying on general speeding or seamanship

regulations for other small craft.

ITEM 10 – PUBLICATION OF DREDGE BASELINE DOCUMENT

The HM distributed copies of the Dredge Baseline Document now approved by the

Board and advised of its availability on the LHB website.

Nigel Draffan (APE) asked for clarification on the definitions of capital and

maintenance dredging. The HM advised that further detail was contained within the

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document, but broadly navigational dredging could not return an area to a depth

lower than it had been in the last 10 years.

ITEM 10a – AOB

(Additional agenda item inserted by the Chairman)

Cllr Cates asked why in his opinion little had been done about the situation involving

a commercial fisherman parking on pavement in Pier Road. He was advised by the

HM, Chair and Cllr Buckland that considerable time had been spent, by the HM and

Cllr Buckland variously, with ADC (as a parking matter rather than one for

consideration by the LHB). Cllr Buckland outlined that while he did not condone

blocking the pavement by the pedestrian walkway, the fisherman was not in fact

breaking any laws and as such all steps that could be taken to resolve the matter

had been taken by the LHB and ADC respectively. Cllr Cates added that a complaint

he had submitted to the Harbour Board but this had not been responded to. He was

advised to forward a copy to the Chairman or Cllr Buckland for consideration.

Helen Bryett (Ford Marina) reiterated the regularity of speeding incidents involving

PWCs experienced up river.

ITEM 11 – ARRANGEMENTS FOR NEXT MEETING

Provisional date for the next meeting was set as Tuesday 10 Jan 17 and would take

place at the normal venue of the AYC.

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LITTLEHAMPTON HARBOUR BOARD Report to: Littlehampton Harbour Board Agenda item 12 Report on: Corporate Complaints Policy Report by: Clerk to the Board For the 5th of December Board Meeting Currently, the LHB does not have an adopted procedure for dealing with complaints from members of the public. In order that we may provide a good standard of service and deal with any complaints in a fair and consistent way it is proposed to compile and introduce a Corporate Complaints Policy (CCP). Members are requested to delegate the formation of the policy to officers, in consultation with the Deputy Chairman, with a view that those relating to complaints against members of staff should become operative immediately and these together with the procedure for dealing with complaints against members of the Board are subject to formal adoption at the next LHB meeting. Sue Simpson 21 November 2016

RECOMMENDATION: That the Board delegate authority to its Officers, in consultation with the Deputy Chairman, to compile a CCP and that the CCP relating to complaints against staff becomes immediately operative but, that these and the procedure for dealing with complaints against members, is thereafter, submitted to the next meeting of the LHB for formal adoption.

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LITTLEHAMPTON HARBOUR BOARD NOTICE OF MEETING … · 12/5/2016 · 10. *Outcome for 2016/17 &...

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