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EXCEL2007

THE

PROFESSIONAL

APPROACH

S E R I E S

M I C R O S O F T ® O F F I C E

Lesson 4 Exploring Home Tab Commands

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2

Lesson Objectives

• Insert and delete sheets and cells.

• Use AutoComplete and Pick From Drop-Down List.

• Copy, cut, and paste cell contents.

• Work with columns and rows.

• Work with alignment.

• Apply borders and fill.

• Use data bars.

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3

Inserting Worksheets

• Click the Insert Worksheet tab.

• Press [Shift]+[F11].

• In the Cells group on the Home tab, click the arrow with the Insert Cells button and choose Insert Sheet.

• Right-click a worksheet tab and choose Insert. Then choose Worksheet in the dialog box.

To insert a worksheet, you can:

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4

Deleting Worksheets

• Right-click the worksheet tab and choose Delete.

• In the Cells group on the Home tab, click the arrow next to the Delete Cells button and choose Delete Sheet.

To delete a worksheet, you can:

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5

Inserting and Deleting Cells

When you insert or delete a cell, the entire worksheet is affected. You can choose if existing cells move up, down, left, or right.

Cells shifted rightInserted cell

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6

Using AutoComplete

AutoComplete displays a suggested label after you key a character or two a cell.

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7

Using Pick from Drop-Down List

Pick from Drop-Down List displays a list of labels already in the column when you right-click a cell.

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8

Cutting and Pasting Cell Contents

• Click the Cut button in the Clipboard group. Position the pointer at the new location and click the Paste button or press [Enter].

• Press [Ctrl]+[X]. Position the pointer at the new location and press [Ctrl]+[V] or press [Enter].

• Right-click the selected cells. Choose Cut from the shortcut menu. Right-click the new cell location and choose Paste from the shortcut menu.

• Select the cell or range. Drag it to a new location.

To cut and paste cell contents, you can:

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9

Copying and Pasting Cell Contents

• Click the Copy button in the Clipboard group. Position the pointer at the new location and click the Paste button or press [Enter].

• Press [Ctrl]+[C]. Position the pointer at the new location and press [Ctrl]+[V] or press [Enter].

• Right-click the selected cells. Choose Copy from the shortcut menu. Right-click the new cell location and choose Paste from the shortcut menu.

• Select the cell or range. Hold down [Ctrl] and drag it to a new location.

To copy and paste cell contents, you can:

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10

Copying and Pasting Cells

After pasting cells, the Paste Options button provides choices for how the data is pasted.

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11

Using Drag and Drop

Drag and drop works the same in all Windows applications. Hold down the [Ctrl] key while dragging to make it a copy.

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12

Using the Office Clipboard

The Office Clipboard holds up to 24 copied pieces of data. It works across all products in the Office suite.

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13

Working with Columns and Rows

• Inserted or deleted rows and columns extend across and down the entire worksheet.

• If a row/column is inserted within a formula range, the formula is adjusted to include the new row/column.

• If a row/column within a formula range is deleted, the formula is adjusted.

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14

Inserting Multiple Rows

You can insert multiple rows/columns by dragging across the same number of row/column headings and then right-clicking.

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15

Hiding/Unhiding Columns Rows

• To hide a column or row, right-click the column/row heading and choose Hide.

• To unhide a column or row, drag across the headings for the columns/rows that surround the hidden ones, right-click, and choose Unhide.

• Hidden rows/columns are used in calculations.

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16

Freezing Panes and Splitting the Window

• Freezing the pane stops rows/columns from scrolling out of view.

• Splitting the window shows different parts of the same workbook side by side. Worksheet in split window

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17

Working with Cell Alignment

Horizontal Cell Alignment Options

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18

Working with Cell Alignment

Vertical Cell Alignment Options

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19

Using Center Across Selection

You can horizontally center multiple rows of labels across a selected range of cells.

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20

Using Merge and Center

• Use this command to combine a selected range of cells into one cell that occupies the same amount of space.

• The top-left cell of the range should contain the data. Other cells must be empty.

• The button is in the Alignment group on the Home command tab.

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21

Changing Cell Orientation

• The orientation is the way the data is placed within the cell.

• Degrees can be set in the entry box or the red diamond can be dragged into position.

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22

Using the Mini Toolbar

• The Mini toolbar appears when you select text within a cell.

• It provides commands for formatting the selected data.

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23

Applying Borders

Use the Borders button in the Font group on the Home tab.

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24

Applying Borders from the Dialog Box

Press [Ctrl]+[1] to open the Format Cells dialog box.

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25

Applying Fill

• Use the Fill Color button in the Font group on the Home tab.

• Press [Ctrl]+[1] to open the Format Cells dialog box.

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26

Building Number Formats

Using Excel’s format codes, you can build a custom format in the Format Cells dialog box.

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27

Using Data Bars

• Data bars are a type of data visualization.

• Data bars are a type of conditional formatting.

• Data bars fill each cell in the selected range with varying lengths of a color based on the actual value.

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28

Using Data Bars

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29

Summary

• You can insert, delete, move, and rename worksheets in a workbook.

• Insert or delete cells when you need space for missing data or have blank rows or columns in a worksheet.

• The AutoComplete feature makes suggestions when you key a label that begins with the same characters as labels already in the column.

• The Pick From Drop-Down List displays a list of all labels already in the current column.

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30

Summary

• When you cut or copy data, it is placed on the Windows Clipboard and the Office Clipboard. Copied data can be pasted more than once.

• The Office Clipboard stores up to 24 copied elements. It is shared among Word, Excel, Access, and PowerPoint.

• When you delete or insert a row or column, it is inserted across the entire worksheet. Be careful about data that is on the sheet but out of view.

• Change the cell alignment to make data easier to read and more professional-looking. There are several horizontal and vertical alignment choices.

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31

Summary

• You can use the Mini toolbar to apply cell formats.

• Text can be wrapped, indented, or rotated.

• The Merge and Center command combines a range of cells into one cell.

• Borders outline a cell or range of cells with a variety of line styles and colors.

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32

Summary

• Shading is the background pattern or color for a cell or range of cells.

• Data bars are data visualization that applies conditional formatting based on the cell’s value.

• You can edit the color of a data bar and the way in which it is applied.