LCC House Rules

7/31/2019 LCC House Rules

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The League of College Councils

University of the Philippines, Diliman

House Rules for AY 2012-2012

RULE I MEMBERS

1. The members of the League of College Councils are the differentcollege councils. The Vice Chairperson of the University StudentCouncil shall act as the Convener of the League.

RULE II OFFICERS AND ADHOC TEAMS

1. The Leagues Officers are those specifically provided for in Article IV,Sec. 2 of the LCC Constitution:a. Convenerb. Secretaryc. Treasurerd. Public Information Officer

2. Ad Hoc Teams are those created by the Convener, at any time duringthe course of the Leagues term, to perform specific functions for aspecific, limited period of time.

3. Officers of the League (except the Convener) shall be chosen as

follows:a. Officers shall be chosen in accordance with Article IV, Sec. 4 of the

LCC Constitution (i.e. by simple majority vote, or 50% plus 1, of allmembers of the League, present and voting).

b. All College Councils are eligible to become officers of the League ofCollege Councils.

c. Heads of Ad Hoc Teams shall be appointed by the Convener.4. The Convener of the League shall sit as an ex-officio member of all the

offices and ad hoc teams. The convener is not required to attend all themeetings of all the offices and ad hoc teams.

5. The Officers must inform the Convener of the progress of their offices

workings by submitting a monthly progress report, including, but notlimited to, minutes of their meetings, attendance, assessment ofactivities, and performance evaluations.

6. No college council shall be the Officer of more than one Office. AllLeague members must be a member of at least one Office.

7. Offices shall have the power to create Sub-Offices and delegate to thelatter such functions as may be necessary. A Sub-Office report orrecommendation, enjoying the unanimous support of the Sub-Office,which is submitted to the Office, shall be adopted by the latter.However, the Office may still vote against the adoption of such reportor recommendation.


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RULE III SESSIONS

1. Unless the League orders otherwise after due consideration of theschedule of all League members, the regular General Assembly shallbe held every 2nd and 4th week of the month, every

2. A simple majority (50%+1) of the League members as a whole shallconstitute a quorum. Only when a quorum has been reached can aformal session commence and proceed.

3. The sessions of the League shall be in public, except when otherwiseprovided in these rules.

4. Non-members of the League cannot participate in League deliberations,except when endorsed by a League member and given approval by theLeague by a vote of simple majority, and only when the point to beraised is in the context of the meeting.

5. The League reserves the right to hold closed-door sessions, upon amotion to close the doors, and upon showing that the subject under

discussion will be better resolved in such manner; provided, that thereshall be at least 2/3 majority vote of those present in favor of suchmotion.

6. Only League members shall be admitted to such closed-doorssessions.

7. Sessions may be suspended by a majority vote of the League insession.

8. The exact time of opening and adjourning the session shall be enteredin the minutes.

9. The League shall adopt the provisions in Roberts Rules for cases notcovered by these House Rules, and only insofar as the former is notinconsistent with the LCC Constitution and these rules.

RULE IV ORDER OF BUSINESS

1. The daily Order of Business shall be as follows:a. Roll Callb. Reading and approval of the minutes of the previous sessionc. Report of the Convenerd. Financial reporte. Committee reportsf. Unfinished business

g. Business of the dayh. Approval of Agendai. Execution of the Agendaj. Other matters

2. The minutes of the proceedings of the sessions of the League shall bepresented to the Convener for examination and approval before theyare submitted to the League for final approval. Only after this processhas been completed can the Secretary be authorized to disseminateand post the minutes.

3. If a member proposes a revision in the minutes before final approval,the members present during the session in question may opt to veto

the revision by 1/3 vote.


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4. If none of the members contest the minutes three days after its releasethen it will be considered as approved.

5. Upon notice and approval by the League, the reading of the minutesshall be dispensed with.

6. The Convener must include in his/her report to the General Assembly

of the League, evaluation reports on each Office.7. The Secretary must report on the standing of each League member,

particularly on delinquencies related to absences and tardiness, atleast once a month.

8. Officers must include in their reports performance reports on eachOffice member.

9. Any member may deliver a privilege speech before the body, but s/heshall be limited to only ten minutes, subject to one extension of tenminutes by a majority vote of League members present and voting. Anymember desiring to deliver a privilege speech must inform theConvener and the Secretary at least two days before the scheduled

meeting when s/he is to deliver his/her speech.10. The consideration of the unfinished business in which the League will

be engaged at the time of the adjournment shall be referred to, and soon each succeeding meeting until such business is disposed of.

11. After all the pending business is disposed of, the Convener shallcommence the business for the day.

12. After the commencement of the business for the day, the Convenershall proceed to the other matters. S/He shall first request Leaguemembers wishing to discuss a particular business to manifest it beforeproceeding to discuss each matter. The Secretary shall make notice ofthe order of each manifestation.

RULE V AGENDA

1. Any member who desires any matter to be included in the agenda mustinform the Convener at least three days before the scheduled meeting,either personally or by written communication, unless there aremeritorious circumstances deemed by the Convener, in which case,the member shall inform the Convener at least two hours before thescheduled meeting. If these rules are violated, the matter shall not betaken up except by a majority vote of the members present. Even then,

it shall take the least priority.2. The agenda shall be posted and distributed among the Leaguemembers by the Secretary not less than two days preceding thesession, unless there are meritorious circumstances under Sec. 1.

RULE VI USE OF THE LCC NAME

1. All incoming, outgoing, internal and external communications,transactions, official businesses and functions, projects and the likemust be approved by the body through a consensus and noted by theConvener. Corresponding documents must be signed by the Convener

and a copy thereof filed with the Secretary. As such, those that are notduly approved and signed shall be considered invalid and the League


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member causing such invalid communication or transaction will besanctioned.

2. Official LCC statements shall be of two kinds: urgent and non-urgent.Official LCC Statements shall be made as follows:a. For non-urgent issues, the Convener shall form a drafting Team.

S/he shall inform the League members that such a Team is beingformed. Any interested League member may be part of the draftingTeam. After a drafting Team has been formed, it shall set a meetingwherein which the members will draft the statement. The draftstatement formed by the drafting Team shall be presented to thebody for approval, along with a summary of the minutes of themeeting which transpired for the drafting of the statement.

b. If none of the members contest the non-urgent statement two daysafter its release then it will be considered as approved.

c. For urgent issues, any member of the League may signify his/herintent to the Convener, such intent being subject to the approval of

the Convener. The Convener may also recommend other Leaguemembers to join the proponent in drafting the statement.

Upon approval of the Convener, the Secretary shall inform theLeague members that such a statement will be drafted. After thedraft has been made, a hard copy of such shall be distributed to theLeague members, and a soft copy shall be posted in the e-groups.The draft must be accompanied by a general call and generalprinciples.

Comments, recommendations, and objections may be given by anyLeague member within 24 hours. No objection shall be entertainedunless it is accompanied by concrete alternatives orrecommendations. Silence of a League member shall be taken ashis/her approval. The LCC shall approve a general call and generalprinciples regarding the issue within this 24 hours. The League shallstrive to build consensus on the matter.

If within or after this 24 hours, the statement has been approved, itmay be published, upon informing the Convener of the fact. TheSecretary shall inform the League members that the statement hasbeen approved and will be published.

If after this 24 hours, the approval of the League members has notbeen reached but the body has decided to pursue the statement,the Convener may call for an emergency general assembly for theproponent to meet with the dissenting parties and other members ofthe League in order to reconcile their positions. This shall be donein less than 24 hours. Should it not be practicable to convene thegeneral assembly, the Convener shall convene the executivechamber to resolve the matter. Should this also not be practicable,the Convener shall decide, taking into consideration the variouspositions and their justifications. The revised statement shall thenbe presented to the body once more for approval within another 24

hours.


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Once their positions have been reconciled and approval has beengiven, the statement may be published, upon informing theConvener of the fact. The Secretary shall inform the LCC that thestatement has been approved and will be published.

RULE VII QUESTIONS OF PRIVILEGE

1. Questions of privilege are:

a. Those affecting the rights of the League collectively, its safety,dignity, and the integrity of its proceedings;

b. Those affecting the rights, reputation, and conduct of the members,individually, in their representative capacity.

2. Questions of privilege shall have precedence over all other questions,except a motion to adjourn.

RULE VIII SUSPENSION OF HOUSE RULES

1. Kinds of meetings, defined:

a. Regular meetings are those provided for in Rule III, Sec. 1 of theserules.

b. Special meetings are those meetings, other than the regularmeetings, which shall be agreed upon and set by the League.

c. Emergency meetings are those meetings, other than regular andspecial meetings, which shall be called by the Convener to consider

interim matters which require immediate consideration by theLeague, such consideration being impracticable if the same were tobe done in a regular or special meeting. Emergency meetings,being limited to interim concerns, shall not be conducted for thefollowing purposes:

i. Constitutional amendments

ii. Review, revision, amendment and repeal of adopted rules,legislation and policies

iii. Discussion and adjustment of plans for pre-agreed projects,

not less than one month ahead of their implementationiv. Proposition, deliberation and adoption of new projects

v. Deliberations on appointments and designation of officers,even if such are for ad hoc functions;

vi. Hearing, trial and judgment on League members disciplinecases

vii. Any other concern that may be practicably tackled in aregular or special meeting

2. No motion shall be entertained to suspend these Rules except on

emergency meetings.


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3. These rules or any of its provisions may be amended only by anaffirmative vote of 2/3 of the members of the League present andvoting, provided that notice of the proposed amendment must besubmitted to the Convener and the Secretary at least three days beforethe meeting in which it is to be considered.

RULE XI DECORUM AND DEBATE

1. The Convener shall be the presiding officer. S/he shall preside over allmeetings of the League, provided that in case s/he desires to take partin the debate, s/he may name any member of the League to take thechair.

2. When two or more members rise at once, the presiding officer shallname the member who is to speak first and the order of thesubsequent speakers.

3.

If any member, in any speech or otherwise, shall transgress the Rulesof the League, the Presiding Officer shall, on his/her own initiative, or atthe request of any member, call him/her to order. The League shall, ifappealed to, decide on the case. If the Leagues decision is in favor ofthe member who is called to order, s/he shall be at liberty to proceed.

4. League members may not walk out or across the hall while thepresiding officer is addressing the body or is posing a question.

5. League members walking across the session hall, or using cellularphones or other electronic devices in a manner that may disrupt thesession shall be reprimanded.

6. League members who wish to leave the session room during the

session must inform the Secretary, in the least disruptive mannerpossible, of his/her request to leave the session and give his/herreason. The Secretary shall record the time of League membersdeparture from and return to the session hall and the reason thereof.

7. No League member may smoke or busy himself/herself with texting orusing cellular phones during General Assemblies.

RULE X VOTING

1. At all times, the League must strive to build a consensus decisionamong League members. Voting shall only be resorted to upon theassent of 2/3 of the members of the League.

2. The default form of voting shall be by roll call, unless upon a motion tovote in any other form which is approved by the League by a vote ofsimple majority. Voting may be in the form of silent assent, viva voce,by show of hands, or by secret ballot.

3. When voting, the presiding officer shall put a question in this form, (Asthe question may be), please answer with a yes or no. If there are anydoubts, or another division is called for, the body shall again divide.

4. All votes shall be recorded. Should any member request to explain hisvote, s/he may do so.

5. No motion, except one regarding the presence of a quorum, shall beentertained during voting.

6. In case of a tie, the motion shall either be lost or carried depending onthe vote cast by the presiding officer.


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7. Any member who arrives after a motion has been deliberated and putto a vote may not participate in the voting.

8. Election in absentia is not allowed.9. Voting by proxy is not allowed.

RULE XI ROLL CALLS AND ABSENCES

1. In calling the roll of the League, the Convener shall be called first.Afterwards, the College Councils shall be called alphabetically by theircollege names. After this, the names of those who were not presentduring the first call shall be called again.

2. Any League member who arrives after the roll shall be marked late.Any member who leaves before adjournment shall be marked ashaving done so and considered in the same way as one who hasarrived late. League members who leave before adjournment, but after

the set schedule for the session shall be automatically excused. Thetime allotment for the session shall be decided by the League on acase to case basis, depending on the urgency and length of timeneeded to adequately discuss the agenda. Once the Agenda for thesession is approved, there shall be a continuing quorum until all thematters set forth in the former have been tackled and decided upon,unless the League calls for adjournment. The matters on the table shallthen be deemed to be included in the Agenda for the next GeneralAssembly.

3. Four unexcused cases of tardiness shall be counted as one unexcusedabsence. League members who arrive late must inform the Secretary

of their excuse before, during or immediately after the session, forconsideration by the same.

4. Three consecutive absences or sole representation of the CollegeRepresentative from regular League sessions without valid excusesshall merit a warning and a disposition check from the Convener. TheConvener may delegate this power to the Secretary. Furthermore, thenext LCC general assembly will be held at the home college or shall beorganized by the council concerned. Failure to do so will merit asanction.

5. The fourth consecutive absence from the regular League sessions

without a valid excuse shall merit a sanction.

6. An activity may be declared as a mandatory LCC activity by a majorityvote of the members present during session.

7. The Secretary and Convener shall determine the validity of an excuse,provided that should the Secretary be in question, the Convener shalldecide. The concerned League members shall inform the Secretary oftheir excuse, not later than three days after the session, in cases ofabsences. Excuses which are submitted late will not be honored.

8. Valid excuses are:

a. Council or College eventsb. Natural calamities and disasters


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c. Academic reasonsd. Other excuses not specified shall be deliberated by the body

9. Rule 11, Sec. 1 and 2 shall apply to Office Meetings and ExecutiveCommittee Meetings.

RULE XII LCC FUNDS1. The funds of the League shall be the joint responsibility of the

Treasurer and the Convener. Also, a regular financial report shall bepresented to the body and shall be audited by the BusinessAdministration Council or an external auditor.

2. Any proposal to use the funds of the League shall be approved by thebody through a simple majority vote.

3. The approved release of LCC funds shall be signed by the Treasurerand noted by the Convener.

4. Any funds accumulated under the name of the LCC shall be

surrendered to the Treasurer with appropriate written documents.5. The use of the remaining funds before the end of the term shall bedeliberated upon by the body.

RULE XIII OTHER MATTERS

1. The Offices, as they dispose of their business, shall have the papersrelating thereto, delivered to and kept in the general files of the Leaguefor future reference. Officers shall submit to the Convener their Officereport and performance evaluations during each General Assembly.

2. The Secretary of the League shall, take charge of keeping and filing allresolutions, petitions and other papers referred to, together with all the

evidence and reports gathered by such Offices during sessions, whichhave not been reported to the League. At the adjournment of the lastmeeting of the League, all papers still in the possession of Offices shallbe delivered to and kept in the general files. All papers of confidentialnature, as determined by the Office concerned or the League members,shall be kept in the confidential files.

3. The Secretary shall submit a synopsis of the League meetings,including records of absences and tardiness, to the PhilippineCollegian for publication.

4. The Secretary shall post the minutes of the League meetings, including

records of absences and tardiness in public.

5. Violation of these rules and/or the LCC Constitution will result to themember being reprimanded and/or sanctioned. Correspondingsanctions will depend on the gravity of the offense as deliberated bythe body after conducting thorough investigation.

LCC House Rules

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