Lesson 1: Exploring Excel 2013

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Learning Objectives

After studying this lesson, you will be able to:

Explain ways Excel can help your productivity

Navigate around the Excel window and issue

commands

Enter text and numbers into cells

Distinguish between a text and a number entry in a cell

Save, “Save As,” and close workbooks

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Presenting Excel 2013

Ways to use Excel

Budgets

Lists

Tables

Tracking information

Charting data

Exploring the Excel Window

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Mousing Around in Excel

The mouse pointer shape determines function

Can you find all eight different mouse pointers in this figure?

Note! The active cell in

this figure is A1.

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Navigating with the Scroll Bar

Arrows let you scroll

line by line.

Drag the scroll box

to control your

scroll.

Click the scroll bar to

move one screen view

at a time.

Tip! Remember that when you navigate with the scroll bar, the

active cell does not change.

The vertical and horizontal

scroll bars both work the same

way.

Tabs, Ribbons, and Toolbars

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Ribbon

Tabs

Quick Access Toolbar

Note! Notice that you can add icons to the Quick Access Toolbar. You

can also add custom tabs to the Ribbon.

The File Tab

The File tab gives you access

to commands that allow you to:

Perform file

management

tasks

Choose options

to control how

you work with

Excel

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Contextual Tabs

Contextual Tabs appear in context

with the task being performed

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Dialog Box Launcher

When you click the dialog box launcher in the Font group,

the Format Cells dialog box will open with the Font tab

displayed.

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Hide the Ribbon

Create more room on the screen to work . . .

Expanded view

Collapsed view

Entering Data

Types of data

Constant values or formulas

Completing cell entries

Press the Enter or tab keys

One of the four arrow keys

Enter and Cancel buttons

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Entering Data

Deleting and replacing entries

Click a cell and press the delete key.

Type new data in a cell and complete data entry.

Long text entries

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All of the text is contained in cell A1

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Working with Numbers

The Number group on the Home tab allows you to

choose how numbers in selected cells will appear.

The dialog box launcher opens a

window where you can choose from

additional options to format your

numbers.

Decimals and Negative Numbers

Always type a decimal point if the number you are

entering requires one.

Precede a negative number entry with a minus (–) sign

or enclose it in parentheses ( ).

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Saving Workbooks

Save: Used for files that have already been saved,

replaces a copy in the same place with the same name

Save As: Used to save a file for the first time, save a file

with a new name or in a new location

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These commands are accessed

via the File tab of the Ribbon.

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Closing Documents

The File Tab menu contains the Close command

Close command closes a workbook window but leaves

Excel open.

Note! If changes were made since the last

Save, Excel asks to save before closing.

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Exiting From Excel

The Close button can be found at the top-right corner of

the Excel window.

Closes the Excel program

and all open workbooks

Prompts you to save if

you have unsaved editsThe Close button

Lesson 1: Exploring Excel 2013