Excel Lesson 3
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Transcript of Excel Lesson 3
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Excel Lesson 3Review of Thursdays Lesson
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Opening a workbook
Basic formulas using operators (+, -, *, /, ^)
Using the Fill Handle
Copy and Paste formulas Change Font sizes, weights, appearance
Formatting Rows and Columns
Inserting and Deleting Rows and Columns
Renaming and Copying Worksheets
Built-in Calculator Center across columns
Using AutoFormat
Using the Name Box
Adding / Deleting Tools on the Toolbar
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Excel Lesson 3
Absolute and Relative Cell Addresses
Relative Addressing
Cell addresses in formulas refer to the address of the data
that the formula acts upon When formulas are extended, Excel changes the addresses
so that the formula refers to the correct address
Absolute Addressing In this case, new formulas continue to refer to the original
data
The dollar sign ( $ ) indicates an absolute address
Example: = 20 * $A$1 locks the formula to cell A1
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Excel Lesson 3Absolute and Relative Cell Addresses
Absolute addressing can be used for sales tax tables
Changing one cell changes the whole table
To use relative addressing here would mean changing all cells
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=A4*0.07 =A4*$C$3
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Excel Lesson 3Help for Relative and Absolute References
Select Help,then Contents and Index
Click on the Find Tab and type
difference in the entry box
Select difference in the secondbox
In the third box, scroll down to
the topic
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Excel Lesson 3Help for Relative and Absolute References
Excels internal explanation of the difference
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Excel Lesson 3Printing Worksheets
Print
Selection Number of
Copies
Select Printer
Print
Preview
Select File, then Print
Always a good idea to select Print Preview
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Excel Lesson 3Page Setup, Page Size and Orientation
Select File, then Page Setup
First Tab is for the page size and orientation
Many spreadsheets are printed as landscape (page sideways)
Use Fit to squeeze data onto the page the way you want
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Excel Lesson 3
Page Setup, Margins
Use this Tab to set standard margins -- Or,
Select Print Preview, then Margins to set them by eye
Text can
also be
centered
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Excel Lesson 3Page Setup, Headers and Footers
Use this Tab to format page headers and footers
Automatic page numbering
Automatic date
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Excel Lesson 3Page Setup, Sheet Options
Use this Tab to print row and column headings and gridlines
Gridlines
Check box
Row and
Column
Headings
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Excel Lesson 3General Options
Select Tools, then Options
Manage
Recently
used file list
Set the number
of blank
worksheets
to start with
Set File
Location
Set Standard
Font
Set User Name
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Excel Lesson 3View Options
Customize the look of the Excel Window
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Excel Lesson 3List Options
Lists can be used to fill in values (e.g., Days and Months)
You can make your own lists to save time and typing
Click Add to type in a list, or Import to get it from a worksheet
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Collapse
Dialog
Button
Add
Import
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Excel Lesson 3Importing a List
Click Import, and either type the list of cells to be imported orclick the collapse dialog button
Highlighting cells will copy them into the collapsed dialog
Click the expand dialog button to return to List Options
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Highlight
CellsExpand
Dialog
Button
Collapsed
Dialog
Box
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Excel Lesson 3List Options
Click Import to add the list to the Custom lists window
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List
Appearsin Window
Import
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Excel Lesson 3Color Options
Use Excels built-in palette of colors ...
Or choose your own
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Excel Lesson 3Correcting Errors
Generally Speaking
Beware of GIGO; or, a computer program is only as good
as its inputs
Be cautious of the results -- know what answer to expect
Errors in Data and Formulas
To fix bad data, click on the cell and retype the number
To fix bad formulas, click the cell containing the formula, then
highlight the error in the formula bar and make corrections
Excel Error Messages
The program can help spot errors
Excel error messages begin with # 22
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Excel Lesson 3Clearing an Entire Worksheet
PlaceCursor at
Row &
Column
Intersection
Select worksheet by clicking the row and column intersection
Select Edit, then Clear
Choose All, orFormats, orContents, orComments
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Excel Lesson 3Clearing Cell Contents
Select cells to be cleared by clicking left mouse button and dragging
Select Edit, then Clear
Choose All, orFormats, orContents, orComments
Cells to be
Cleared
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Excel Lesson 3Review
Relative and Absolute Cell Addresses
Printing
Page Setup
Excel Options
Correcting Errors
Clearing Cells or Worksheets