Lake Samsonvale Water Sports Association Management ...lswsa.org.au/minutes/LSWSA Mtg Min...

Lake Samsonvale Water Sports Association Management Committee

MEETING MINUTES DATE: 18.05.15 TIME: 7:30 pm VENUE: Club rooms Attendees:

Philip Jackson (PJ) President Nick Drapes (ND) Vic President & Commodore Tracey Churchill (TC) Secretary

James Flaherty (JF) Treasurer Tui Rutherford (TR) Membership Secretary John Boetje (JB) Ordinary Member

Craig Wilson (CW) Web Master Chris Davey Ordinary Member Tim Hunt (TH) Ordinary Member

Ted Pulfer Caretaker ( = Present)

1. Welcome / Apologies Apologies: Chris Davey, Tracey Churchill, John Boetje

2. Caretakers Update i) Plumbers account - $594 – approve to pay

ii) Refund for Ted and Elaine - $104.10 – agree to pay

iii) Locksmiths account - $165.00 – agree to pay.

iv)

Moved PJ / Seconded TR: Accepted – All

3. Minutes

Minutes read and accepted – Moved PJ – 2nd TR – accepted.


LSWSA Meeting Minutes – April 2015

4. Finance

A. Banking services

i) No change – inactive account solution delayed until 02/06/15

B. Reporting

i) P & L statement tabled and accepted. Positive.

ii) Balance sheet tabled

iii) Bank Register tabled - accepted \

C. Costs

i) Wild Apricot fee reimbursement to TR - $47.00 – approved

ii) Boat Insurances renewal reimbursement to PJ ~$1100 – approved.

iii) Instructors Course fee reimbursement to TH - $360.00 – approved.

iv) Mailbox fee not paid – expired. Arising from issues associated with processing mail. JF to restore box and CW to collect and redirect mail, weekly, based

on priority.

D. Membership fees

i) Proposed that fees are not raised this year, given current financial position

Moved PJ, Seconded TH - Accepted All.



5. Administration

A. Correspondance

In i) Department of Fair Trading Annual Return – to JF to pay and submit. ii)

B. Membership

i) Discussion regarding what is the ultimate preferred capacity. Currently hitting self-imposed limit of 230. Consensus is 250 without major modification

to management structure. Preference is to manage as a live issue given the current cap and monitor for stress points..

ii) What gets carried over to Wild Apricot? Agreement - carry over only what is necessary to sustain database for membership management.

iii) TR to email life members enquiring of their continued interest in the Club.

iv) James Dick paid in Dec but no key. TR / JF to resolve.

v) TH described review of handicap system. Detailed analysis appreciated. Recognised as complex and query whether it could integrate into Wild

Apricot. Decision and agreement to keep going with review but not carry over to Wild Apricot at this stage. Move PJ, 2nd ND - accepted.

vi)

6. Racing

A. On-Water Activities

i) Resails scheduled

• 17th May – Marathon - Great day with reasonable turn out.

• C Heath has agreed on next Graham Heath Memorial Marathon.



• Discussion re format for other contenders in GHMM. Agreement that Crewed Cats OTB fall within GHMM and remainder will be covered by

LSWSA Mid Winter Marathon over three classes: other cats, trailer sailers and skiffs. C Heath to reward GHMM and LSWSA to reward

remainder. Suadage Sizzle to follow with presentation.

o TH to ask about getting glass tankards.

o Racing formula t obe the same as last year.

o Safety Boat – CD and Lucille

• Winter racing to consist of 1 morning race – handicap start, 2pm back to back championship race. ND to email format.

• Junior racing options to be explored for start of Summer series.

• TH will participate in Race Control to trial his program alongside existing.

• Request to look at the canteen over the winter with a view to open for Summer series.

• 2x BICs for sale on Gumtree. All approved $5.2k for purchase if possible. CD to manage.

• ND and PJ to investigate loan of BICs that are prebooked and to members.

• Review engagement of Classic Boats – TR to canvas members.

ii) Safety boats

• Insurance resolved

• Radio circuit posing problems – thank you to whoever fixed.

iii) Storage

• Discuss boat storage and security at next meeting. Opportunity to revamp shed storage. ND to find out about trailer for BICs.

• TR requested we examine looking at surface dressing for boat park.

iv) JF raised issue of radio licences for using VHFs. Good point as regulator is getting tough. Need to find out about courses.



B. Junior Program

i) TH now qualified trainer. Will describe junior training process including Discover Sailing by August 2015.

ii) Discussion regarding provision of a boat suitable for sail balance training

C. Race control

i) Volunteer capacity: options with club offspring interst to be pursued. Fee of $50.00 agreed.

7. Communication & Promotion

A. Webcam

i) CW and TH to resolve and source WIFI extender.

ii) Weather station is not talking. Need to find another unit.

i) PJ to talk to Pacific Data.

iii)

B. Newsletter Nil

8. Training & Risk

A. Training

i) Nil



9. Asset Management Nil

10. General Business TH asked about the Hobie 16 – offer to Club – to be pursued. PJ – Gift from honorary chaplain Tania Byers of mdeol boat for collecting donations. Made by dedicated senior gentleman. PJ – Require commercial cleaners for carpet. All agreed. PJ – Calendar – CW to review and table.

11. Next Meeting Weds 17th June



12. Action Summary - Not updated.

Action Who By Due

Finance

1. Transfer funds form Westpac cheque account to new NAB Community Solutions account JF When feasible

2. Arrange a NAB debit card for caretaker expenses JF When feasible

3. Initiate a circulr motion to resolve best solution for BT investment monies JF When feasible

4. Profit & Loss statement due once NY Regatta costs finalised JF In progress

5. Investigate potential for corporate sponsorship TR In progress

Administration

6. Approach SEQ Water re camping option for visitors for events PJ Delayed - 2015

7. Confirm insurance position for functions on site PJ ASAP

8. Create directories and save related documents onto the LSWSA dropbox PJ Next meeting

9. Clarify whether archive provision exists on the LSWSA email accounts JB & CW Next meeting

10. Undertake trial of WildApricot software TR TH JF CW In progress

11. Establish a Paypal account TR TH JF CW When feasible

12. New keys to be allocated to Remote Planes associate members TR ASAP

Racing & On-water activities

13. Review race & race series definition; allocation to racing divisions SSC In progress

14. Investigate options to attract classic boats to the lake during the winter series PJ TR TH In progress

15. Review option of open invitational series in winter with sponsorship SSC In progress

16. Purchase and install equipment for webcam, power reliability & digitial voice recorder for race control ND CW TH In progress



17. Seek informal feedback from members re decreasing participation in races SSC In progress

Action Who By Due 18. Graham Heath marathon – format to be reviewed to increase participation PJ Early 2015

19. Safety boat 2 - half-life service & replace numbers PJ Deferred

20. Safety Boat 1 - resolve issue re propeller guard PJ ASAP

21. Publish document on website regarding protocol for race handicaps JB ND CW When feasible

22. Boat insurance to be resolved PJ JF ASAP

23. Signage required to clarify that snake pit is not available for boat parking TR When feasible

Communication & Promotion

24. Security camera to be purchased and installed CW ND When feasible

Training & Risk 25. Organise training dates for PBH & SBH

PJ In progress

26. Present overview of operating procedures for safety boats PJ Next meeting

27. Review boat park condition wrt risk from stumps and trees PJ & TR ASAP

Asset management

28. Request building permit extension PJ ASAP

29. Windmill maintenance PJ ASAP

30. Playground drainage works PJ When feasible

31. Replace chairs & tables PJ In progress

32. Lease arrangement and use of alcohol to be raised with SEQWater PJ Carried Over

33. Contact SEQ Water to sort issue with locks and access PJ ASAP

34. Clarify status of gas accounts and bottles PJ ASAP


MEETING MINUTES DATE: 25.06.15 TIME: 7:30 pm VENUE: Club rooms Attendees:

Philip Jackson (PJ) President Nick Drapes (ND) Vic President & Commodore Tracey Churchill (TC) Secretary

James Flaherty (JF) Treasurer Tui Rutherford (TR) Membership Secretary John Boetje (JB) Ordinary Member

Craig Wilson (CW) Web Master Chris Davey Ordinary Member Tim Hunt (TH) Ordinary Member

Ted Pulfer Caretaker ( = Present)

1. Welcome / Apologies Apologies: Chris Davey, Tracey Churchill, John Boetje

2. Caretakers Update i) Swing replacement - $50 – Bunnings - approve to pay

ii) Replace all bearings on the mowing deck plus nuts

iii) Refund of $328.91 – Moved PJ, 2nd TR, accepted.

iv) Need to address urgent issue of hot water and pressure – Moved PJ, 2nd TR , accepted.

3. Minutes

Minutes read and accepted –– accepted.



4. Finance

A. Banking services

i) Some movement with account transfer to NAB underway.

ii) Westpac have finally returned all funds.

B. Reporting

i) P & L statement tabled and accepted. Positive at $29,000

ii) Balance sheet tabled

iii) Bank Register tabled - accepted

iv) Cashflow - net positive at $16,000

C. Costs

i) Reimbursement for lock to ND - $35 approved.

ii) Mailbox issue closed.

D. Membership fees

Reviewed fee structure and agreed that:

Full membership increase to $190.00. all other fees remain unchanged.



5. Administration

A. Correspondence

In i) NA ii) Cleanheat taken over by Elgas. iii) Request by Steve Redback to do follow up inspection - declined. iv) Calender rviewed with CW. To be posted for confirmation.

B. Membership

i) Five potential members in waiting. Circulate details for pending approval. TR

ii) Continue to progress Wild Apricot.

6. Racing

A. On-Water Activities

i) Safety boats

• Re-registration required for SB3.

ii) Racing

• June racing was different and exciting for all involved.

• Revised starting system courtesy of ND trialled and has general success. Need to extend Race Briefing to 45 minutes ahead of start.

• TH trialled revised software for starting. Minor hiccups but easily resolved for next race in July.



• Alex Fraser assisted in race control. Went well but too early to tell if a goer.Agreed he do two sessions then we pay him $50.00 per race day.

• Power issue at Race Control is ongoing and needs to be resolved.

• Race camera to sourced. Requires good optics and 1080 resolution.

B. Junior Program

i) CD submitted email via ND for possible purchase of three more BICs at reduced prices ex Sydney. Agreed to purchase four good quality boats at $2925.00 – total value $11700. Moved ND, 2nd PJ – accepted.

ii) This purchase will help club reach target of 10 BICs for junior sailing fleet. Other options, e.g. grants to be actively explored.

iii)

C. Classics

i) TR reported several different classes interested. Springbank, Heron, Wright 14 and possibly a Cat. TR to continue to manage.


A. Webcam

i) Weather station is not talking. Need to find another unit.

i) PJ to talk to Pacific Data. - NFA

ii) Replace web cam – CW chasing.



B. Newsletter Nil

8. Training & Risk

A. Training

i) Boat master and Safety Boat training needs to be revisited.

9. Asset Management Nil

10. General Business i) P Leonard submitted email suggesting Club secure a Club Patron. Various options discussed with all agreeing idea had merit as political clout is

valuable. Concern that recognition of David ? (MRBC) long term guidance cold be compromised and we don’t wont that. Nicki Boyd member for Pine Rivers suggested.

ii) Planning session for risk assessment and strategy to be held 25/07. Includes walkaround to assess assets and boat parks. Start 0830. iii) Request for burgees approved. To be followed up. PJ iv) TR would like th e wall plaques updated. Previously done by T Ward. Approach shop (Alpha Trophies?) in Kalangur – PJ v) TR – looking at smart locks for front gate. Very promising. vi) JF – drains crossing t obe ceaned up. Get costs. – who? vii) CW – to examine cyber security issues for uploading material to the cloud as part of LSWSA file access protocols. viii)

11. Next Meeting Weds 15th July



Action Summary - Not updated.

Action Who By Due

Finance

1. Transfer funds form Westpac cheque account to new NAB Community Solutions account JF When feasible

2. Arrange a NAB debit card for caretaker expenses JF When feasible

3. Initiate a circulr motion to resolve best solution for BT investment monies JF When feasible

4. Profit & Loss statement due once NY Regatta costs finalised JF In progress

5. Investigate potential for corporate sponsorship TR In progress

Administration

6. Approach SEQ Water re camping option for visitors for events PJ Delayed - 2015

7. Confirm insurance position for functions on site PJ ASAP

8. Create directories and save related documents onto the LSWSA dropbox PJ Next meeting

9. Clarify whether archive provision exists on the LSWSA email accounts JB & CW Next meeting

10. Undertake trial of WildApricot software TR TH JF CW In progress

11. Establish a Paypal account TR TH JF CW When feasible

12. New keys to be allocated to Remote Planes associate members TR ASAP

Racing & On-water activities

13. Review race & race series definition; allocation to racing divisions SSC In progress

14. Investigate options to attract classic boats to the lake during the winter series PJ TR TH In progress

15. Review option of open invitational series in winter with sponsorship SSC In progress

16. Purchase and install equipment for webcam, power reliability & digitial voice recorder for race control ND CW TH In progress



17. Seek informal feedback from members re decreasing participation in races SSC In progress

Action Who By Due 18. Graham Heath marathon – format to be reviewed to increase participation PJ Early 2015

19. Safety boat 2 - half-life service & replace numbers PJ Deferred

20. Safety Boat 1 - resolve issue re propeller guard PJ ASAP

21. Publish document on website regarding protocol for race handicaps JB ND CW When feasible

22. Boat insurance to be resolved PJ JF ASAP

23. Signage required to clarify that snake pit is not available for boat parking TR When feasible

Communication & Promotion

24. Security camera to be purchased and installed CW ND When feasible

Training & Risk 25. Organise training dates for PBH & SBH

PJ In progress

26. Present overview of operating procedures for safety boats PJ Next meeting

27. Review boat park condition wrt risk from stumps and trees PJ & TR ASAP

Asset management

28. Request building permit extension PJ ASAP

29. Windmill maintenance PJ ASAP

30. Playground drainage works PJ When feasible

31. Replace chairs & tables PJ In progress

32. Lease arrangement and use of alcohol to be raised with SEQWater PJ Carried Over

33. Contact SEQ Water to sort issue with locks and access PJ ASAP

34. Clarify status of gas accounts and bottles PJ ASAP

Lake Samsonvale Water Sports Association

Management Committee

LSWSA Mtg Min 08 2015.doc Page 1 of 6

MINUTES

Meeting: August 2013 Date: Time: 1930 hrs Venue: Club Rooms

Attendees ( - present):

Philip Jackson (PJ) President

Nick Drapes (ND) Vic President & Commodore

Susana Jackson (SJ) Secretary

James Flaherty (JF) Treasurer

Tui Rutherford (TR) Membership Secretary

John Boetje (JB) Ordinary Member

Craig Wilson Web Master

Chris Davey Ordinary Member

Tim Hunt (TH) Ordinary Member

Ted Pulfer Caretaker

APOLOGIES James Flaherty, Craig Wilson, Chris Davey

Item. Detail (summary of discussion) Action (by agreement) Resp. Due Date

1. Caretakers Update:

More water brought in, one load lasting approx. 18days.

Incorrect refund balance added to Teds bank account (should have gone

to ND)

Refund of $328.58 – Moved PJ, Seconded ND

Motion to leave the excess refund with Ted (Approx $16) – Moved PJ,

Seconded ND

2. Minutes of our last meeting

PJ to do the July

SJ to do August and planning day





3. Finance Management

Mix up with refunds as discussed in Caretaker update

CC application received to PJ home, PJ to follow up.

TR has approx. $60000 in outstanding inovices due to no PayPal

PJ to speak to James and communicate resolution to Tui ASAP

Contact numbers for James 3352 7669,

0401 244 608 PJ to contact

JB





4. Administration

1) Correspondence In: James absent - nil

2) Correspondence Out:

3) Membership

Number of ‘members’ that no one recognises (potentially paddlers) –

email to be set under PJ signature to check if still ‘active’ members

Confirmation for progress to full version of Wild Apricot

4-5 membership cance3llations from renewal notes

2 abandoned boat parks

Tristian Gamick(?) YQ membership has been rectified - invoice for cost to

be sent

Russ Macdonald – has apparently paid for last year in full and thus needs a

key.





5. On Water Activities – Sailing & Paddling (JB)

Last winter series race this weekend

New race times appear to be working well and well liked

Move to continue new start times through summer series – moved ND,

seconded TH – Accepted

Alex Fraser is still doing race control with the assistance of Sue Fraser.

Train him up and test him for competency when it all goes wrong.

Yard stick issues need to be confirmed and corrected as necessary for the

summer series – handed to sailing subcommittee for resolution

29th

Nov to be a fun day – invite the CFA and proceeds to go to them. – PJ

to send email.

Sailing Sub Committee

No report

Junior Sailing

Potential for two groups of juniors, one to sail in the morning one in the

afternoon.

Classes to be held weekly for faster progress –leave to leaders

Afternoon juniors to sail with the main race- added to A division- left to

sailing subcommittee for approval

Suggestion of Junior Club Championship Regatta

Suggestion of Invitation Regatta for the Bics

Both Regattas sound like good plans, to be held close together and close

to the New Year Regatta – but one day only

Holden Grant for two Bics - approved

Classics

wooden boat association sailing day – ND to email in affirmative – 29th

or

22nd

of Nov






N/A

7. Training & Risk

Introduction of internal rescue boat training program – tailored to the lake

– PJ to produce

Junior parents (with boat liscences) need to be trained if junior training

will be every week.

8. Asset Management

N/A

9. General Business

Gate – change lock only- not our gate.

PJ moved to purchase Bluetooth lock for trial by management committee -

2nd

TR.

PJ to send email to SEQ re trial of new lock

Roll with the old keys for the duration of the trial

TR – potential for outdoor rack for lasers/smaller boats – further research

TH – NS14, sails are not a problem, wooden mast with boat has no fittings,

look at JBs fittings and or use the spare mast in the boat shed provided it

needs no modification.

PJ – Awards - AGM awards from the cheaper QLD company, Regatta ones

to stay the same – TH to order

PJ – Capability statement for Bendigo Bank & Bics

JB – SB@ with makers getting birthday’d – trailer has been fixed, needs to

be road worthied and re-registered. Moved JB, 2nd

PJ





10. Next Meeting

16 September 2015




MINUTES

Meeting: September 2015 Date: 16/09/15 Time: 1930 hrs Venue: Club Rooms








Craig Wilson Web Master

Chris Davey Ordinary Member



APOLOGIES Chris Davey, Tui Rutherford



Generator serviced 16/09/15, mower to be serviced 17/09/15

Changed to main water tank – water is running low again –water from the

shift nearly gone

Water clearly still an issue, might need a new hose/pipe to the house, buy

more water.

Ted and JB to isolate each tank one at a time for 24hrs to try and discover

issue

PJ to email water flow plan

Expenses $179.87

$700 wrong payment to Ted, just draw down instead of transfer back.


PJ moved to Accept, JB seconded - Accepted






Membership – faster than normal inflow of money

PayPal –not resolved

PJ & JF approved on bank account, ND+TH+JB have form for approval- just

need to take back to bank.

Approval security on accounts based on emailed invoice to approves and

approval email from NAB/txt.

Cash Flow FY16 $31000

Surplus FY15 est $2445.96

Bank register-Approved

3 accounts - Community Solutions (Should close), Cheque, Savings

Maximiser

Move to provide instruction to complete transfer Westpac to NAB and

close Westpac – Moved PJ, seconded JF.

Wild Apricot ended up costing $880AUD – almost double what was

approved as value was in USD. Do they have Australian Agent? Need to

make sure all quotes are in AUD.

Reinburse JF for Phonebill $200 – bank issues while overseas – Moved PJ,

seconded ND

Pumping out septic tank $700







4. Administration

1) Correspondence In:

Associations Incorporation form

Don Courtney no longer with SEQ water, no Justin - Head ranger? PJ

suggested introduction meeting – no response

May need to find new way into SEQ water – Barry PFRMA

Insurance – work Cover –PJ to check

JW Bell on water activities invoice


3) Membership

TR Absent





5. On Water Activities – Sailing & Paddling (JB)

ND- Documents updated – will upload to website before the weekend

(CW)

Calendar – add plan of day

Dinghy instructor course – approved for 3 – Friday evening, Saturday and

Sunday

Alex getting control of race control – sue still helping

SB2 birthday looks good – rate chewed through oar holders, LR sails –

Panel for lettering/gary saxby


No report

Junior Sailing

No report

Classics

No report

6. Web

Web cam working until last night – had been running for 3 weeks – maybe

something wrong with the batteries – ND will check panels & batteries

Repository – Financial statements, minutes etc, archive – pics, docs, pdf

Look at weekly/biweekly back up to hard drive

7. Training & Risk

Emailed risk assessment to everyone - 2 more weeks to assess





8. Asset Management

N/A

9. General Business

Locks on boat shed – JB has

Rowers shed door was left open

Bluetooth lock is with TR

YQ fee paid – JF – Affiliation + capitation – JF to get explanation of fee

structure

ND – John with green mirror – all good to give back

TH – Bic insurance - PJ will follow up tomorrow

TH – NS14&Hobie 16 insurance – PJ will follow up tomorrow

JB – Indemnity form - raise at race brief, maybe put it on Wild Apricot?

Book form?

New member – send forms

Trophys – perpetuals need to come in - engraving updated

PJ request list of awardees

PJ - proxy forms – need two new - Membership secretary &secretary

ND – Lights in club house – look at replacing with LED.

10. Next Meeting

21 October 2015



LSWSA Mtg Min 10 2015 Page 1 of 6

MINUTES

Meeting: August 2013 Date: Time: 1930 hrs Venue: Club Rooms








Craig Wilson (CW) Web Master

Chris Davey (CD) Ordinary Member



APOLOGIES



Expenses $404.24 – PJ moved to accept, JB second – Accepted

$315.89 now left in float (as per previous minutes)

Suggestion of ‘snakes on premises’ sign for front gate.

Windmill – will get someone out for a quote, and the check haven’t run

dry- JB will join for meeting.

Windows (clubhouse and race control) have been fixed - slightly more

expensive than expected ($200 total)

Septic tank pump that was discussed previously, was reasonable

price($700), other quotes start at $1000.

Mower was serviced yesterday

Get quote for repair

Ted &JB


PJ moved to accept September minutes, TH second - Accepted






Passed the Audit

Membership up- more people have paid earlier than last year

Net surplus – slightly higher than expected - $2676

Approximately $20 000 can be spent yearly without going backwards

Cash position continues to improve

Accumulated surplus – has all been allocated

Gray family- paid $1900, error or attempting to get permanent

membership – to be checked

BT account to be transferred to Term deposit achieveing 2.4%. Moved CD,

PJ second – accepted

Insurance due in the next 2 months

Have applied for visa debit cards – PJ and JF have recived, Ted and TH to

recive

Insurance – currently $350/Bic, Nautilis has offered $70/Bic for

comprehensive cover. Move to accept Nautilis quote – Moved PJ, TR

second – accepted.

Need to add Hobie to quote

JW Bell - insurance – potentially expired – need to continue if possible

YA membership – invoices need to be issued to those who upgraded

PayPal is finally active.



Check what the $1900 payment was for.

Accept insurance and get new quote with Hobie

added

Confirm Insurance is current

JF/TR

PJ

PJ/JF





4. Administration

1) Correspondence In:

Formal request from Michelle? Admin Manager of Corporate Affairs

at SEQ Water – requests using the club for corporate breakfast on the

30/10/15 – Moved to accept PJ, Second JB – accepted

Notice of BBQ at Lawnton – feedback on the microbial study of the

Lake/Dam – TH to attend

ND to and fro with the Wooden Boat Association – would like to

attend sailing day – accepted – more communication needed re

handicap.

ND to and fro with Brisbane Bush Walking Club – 21/11 – Saturday -

would like to kayak day - approved pending insurance etc check.

Renewal for rego TF546Q

Cheques for membership

PFRMA thankyou letter & donation

Invoices

Returned keys from non-renewing members

ND – QLD laser association would like to hold their traveller series on

the lake again (in March) – Moved to accept ND, Second CD –

Accepted

TR- two receipts for stamps/padlock – Pay $219.92 (as of 27/8/25) –

moved PJ second JF – accepted.


Letter and email sent to BT re people authorised on account

3) Membership

No report.

PJ to send response

PJ





5. On Water Activities – Sailing & Paddling

One solar panel on race control is dead - move to replace ND, second PJ –

accepted

Fishermen spotted on lake – east of C mark

Collision on water - Paul Bennet and &Clifford Heath – possibly

deliberate, Paul retired from race brusied after Cliff hit him but no protest

was raised and Paul doesn’t want to take it further


Committee to revisit rules re sailing a 2 up boat as 2 up not one up – in

response to collision discussed above

Junior Sailing

More new people – lots of younder kids, for lots of reasons

Look at introducing minimum age – 5?

Get started/get going program – new member

New boats are doing well – approximately 10 boats on the water

Send thankyou letter to Brisbane Catamaran Centre re Bic

Junior regatta suggested – 2 day event - invite Oxley Club and Paradise

Point Club on a not sailing weekend in March/April 2016 – Moved CD,

Second PJ – accepted

Grant for 3 more Bics - should hear soon

Should have a few of the juniors racing by next season

TH to be allowed to purchase $200 of accessories for junior sailing -

moved PJ, second JF – accepted

Move to purchase two 6x3 shade covers - moved PJ, second TR - accepted

get new solar panel

Contact head ranger

Talk to Cliff, talk to Paul

Further discussion

Thank you letter sent

ND

PJ

PJ/ND

PJ&CD

PJ


N/A





7. Training & Risk

Dinghy instructor course- positive feedback

Suggestion to run in-house boat course

Risk assessment approved

Further discussion required

PJ/ND

8. Asset Management

Locks

o Some issues - potential for unwated pin sharing/changing

o Looking at new supplier but software not due until Feb 2016

o Keep current key/lock for this year

o Postpone Bluetooth lock until next year

o Current lock would be good for one off events like the regatta

Boat shed rollers and locks sticking – Ted to spend some money to fix

Windmill as discussed in caretakers report section

Webcam going well - look at getting new, better quality camera and

possibly two.

Look at new camera and software for possibility of

running two cameras

CW





9. General Business

NS14 – in state of flux

YQ fee explained – what is paid this year is based on last years numbers –

goes up every year. Adults $79, Youth $39. Affilliation fee calculated per

block of 50 ($380). We only pay for one,

Indemnity for – has to be done yearly

2 tables donated by TH

Gate placement raised regarded access by those with disability (muscular

dystrophy).

AGM – movement to table the numbers and structure of the committee at

the AGM

o Suggested format

President, Vice president, Sectrearty, Membership

Secretary, Treasurer, Editor, plus one general committee

member to act as training coordinator.

JB to send to ND

Raise with SEQ Water

JB/ND

PJ

10. Next Meeting

18 November 2015

Lake Samsonvale Water Sports Association Management ...lswsa.org.au/minutes/LSWSA Mtg Min...

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