Kom Sample.final .Rev

SOUTH PARS GAS FIELD DEVELOPMENT

PHASE 14 N I O C

Pars Oil and Gas CompanyMinutes of kick of Meeting

Vendor : Date: of 22

Project Title : South Pars Gas Field Development Phase -14, Onshore Facilities

Purchase Order No. :

Vendor Name :

Purchase Order Description :

Attendances:

Company Title Name Signature

POGC

POGC

IDRO QA/QC MANAGER M.HAMEDI

IPMIDEPUTY OF QUALITY DEPARTMENT

KUMARS BAKHTIYARI

IPMI QA/QC EXPERT SAJAD SARMASTI

IPMI QA/QC EXPERT M.POURHASHEMI

IPMI

VENDOR

Distribution:

□ Company (Copy)

□ IPMI (Original)

□ VENDOR (Copy)


PHASE 14 N I O C



No. Description Action by Due Date

1.1 COMMUNICATION CHANNEL AMONG IPMI QA/QC

DEPARTMENT AND VENDOR FOR IDR TRANSMITTAL :

IPMI:

To: Mr. GHANBARI, HEAD OF QA/QC

Email: [email protected]

Tel:+98-21-29181379

CC :


Tel:+98-21-29181380

CC :


Tel:+98-21-29181307

CC :

[email protected]

VENDOR:

mailto:[email protected]





PHASE 14 N I O C




2. VENDOR shall submit to IPMI his Quality Assurance Manual

or Quality Assurance Plan for review and Approval before Pre-

Inspection Meeting. If VENDOR is certified under ISO 9001 by

recognized certification body, a copy of Certificate shall be

submitted.

Quality Assurance Manual shall be subject to presentation,

discuss and clarification with IPMI and COMPANY as

necessary, prior to incorporation into contract documents.

IPMI and the TPA reserve the right to audit VENDOR and its

sub-vendor/subcontractors against the purchase requirements

and ISO 9001.

VENDOR

3. VENDOR shall develop their inspection procedure, ITP/QCP

using the attachment - 1 format and any requirements in the

purchase order / MR, and submit the procedures to IPMI for

approval before PIM. VENDOR shall obtain IPMI markup of the

ITP/QCP and its approval.

VENDOR

4. The Company, IPMI and third party reserve the right to witness

or audit the vendor's quality control at VENDOR's facilities

whenever. VENDOR is responsible to provide pertinent permit

and access to do so.

VENDOR ---------

5. When Company, IPMI and/or TPA intend to attends any

inspection at Vendor shop:

VENDOR shall provide the following required items

for the witness inspection and test at his cost.

Latest revision of all vendor documents, DWGs.

All required test equipment and facilities

Furnish the suitable number of qualified

assistants to execute the inspection and/or test.

VENDOR --------------


PHASE 14 N I O C




6. Following QA/QC Procedure have been submitted to

VENDOR :

- 14-ONS-QA-PR-0004 : INTERNAL / EXTERNAL QA.

AUDIT PROCEDURE

- 14-ONS-QA-PR-0001 : NON-CONFORMANCE CONTROL

PROCEDURE

- 14-ONS-QC-PR-0019 : INSPECTION PROCEDURE

- 14-ONS-PO-IP-0001: MATERIALS AND EQUIPMENTS

INSPECTION PROCEDURE

IPMI submitted

7. Review Inspection Schedule and Notification

7.1 Monthly Inspection Schedule

VENDOR shall submit Monthly Inspection Schedule using

attachment- 2 formats by the 15th of each month showing the

inspection/test schedule for the next month.

VENDOR ------------

7.2 INSPECTION DISPACH REQUEST (IDR )

Vendor shall submit Application for Inspection to IPMI,

seven(7) days in advance by facsimile or email or any other

appropriate means subject to prior IPMI approval using the

attachment – 3 formats for Hold, Witness & Spot Witness

points described in approved Vendor ITP/QCP.

VENDOR shall never proceed with inspection & test activities

(according to the ITP) designated by Company/Contractor

without advance notice or a written waiver from IPMI.

VENDOR ------------

7.3

Sub vendor List and Suborder Sheet

VENDOR shall submit a list of sub vendors for all purchased

items prior to giving his commitment to suborders using the

attachment – 4 formats for IPMI review.

Sub-Vendors shall be selected in accordance with “POGC

Vendors List”.

VENDOR ---------


PHASE 14 N I O C




8. Pre-Inspection Meeting( PIM )

PIM will be held at Vendor’s shop prior to start of fabrication

and after Vendor’s main Drawings, Inspection and Test

Plan/Procedure are submitted and reviewed.

All the QC related documents shall be submitted and reviewed

before starting fabrication (According to Vendor Document

Circulation will be submitted by IPMI)

QA Plan or Manual QA Certificate ISO9001:2008 WPS & PQR with Weld Map Welder’s list Welder Qualifications Material order specification for critical

equipment and materials NDE procedure NDT personnel qualification procedure/List PWHT and/or Heat Treatment procedure Hardness Test Procedure Running/Performance Test Procedure Factory Acceptance Procedure Material Traceability Procedure Surface Painting Procedure Rust Prevention Procedure Packing and Marking Procedure Inspection and Test Plan Vendor document index and schedule Master Schedule for Design, Procurement,

Fabrication, Test, Painting, Packing & Etc. List of Sub-Vendors/Sub Orders And Country

Of Origin Data Sheets DEVIATION AND CLARIFICATION LIST Inspection and test plan (ITP) Inspection and Test Procedure Test Equipment List Catalog or Product Specification Protection and Preservation

VENDOR shall not permit to perform any

activities/fabrication before PIM.

For PIM arrangement, VENDOR shall request IPMI to attend

PIM at Vendor’s shop in advance. After receiving PIM

VENDOR / IPMI


PHASE 14 N I O C




attendance request from VENDOR, IPMI will give a notice to

related parties including Company, TPA, etc.

Hold/Witness points by IPMI, Company and/or TPA for

materials shall be finalized / agreed prior to commencement of

fabrication at pre-inspection meetings.

9. Calibration Control

(1) Vendor shall define measurement points, accuracy

and scope of measurement required, and selection of

appropriate equipment and provided equipment.

(2) Vendor shall establish methods of calibration,

adjustment, and interval of calibration. Vendor shall

control equipment by attaching a suitable indicator to

show calibration status, and maintain calibration

record. The equipment shall be subject to re-

calibration when Contractor's inspector deems it

necessary.

(3) TPA’s inspector will review the Vendor's procedure

of calibration of measuring and test equipment.

All instruments shall have current valid calibration certificates.

VENDORDuring

inspection stage

10. Documentations

1

0.1

Material Test Certificate

VENDOR shall prepare and submit all required test

certificates/test reports according to the approved ITP/QCP

and 14-ONS-PO-IP-0001: MATERIALS AND EQUIPMENTS

INSPECTION PROCEDURE which shall be available during

inspection stage.

Only original, “orginal” material test reports (MTR), as per EN

10 204 “3.1” (ISO 10474-3.1 ), from the source of supply shall

VENDORDuring

inspection stage


PHASE 14 N I O C




be acceptable from the mill.

10.2 Manufacturer's Certificate of Compliance

VENDOR shall prepare/submit Certificate of Compliance duly

signed by VENDOR QA/QC Manager and his Sub-Vendor

QA/QC Manager using the attachment – 6 Formats to specify

relevant equipment and materials for each purchase order, if

they:

- Conform to Purchase Order requirements,

- Have no irremediable nor injurious defects,

- Have completed necessary fabrication/manufacturing,

inspection and testing work,

- Have completed necessary documentation work,

- Are approved by TPA,s inspector.

VENDOR

For each shipment and after

completion of Vendor

own inspection at the shop and before

final inspection

and issuance of

IRN by inspector

10.3

Non- Conformance Report

VENDOR shall submit a non-conformance application

immediately to IPMI for evaluation and getting approval, if any

non-conformity were found during inspection and tests or

fabrication using the Attachment –8 Format.

Any Non-conformance against project requirements shall be

avoided. But if non-conformance was found as unavoidable,

Vendor shall submit to IPMI for approval during fabrication or

inspection according to the Non-Conformance Control

Procedure (14-ONS-QA-PR-0001).

IPMI shall bring all Non-conformities to the attention of

Company, for its approval along with recommended corrective

action.

When any non-conformance applications are issued, Vendor

shall not proceed with their work until getting written approval

from Contractor & Company against its disposition plan for

VENDOR

If un-avoidable

Non-conformance has been

found


PHASE 14 N I O C




resumption. Depending on the nature of non-conformance, and

upon IPMI’s decision and/or Company proposal to clear the

non-conformance, a quality audit may be performed at Vendor

or sub-vendor to verify compliance of the QA program and to

establish reasons for the non-conformance.

10.4

Vendor's Organization Chart

Within two (2) weeks from receipt of IPMI order or letter of

intent Vendor shall submit his project organization chart which

shall include QA/QC organization for the execution of related

work (Head and Shop office), with Vendor's key personnel

within the organization indicated thereon.

- Detailed Organization Chart of VENDOR and Job Title, scope of work and responsibilities of every position of that chart.

-- Name and CV of Personnel for the position shown on the

Chart with indication if on pay roll or from Subsidiary or contracted personnel.

VENDORBefore Pre-Inspection Meeting

10.5 Inspection Records

a) VENDOR is required to compile all the latest approved

drawings and which shall be available to the Company,

IPMI’s and TPA Inspectors during inspection activities at

Vendor /Sub Vendor’s shop.

b) VENDOR shall submit the final "Test Reports" confirming

that the materials/equipment is inspected and tested in

accordance with the relevant Material Requisition and

applicable documents.

Vendor’s Inspection records shall be reviewed and signed by

TPA inspectors when progressive and final witness inspection

was made as per approved vendor ITP/QCP.

VENDOR /IPMI

During inspection

stage

11. NDT Personnel Qualification VENDOR Before PIM


PHASE 14 N I O C




All personnel performing NDT functions must be adequately

qualified. The actual certificates shall be reviewed at the

manufacturer works by the inspector.

Note: The manufacturer must bear in mind that the above is

also applicable to all sub-manufacturer.

12. Inspection Release Note(IRN)

The TPA inspector will issue “Inspection Release Note(IRN)”

at the time of final inspection using the attachment – 5 Format

after receiving “Manufacturer's Certificate of Compliance”,

required material certificates and inspection test

certificate/recode in accordance with approved ITP/QCP if all

inspection and tests have been satisfactory completed and the

Inspection Records are acceptable.

TPAAt the time

of final inspection

13. TPA Inspector

TPA inspector will assign and introduce at the time of Pre-

inspection meeting.

IPMI At the time of PIM

14. Pre-Shipment Inspection

1. PSI for all equipment and materials procured shall be

performed by TPA at Vendor’s shop after completion

of packing which is made after satisfactory final

inspection performed by IPMI and TPA.

2. Preparation for Shipment

After approval and before dispatch, each part of the

contract works shall be thoroughly cleaned and

appropriately protected and packed in accordance

with the requirements of carriers and shippers and

suitably for prolonged storage.

Following testing and inspection, prefabricated

materials and non-fabricated materials shall be

IPMI /TPA&

VENDOR

Beforeeach

shipment


PHASE 14 N I O C




preserved for shipment and long term outside storage.

Adequate temporary bracing for equipment and

accessories shall be provided to avoid overstressing

or damage during shipping, transportation and

erection, as required.

- VENDOR shall prepare and submit the following

documents with required copies inside the packing

of the package, separately from VDRS based on

MR No. :

- DI- Full package of final drawings.

- Copy of all certificates.- Inspection Release Note (IRN) & Shipping Release

Note(SRN) issued by TPA- Approved packing list.- Spare parts list

3. VENDOR shall submit application for PSI to IPMI and

TPA as project TPA at the same time seven 7 days in

advance subject to prior IPMI’s approval using the

attachment – 8.

4. TPA will check and confirm below at PSI stage.

Quantity check of goods with packing list and item

list in purchase order

Shipping mark

Packing condition

5. Third Party Inspector will issue Shipping Release

Note (SRN) to Vendor and submit a copy to IPMI

using TPA Format.

Note: In case of wooden box packing, do not fix the

wooden plate located on top side.

6. Vendor shall provide below documents at PSI stage.

Vendor’s inspection and test records

IRN issued by TPA

Packing List


PHASE 14 N I O C




Purchase Order including item list

7. Vendor shall not proceed with shipping without

"Shipping Release Note" issued by TPA at the time

of inspection.

15. Inspection Certificate (IC)

This document will be issue by TPA, using TPA Formats

according to the L/C terms.

IC will be issue by TPA after issuing:

Inspection Release Note(IRN)

Shipping Release Note (SRN)

And completion of shipping documents.

This certificate will be issue on the security paper with serial

numbers.

Inspection Certificate (IC) issued by TPA shall include in

Manufacturer's Data Record (MDR).

If Required If Required

16. Manufacturer's Data Records (MDR)

VENDOR shall submit Fourteen (14) numbers (1 original +4

CD + 9 Copies) of Manufacturers Data Records (MDR) with

identification and traceability in bookbinding file written in

English within two (2) weeks from the date of the final

inspection.

In addition, Vendor shall submit proposed MDR index/order of

contents in accordance with the data specified in Shop Quality

Control procedure and Supplementary attachment (B) hereto.

As a minimum, the following items shall be included (if

applicable)

- Cover sheet (P.O. No., Item No. and etc.)

- Table of Contents

- Inspection Certificate

- Shipment Release Note

- Inspection Release Note

- Manufacturer's Certificate of Compliance

- Material list

VENDOR

within two (2) weeks from the

date of the final

inspectionMDR index

will be submitted

before PIM


PHASE 14 N I O C




- Mill certificate

- Each inspection NDE/Test record, as specified

- Heat treatment chart, as specified and procedure as

approved by IPMI & TPA

- Pressure test record, as specified and procedure as

approved by IPMI & TPA

- Other inspection and test records as specified

- W PS / PQR's

- NDE Inspection Qualifications

- ITP/QCP

Attachment 1 – Typical/Sample Form of ITP/QCP

N I O C Pars Oil and Gas Company

Inspection and Test Plan/Quality Control Plan

Project : South Pars Gas Field Development Phase 14, Onshore Facilities

Company : P.O. No : Vendor Document No. :

IPMI : Req. No : Date :

Vendor : Sub-Vendor (S) : Rev. No. :

No. ActivityCharacteristic to be Verified

Test Frequency

Reference Procedure

Acceptance Criteria

Verifying Document

Involved Parties

S.V VCM/CL

TPA O

Abbreviation: S.V : Sub Vendor S/

W: Spot Witness V : Vendor R : Document Review

H : Hold Point W : Witness PointCM

: Contractor (MEMBER)N/A

: Not Applicable

TPA : Third Party O : Company (POGC) CL : CONTRACTOR (LEADER)

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Attachment 2 - Monthly Inspection ScheduleMonthly Inspection Schedule

Project Title : South Pars Gas Development Phase - 14, Onshore Facilities

P/O No. : Vendor : Doc No. :

Description : P/O Delivery Date : Date :

EST’D Shipping Date : Page : of

Item No.QT’Y(Unit)

Month

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 REMARKS

Remarks:

Abbreviation For Inspection And Test

DI = Dimensional Check LT = Leak Test (Air, Helium) ATR = Air Leak Test On Reinforcing Pad

VI = Visual Inspection AT = Pneumatic Test OST = Over-Speed Test

MI = Material Identification HT = Hydrostatic Test NDT = Non-Destructive Test (RT, UT, Mt And Pt, Etc)

MM = Material Mechanical Test DA = Disassembly Test PI = Painting Inspection, EP = Edge Preparation FT = Performance Test (Functional Test) SP = Shipping Preparation

FU = Fit-Up MRT = Mechanical Running Test H.T = Hardness Test

BC = Back Chipping/ Gauging BAL = Dynamic / Static Balance P.T = Production Test

WQ = Welding Procedure Test ERT = Electrical Resistance Test

WP = Welder Performance Test ECT = Electrical Characteristic Test * Note : Please Specify Any Inspection And Test Item Which

WM = Mechanical Test For WP And WQ PWHT = Post-Weld Heat Treatment Is Not Listed.

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Attachment 3 – INSPECTION DISPACH REQUEST (IDR )

South Pars Gas Field Development Phase 14

INSPECTOR DISPATCH REQUEST

To Ariya-SGS Date: IDR No:Attn. Mr.Mousavi Tel No:

Fax. No.:

+9821-66919055+9821-66424748

ReferenceNo.& DATE:

FROM

Vendor: Address :

IPMI To Ariya-SGS:Address: 4th Floor,No.6, Kian St., Saadat abad St., Tehran, IranTel.:Fax.: E-mail: To: CC:

According to the mutual inspection service agreement, you are kindly requested to dispatch your inspector to carry out the inspection services as followsProject South Pars Phases 14 Subproject TOMBAK-ONHSORE FACILITIES

MR. No.P.O No.Material NameInspection Date/TimeName of Vendor/ SubvendorLocation/Address of Inspection Place SubVendor(if any) Tel. No/Fax No. IPMI Contact Person(if needed)/

Tel.No.: Mr.Bahrami -+982129181380Vendor Contact person & Tel. No.

Requested inspection Activities

Subject QTYKind of Inspection Applicable

Drawing/Procedure/standard/…

Responsibilities of the inspector

Inspector shall submit flash reports and visit reports. Flash Reports Shall be submitted immediately.

Visit Reports shall be submitted within 3 days after completion of inspection activities.

Inspector shall apply a suitable marker device to indicate inspected materials

Attachment

Assigned inspector Inspection Report No.Inspection

Inspection Coordinator

Contractor Signature

Date:

Approved:

Sign:

Date:

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Attachment 4 - Suborder Status Report

Project : (FOB/CFR/ …..) :

P/O No. : Vendor :

Requisition No. : Person In Charge :

Item No. : TEL No. :

Description : FAX No. :

P/O Delivery Date: : Checked Date :

Description of Sub-Order

Type of Material

Q'TYIssued Date of

B.M.

Vendor's P/O No. &

Order Date

Name & Location of Sub-Vendor

Delivery Date In Vendor's ShopRemarks

REQ'D Current Actual

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Attachment 5– Inspection Release Note

INSPECTION RELEASE NOTE N I O C

Pars Oil and Gas Company

No: date: PROJECT TITLE South Pars Gas Field Development Phase 14, onshore facilities project

P/O NO. Vendor Name Report No.

Vendor Person Contacted Inspector Name Date & Place

Purpose : Release for Pre-Shipment Inspection of Order completed ( ), Partial ( ). Estimated Shipping Date :

Note to Vendor

1. This is to certify that the itemized materials have satisfactorily passed inspection and complying with the inspection and test requirements specified in the relative Purchase order.

2. It is understood that nothing contained herein relieves the Vendor of any Purchase Order requirements.

Item NO. (TAG NO.) Item Description PO Q'TY Unit Release Q'TY Balance Q'TY

Certified byInspector’s Name (Sign/ Stamp) Date

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Attachment 6 – Manufacturer’s Certificate of Compliance

Manufacturer’s Certificate of Compliance

CERTIFICATE No.

PROJECT TITLE South Pars Gas Development Phase - 14, Onshore Facilities

PURCHASE ORDER No.

This is to certify that the materials and goods listed below have been

inspected and tested in accordance with inspection and test requirements

specified in Purchase Order, conform in all respects to the specifications.

Drawings and other requirements relevant thereto, and have to no

irremediable nor injurious defects.

ITEM NO. /TAG NO. ITEM DESCRIPTION TOTAL Q'TY UnitRELEASE

Q'TYBALANCE

Q'TY

Manufacturer’s Name

Certified by

Vendor’s QA/QC Manager Date

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Attachment 7 - Non-Conformance Report

Non-Conformance Report Pars Oil and Gas Company

South Pars Gas Field Development — Phases 14 Onshore FacilitiesNCR No. Rev. Date

1. Non-Conformity With Contract

1.1 Source of Nonconformity*

□ parties/ leader

(NCE)□ Vendor (NCV) □ Construction(NCC) □ Construction Subcontractor (NCSC)

1.2 Contract Reference

□ Agreement Section □ Project Specification Doc Ref □ Contract Requirement Part

2. 2. Subject

Requisition No. Item No. Vendor Name

3. 3. Description of Non-Conformity

Issued by(Sign/date) Reviewed by the QA/QC Manager(Sign/date)4. 4. Corrective Actions Taken to Avoid Non-Conformity

5. 5. Details of Proposed Concession

Benefit To Company (specify which and give details ) □Cost □Quality □Schedule □Other

6. 6. Decision of IPMI Engineering on Proposed remedial actionRework □ Repair □ Reject □ Use-as-is □

Sign/Date by:

7. 7. Company Approval

Accept □ Reject □ Signed By:

Acceptance by Company does not relieve IPMI of Its responsibility for the Quality of work carried out for the project in connection with

this Non- conformity.

8. . Verification

Target Completion Date: Actual Completion Date: Signed (IPMI):

Verification of Completion by Company Date: Signed:

9. . Notes

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9-1 Non-Conformity to Include All Back-Up Data, Justification & Proposed Contract Addendum Where Applicable.9-2 NCE = IPMI Engineering Office9-3 NCV = Vendor9-4 NCC = IPMI Construction Office9-5 NCSC = Site Subcontractor9-6 *check ‘x’ in □ as appropriate

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Attachment 8– Application for Pre-Shipment Inspection

Pars Oil and Gas Company

APPLICATION FOR PRE-SHIPMENT INSPECTION

OBJECT Project Title SPGD 14/Onshore Facilities Project Shipping Date

P/O NO. Vendor Name

Item No. Commodity/Item Name P/O Q'TY INSP. Q'TY BALANCE Q'ty

* For various Items No., please attach the item list.

APPLICANTSUB-VENDOR If Any PSI Date/Time

PSI Place (Address)

Contact Point

Person In Charge TEL. NO. FAX. NO.

Purchaser’s Final Inspection Performed (IRN) [ ] YES, [ ] NO IRN No.

Photograph Of Packing [ ] YES, [ ] NO

PACKING CONDITIONPacking Style

Packing Size

Packing Q'TY

Others

ATTACHMENT [ ] YES : Packing List

Remarks:

* This application shall be submitted to IPMI and TPA nominated by IPMI at the same time.

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