KIDWELLY TOWN COUNCIL 6 FULL COUNCIL council... · 2017-02-27 · 3rd FEBRUARY 2015 At the meeting...

96

KIDWELLY TOWN COUNCIL

6th

JANUARY 2015

At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on

Tuesday 6th

January 2015

Present:- Town Mayor F.Burke-Lloyd

Deputy Mayor A.Jenkins

Councillors: T.Burns, J.Gilasbey, S.John, L. Poynting, L.Jones

Town Clerk Lyn Llewellyn

Town Secretary Anna Padgett

Apologies:- Councillor R.Davies, P.Davies, H.Jones, K.Davies, J.Mayne,

M.Thomas

Rev. Roger Morley-Jones offered prayers before the commencement of the meeting.

The Mayor wished everyone a Happy New Year.

490 MEMBER’S DECLARATIONS OF INTEREST Minute 499 – Councillor J.Gilasbey, left the room.

491 POLICING MATTERS

PCSOs Ben Holding and Stephanie Maiello attended. The report for December 2014 was read

out. A report concerning the anti-social behaviour at Parc Stephens was provided. An

individual is being questioned, concerning the theft at the Co-op Store. The Police brought to

members attention, the Online Watch Link and the Police Twitter page. The next PACT

meeting will be held on 21st January 2015.

492 CONFIRMATION OF MINUTES AND POLICIES

It was RESOLVED that the following minutes be confirmed:-

Full Council 2nd

December 2014

General Purposes Committee 2nd

December 2014

Estates Committee 9th

December 2014

Finance Committee 9h

December 2014

Full Council 16th

December 2014

493 PROJECT OFFICER’S REPORT

The Project Officer was on annual leave.

Matters arising from Full Council on 2nd

December 2014

494 CYDWELI 900

Minutes of previous meetings had been circulated. The next meeting will be held on 8th

January 2015.

495 INFORMATION BOARDS

The re-furbishment of the town square will eventually include the placement of an information

board. However, in the interim, the Mayor offered to provide a notice board paid for from her

tranche. This could be relocated within the area of the square during the re-furbishment if

necessary. Various designs are being sourced and some quotes have been received.

97

496 2 BRIDGE STREET The Town Clerk reported that completion of the sale had been carried out and money had been

deposited in the bank. Note and Close this item.

497 RISK ASSESSMENT AT GWENLLIAN CENTRE

A full risk assessment is being carried out. Evacuation procedures for the Upper Conference

Room are not adequate at present. For full compliance, expensive works would need to be

carried out. Changing council meetings to Thursday and using the Lower Conference Room as

a venue was not convenient.

498 DRAFT AUDIT REPORT 2012 - 2013

It was previously RESOLVED that:-

The council writes to the accountant, requesting that they submit the following documents to

their professional indemnity insurer, together with the council’s claim for compensation in the

sum of £30k:-

1. External Audit report

2. The “Advice” letter dated 9th

August 2013

3. The Welsh government’s letter rejecting the town council’s request for ministerial

direction

This has been done. No response has been received as yet.

499 ASSET TRANSFER OF PARKS

A meeting with the County Council and Sporting Association was held on 11th

December 2014.

The information gained from the discussion held was reported to Full Council on 16th

December 2014. Members were informed that the Sporting Association is in negotiations with

the county council to take over the lease for the park. This will exclude the play area and car

park. Once full details of the extent of the lease with the Sporting Association are known, the

town council will then meet with the county council to consider the future use of the remaining

areas. Public events, such as the Carnival, will still be held in the park.

500 REPLACEMENT OF BENCHES IN PARC STEPHENS

Benches had been removed from the park after requests from residents of Park View Drive who

had been experiencing anti-social behaviour from youths gathering around the benches.

Many complaints have subsequently been received by park users who have requested that the

benches be replaced. This matter was referred to the General Purposes Committee. Note and

Close this item.

501 FILMING AT COUNCIL MEETINGS

Mr Stringer had proposed that council meeting be filmed. Costs and the practicality of usage

will determine the feasibility of the proposal. This matter is under consideration by the project

officer.

502 APPOINTMENT OF A MACE BEARER

Research into the families of former Mace Bearers is being carried out. It was recognised that a

Mace bearer needs to be appointed before Mayor Making in May. Mr Tony Maliphant will be

presented with a gift in recognition of his years of service at the Welfare Coffee Morning.

503 ASSET TRANSFER OF THE QUAY

The work on the Quay has been completed. An invoice for £1165 in respect of legal fees

incurred in the preparation of the lease has been sent to the county council. Once this money

has been received the lease can be signed.

98

504 COMMUNITY HALLS

Mynydd y Garreg – No events booked for January. The bar in the hall is open every Friday

night at 7.30pm. Issues regarding the tennis court have been referred to the Estates Committee.

Gwenllian Hall – 17th

January 2015 – Cydweli 900 concert. 24th

January 2015 – Burn’s Night.

505 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER

REPRESENTATIVES

Ysgol y Castell – the newsletter had been circulated.

Ysgol Mynydd y Garreg – a newsletter was circulated.

506 MAYOR’S DIARY / FORTHCOMING MEETINGS

MAYOR’S DIARY

DATE APPOINTMENT

6th

January Full Council & General Purposes Committee 6.30pm

7th

January Trinity Coffee morning 10.00am

8th

January Cydweli 900 7.00pm

13th

January Welfare Coffee morning 10.30am

13th

January Estates & Finance Committees 6.30pm

14th


17th

January Burn’s Night 7.00pm

20th

January Cydweli 900 Tea Dance 2.30pm

21st January Trinity Coffee morning 10.00am

21st January PACT 6.00pm

24th

January Cydweli 900 concert 7.00pm

27th

January Budget Setting 6.30pm

28th


29th

January PGC trustees 6.00pm

FORTHCOMING MEETINGS

DATE APPOINTMENT

January

6th

January Full Council & General Purposes Committee 6.30pm

13th

January Estates & Finance Committees 6.30pm

21st January PACT

27th

January Budget setting 6.30pm

February

3rd

February Full Council & General Purposes Committee 6.30pm

10th

February Estates & Finance Committees 6.30pm

507 CORRESPONDENCE – JANUARY 2015

There was no correspondence. Note and Close this item.

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27th JANUARY 2015


Tuesday 27th January 2015



Councillors: M.Thomas, K.Davies

L.Poynting, L.Jones, S.John



Apologies:- Councillor J.Mayne, J.Gilasbey, T.Burns

Councillor Gilasbey has conveyed her thanks to members for their good wishes for her speedy

recovery.

553 MEMBER’S DECLARATIONS OF INTEREST There were no declarations of interest

554 TO ACCEPT THE BUDGET 2015 – 2016

The Town Clerk had provided a written report which was considered by council.

The budget proposal was comprehensively discussed.

It was RESOLVED to increase the precept by 3%, to a figure of £117,121. This represents an

increase of 84p per household for Band D – from £85.75 to £86.59.

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3rd FEBRUARY 2015


Tuesday 3rd

February 2015




H.Jones, K.Davies, J.Mayne, M.Thomas


Project officer Maria McGerty


Apologies:- Councillor

Rev. Roger Morley-Jones offered prayers before the commencement of the meeting.

555 MEMBER’S DECLARATIONS OF INTEREST Minute 563 – Councillors J.Gilasbey, K.Davies. Minute 677 [1] – Councillor T.Burns

Minute 677 [3] – Councillor A.Jenkins


The police did not attend and no report was received.

The next PACT meeting will be held on 18th

February 2015.



Full Council 6th

January 2015

General Purposes Committee 6th

January 2015


January 2015

Finance Committee 13h January 2015

Full Council 27th

January 2015


The Project Officer had provided a comprehensive written report.

Matters arising from Full Council on 6th

January 2015

559 CYDWELI 900

Minutes of previous meetings had been circulated. A grant application for funding has been

unsuccessful. Members were informed that although many events have been planned for the

year, young people are not being involved. This needs to be addressed. The “Community

Canvas” has been started with many people offering to create a panel – meetings have been

arranged for Wednesday afternoons in the Parish rooms. Thanks were expressed to the

committee for arranging the very successful Cwmbach Choir evening. The next meeting will be

held on 5th

February 2015.

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It was previously RESOLVED that:-

The council writes to the accountant, requesting that they submit the following documents to

their professional indemnity insurer, together with the council’s claim for compensation in the

sum of £30k:-

1. External Audit report

2. The “Advice” letter dated 9th

August 2013

3. The Welsh government’s letter rejecting the town council’s request for ministerial

direction

This has been done.

The town clerk reported that he is in communication with the external auditors and it is

anticipated that all queries on the accounts will be resolved by the end of the financial year.


Members had been informed that the Sporting Association is in negotiations with the county

council to take over the lease for the park. This will exclude the play area and car park. Once

full details of the extent of the lease with the Sporting Association are known, the town council

will then meet with the county council to consider the future use of the remaining areas. It is

anticipated that the transfer lease will be signed by 28th

February 2015.

564 FILMING AT COUNCIL MEETINGS

Mr Stringer had proposed that council meeting be filmed. Costs and the practicality of usage

were considered. It was felt that that this time of financial austerity, spending on this initiative

would be inappropriate. However, the matter would be reconsidered at a later date when the

economic climate had improved. It was RESOLVED not to go ahead with filming at council

meetings. Note and Close this item.


Research into the families of former Mace Bearers has been carried out. Council was informed

that no family members were able to take over the role. It was agreed that the position be

advertised:- Open to anyone living in Kidwelly or Mynydd y Garreg, preference given to long

term residents; must be able to attend the commencement of meetings of Full Council, Mayor

Making, Remembrance Day Services and any other Civic events. It was recognised that a

Mace bearer needs to be appointed before Mayor Making in May.

Mr Tony Maliphant [retired Mace Bearer] was presented with a gift in recognition of his years

of service at the Welfare Coffee Morning.

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566 ASSET TRANSFER OF THE QUAY

The work on the Quay has been completed. An invoice for £1165 in respect of legal fees

incurred in the preparation of the lease has been paid by the county council. The lease has been

signed. Note and Close this item.

567 COMMUNITY HALLS

Mynydd y Garreg – St David’s Day Concert will be held at the Hall.

Gwenllian Hall – AGM was held on 29th

January 2015. The trustees thanked the town council

for its support over the year. Several trustees are retiring and new members are required. The

hall committee is in dire need of volunteers to assist at functions. An appeal will be made to

younger members of the community. The contribution to the Rees family was recognised.

Problems with the Charity Commission will arise if additional trustees are not found and the

viability of the hall is compromised.


REPRESENTATIVES

Ysgol y Castell – the newsletter had been circulated. Members were informed that the school

had achieved its “Green” categorisation.

Ysgol Gwenllian – arrangements for a school governor to attend will be made.


MAYOR’S DIARY

DATE APPOINTMENT

3rd


4th

February Trinity Coffee morning 10.00am

5th

February Cydweli 900 7.00pm

10th

February Welfare Coffee morning 10.30am

10th


14th

February Concert – St Mary’s Church 7.00pm

18th


18th

February PACT 6.00pm

21st February Royal Brass Concert – Cydweli 900 7.30pm

24th

February Welfare Coffee morning 10.30am

25th


26th

February PGC trustees 6.00pm


DATE APPOINTMENT

February

3rd


10th


18th

February PACT 6.00pm

570 MEMBERSHIP OF THE COUNTRY LANDOWNER’S ASSOCIATION

Membership will assist with the management of the estate. It was RESOLVED to join the

association for a year. Note and Close this item.

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571 AMMENDMENT TO LAND DISPOSAL POLICY

It was RESOLVED to amend paragraph 3.1 to read “Any disposal of land must be equal to or

exceed the value placed on it by a land valuation agent acting on behalf of Kidwelly Town

Council”. Note and Close this item.

572 VACANCY OF COUNCILLORS

Members were informed of the resignation of Councillors R and P Davies. The county council

will be informed and the selection process for 2 new councillors will commence. Council

expressed its regret at the resignations. A letter of gratitude for the work carried out will be

send.

573 APPOINTMENT OF CHAIR OF FINANCE COMMITTEE

It was RESOLVED to appoint Councillor H.Jones as Chair and Councillor L.Poynting as

Deputy Chair of the Finance Committee. Note and Close this item.

574 ELECTION OF MAYOR – PROPOSALS FORMS

Members were informed that the mayoral election would take place at the March meeting of

Full Council. Nomination forms were made available.

675 ECUMENICAL SERVICE AT MAYOR’S CIVIC SERVICE

While recognising that the format of the Civic Service lies with the Mayor and Mayor’s

Chaplain it was RESOLVED to support an ecumenical service. It was recognised that all

churches and their congregations are part of the community and should be included in the Civic

Service. Note and Close this item.

576 RETIREMENT OF MAYOR’S CHAPLAIN

Members were informed that the Mayor’s Chaplain, Rev. Roger Morley-Jones would be

retiring in June 2015. It was RESOLVED to purchase an appropriate gift from the town

council for presentation by the outgoing mayor.

577 CORRESPONDENCE – FEBRUARY 2015

1 Cydweli W.I. A request to borrow the mediaeval costumes has been received. It was

agreed that the costumes should lent. A small refundable deposit

should be made, in case of damage to the outfits. Note and Close this

item.

2 Carmarthenshire

County Council

A letter outlining members’ compliance with the Code of Conduct has

been received and circulated. Note and Close this item.

3 Kidwelly Civic

Society

A response to the town council’s letter of 23rd

December 2014 has

been received, stating dissatisfaction with the information provided

and requesting a meeting with the society. The town clerk agreed to

meet with members of the Civic Society. Minutes will be taken.

4 Mid and West

Wales Fire and

Rescue Service

Notification of intention to publish a bi-annual “Building Safer

Communities” Newsletter. Issue 1 has been received and is available

in the office or online. Note and Close this item.

5 Welsh

Government

A White Paper outlining proposals for Local Government has been

published. Details will be circulated. For clarity, this item will be re-

named “Proposals for Local Government” and left on the minutes for

further discussion.

112

It was noted that the Project Officer would be speaking at the Local History Society on 26th

February 2015 – subject “The Morlais Colliery Project”.

120


3rd MARCH 2015


Tuesday 3rd

March 2015




K.Davies, M.Thomas


Project officer Maria McGerty


Apologies:- Councillor J.Mayne, H.Jones

Rev. Roger Morley-Jones offered prayers before the commencement of the meeting. He invited

members to his “significant birthday” tea and cakes morning on 4th

March 2015.

622 MEMBER’S DECLARATIONS OF INTEREST Minute 638 – Councillor A.Jenkins Minute 640 - Councillor J.Gilasbey left the room.


PCSOs Ben Holding and Stephanie Maiello attended and a written report for February 2015

was received. It was reported that the castle will be closed for repairs for a few days due to

damage caused by anti-social behaviour. Unapproved digging has been reported at Glan yr

Afon riverbank, the police are monitoring this. The police were informed that flowers and soil

had been lifted from the planters on the town square. The next PACT meeting will be held on

18th

March 2015. PCSO Holding will be leaving the area to undertake training as a police

constable. He was wished well in his future career.



Full Council 3rd

February 2015

General Purposes Committee 3rd

February 2015


February 2015

Finance Committee 10h

February 2015


The Project Officer reported on the following:-

Otters – the county council wish to collect data on the movement of otters around

Commissioner’s Bridge and have requested permission to install a monitoring devise for the

period of one year. It was RESOLVED to grant permission.

Kidwelly in Bloom - funds have been identified and volunteers are coming forward. Various

ideas for themed planters are being considered. Licences for roundabouts are being applied for.

Thanks were expressed to Councillor J.Gilasbey and the project officer for the work done.

Industrial Museum - an outline of the proposed Heritage Lottery Fund application was given.

Full details are available from the project officer. Concerns were expressed over the opening

hours at the museum.

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Matters arising from Full Council on 3rd

February 2015

626 CYDWELI 900


March

2015.












The town clerk reported that the review of council invoices from 2006/7 to 2012/13 had been

completed and send to the External Auditor. The estimated error of a possible £90k which

would have to be repaid to revenue has been reduced to £3,141. If this is accepted by the

auditor, it will be repaid from revenue to capital receipts in the accounts for the year ended 31st

March 2015.

No action, if any, will be taken against the accountants until the response from the auditor has

been received. The town clerk will do the accounts from now on. He was thanked for his work.


Members had been informed that the Sporting Association is in negotiations with the county

council to take over the lease for the park. This will signed in the near future.


The position has been advertised, but there has been no response. A Mace bearer needs to be

appointed before Mayor Making in May. Adverts will be placed in the Kidwelly, and Mynydd

y Garreg News and the Parish Magazine.

632 COMMUNITY HALLS

Mynydd y Garreg – a verbal report was given

Gwenllian Hall – a verbal report was given


REPRESENTATIVES

Ysgol y Castell – the newsletter had been circulated. The Yrdd Eisteddfod was successful.

Ysgol Mynydd y Garreg – the newsletter had been circulated

634 PROPOSALS FOR LOCAL GOVERNMENT

Further discussion on this issue will be made.

122


Members were informed that Notices of Vacancy had been posted. A call for an Election has to

be received by 6th

March 2015.

636 ELECTION OF MAYOR

Councillor Jeanette Gilasbey was elected Mayor of Kidwelly and Mynydd y Garreg for the year

2015 – 2016. Note and Close this item.

637 RETIREMENT OF MAYOR’S CHAPLAIN

The Mayor’s Chaplain, Rev. Roger Morley-Jones will be retiring in June 2015. It was

previously RESOLVED to purchase an appropriate gift from the town council for presentation

by the outgoing mayor at the AGM. Note and Close this item.

638 CORRESPONDENCE – FEBRUARY 2015

3 Kidwelly Civic

Society

A very positive meeting with Mr Vivian Summers representing the

society was held on 25th

February 2015. Minutes were taken and had

been circulated. The town council and Civic Society will work

together to resolve issues surrounding the allocation of Section 106

money. Note and Close this item.


MAYOR’S DIARY

DATE APPOINTMENT

3rd

March 2015 Full Council & General Purposes Committee 6.30pm

4th

March 2015 Trinity Coffee morning 10.00am

5th

March 2015 Cydweli 900 7.00pm

10th

March 2015 Welfare Coffee morning 10.30am

10th

March 2015 Estates & Finance Committees 6.30pm

11th


18th

March 2015 PACT 6.00pm

24th

March 2015 Welfare Coffee morning 10.30am

25th


26th

March 2015 PGC trustees 6.00pm


DATE APPOINTMENT

March

3rd

March 2015 Full Council & General Purposes Committee 6.30pm

10th

March 2015 Estates & Finance Committees 6.30pm

18th

March 2015 PACT 6.00pm

April

14th

April 2015 Full Council & General Purposes Committee 6.30pm

15th

April 2015 PACT 6.00pm

21st April 2015 Estates & Finance Committees 6.30pm

Members were reminded to give apologies for events they were unable to attend.

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640 MEMBERSHIP OF ONE VOICE WALES

It was RESOLVED to pay the membership fee of £461 for the year 2015-16. Note and Close

this item

641 APPOINTMENT OF GOVERNOR – YSGOL GWENLLIAN

It was RESOLVED to appoint Councillor S.John as Governor of Ysgol Gwenllian. Note and

Close this item.

642 KIDWELLY CASTLE TRAIN SIGN

A location for the castle train sign was considered. Previously, the Gwenllian Centre had been

suggested. It was RESOLVED to investigate the cost of a stand for the sign to be displayed at

the Industrial Museum. This matter will be considered further under future project officer’s

reports. Note and Close this item.

643 CORRESPONDENCE – MARCH 2015

1 One Voice

Wales

A draft of the Wales Training strategy has been received and

circulated. Note and Close this item.

2 Kidney Wales

Foundation

Information for Walk for Life 2015 has been received. Note and Close

this item.

132


14th

APRIL 2015


Tuesday 14th

April 2015



Councillors: J.Gilasbey, S.John, L. Poynting, L.Jones

K.Davies, M.Thomas. J.Mayne, H.Jones



Apologies:- Councillor Tegwen Burns

Rev. Roger Morley-Jones offered prayers before the commencement of the meeting. Thanks

were expressed to the Mayor’s chaplain for his services during the mayoral year.

Mr James Murphy was welcomed as new Mace Bearer.

687 MEMBER’S DECLARATIONS OF INTEREST Minute 703 – Councillors K.Davies and J.Gilasbey left the room.


No police were present and no report had been received. The next PACT meeting will be held

on 15th April 2015.

689 YNGHYD LTD

A presentation was given by Jon Hobden from Yhghyd Ltd, a new Kidwelly based social

enterprise. It will be based in the former library premises in Bridge Street, opening on 1st June

2015. Mr Hobden outlined the proposed activities which will involve working with community

groups, employing the less able and training those with learning difficulties. An information

pack will be provided. Members welcomed the concept of a community hub and offered

support for the venture. Note and Close this item.



Full Council 3rd

March 2015

General Purposes Committee 3rd

March 2015

Establishment Committee 3rd

March 2015


March 2015

Finance Committee 10th

March 2015

691 PROJECT OFFICER’S R EPORT

The Project Officer was on annual leave.

Matters arising from Full Council on 3rd

March 2015

692 CYDWELI 900

Minutes of previous meetings had been circulated. A Youth Opera Concert will be held on 18th

April 2015. A new Cydweli 900 banner will be made in time for the carnival. A schedule of

events for the rest of the year is being produced. The next meeting will be held on 7th

May

2015.

133


This matter was considered by the General Purposes Committee. Note and Close this item.







The town clerk reported that the review of council invoices from 2006/7 to 2012/13 had been

completed and send to the External Auditor. The estimated error of a possible £90k which

would have to be repaid to revenue has been reduced to £3,141. No decision has yet been made

by the auditor.


Members had been informed that the lease for the asset transfer of Parc Stephens to Kidwelly

Sporting Association will be signed once problems with former trustees have been resolved.


Mr James Murphy has been appointed as Mace Bearer. Note and Close this item.

698 COMMUNITY HALLS

Mynydd y Garreg – help is requested for decorating the bar area at the hall.

Gwenllian Hall – 2 new trustees have been appointed with a further appointment being

imminent. Shelves have been erected to hold the library books.


REPRESENTATIVES

Ysgol y Castell – the newsletter had been circulated.

Ysgol Mynydd y Garreg – the newsletter had been circulated. Angela Cole has resigned as

governor after many years’ service, she will be greatly missed.

Ysgol Gwenllian – Jonathan Gravell has resigned as school governor. One teacher is on long

term sick leave. A school inspection is due.


Councillor J. Gilasbey attended a meeting arranged by One Voice Wales to consider the

proposals. She gave a verbal report. The serious implications for the survival of smaller

councils was noted. A Full Council meeting will be held on 21st April 2015 to consider

Kidwelly Town Council’s response to the document.


Members were informed that no call for an Election has been received. Therefore 2 new

councillors can be co-opted. Notices of Vacancy will be posted.


MAYOR’S DIARY

DATE APPOINTMENT

7th

April Welfare Coffee morning 10.30am

9th

April Cydweli 900 7.00pm

14th

April Full Council & General Purposes Committee 6.30pm

134

15th

April Trinity Coffee morning 10.00am

17th

April Llanelli Rural Council - Mayor’s Tea 3.30pm

18th

April Carmarthen Youth Opera Concert 7.00pm

21st April Welfare Coffee morning 10.30am

21st April Estates & Finance Committees 6.30pm

22nd


22nd

April PACT 6.00pm

24th

April Llanelli Rural Council – Film Night 7.30pm

29th


30th

April PGC trustees 6.00pm


DATE APPOINTMENT

April

14th

April Full Council & General Purposes Committee 6.30pm

15th

April PACT 6.30pm

21st April Estates and Finance Committee 6.00pm

May

10th

May AGM and Civic Service 9.30am

12th

May Full Council & General Purposes Committee 6.30pm

12th

May Estates & Finance Committees 6.00pm

703 EQUIPMENT FOR THE SPORTING ASSOCIATION

It was RESOLVED to provide a John Deere Greenmower for the Kidwelly Parks Sporting

Association at a cost of £5500 + VAT funded from capital receipts. Note and Close this item.

704 NOMINATED CONTACT FOR THE PENSION REGULATOR

It was RESOLVED that the town clerk be the nominated contact for the Pension Regulator.

Note and Close this item.

705 REINSTATEMENT OF THE POLICY AND STRATEGY COMMITTEE

It was RESOLVED to reinstate the Policy and Strategy Committee as a committee in its own

right and no longer part of the remit of the Finance Committee. Note and Close this item.

706 MOTIONS FOR ONE VOICE WALES CONFERENCE

Members were informed that motions for the conference to be held in October had to be

submitted by 30th

April 2015. It was proposed to put forward for consideration a motion which

would relax regulations to allow community councils more discretionary powers in spending

capital reserves. The town clerk will formulate the wording and circulate to members for

comments before the submission date. Note and Close this item.

707 CORRESPONDENCE – APRIL 2015

1 The Post Office Details of arrangements for modernisation of the Post Office have

been received. It will be closed from 29th

April until 18th

May 2015.


The Mayor requested members to give careful consideration to the appointment of chairs of

committees. She also thanked members for their support during her mayoral year.

1


10th

MAY 2015

At the ANNUAL GENERAL MEETING of the FULL COUNCIL held at the Princess

Gwenllian Centre, Kidwelly on Sunday 10th May 2015 at 9.30am.

Present Town Mayor F.Burke-Lloyd


Councillors K.Davies, T.Burns, J.Gilasbey, L.Poynting

S.John, H.Jones, M.Thomas, J.Mayne


Town Secretary A Padgett

Project Officer Maria McGerty

Apologies Councillors

The Chair welcomed Rev Roger Morley-Jones, who offered prayers prior to the

commencement of business.

INAUGURATION OF THE MAYOR

Councillor Jeanette Gilasbey was sworn in as Mayor for the year 2015-2016

Councillor Stephen John was appointed as Deputy Mayor

The meeting was adjourned to Tuesday 12th

May 2015 at 6.30pm.

2


12th

MAY 2015


Tuesday 12th

May 2015

Present Town Mayor J.Gilasbey

Deputy Mayor S.John

Councillors K.Davies, T.Burns, A.Jenkins, L.Poynting

H.Jones, M.Thomas, J.Mayne, L.Jones



Apologies Councillors F.Burke-Lloyd

The Chair welcomed Rev Roger Morley-Jones, who offered prayers prior to the

commencement of business.

The Mayor thanked all who had contributed to the success of the Mayor’s installation

ceremonies on 10th

may 2015. The Mayor had presented a plaque to the Mayor of St Jacut de la

Mer who had reciprocated with a picture of the harbour at St Jacut, which will be displayed in

the Mayor’s Parlour in the museum.


2 POLICING MATTERS

No police were present but a report for April/May 2015 had been received. The next PACT

meeting will be held on 20th

May 2015.



Full Council 14th

April 2015


April 2015

Estates Committee 21st April 2015

Finance Committee 21st April 2015

Full Council 21st April 2015


The Project Officer was on sick leave.


April 2015

5 CYDWELI 900

Minutes of previous meetings had been circulated. A Youth Opera Concert was held on 18th

April 2015. A new Cydweli 900 banner will be made in time for the carnival. A schedule of

events for the rest of the year is being produced.

3



Room are not adequate at present. For full compliance, expensive works would be needed.


The town clerk had previously reported that the review of council invoices from 2006/7 to

2012/13 had been completed and send to the External Auditor. The estimated error of a

possible £90k which would have to be repaid to revenue has been reduced to £3,141. A

decision has yet to be made by the auditor. The town clerk will request a response as soon as

possible.




This may not take place until as late as September 2015.


A Full Council meeting was held on 21st April 2015 to consider Kidwelly Town Council’s

response to the document. This response, as detailed in the Full Council minutes of 21st April

2015, has been submitted.


No call for an Election has been received, therefore 2 new councillors can be co-opted. Notices

of Vacancy have been posted and 2 applications received. The town clerk will circulate details

of the applicants and also the procedures for co-option.

11 COMMUNITY HALLS

No reports were available.


REPRESENTATIVES

No reports were available.


MAYOR’S DIARY

DATE APPOINTMENT

10th

May 2015 AGM and Mayor Making 9.30am

11th

May 2015 Welfare Committee 6.00am

12th

May 2015 Ayl Gyfre Coffee Morning 10.30pm

12th

May 2015 Full Council & General Purposes Committee 6.30pm

12th

May 2015 Estates and Finance committees 6.30pm

14th

May 2015 Kidwelly Industrial Museum 10.00am

14th

May 2015 PGC – Phase 2 6.00pm

15th

May 2015 Eisteddfod Mynydd y Garreg 5.00pm

15th

May 2015 Carmarthen Mayor’s installation 6.00pm

16th

May 2015 St Mary’s Fete 2.00pm

4

17th

May 2015 Carmarthen Civic Service 10.30am

19th

May 2015 Welfare coffee morning 10.00am

19th

May 2015 St Mary’s Concert 7.00pm

20th

May 2015 PACT 6.00pm

20th

May 2015 Kidwelly in Bloom 7.00pm

25th

May 2015 Kim Evening Concert 7.00pm

28th

May 2015 St Mary’s Concert 7.00pm

29th

May 2015 St Mary’s Beetle Drive 7.00pm

30th

May 2015 Beating the Bounds 10.00am


DATE APPOINTMENT

May

10th

May 2015 AGM and Civic Service 9.30am

12th

May 2015 Full Council & General Purposes Committee 6.30pm

12th

May 2015 Estates & Finance Committees 6.00pm

30th

May 2015 Beating the Bounds 10.00am

June

2nd

June 2015 Full Council & General Purposes Committee 6.30pm

9th

June 2015 Estates and Finance Committee 6.30pm

17th

June 2015 PACT 6.00pm

14 APPOINTMENT OF CHAIRS OF COMMITTEES AND REPRESENTATIVES

Committee Chair - Councillor Deputy Chair - Councillor

Full Council J.Gilasbey – Mayor S.John – Deputy Mayor

Establishment J.Gilasbey - Mayor S.John – Deputy Mayor

General Purposes K.Davies L.Poynting

Estates T.Burns A.Jenkins

Finance H.Jones Lynn Jones

Policy & Strategy A.Jenkins L.Poynting

Community Halls

Gwenllian Hall Representative Mayor - Councillor J.Gilasbey

Councillor K. Davies

Councillor S.John

Mynyddygarreg Hall Representative Mayor - Councillor J.Gilasbey

Councillor L.Poynting

Councillor A.Jenkins

Schools

Ysgol Y Castell Councillor J.Gilasbey

Ysgol Gwenllian Councillor S.John

Ysgol Mynyddygarreg Councillor F.Burke-Lloyd

5

Other Organisations

One Voice Wales Mayor - Councillor J.Gilasbey

Deputy – Councillor S.John

Kidwelly Twinning Association Councillor T.Burns

Youth Council Councillor J.Gilasbey

Town Forum Councillor F.Burke-Lloyd

Cedweli 900 Councillor T.Burns

Kidwelly Heritage Trust Councillor F.Burke-Lloyd

Interest Groups Christmas Lighting

All Councillors

Highways improvement

J.Gilasbey, K.Davies

Floral enhancement

J.Gilasbey, F.Burke-Lloyd, T.Burns, A.Jenkins

Industrial Museum

J.Gilasbey, F.Burke-Lloyd, K.Davies, L.Jones


15 CORRESPONDENCE – MAY 2015

1 Ombudsman A revised Code of Conduct has been received and circulated to

members. The town clerk and Cllrs J.Gilasbey and L.Poynting will

attend the county council run training course on 4th

June 2015. Note

and Close this item.

2 Jane Wareham The headteacher will retire at the end of the summer term. A letter

acknowledging her excellent achievements at the school will be sent.

The Mayor will present a gift on behalf of the council, on her

retirement. Note and Close this item.

3 Mr Stringer A copy of the petition sent to the county council to restore the

benches in Parc Stephens to their former positions has been received.

The site chosen for the relocation of the benches is considered

unsatisfactory by the petitioners. It was noted that the county council

is preparing costs for a third option. It was agreed that a Community

Meeting would be called so that all interested parties could put

forward their opinions. This will be held at the Rugby Club, one

evening, police, residents and county officers in attendance. The

Mayor will take the chair. For clarity, this matter will be re-named

“Benches in Parc Stephens”.

The Mayor informed members that “Beating the Bounds” is scheduled for 30th

May 2015.

13


2nd

JUNE 2015


Tuesday 2nd

June 2015


Deputy Mayor S.John

Councillors K.Davies, A.Jenkins, L.Poynting, J.Lewis

M.Thomas, J.Mayne, D.Lloyd-Waterford L.Jones




Apologies Councillors F.Burke-Lloyd, T.Burns, H.Jones

The Mayor offered prayers prior to the commencement of business. She then informed

members that Rev Roger Morley-Jones, although retiring soon, will continue to be her

chaplain.

The Mayor thanked all those who took part in the Beating the Bounds on 30th

May 2015. Over

50 people attended the event which was very successful.

Mr Hayden Tonge had requested to speak to Council. This matter was considered in Minute 64.


55 POLICING MATTERS

No police were available. A report is expected. The next PACT meeting will be held on 17th

June 2015.



Full Council 10th

and 12th

May 2015


May 2015


May 2015


May 2015


The Project Officer gave the following report:-

1. Kidwelly Industrial Museum – researching and working towards accumulation of all

information required for the next stage of the Heritage Lottery Fund application. Students from

Trinity College, Carmarthen held their final year assessment performance at the museum. They

also performed sketches on the streets of the town. Their efforts were much admired. The

project officer was thanked for her hard work in making this event possible.

2. Kidwelly in Bloom – applying for the license to allow gardening work to be undertaken

near the by-pass.

3. Five Year Strategic Plan – working to identify areas to be included in the strategic plan.

4. Mynydd Mountain – finding solution to the problem of GL16 and the general mynydd

mountain management plan.

14


May 2015

58 CYDWELI 900

Minutes of previous meetings had been circulated. A Summer Ball is to be held in the

Gwenllian Centre on 20th

June 2015.





The review of council invoices from 2006/7 to 2012/13 has been completed and sent to the

External Auditor. The auditor has responded positively to the amended figures. The town clerk

had circulated a copy of the auditor’s response which was read out and discussed. The town

clerk will reply to the auditor. The matter should be resolved very soon.










Two applications for co-option had been received for the two vacancies. On 29th

May 2015

Janet Lewis and Dena Lloyd-Waterford were sworn in as councillors by the Town Clerk. The

Mayor welcomed the two new members. Note and Close this item.

64 BENCHES IN PARC STEPHENS

Mr Hayden Tonge informed members of his concerns over the proposal of some residents to

replace the benches in their original positions at the rear of Park View Drive. He was afraid that

anti-social behaviour would return if youths were to congregate around the benches.

Members were informed that a Community Meeting to discuss the location of the benches in

the park will be held in the Princess Gwenllian Centre on 11th

June 2015. An agenda had been

circulated. Councillor M.Thomas wished it noted that he was dissatisfied with the way the

whole arrangement process for the meeting had been handled.

Councillor A.Jenkins proposed that the council make a decision not to replace the benches in

their original positions. An amendment was tabled whereby it was RESOLVED to discuss the

matter further at the Estates Committee on 9th

June 2015 so that the new councillors have time

to familiarise themselves with the issues.

65 COMMUNITY HALLS

Gwenllian Centre :- a written report was received and circulated. The Rev Roger Morely-Jones

is holding his retirement tea at the hall on 13th

June 2015 – all were invited.

Mynydd y Garrag Hall:- a written report was received and circulated.

15


REPRESENTATIVES

Ysgol y Castell – Mrs Jane Wareham, headteacher is retiring and a special assembly is being

held on16th July 2015 – all were invited.

Ysgol Gwenllian – the school secretary will inform the council of all planned events.

Councillor S.John will undertake School Governor training on 3rd

June 2015.

One Voice Wales – minutes will be circulated upon receipt.


MAYOR’S DIARY

DATE APPOINTMENT

2nd

June 2015 Welfare Coffee morning 10.00am

2nd


3rd

June 2015 Ty Golau 10.30am

3rd

June 2015 Kidwelly Senior Citizens 2.00pm

3rd

June 2015 Mynydd y Garreg Senior Citizens 2.30pm

4th June 2015 Kidwelly Industrial Museum 10.00am

4th

June 2015 Code of Conduct training 6.00pm

6th June 2015 Last Night of the Proms 7.00pm

7th June 2015 Open Day Penlan Isaf 11.00am

7th

June 2015 Civic Service Llanelli Town Council 2.30pm

8th June 2015 Ysgol y Castell governors 3.30pm

9th

June 2015 Tea Dance 2.00pm

9th June 2015 Estates and Finance committees 6.30pm

10th June 2015 Trinity coffee morning 10.15am

11th June 2015 Community meeting Benches Parc Stephens 6.30pm

12th June 2015 Black Cats fundraiser 7.00pm

13th June 2015 Swiss Party 11.00am

13th

June 2015 Mayor’s Chaplain – retirement party 3.00pm

13th

June 2015 RFC Presentation evening 7.00pm

14th

June 2015 Open Garden - Trewern 1.30pm

15th

June 2015 Town Forum 6.00pm

16th June 2015 Welfare coffee morning 10.00am

17th June 2015 PACT 6.00pm

17th

June 2015 Kidwelly in Bloom 7.00pm

20th

June 2015 Cydweli 900 Summer Ball 7.00pm

22nd

|June 2015 Ysgol y Castell governors 3.30pm

22nd

June 2015 Friends of St Mary 700pm

23rd

June 2015 Tea Dance 2.00pm

25th June 2015 PGC Trustees 6.00pm

25th

June 2015 Civic Society 7.30pm

28th June 2015 United Service – St Marys 10.30am

28th June 2015 CCC Chaiman 2.00pm

30th

June 2015 Welfare committee summer lunch 12.00pm

30th

June 2015 One Voice Wales area meeting 7.00pm

16


DATE APPOINTMENT

June

2nd


9th

June 2015 Estates and Finance Committee 6.30pm

17th

June 2015 PACT 6.00pm

July

7th

July 2015 Full Council & General Purposes Committee 6.30pm

11th

July 2015 Kidwelly Carnival 11.30am

14th

July 2015 Estates and Finance Committee 6.30pm

15th

July 2015 PACT 6.00pm

68 CORRESPONDENCE – JUNE 2015

1 Gwendraeth

Group of

Community

Councils

The re-established group will hold its initial meeting on 16th

June 2015.

The mayor and deputy will attend and report back to the next Full Council

under the agenda item “Reports – from Representatives”. Note and Close

this item.

2 Llanelli

Town

Council

An invitation to the raising of The Armed Forces Day Flag in Llanelli on

Monday 22nd

June 2015 has been received. Kidwelly will hold its own

ceremony, provisionally booked for 23rd

June 2015. Note and Close this

item.

3 Mynydd y

Garreg Hall

A request to hold the Mayoral Luncheon in the hall has been received.

The practicality of this will be considered further. For clarity, this matter

will be re-named “Mayoral Luncheon in Mynydd y Garreg”. Note and

Close this item.

23


30th

JUNE 2015

At the MEETING of the FULL COUNCIL held at the Princess Gwenllian Centre,

Kidwelly on Tuesday 30th June 2015 at 6.30pm.


Deputy Mayor S.John

Councillors T.Burns, L.Poynting, L.Jones

H.Jones, J.Mayne, D.Lloyd-Waterford


Apologies Councillors F.Burke-Lloyd, J.Lewis, M.Thomas, K.Davies

112 DECLARATIONS OF INTEREST

There were no declarations of interest.

113 APPROVAL OF ACCOUNTS – YEAR END 31st

MARCH 2013

It was RESOLVED to approve the Statement of Accounts for the year end 31st March 2013.


MARCH 2014



MARCH 2015


116 COMPLETION OF ANNUAL GOVERNANCE STATEMENT – 2014-2015

It was RESOLVED to approve the Annual Governance Statement for the year end 31st

March 2015.

Note and Close these items.

24


7th JULY 2015


Tuesday 7th July 2015


Deputy Mayor S.John

Councillors K.Davies, A.Jenkins, L.Poynting, J.Lewis, T.Burns, H.Jones,

F.Burke-Lloyd, D.Lloyd-Waterford, M.Thomas, L.Jones



Apologies Councillors J.Mayne

The Rev Roger Morley-Jones offered prayers prior to the commencement of business.

117 MEMBER’S DECLARATIONS OF INTEREST Minute 127 – Councillor.M.Thomas

118 FIRST RESPONDER SCHEME

Mr Mark Gower gave a presentation outlining the First Responder Scheme. At least 8

volunteers would need training, provided by Mr Gower. This would be free. A defibrillator

would cost £800, plus £400 for a secure storage box. A grant of £400 could be obtained from

the British Heart Foundation. It was RESOLVED to hold a public awareness campaign to

attract volunteers, and if successful, purchase 3 machines with assistance from the British Heart

Foundation.


A police report for the month of June was given by PCSO Wayne McNally. Members were

informed that the collection boxes at St Mary’s Church had been stolen. A photo shoot took

place at the Quay and Glan yr Afon highlighting the need for dog owners to clear up after their

dogs. The next PACT meeting will be held on 15th

July 2015.



Full Council 2nd

June and 30th

June 2015

General Purposes Committee 2nd

June 2015


June 2015


June 2015


The Project Officer was not able to attend due to family illness.

25

Matters arising from Full Council on 2nd

June 2015

122 CYDWELI 900

Minutes of previous meetings had been circulated. A very successful Summer Ball was held on

20th

June 2015. 155 people attended.





The town clerk had previously circulated a copy of the auditor’s response. This matter has

finally been resolved. Note and Close this item.









127 BENCHES IN PARC STEPHENS

A Community Meeting to discuss the location of the benches in the park was held in the

Princess Gwenllian Centre on 11th

June 2015. A sub-group was appointed to look into the

matter. A meeting and a site visit was subsequently held and a satisfactory outcome was

achieved. Councillor Lloyd-Waterford wished it noted that she was concerned that the town

council had not taken part in the final decision. However, it was also noted that the council had

no decision making powers in this matter. Note and Close this item.

128 MAYORAL LUNCHEON IN MYNYDD Y GARREG

A request to hold the Mayoral Luncheon in Mynydd y Garreg Hall has been received. This will

be considered further at the September meeting.

129 COMMUNITY HALLS

Gwenllian Centre :- Minutes and financial statements were circulated. A Summer Ball and a

Bastile Night have been held. Cor meibion Dyffryn Tyfi will hold a concert.

Mynydd y Garrag Hall:- The AGM will be held on 13th

July 2015. Minutes will be circulated.


REPRESENTATIVES

Ysgol y Castell – Mrs Jane Wareham, headteacher is retiring and a special assembly is being

held on16th July 2015 – all were invited. The new head will commence in September 2015.

The Newsletter had been circulated.

Ysgol Gwenllian – the school secretary will inform the council of all planned events. A sports

day was held on 3rd

July 2015.

26

Gwendraeth Valley Group – an initial meeting was attended by the mayor and deputy mayor.

It was agreed to formalise the group and appoint officers at the next meeting. Once the remit of

the group has been established the town council will then decide whether to officially join, or

not.

Industrial Museum – An Open Day is to be held on 13th

September 2015. Members were

urged to attend and also to help publicise the event.


MAYOR’S DIARY

DATE APPOINTMENT

1st July 2015 Ty Golau 10.30am

1st July 2015 Kidwelly Senior Citizens 1.00pm

2nd

July 2015 Kidwelly Senior Citizens 2.00pm

2nd

July 2015 Mayor’s Charity Italian Evening 7.00pm

3rd

July 2015 Ysgol Gwenllian Sports Day 1.00pm

3rd

July 2015 Black Cats Presentation Evening 6.00pm

4th

July 2015 Bastile Night 7.30pm

5th

July 2015 Songs of Praise 2.00pm

6th

July 2015 Ysgol y Castell 8.30am

6th

July 2015 AGM Mynydd y Garreg Hall 7.00pm

7th

July 2015 Tea Dance 2.00pm

7th


8th

July 2015 One Voice Wales Conference 10.00am

9th

July 2015 Welfare Committee 7.00pm

11th


12th

July 2015 Burry Port Civic Service 2.00pm

13th

July 2015 Town Forum 6.00pm

14th

July 2015 Estates and Finance committees 6.30pm

15th

July 2015 Mother’s Union Coffee Morning 10.30am

15th

July 2015 Ysgol y Castell leavers service 2.00pm

15th


15th

July 2015 Kidwelly in Bloom 7.00pm

16th

July 2015 Ysgol y Castel – head teacher retirement service 10.15am

18th

July 2015 Cor Meibion Dyffryn Tywi 7.00pm

19th

July 2015 Llanelli Rural Council Civic Service 2.45pm

21st July 2015 Tea Dance 2.00pm

22nd

July 2015 Trinity coffee morning 10.30am

22nd

July 2015 Friends of St Mary 7.00pm

25th

July 2015 Art and Craft Exhibition opening 10.30am

25th

July 2015 “Grav” concert 7.00pm

29th

July 2015 Ty Golau Strawberry Tea 10.30am

30th

July 2015 Mayor’s Charity – Gwili Railway 1.30pm

30th

July 2015 PGC Trustees 6.00pm

27


DATE APPOINTMENT

July

7th


11th


14th

July 2015 Estates and Finance Committee 6.30pm

15th


132 EXECUTIVE ACTION DURING THE RECESS

It was RESOLVED that Executive Powers be delegated to the Mayor, Deputy Mayor and

Chair(s) of relevant Committee(s) during the summer recess. Any action taken during this

period will follow the established procedures.

133 PRODUCTION OF A NEWSLETTER

It was proposed to consider the production of a newsletter. Various options were discussed. It

was agreed that if it were to go ahead, it would be at the expense of the council. Several

councillors volunteered to distribute the letter. It was RESOLVED to look at all the options

available.

134 CERTIFICATES OF ACHIEVEMENT

The mayor proposed that this initiative be reintroduced. Concern was expressed over the

numbers of certificates that had been previously presented, as large numbers of recipients could

devalue the importance of the award. This matter will be considered further.

135 CORRESPONDENCE – JULY 2015

1 Mosscliffe A proposal to erect a single 85kW turbine at Portway has been

received. Details had been circulated, however the location is not

within the area of the town council. This proposal is at the

consultation stage. It was decided to wait and see if a planning

application is submitted before considering this further. Note and

Close this item.

2 Public Services

Ombudsman for

Wales

The Annual report has been received and is available in the office.


37


8th SEPTEMBER 2015


Tuesday 8th September 2015


Deputy Mayor S.John

Councillors A.Jenkins, L.Poynting, J.Lewis, T.Burns, F.Burke-Lloyd,

D.Lloyd-Waterford, M.Thomas, L.Jones, J.Mayne




Apologies Councillors H.Jones

At the commencement of the meeting The Rev Roger Morley-Jones paid tribute to County

Councillor Keith Davies who died on 28th

August 2015. A minute silence was held.

186 MEMBER’S DECLARATIONS OF INTEREST Minute 207 [2] – Councillors F.Burke-Lloyd and A Jenkins


A written police report for the month of August had been circulated. The next PACT meeting

will be held on 16th

September 2015.



Full Council 7th

July 2015


July 2015


July 2015

Finance Committee 14h July 2015


The Project Officer gave the following report:-

Luncheon Club – The RVS is no longer able to run the club, however, the Town Forum still

retains the finance for the project. Unghyd has taken over responsibility and is holding a meeting

to finalise arrangements for the club on 9th

September 2015.

Kidwelly Industrial Museum – A new toilet block is being planned. The chimney needs

attention. On 13th

September 2015 a Vintage Car Rally is being held. Members were encouraged

to attend.

Forward Plan – The project officer had prepared a briefing document for consultation which

had been circulated. It was RESOLVED that the town clerk should lead the council in preparing

a forward plan which would be visible to the community. Members were requested to bring their

ideas to the next meeting.

RSPB – An update on projects will be requested.

38


July 2015

190 CYDWELI 900


September 2015. The Community Canvas is nearing completion. It will be on display in Trinity

Church for the next three days between 10.00am and 6.00pm.






Sporting Association will be signed once problems with former trustees have been resolved. This

may not take place until the end of September 2015.





194 FIRST RESPONDER SCHEME

Two presentations have been given. 21st August 2015 in Mynydd y Garreg: 27

th August 2015 in

Kidwelly. 42 people have volunteered for defibrillator training and 6 for 1st Responder training.

Four defibrillators would be the ideal scenario: two in Mynydd y Garreg, one on the town square

and one at Kidwelly police station. It was RESOLVED to purchase two defibrillators. A third

may be available from Cariad – a meeting is being arranged. A fourth may be acquired from a

local resident.

195 MAYORAL LUNCHEON IN MYNYDD Y GARREG

A request to hold the Mayoral Luncheon in Mynydd y Garreg Hall has been received. It was

recognised that the AGM would have to be held in the town due to:-the timing of the meeting,

the following Civic Service and the procession which involved many participants. However, the

luncheon could be held in Mynydd y Garreg hall. It was felt that the mayor elect should decide

where the luncheon would be held. However, the hall has to be booked many months in advance.

To ensure hall availability, both halls could be booked and the mayor elect could choose the

venue in February after the election.

196 EXECUTIVE ACTION DURING THE RECESS

Members were informed that a water bowser had been purchased. This was funded from the

floral enhancement budget and was necessary as the hanging baskets were dying. The volunteer

who was watering the baskets had almost fallen off the ladder. Note and Close this item.

197 PRODUCTION OF A NEWSLETTER

Two meetings had been held during recess and a draft format had been produced. It was

RESOLVED to proceed with production and e-mail the final draft for approval before the next

meeting. It needs to be circulated by the end of October so that details of Christmas events can

be advertised.

39

198 CERTIFICATES OF ACHIEVEMENT

It was agreed that an external assessor select the award recipient, if more than one nominee is put

forward for an award. It was RESOLVED that the ten categories proposed were reduced to

eight, the closing date for nominations will be 4th

December 2015 with the award ceremony

being held in January 2016.

199 COMMUNITY HALLS

Gwenllian Centre :- The Library is now open on Mondays 9.00am – 1.00pm and Wednesdays

1.00pm – 5.00pm. The Beer Festival was once again very successful.

Mynydd y Garrag Hall:- Plans for developing the park will be on display at the hall on 10th

September 2015 3.00pm – 7.00pm and 11th

September 2015 3.00pm – 8.00pm


REPRESENTATIVES

Ysgol y Castell –Ysgol Gwenllian – Ysgol Mynydd y Garreg – Schools were in recess.


DATE APPOINTMENT

1st September PGC Trustees 6.00pm

3rd

September Museum AGM 10.00am

4/5th

September Beer Festival

5th

September Cocktails at Stradey Castle 7.00pm

7th

September McMillan Coffee Morning 10.30am

7th

September Mynydd Hall Committee 7.30pm

8th

September Welfare Coffee morning 10.00am

8th

September Full Council & General Purposes Committee 6.30pm

9th

September Ty Golau 10.30am

9th

September St Mary’s Church Concert – William Price 7.00pm

10th

September Trinity Art Exhibition 11.00am

13th

September Kidwelly Industrial Museum Open Day 10.30am

13th

September Burns Open Day 11.00am

13th

September The Apostolic Well Centinary celebration 3.00pm

14th

September Burns Charity Awards 10.30am

14th

September Kidwelly Welfare Committee 6.00pm

15th

September Tea Dance 2.00pm

15th

September Estates and Finance committees 6.30pm

16th

September Trinity coffee morning 10.15am

16th

September PACT 6.00pm

16th

September Kidwelly in Bloom 7.00pm

17th

September SLCC Seminar 10.00am

20th

September Maesteg Council Civic Service 2.30pm

21st September Town Forum 6.00pm

21st September Carmarthenshire Scouts 7.00pm

22nd

September Welfare coffee morning 10.00am

23rd

September Ty Golau 10.15am

24th

September PGC Trustees 6.30pm

40

29th

September Tea Dance 2.00pm


DATE APPOINTMENT

September

8th

September Full Council & General Purposes Committee 6.30pm

15th

September Estates and Finance Committee 6.30pm

16th

September PACT 6.00pm

October

6th

October Full Council & General Purposes Committee 6.30pm

13th

October Estates and Finance Committee 6.30pm

21st October PACT 6.00pm

202 AUDIT ANNUAL RETURNS 2012-13 AND 2013-14 AND ACTION PLAN

It was RESOLVED to approve and accept the Annual returns for the years 2012-13 and 2013-14

The action plan has been implemented. Note and Close this item.

203 MOTIONS AT THE ONE VOICE WALES CONFERENCE

It was RESOLVED to support Motions 1 – 8 but vote against Motion 9. Note and Close this

item.

204 COUNCIL REPRESENTATIVE FOR THE SPORTING ASSOCIATION

It was RESOLVED that Councillor Lloyd-Waterford be appointed as council representative on

the Sporting Association. Note and Close this item.

205 RELOCATION OF COUNCIL OFFICES

This matter will be considered further.

206 PGC – PHASE 2 DEVELOPMENT

It was RESOLVED to appoint Councillors T. Burns, F.Burke-Lloyd, J.Gilasbey and D.Lloyd-

Waterford as council representatives on the Phase 2 Development Committee.

207 CORRESPONDENCE – SEPTEMBER 2015

1 Gwendraeth

group of

Community

Councils

An invitation to a meeting on 15th

September 2015 has been

received.

Councillor Lois Poynting will attend on behalf of the town council

and report back.

2 Keith Morgan A request to use photographs of town council artifacts has been

received. It was RESOLVED to agree in principle not to object to

the use of photographs in a book about Kidwelly. Part of the profit

from sales will go to the Kidwelly Civic Society. Note and Close

this item.

49


29th

SEPTEMBER 2015

At the meeting of an EXTRAORDINARY FULL COUNCIL held at the Princess Gwenllian

Centre, Kidwelly on Tuesday 29th

September 2015


Deputy Mayor S.John

Councillors A.Jenkins, J.Lewis, F.Burke-Lloyd, L.Jones,

H.Jones, J.Mayne, D.Lloyd-Waterford, L.Poynting



Apologies Councillors T.Burns, M.Thomas

258 MEMBERS’ DECLARATIONS OF INTEREST

Minute – Councillor D. Lloyd-Waterford. Councillor J.Gilasbey left the room.

259 TO RATIFY A LOAN TO – KIDWELLY PARKS SPORTS ASSOCIATION

It was RESOLVED to provide a loan of £11k to Kidwelly Parks Sports Association in respect

of an interest free loan, repayable on receipt of a maintenance grant from Carmarthenshire

County Council. Note and Close this item.

53

KIDWELLY TOWN COUNCIL 6th OCTOBER 2015 At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday 6th October 2015 Present Town Mayor J.Gilasbey Deputy Mayor S.John Councillors A.Jenkins, L.Poynting, J.Lewis, F.Burke-Lloyd,

D.Lloyd-Waterford, M.Thomas, H.Jones, J.Mayne Town Clerk Lyn Llewellyn Town Secretary A Padgett Project Officer Maria McGerty Apologies Councillors L.Jones, T.Burns

In the absence of Rev Roger Morley-Jones, the Mayor said prayers before the commencement of the meeting. 266 MEMBER’S DECLARATIONS OF INTEREST There were no declarations of interest. 267 POLICING MATTERS A written police report for the month of September had been circulated. The next PACT meeting will be held on 21st October 2015. 268 CONFIRMATION OF MINUTES AND POLICIES It was RESOLVED that the following minutes be confirmed:- • Full Council 8th September 2015 • General Purposes Committee 8th September 2015 • Estates Committee 15th September 2015 • Finance Committee 15h September 2015 • Extraordinary Full Council 29th September 2015 • Policy & Strategy Committee 29th September 2015 • Establishment Committee 29th September 2015

269 PROJECT OFFICER’S R EPORT The Project Officer gave a detailed presentation on how the town square could be re-developed. She was thanked for the work done. Matters arising from Full Council on 8th September 2015 270 CYDWELI 900 The final concert of the year will be held on 7th November 2015 in the Princess Gwenllian Centre. 271 RISK ASSESSMENT AT GWENLLIAN CENTRE A full risk assessment is being carried out. Evacuation procedures for the Upper Conference Room are not adequate at present. For full compliance, expensive works would be needed. 272 ASSET TRANSFER OF PARKS Members had been informed that the lease for the asset transfer of Parc Stephens to Kidwelly Sporting Association will be signed once problems with former trustees have been resolved.

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273 PROPOSALS FOR LOCAL GOVERNMENT Councillor Lois Poynting had represented the town council at a meeting of the Gwendraeth Group of Community Councils held on 15th September 2015. She had prepared a full and detailed report which was circulated. It was specifically noted that the Boundary Commission is now to undertake the review of community councils and the £200k capacity test will no longer be applied. She was thanked for her work. 274 FIRST RESPONDER SCHEME Two presentations have been given. 21st August 2015 in Mynydd y Garreg: 27th August 2015 in Kidwelly. 42 people have volunteered for defibrillator training and 6 for 1st Responder training. Four defibrillators would be the ideal scenario: two in Mynydd y Garreg, one on the town square and one at Kidwelly police station. It was previously RESOLVED to purchase two defibrillators. A third may be available from Cariad – a meeting is being arranged. A fourth may be acquired from a local resident. It was RESOLVED to proceed with the training sessions, which will be held in both community halls. 275 MAYORAL LUNCHEON IN MYNYDD Y GARREG A request to hold the Mayoral Luncheon in Mynydd y Garreg Hall has been received. It was recognised that the AGM would have to be held in the town due to:-the timing of the meeting, the following Civic Service and the procession which involved many participants. However, the luncheon could be held in Mynydd y Garreg hall. It was felt that the mayor elect should decide where the luncheon would be held. However, the hall has to be booked many months in advance. To ensure hall availability, both halls could be booked and the mayor elect could choose the venue in February after the election. 276 PRODUCTION OF A NEWSLETTER The final draft was submitted and approved. It will be sent for translation. 1400 copies will be produced for distribution by volunteers – names to be submitted to the office. Additional copies will be left at the Co-operative Store and the Post Office. The Newsletter will be produced on A3 paper printed in black and white. Total cost should not exceed £100. 277 CERTIFICATES OF ACHIEVEMENT It was agreed that an external assessor select the award recipient, if more than one nominee is put forward for an award. The closing date for nominations will be 4th December 2015 with the award ceremony being held provisionally on 22nd January 2016 in the Gwenllian Centre. 278 RELOCATION OF COUNCIL OFFICES This matter will be considered further. 279 PGC – PHASE 2 DEVELOPMENT The hall trustees have requested confirmation that the £100k committed to the phase 2 development is still available. It was RESOLVED to support the phase 2 development and make a final decision as to where the council offices will be located as a matter of urgency. This relocation will be considered further at the Policy & Strategy Committee meeting on 20th October 2015. 280 COMMUNITY HALLS Gwenllian Centre :- The Library is now being manned by volunteers. A very impressive concert was held on 3rd October 2015. Kidwelly Festival Choir was commended on a splendid performance. Mynydd y Garrag Hall:- 8th October – computer classes commence: 16th October – An Acoustics Night: 30th October – Haloween: 5th November – Bonfire Night: 27th November – Quiz night.

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281 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER REPRESENTATIVES Ysgol y Castell – The newsletter had been circulated. Ysgol Gwenllian – Allocation of secondary school places continues to be a problem. Parents will be advised to contact their A.M. Ysgol Mynydd y Garreg – A newsletter is awaited All 3 schools have held successful Harvest Festivals. One Voice Wales Conference – The Mayor and Deputy Mayor attended the conference on 3rd October 2015. A report will be circulated. 282 MAYOR’S DIARY / FORTHCOMING MEETINGS

DATE APPOINTMENT

1st October Kidwelly Industrial Museum 10.00am 2nd October Harvest Supper 7.00pm 3rd October One Voice Wales Conference 10.00am 3rd October Festival Choir concert 7.00pm 4th October Harvest Service – St Mary’s 9.30am 5th October Harvest Service - Trinity 9.30am 5th October Curry Night 7.00pm 6th October Welfare Coffee morning 10.00am 6th October Full Council and General Purposes Committee 6.30pm 7th October Ty Golau 10.30am 7th October Russian Choir – St Mary’s 7.00pm 8th October Menter Cwm Gwendraeth 6.30pm 12th October Ysgol y Castell governors 3.30pm 13th October Tea Dance 2.00pm 13th October Estates and Finance committees 6.30pm 14th October Scouts AGM 7.00pm 14th October Ysgol Glan y Mor prizegiving 7.00pm 19th October Ysgol y Castell governors 3.30pm 19th October Town Forum 6.00pm 20th October Welfare Coffee morning 10.30am 20th October Policy & Strategy and Establishment Committees 6.30pm 21st October PACT 6.00pm 21st October Kidwelly in Bloom 7.00pm 23rd October Burry Port opera 7.00pm 24th October Kidwelly Cricket dinner 7.00pm 24th October St Elli Parish Church 7.30pm 27th October Tea Dance 2.00pm 29th October PGC Trustees 6.30pm 30th October Haloween – Mynydd y Garreg 6.30pm 31st October Haloween - Kidwelly 6.30pm

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DATE APPOINTMENT

October 6th October Full Council & General Purposes Committee 6.30pm 13th October Estates and Finance Committees 6.30pm 20th October Policy & Strategy and Establishment Committees 6.30pm 21st October PACT 6.00pm November 3rd November Full Council & General Purposes Committee 6.30pm 13th November Estates and Finance Committees 6.30pm 17th November Budget setting 6.30pm 18th November PACT 6.00pm 24th November Budget setting 6.30pm

283 AUDIT ANNUAL RETURN 2014-15 It was RESOLVED to approve and accept the Annual Return for the year 2014-15. The action plan has been implemented. The town clerk was thanked for his work. Note and Close this item. 284 RATIFICATION OF POLICIES It was RESOLVED to ratify the amendments made to the Financial Regulations, Standing Orders and Clauses 7,8,9,10,and 12 of the Land Management Policy as detailed in the minutes of the Policy & Strategy Committee meeting of 29th September 2015. Clause 11 of the Land Management Policy has to be confirmed. 285 APPOINTMENT OF CHAIR OF GENERAL PURPOSES COMMITTEE It was RESOLVED to appoint Councillor Lois Poynting as Chair of the General Purposes Committee. Note and Close this item. 286 DEVELOPMENT OF THE TOWN SQUARE This item was covered in the project officer’s report. Details of proposed plans submitted in previous years will be circulated. Further consideration will be given at the Policy and Strategy Committee on 20th October 2015. 287 CORRESPONDENCE – SEPTEMBER 2015

1 Hywel Dda Health Board

Information regarding the new Mental Health Project group has been received and circulated. Note and Close this item.

2 Phil Jones Mr Jones, grandson of Mr Evan Henry Rees, town councillor in the 1920s and given honorary Freedom of Kidwelly in 1924, wishes to donate his grandfather’s medals to the town to be displayed. It was agreed to accept the First World War medals and place them in the display cabinets in the Industrial Museum. Note and Close this item.

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KIDWELLY TOWN COUNCIL 3rd NOVEMBER 2015 At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday 3rd November 2015 Present Town Mayor J.Gilasbey Deputy Mayor S.John Councillors A.Jenkins, L.Poynting, J.Lewis, F.Burke-Lloyd, L.Jones

D.Lloyd-Waterford, M.Thomas, J.Mayne, T.Burns Town Clerk Apologies Town Secretary A Padgett Apologies Councillors H.Jones

The Rev Roger Morley-Jones said prayers before the commencement of the meeting. The Town Clerk was not present due to illness. 341 MEMBER’S DECLARATIONS OF INTEREST There were no declarations of interest. 342 POLICING MATTERS A written police report for the month of November had been circulated. The next PACT meeting will be held on 18th November 2015. 343 CONFIRMATION OF MINUTES AND POLICIES It was RESOLVED that the following minutes be confirmed:- • Full Council 6th October 2015 • General Purposes Committee 6th October 2015 • Estates Committee 13th October 2015 • Finance Committee 13h October 2015 • Policy & Strategy Committee 20th October 2015 • Establishment Committee 20th October 2015

344 PROJECT OFFICER’S REPORT The Project Officer was on sick leave. It was RESOLVED to consider this matter “in camera” as it related to a member of staff. Matters arising from Full Council on 6th October 2015 345 CYDWELI 900 The final concert of the year will be held on 7th November 2015 in the Princess Gwenllian Centre. 346 RISK ASSESSMENT AT GWENLLIAN CENTRE A full risk assessment is being carried out. Evacuation procedures for the Upper Conference Room are not adequate at present. For full compliance, expensive works would be needed. 347 ASSET TRANSFER OF PARKS Members had been informed that the lease for the asset transfer of Parc Stephens to Kidwelly Sporting Association will be signed once problems with former trustees have been resolved. 348 PROPOSALS FOR LOCAL GOVERNMENT

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This matter was not discussed as the town clerk was absent. 349 FIRST RESPONDER SCHEME Two presentations have been given. 21st August 2015 in Mynydd y Garreg: 27th August 2015 in Kidwelly. 42 people have volunteered for defibrillator training and 6 for 1st Responder training. Four defibrillators would be the ideal scenario: two in Mynydd y Garreg, one on the town square and one at Kidwelly police station. It was previously RESOLVED to purchase two defibrillators. The training officer has been unable to carry out the training due to serious family illness. 350 MAYORAL LUNCHEON IN MYNYDD Y GARREG A request to hold the Mayoral Luncheon in Mynydd y Garreg Hall has been received. It was recognised that the AGM would have to be held in the town due to:-the timing of the meeting, the following Civic Service and the procession which involved many participants. However, the luncheon could be held in Mynydd y Garreg hall. It was felt that the mayor elect should decide where the luncheon would be held. However, the hall has to be booked many months in advance. To ensure hall availability, both halls could be booked and the mayor elect could choose the venue in February after the election. 351 PRODUCTION OF A NEWSLETTER The November 2015 issue of the Newsletter is ready for circulation. The sub-committee was commended for its work. Councillors were requested to collect the newsletters they have volunteered to distribute from the office. There are members of the community who have also volunteered to deliver the newsletters. 352 CERTIFICATES OF ACHIEVEMENT The closing date for nominations is 4th December 2015 with the award ceremony being held on 22nd January 2016 in the Gwenllian Centre. Some nomination forms have been returned. 353 RATIFICATION OF POLICIES Policies agreed at the Policy and Strategy Committee meeting on 20th October 2015:- It was RESOLVED to ratify Clause 11 of the Land Management Policy and amalgamate the Land Management Policy and Land Disposal Policy into one policy to be named Land Management Policy. It was RESOLVED to support the Princess Gwenllian centre Phase 2 Development to the amount of £100k as previously committed. It was RESOLVED to relocate the town council offices into the new Phase 2 development. It was RESOLVED to transfer the town square from the county council to the town council, providing that negotiations are practical and economically viable. If this is completed favourably, the development of the town square would become first priority in the Strategic Plan. Note and Close this item. 354 RELOCATION OF COUNCIL OFFICES This matter will be considered further under Minute 355 below. Note and Close this item. 355 PGC – PHASE 2 DEVELOPMENT A meeting of the Phase 2 Steering Group was held on 28th October 2015. Minutes will be circulated. It was agreed to have initial discussions with an architect. 356 DEVELOPMENT OF THE TOWN SQUARE This matter will be considered further at the next Policy and Strategy Committee meeting in January 2016. Note and Close this item. 357 COMMUNITY HALLS

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Gwenllian Centre :- The final Cydweli 900 concert will be held on 7th November 2015. The Christmas Fayre will be on 21st November 2015. Mynydd y Garrag Hall:- A successful Haloween Night was held on 31st October 2015. A Bonfire Night is due on 5th November 2015. Christmas lighting will be held on 4th December 2015. 358 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER REPRESENTATIVES Ysgol y Castell – The newsletter had been circulated. Ysgol Gwenllian – A newsletter had been circulated. A shortened version is awaited. Ysgol Mynydd y Garreg – A newsletter was circulated Kidwelly Parks Sporting Association – Minutes from association meetings had been circulated. Highways Report – the report detailing various highways issues had been circulated. These matters will be raised in the General Purposes Committee. Water Street Residents meeting – Minutes of a meeting held on 30th October 2015 called by residents had been circulated. All these items and reports are available from the council offices. 359 MAYOR’S DIARY / FORTHCOMING MEETINGS

DATE APPOINTMENT

2nd November Ysgol y Castell 3.30pm 2nd November Mynydd y Garreg Hall meeting 7.30pm 3rd November Welfare Coffee morning 10.00am 3rd November Royal British Legion 12.00pm 3rd November Full Council and General Purposes Committee 6.30pm 4th November Ty Golau 10.30am 4th November Charity Fashion Show fundraiser 7.00pm 5th November Arriva trains meeting 2.00pm 5th November Fireworks Night – Mynydd y Garreg 6.30pm 6th November Presentation evening 7.00pm 7th November Kidwelly 900 Concert 7.00pm 8th November Remembrance Day Service 9.45am 9th November Kidwelly Welfare Committee 6.00pm 10th November Tea Dance 2.00pm 10th November Estates and Finance committees 6.30pm 11th November Remembrance service at War Memorial 11.00am 11th November Twinning AGM 7.00pm 12th November Cydwelli 900 7.00pm 12th November Civic Society 7.00pm 13th November Beetle Drive 7.00pm 16th November Festival of Light 6.30pm 17th November Welfare Coffee morning 10.30am 17th November Budget Setting [1] 6.30pm 18th November PACT 6.00pm 21st November PGC Christmas Fayre 11.00am 24th November Ayl Gyfre 10.30am 24th November Tea Dance 2.00pm 24th November Budget setting [2] 6.30pm

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25th November Senior Citizens Dinner 6.00pm 26th November Christmas Lighting Evening 6.30pm 27th November PGC Trustees 6.30pm 30th November Cydweli 900 History Talk 7.00pm


DATE APPOINTMENT

November 3rd November Full Council & General Purposes Committee 6.30pm 10th November Estates and Finance Committees 6.30pm 17th November Establishment Committee 6.30pm 18th November PACT 6.00pm 26th November Christmas Lighting 6.30pm December 1st December Full Council & General Purposes Committee 6.30pm 8th December Estates and Finance Committees 6.30pm 16th December PACT 6.00pm

360 ADOPTION OF PLAY AREAS The town council had previously agreed, in principle, to take over the play areas in Kidwelly and Mynydd y Garreg in April 2016. Grants to assist in the development of the park in Mynydd y Garreg are not accessible without a firm commitment, in writing, from the town council that this asset transfer will go ahead. Section 106 money is awaited. £3k will be available to cover the cost of the safety inspections for 3 years – inspection costs being £700 per annum. Volunteers to support the parks by fundraising have been identified. It was RESOLVED to take over responsibility for all the parks providing that they are brought up to an acceptable standard prior to the asset transfer. The town clerk will inform Paul Murray, CCC Parks Officer of this resolution. This matter will fall under the remit of the General Purposes Committee. Note and Close this item. 361 APPOINTMENT OF DEPUTY CHAIR OF GENERAL PURPOSES COMMITTEE Councillor Dena Lloyd-Waterford was appointed to the position of deputy Chair of the General Purposes Committee. Note and Close this item. 362 VACANCY OF COUNCILLORS County Councillor – 6 candidates will stand in the election to be held on 19th November 2015 Town Councillor – an election has been called and will take place on 3rd December 2015. 363 CORRESPONDENCE – OCTOBER 2015

1 Mrs Betty Davies Concern has been expressed over the introduction of an amended repeat prescription system at Kidwelly Surgery. Various other problems, such as booking appointments, were reported. These relate to the new management system which has been introduced. The town clerk will express the concerns of the council to the surgery, and the A.M.

KIDWELLY TOWN COUNCIL 6 FULL COUNCIL council... · 2017-02-27 · 3rd FEBRUARY 2015 At the meeting...

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