Limiting datasets Some reports can take hours and even days to run. The Retrieve Catalog Records...
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![Page 1: Limiting datasets Some reports can take hours and even days to run. The Retrieve Catalog Records (p_ret_01) is one such report. One way to significantly.](https://reader036.fdocuments.us/reader036/viewer/2022082510/5a4d1b577f8b9ab0599a9e67/html5/thumbnails/1.jpg)
Limiting datasets• Some reports can take hours and even days to run. The
Retrieve Catalog Records (p_ret_01) is one such report.
• One way to significantly reduce run time and load on system is to limit the number of records to process.
• Once a smaller group of records is identified, it can be used as the “input dataset” to the longer running processes.
![Page 2: Limiting datasets Some reports can take hours and even days to run. The Retrieve Catalog Records (p_ret_01) is one such report. One way to significantly.](https://reader036.fdocuments.us/reader036/viewer/2022082510/5a4d1b577f8b9ab0599a9e67/html5/thumbnails/2.jpg)
To define a smaller dataset within the cataloging module, use “binoculars” search
![Page 3: Limiting datasets Some reports can take hours and even days to run. The Retrieve Catalog Records (p_ret_01) is one such report. One way to significantly.](https://reader036.fdocuments.us/reader036/viewer/2022082510/5a4d1b577f8b9ab0599a9e67/html5/thumbnails/3.jpg)
The drop down menu is defined by pc_tab_sear.eng and is also affected by indexed fields defined in tab00.
![Page 4: Limiting datasets Some reports can take hours and even days to run. The Retrieve Catalog Records (p_ret_01) is one such report. One way to significantly.](https://reader036.fdocuments.us/reader036/viewer/2022082510/5a4d1b577f8b9ab0599a9e67/html5/thumbnails/4.jpg)
One of the most useful fields in a consortia setting with a shared database is the ALEPH OWN field.
![Page 5: Limiting datasets Some reports can take hours and even days to run. The Retrieve Catalog Records (p_ret_01) is one such report. One way to significantly.](https://reader036.fdocuments.us/reader036/viewer/2022082510/5a4d1b577f8b9ab0599a9e67/html5/thumbnails/5.jpg)
Enter the ADM code and hit OK. This will generate a set of records satisfying that criteria. You can be as general or
specific as needed.
![Page 6: Limiting datasets Some reports can take hours and even days to run. The Retrieve Catalog Records (p_ret_01) is one such report. One way to significantly.](https://reader036.fdocuments.us/reader036/viewer/2022082510/5a4d1b577f8b9ab0599a9e67/html5/thumbnails/6.jpg)
This is a search for the same OWN field but also limited by FORMAT of SE.
![Page 7: Limiting datasets Some reports can take hours and even days to run. The Retrieve Catalog Records (p_ret_01) is one such report. One way to significantly.](https://reader036.fdocuments.us/reader036/viewer/2022082510/5a4d1b577f8b9ab0599a9e67/html5/thumbnails/7.jpg)
Highlight the set you want to use and then hit SAVE.
![Page 8: Limiting datasets Some reports can take hours and even days to run. The Retrieve Catalog Records (p_ret_01) is one such report. One way to significantly.](https://reader036.fdocuments.us/reader036/viewer/2022082510/5a4d1b577f8b9ab0599a9e67/html5/thumbnails/8.jpg)
You will be prompted for a filename. Keep it short and easy to remember. If you are in a consortia, you will want it
to be unique to avoid overwriting or getting overwritten!
![Page 9: Limiting datasets Some reports can take hours and even days to run. The Retrieve Catalog Records (p_ret_01) is one such report. One way to significantly.](https://reader036.fdocuments.us/reader036/viewer/2022082510/5a4d1b577f8b9ab0599a9e67/html5/thumbnails/9.jpg)
• The system stores that set in $alephe_scratch. Your limited set of records is ready to be used as input for services such as ret-01. Be sure to check that the service you wish to run looks for the input file in the $alephe_scratch directory.
• For example, the HELP documentation for ret-01 states:
Input File
Enter the name of an input file only if you want to narrow a previously retrieved group of document numbers. The input file must exist in the $alephe_scratch directory. If no input file is necessary, leave the field blank.
![Page 10: Limiting datasets Some reports can take hours and even days to run. The Retrieve Catalog Records (p_ret_01) is one such report. One way to significantly.](https://reader036.fdocuments.us/reader036/viewer/2022082510/5a4d1b577f8b9ab0599a9e67/html5/thumbnails/10.jpg)
The name of the saved record set is used as the INPUT FILE for ret-01. The service will only process against those records saving much
time and system resources.