PROJECT MANAGEMENT

Lift Construction Project in Main Building Ministry of

Communications and Information Technology

(Assignment)

Submitted by:

Aji Kurnia Dewanta (12522091)

Aditya Ardi Nugraha (12522259)

International Program

INDUSTRIAL ENGINEERING DEPARTMENT

FACULTY OF INDUSTRIAL TECHNOLOGY

ISLAMIC UNIVERSITY OF INDONESIA

2015

CHAPTER I

INTRODUCTION

1.1 Background

Ministry of Communications and Information Technology requested lift facilities building in

their main building. Lift facility needed because to ensure the swiftness and effectiveness from

working in the building. Main building in the office of Ministry of Communications and

Information Technology does not have lift facilities. So, in order to fulfill the need of lift

facilities in their main building, Ministry of Communication and Information Technology held

a project tender throughout inside Ministry Department of Republic of Indonesia. Lembaga

Kebijakan Pengadaan Barang/Jasa Pemerintah (LPSE) is a department in the Ministry of

Republic of Indonesia which is responsible for organizing project tender either the project is

service or non-service. The purpose of the auction is to get a contractor who was really

competent, because in the auction process consists of several stages ranging from pre-

qualification to post-qualification announcement of the winning bidder and knockout. So this

is become an opportunity for our company to bid the tender.

In this case if the company won the auction, it can determine the design concept to be made.

The company also must determine when the project will begin. This relates to determine how

long the workmanship. After that the company needs to determine the resources required. Both

human resources (labor) and material resources. Deep consideration need to determine resource

allocation that needed in the construction. In addition, the cost of wages or salaries of all parties

involved must also be taken into account, the need for the raw materials should be fully

calculated. All of things that related to the costs involved in the project summarized in Budget

Planning Log or Rencana Anggaran Biaya (RAB).

1.2 Activity Theme

In this project, we focus on build lift construction in main building of ministry of

communication and information technology.

1.3 Activity Location

Location of this project is in Jl. Medan Merdeka Barat No. 9 – Jakarta Pusat (Kota)

1.4 Purpose Activities

Purpose of this project is to build lift building in main building of ministry of

communications and information technology. This is happen because, in main building of

their office does not have lift facilities.

1.5 Schedule Activities

This project will begin on …. And approximately finish on… Detail information about this

as follows:

Table 1. Schedule Activites

SCHEDULE ACTIVITIES

Schedule Types Date Duration (Days)

1. Initial Meeting

Meeting-Prep Tuesday, February 3, 2015 1

Design Determination Wednesday, February 4,

2015 3

Budgetting Plan Saturday, February 7, 2015 7

2. Area Sterilization

Discharge Area Friday, February 27, 2015 2

Project Boundary Determination Tuesday, March 3, 2015 2

3. Tools Preparation

Tools Mounting Thursday, March 5, 2015 2

Tools Handling to Poject Area Saturday, March 7, 2015 2

4. Materials Preparation

Procurement of Material and Furniture Thursday, March 5, 2015 7

Mounting of Material and Furniture Saturday, March 14, 2015 2

Material and Furniture Handling Wednesday, March 18,

2015 2

5. Construction Stage

Labor's Briefing Friday, March 20, 2015 1

Tools Instalation Saturday, March 21, 2015 2

Walls Demolition Wednesday, March 25,

2015 10

Floor Demolition Wednesday, April 8, 2015 6

Ceiling Demolition Thursday, April 16, 2015 10

Lift Instalation Tuesday, April 21, 2015 7

Wall Décor Instalation Thursday, April 30, 2015 14

Tiles Instalation Wednesday, May 20, 2015 4

Ceiling Instalation Tuesday, May 26, 2015 7

Tools Discharge Thursday, June 4, 2015 2

Tools Handling Saturday, June 6, 2015 2

Cleaning Location Wednesday, June 10, 2015 2

Furniture Instalation Friday, June 12, 2015 3

Room's Décor Instalation Saturday, June 13, 2015 1

1.6 Organization Structure

For this project occurs, there is person responsible for certain task as follows:

Figure 1. Organization Structure

Project Leader

Consultant TreasurerField

Leader

Foreman

Labor

Secretary

CHAPTER II

IMPLEMENTATION

2.1 Implementation Activities

2.1.1 Initial Meeting

In this event the winner began a coordination meeting to discuss all kinds of requirements

necessary for the project. In this stage there are activities as follows:

1. Meeting Prep

In this event the winning bidder did meeting prep. It poses the relevant parties such as

the Head of Project, Project Secretary, Treasurer Responsible Projects and Field. In

which to discuss what kind of projects will be executed.

2. Design Determination

This activity contains parties of the winning bidder and from consultants or interior

designer who has been invited by the winning bidder. The winning bidder entrusted to

the consultant or form design interior designer.

3. Budgeting Plan

At this stage the winning bidder makes RAB (Budget Plan) for the project. In RAB are

necessary costs such as raw material costs, labor costs and other costs which directly or

indirectly.

2.1.2 Area Sterilization

To facilitate processing and maintaining security during the project room or area that will be

the process of the project should be emptied first. Discharging done by project workers. There

are several works such as the following:

1. Discharge Area

2. Project Boundary Determination

2.1.3 Tools Preparation

At this stage the winning bidder has made preparations tools ranging from data collection tool

of what is needed, the quantity as well as how much the price of these tools either purchase or

lease. The activities therein are as follows:

1. Tools Mounting

2. Tools Handling to Project Area

2.1.4 Material Preparation

At this stage the winning bidder has been doing preparatory materials ranging from data

collection needed any material, quantity and how much the price of these materials. Activities

therein are as follows:

1. Procurement of Material and Furniture

2. Mounting of Material and Furniture

3. Material and Furniture Handling

2.1.5 Construction Stage

At this stage the company began a project of building lift facilities in main building of ministry

of communication and information technology. In the construction phase, there are some

activities, which are as follows:

1. Labor's Briefing

2. Tools Instalation

3. Walls Demolition

4. Floor Demolition

5. Ceiling Demolition

6. Lift Instalation

7. Wall Décor Instalation

8. Tiles Instalation

9. Ceiling Instalation

10. Tools Discharge

11. Tools Handling

12. Cleaning Location

13. Furniture Instalation

14. Room's Décor Instalation

2.2 Budget Planning (RAB)

In this project the company calculates the costs of what needs to be removed and tools as well

as any material that should be used. In addition, human resources needed anyone also taken

into account. These things are listed in the RAB (Budget Planing). The RAB of the project are

as follows:

Table 2. Budget Planning

No. Resources Name Amount Unit Price Total Price

1 Project Leader 1 Orang 25000000.00 IDR

25,000,000.00

2 Consultant 1 Orang 30000000.00 IDR

30,000,000.00

3 Secretary 1 Orang 8500000.00 IDR

8,500,000.00

4 Treasurer 1 Orang 8500000.00 IDR

8,500,000.00

5 Field Leader 1 Orang 19000000.00 IDR

19,000,000.00

6 Foreman 2 Orang 9000000.00 IDR

18,000,000.00

7 Labor 12 Orang 7000000.00 IDR

84,000,000.00

8 Laptop 1 Unit 12500000.00 IDR

12,500,000.00

9 Cement 60 Sak 57000.00 IDR

3,420,000.00

10 Wall Paint 20 Kaleng 80000.00 IDR

1,600,000.00

11 Metal Paint 10 Kaleng 44000.00 IDR

440,000.00

12 Wood Paint 15 Kaleng 40000.00 IDR

600,000.00

13 Brush 10 Unit 14000.00 IDR

140,000.00

14 Roller 5 Unit 25000.00 IDR

125,000.00

15 Cement Mixer 1 Unit 7500000.00 IDR

7,500,000.00

No. Resources Name Amount Unit Price Total Price

16 Marble 300 Persegi

(M2)

120000.00 IDR

36,000,000.00

17 Sand 20 Kubik (M3) 750000.00 IDR

15,000,000.00

18 Rocks 5 Kubik (M3) 680000.00 IDR

3,400,000.00

19 Steger 6 Set 200000.00 IDR

1,200,000.00

20 Bucket 30 Unit 14000.00 IDR

420,000.00

21 Cement Spoon 20 Unit 27000.00 IDR

540,000.00

22 Material Trolley 2 Unit 1500000.00 IDR

3,000,000.00

23 Ruler 2 Unit 95000.00 IDR

190,000.00

24 Hose 50 Meter (M1) 14000.00 IDR

700,000.00

25 Wood 100 Kubik (M3) 10000.00 IDR

1,000,000.00

26 Plafon 300 Lembar 95000.00 IDR

28,500,000.00

27 Lemkra (10 Kilos) 10 Unit 130000.00 IDR

1,300,000.00

28 Ceiling Lamp 5 Unit 135000.00 IDR

675,000.00

29 Wall Lamp 20 Unit 75000.00 IDR

1,500,000.00

30 Vase 5 Unit 30000.00 IDR

150,000.00

31 TV 2 Unit 3500000.00 IDR

7,000,000.00

No. Resources Name Amount Unit Price Total Price

32 Rack 2 Unit 3000000.00 IDR

6,000,000.00

33 Desk 2 Unit 3575000.00 IDR

7,150,000.00

34 Table 4 Unit 800000.00 IDR

3,200,000.00

35 Chair 4 Unit 1950000.00 IDR

7,800,000.00

36 Sofa 1 Set 5500000.00 IDR

5,500,000.00

37 Hammer 6 Unit 134000.00 IDR

804,000.00

38 Small Hammer 3 Unit 42000.00 IDR

126,000.00

39 Nails (30 kilos/Pack) 3 Dus 249000.00 IDR

747,000.00

40 Wood Saw 4 Unit 180000.00 IDR

720,000.00

41 Metal Saw 1 Unit 4000000.00 IDR

4,000,000.00

42 Bor Machine 1 Unit 3800000.00 IDR

3,800,000.00

43 Grindstone 1 Unit 3705000.00 IDR

3,705,000.00

44 Cable 50 Meter (M1) 10000.00 IDR

500,000.00

45 Air Conditioner 4 Unit 8850000.00 IDR

35,400,000.00

46 Phone 2 Unit 225000.00 IDR

450,000.00

47 Shovel 2 Unit 25000.00 IDR

50,000.00

No. Resources Name Amount Unit Price Total Price

48 Driver 3 Orang 4500000.00 IDR

13,500,000.00

49 Truck 3 Unit 12500000.00 IDR

37,500,000.00

50 Blueprint 4 Lembar 35000000.00 IDR

140,000,000.00

51 Clock 1 Unit 75000000.00 IDR

75,000,000.00

52 Book 1 Set 35000000.00 IDR

35,000,000.00

53 Drum Water 2 Unit 1500000.00 IDR

3,000,000.00

Total IDR

703,852,000.00

CHAPTER III

FINANCIAL ANALYSIS

3.1 S-Curve

Graph 1. S-Curve Cash Flow

From graph 1 above, we can see that curve divided into two quarters. Quarter 1 begin with

week 5 until week 1. And for second quarter begin with week 14 until week 24.

0

500

1000

1500

2000

2500

Week 5 Week 7 Week 9 Week11

Week13

Week14

Week16

Week18

Week20

Week22

Week24

Q1 Q2

2015

Co

st

Cash Flow Report

Total

ATTACHMENT