KIDWELLY TOWN COUNCIL 7th FULL COUNCIL council/2014/Full Council... · The Project Officer had...

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KIDWELLY TOWN COUNCIL

7th

JANUARY 2014

At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday,

7th

January 2014

Present:- Town Mayor J.Gilasbey

Deputy Mayor R.Thomas

Councillors: M.Thomas, K.Davies, T.Burns, R.Davies, P.Davies, H.Jones

Town Clerk Geraint Thomas

Town Secretary Anna Padgett

Apologies:- Councillor F.Burke-Lloyd

The Rev. Roger Morley-Jones offered prayers prior to the commencement of business. The Mayor

wished everyone a Happy New Year.

441 MEMBER’S DECLARATIONS OF INTEREST The matter of declaring interests was raised. The Town Clerk stated that it is up to the individual

councillor as to whether an interest is declared. A dispensation can be applied for. The Mayor handed the

chair to the Deputy Mayor as the issue under question was regarding the Sporting Association.

Councillor K.Davies also declared an interest. This issue will be considered further at the next Full

Council meeting.

442 POLICING MATTERS

The police were unable to attend. No report was received.

443 CONFIRMATION OF MINUTES AND POLICIES It was RESOLVED that the following minutes be confirmed:-

Full Council 3rd

December 2013

General Purposes Committee 3rd

December 2013

Estates Committee 10th

December 2013

Finance Committee 10th

December 2013

Establishment Committee 10th

December 2013

444 PROJECT OFFICER’S REPORT

The Project Officer was not in attendance.

Matters arising from Full Council on 3rd

December 2013

445 HERITAGE TOWN

The trust aims to obtain Heritage Lottery Grant Funding to restore and regenerate Kidwelly Town Centre

as defined by the Conservation Area. An extended conservation area has been applied for. A photo

record of all buildings in the area has been completed. The narrative needs to be added. This can be used

as a basis to measure future changes in the area.

Former Town Hall:- Options for usage have been identified. 16-18 groups have registered an interest.

446 CYDWELI 900

Minutes of the meeting held on 7th

November 2013 had been circulated. The council will provide the

initial £500 allocated in this year’s budget, as soon as details of the bank account are received. A further

meeting will be held on 9th

January 2014.

95

447 INFORMATION BOARDS

The Town Forum has suggested that an information board be placed in the Town Square to enable

residents to comment and make suggestions about key issues affecting the town. As the office window in

Bridge Street will not be available as an information site, an alternative needs to be sought. It was agreed

to look into the matter. Budget provision needs to be made.

448 KIDWELLY IN BLOOM A previous Kidwelly in Bloom project was initiated by the Trade and Tourism Association, supported by

the Horticultural Society. It was previously RESOLVED in principle to support a future Kidwelly in

Bloom project.

449 FEASIBILITY OF RENEWABLE ENERGY CREATION IN THE COMMUNITY

The Project Officer had previously provided a SWOT analysis of Hydro, Solar and Wind power. It had

previously been RESOLVED that the project officer investigate grants for a feasibility study

450 COMPOSITION OF THE COUNCIL The Town Clerk reported that a review of electoral arrangements has been concluded. The changes will

be implemented at the next round of Community/Town Council Elections currently scheduled for May

2017. Castle Ward will remain unchanged with 8 councillors. Mynydd y Garreg Ward will also have 8

councillors. The Town Council will therefore increase from 13 to 16 councillors. It was noted that there

was disparity in the number of electors per councillor, rather than the number of councillors per se. Note

and Close this item.

451 OPTIONS WORKING GROUP / 2 BRIDGE STREET The quantity surveyor is looking at the submitted tenders to standardise the submissions. A meeting will

be arranged with members of the community and organisations who have expressed an interest in using

refurbished space at 2 Bridge Street. The council will work towards setting an agenda for a Public

Meeting so that the issues surrounding the former offices can be discussed and a decision made on the

future of the building.

452 REQUEST FOR A PUBLIC MEETING

A Public Meeting will be held on 25th

January 2014 in the Gwenllian Centre. Thirty days notice of such

a meeting has been given. The agenda has been set by the Town Clerk. An opening statement will be

given by the Town Clerk. This will be circulated to councillors prior to the meeting. The Town Clerk

emphasised that he will be stating the corporate view of the Town Council. An independent chair will be

appointed. After debate a vote will be taken so that the council will have a mandate on which to base its

future decisions. Strict voting rules will apply.

453 CORRESPONDENCE – NOVEMBER 2013

1 PGC

Trustees

A full risk assessment is being carried out. Evacuation procedures for the Upper

Conference Room are not adequate at present. For full compliance, expensive works

would need to be carried out. Changing council meetings to Thursday and using the

Lower Conference Room as a venue was not convenient. The matter is ongoing.

454 COMMUNITY HALLS

No reports were available.

96

455 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER

REPRESENTATIVES

The newsletter from Ysgol y Castell will be circulated. It was reported that Ysgol Gwenllian is

experiencing severe accommodation problems which are affecting many issues of school organisation. It

was RESOLVED that the council make representation to the county council to consider the capacity

issue and the resulting problems.

456 MAYOR’S DIARY / FORTHCOMING MEETINGS

MAYOR’S DIARY

DATE APPOINTMENT

6th

January 2014 Barnardos & NSPCC 7.00pm

7th

January 2014 Welfare coffee morning 10.30am

7th

January 2014 Full Council & General Purposes Committee 6.30pm

7th

January 2014 Twinning Association 7.30pm

9th

January 2014 Cydwelli 900 7.00pm

9th

January 2014 Eisteddfod 2014 7.00pm

13th

January 2014 Ysgol y Castell 3.30pm

13th

January 2014 Kidwelly Welfare meeting 6.00pm

13th

January 2014 Mynydd y Garreg Welfare meeting 7.00pm

14th

January 2014 Tea Dance 2.00pm

14th

January 2014 Estates & Finance & Establishment Committees 6.30pm

15th

January 2014 PACT 6.00pm

16th

January 2014 Kidwelly Partnership 10.30am

16th

January 2014 Sports Association 6.00pm

18th

January 2014 Burns Night 7.00pm

20th

January 2014 Town Forum 6.00pm

24th

January 2014 Gwyl Santes Dwynwen 7.30pm

25th

January 2014 Public meeting 10.30am

28th

January 2014 Budget Setting 6.30pm

30th

January 2014 Industrial Museum meeting 10.30am

30th

January 2014 PGC Trustees meeting 6.00pm

FORTHCOMING MEETINGS

DATE APPOINTMENT

January 2014

7th

January 2014 Full Council & General Purposes Committee 6.30pm

14th

January 2014 Estates & Finance & Establishment Committees 6.30pm

15th

January 2014 PACT 6.00pm

16th

January 2014 Kidwelly Partnership 10.30pm

16th

January 2014 Sports Association 6.00pm

25th

January 2014 Public meeting 10.30am

28th

January 2014 Budget Setting 6.30pm

February 2014

4th

February 2014 Full Council & General Purposes Committee 6.30pm

6th

February 2014 Election Day

11th

February 2014 Estates & Finance Committees 6.30pm

97

457 APPOINTMENT OF DEPUTY CHAIR OF ESTATES

The post was not filled.

458 REVIEW OF STANDING ORDERS

The Town Clerk noted that, after review, he had received no requests for amendments of the Standing

Orders. It was RESOLVED that after review, the Standing Orders will remain unchanged. Note and

Close this item.

459 DRAFT AUDIT REPORT 2012 - 2013

The Town Clerk indicated that the draft report does not reflect the true position of the town council. He

has pointed out the inaccuracies to the external auditors. Both the Audit Commission and the Welsh

Government have declined to comment on the issue under debate. The Internal Auditor and the council’s

accountants are in full agreement with the Town Clerk. It was noted that the accounts are in order. The

chair commended the Town Clerk on the work he has done on bringing the accounts up to date.

It was RESOLVED to [a] review the records, the advice received and the correspondence from both the

internal and external auditors. [b] support the Town Clerk in his efforts to resolve the issues.

460 URGENT MATTERS ARISING DURING CHRISTMAS RECESS

1. ALARMS – at Bridge Street have been sounding internally. The key pad is broken. The Town

Clerk will seek to resolve the matter.

2. QUAY – storm damage has resulted in some paths being swept away. Debris has been deposited

along the track next to the canal.

3. INDUSTRIAL MUSEUM – water ingress due to a slipped slate has damaged a picture exhibit.

The insurance company has been informed.

Further reports on these issues will be given at the Estates Committee meeting on 14th

January 2014.

Note and Close this item.

461 CORRESPONDENCE – JANUARY 2014

1 Carmarthenshire

County Council

Review of community seats. This matter was considered under Minute 450.


2 Carmarthenshire

County Council

Review of polling districts and polling places. No changes will be made. Note


107


4th

FEBRUARY 2014


4th

February 2014



Councillors: M.Thomas, K.Davies, T.Burns, R.Davies, P.Davies, H.Jones,

S.John



Apologies:- Councillor F.Burke-Lloyd

The Rev. Roger Morley-Jones offered prayers prior to the commencement of business.

The Town Clerk informed members that Councillor F.Burke-Lloyd would be undergoing an operation on

12th

February 2014. Best wishes for a speedy recovery were expressed.

Councillor S.John was welcomed to his first Full Council.

506 MEMBER’S DECLARATIONS OF INTEREST Minute 524 – Councillors K.Davies, J.Gilasbey and S.John


PCSO Ben Holding attended and read out a report for December 2013 and January 2014. The next

PACT meeting will be held on 19th

February 2014.


Full Council 7th

January 2014 – with amendments

General Purposes Committee 7th

January 2014

Estates Committee 21st January 2014

Finance Committee 21st January 2014 – with amendments

Budget Setting 28th

January 2014


The Project Officer gave the following report:-

1. CADW Project – the Town Forum is working with CADW on a project aimed at encouraging

castle visitors to also visit the town. £2k grant has been received. Leaflets are being prepared.

2. Yarn Bombing – all are invited to join in the knitting project. Details are on the website.

3. Gwenllian Centre – bids for improved access works and a loop system have been successful.

4. Luncheon Club – efforts are being made to re-establish the luncheon club.

5. Industrial Museum – the Morlais pithead is being conserved and re-interpreted. Thanks were

expressed to the Project Officer for her work on the Museum Accreditation.

6. Quay Phase 3 – Work is starting on 10th

February 2014. The yellow path and the path around the

pond will be repaired. Tree cutting on the lane to the car park is being carried out. Work on the

car park itself is subject to planning consent. It was noted that water levels in the pond are low –

this will be addressed.

7. Commissioner’s Bridge fields – It was RESOLVED to accept the offer of RSPB to cut the reed

beds at no cost to the council.

108

Matters arising from Full Council on 7th

January 2014

510 HERITAGE TOWN






511 CYDWELI 900

Minutes of previous meetings had been circulated. The council has provided the initial £500 allocated in

this year’s budget. A further meeting will be held on 6th

February 2014.


The Town Forum has suggested that an information board be placed in the Town Square to enable

residents to comment and make suggestions about key issues affecting the town. As the office window in

Bridge Street will not be available as an information site, an alternative needs to be sought. It was agreed

to look into the matter. Budget provision needs to be made.



Bloom project.




515 OPTIONS WORKING GROUP / 2 BRIDGE STREET The Town Clerk noted that [a] the Options Group Report had not been discussed and [b] the tenders

received for work on the ground floor of 2 Bridge Street are in abeyance.

A proposal to put the property on the market was tabled. Discussion ensued, opinions were given:-

It was felt that putting the building on the market was pre-empting the discussions on the OWG Report.

It was pointed out that preparing tenders for work to enable a temporary move back to the property was

also pre-empting the report. Putting the building up for sale could create uncertainty and unrest in the

community. The Communities Facilities Programme may be a source of funding for restoration.

Discussions with interested parties such as Pastor Ivan Parker and the Heritage Trust should be pursued.

One councillor stated that it was not in the remit of the council, to rescue old buildings, which are too

expensive to run and would not give value for money, when rented accommodation would be more

suitable and cost effective. A recorded vote was taken on the motion:-

“The property at 2 Bridge Street will be put on the market. The council will continue to consider the

alternative options presented in the OWG Report.”

FOR AGAINST ABSTAIN

R.Davies P.Davies M.Thomas R.Thomas J. Gilasbey

T.Burns S.John H.Jones K.Davies

The Mayor had the casting vote and voted for the motion, which was therefore carried.

The Mayor wished it to be noted that she found it exceedingly difficult to make a decision.

Councillors M.Thomas and H.Jones left the meeting. The meeting was adjourned for a short while.

The Town Clerk will contact the District Valuer to confirm whether or not a new valuation is needed.

109

516 REQUEST FOR A PUBLIC MEETING

A Public Meeting was held on 25th

January 2014 in the Gwenllian Centre. Issues that arose included:-

the production of a newsletter, maintenance of the estate, transparency of council activities, the lack of a

long term strategic plan and the use of Section 106 monies. These matters were noted and will be

addressed by the appropriate committee. Note and Close this item.

517 RISK ASSESSMENT AT GWENLLIAN CENTRE

A full risk assessment is being carried out. Evacuation procedures for the Upper Conference Room are

not adequate at present. For full compliance, expensive works would need to be carried out. Changing

council meetings to Thursday and using the Lower Conference Room as a venue was not convenient.


The post has not been filled.


The Town Clerk reported that the Accountants and the External Auditor are in discussions as to the best

way forward to resolve the issues arising from the draft audit report. The Town Clerk had provided

further details as requested.

520 COMMUNITY HALLS

A report from Mynydd y Garreg Hall had been circulated. It was noted that both halls were in need of

help and volunteers would be welcomed.


REPRESENTATIVES

The newsletter from Ysgol y Castell had been circulated.


MAYOR’S DIARY

DATE APPOINTMENT

3rd

February 2014 Mynydd y Garreg Welfare meeting 7.00pm

4th

February 2014 Welfare coffee morning 10.30am

4th

February 2014 Meeting Chief Inspector of police 3.00pm

4th


5th

February 2014 Ty Golau 10.15am

5th

February 2014 Kidwelly Senior Citizens 2.00pm

5th

February 2014 Mynydd y Garreg Senior Citizens 2.30pm

6th

February 2014 Cydweli 900 7.00pm

6th

February 2014 Election results 10.00pm

11th

February 2014 Estates & Finance & Establishment Committees 6.30pm

13th

February 2014 Civic Society 7.00pm

13th

February 2014 Twinning Association 7.30pm

17th

February 2014 Ysgol y Castell 3.30pm

17th

February 2014 Town Forum 6.00pm

19th

February 2014 PACT 6.00pm

20th

February 2014 Local History Society 7.00pm

21st February 2014 St David’s Day – Ysgol y Castell 9.30am

27th

February 2014 Industrial Museum meeting 10.30am

27th

February 2014 PGC Trustees meeting 6.00pm

110


DATE APPOINTMENT

February 2014

4th


6th

February 2014 Election Day

11th

February 2014 Estates & Finance Committees 6.30pm

19th

February 2014 PACT 6.00pm

March 2014

4th

March 2014 Full Council & General Purposes Committee 6.30pm

11th

March 2014 Estates & Finance & Establishment Committees 6.30pm

19th

March 2014 PACT 6.00pm

523 DISPENSATIONS

The Mayor stressed the importance of councillors declaring an interest in matters they may have a

prejudicial interest in. Dispensations may be sought from the County Council. Note and Close this item.

524 ASSET TRANSFER OF PARKS

Councillors K.Davies, J.Gilasbey and S.John declared an interest. There was therefore no quorum and

the matter could not be considered further.

525 ELECTION OF MAYOR 2014-2015

Nomination forms were distributed.

526 GOVERNOR FOR YSGOL MYNYDD Y GARREG

It was reported that Councillor F.Burke-Lloyd was willing to continue as governor for Ysgol Mynydd y

Garreg for a further term of three years. Note and Close this item.

527 CORRESPONDENCE – FEBRUARY 2014

1 Mr Lyon Observations on OWG Report had been circulated. This matter was noted under

Minute 515. Note and Close this item.

2 Ms Tansley Observations on former council offices had been circulated. This matter was noted

under Minute 515. Note and Close this item.

3 Fire Service Fire officers requested a meeting with members to consider ways in which the

council could assist in recruitment. The Town Clerk will make arrangements for

discussion to take place.

4 Mr Stringer Mr Stringer has proposed that council meeting are filmed. This matter will be

considered at the next meeting after further details can be researched.

118


4th

MARCH 2014


4th

March 2014



Councillors: K.Davies, T.Burns, R.Davies, P.Davies,

S.John, F.Burke-Lloyd, J.Mayne, A.Jenkins


Project Officer Maria McGerty


Apologies:- Councillor M.Thomas, H.Jones,

Rev. Roger Morley-Jones offered prayers before the commencement of the meeting.

The Mayor welcomed newly elected members, Councillors John Mayne and Andrew Jenkins to Full

Council. Councillor F.Burke-Lloyd was present after her recent operation.

569 MEMBER’S DECLARATIONS OF INTEREST Minute 582 - Councillors K.Davies, J.Gilasbey and S.John declared an interest

Minute 591 [1] Councillor P.Davies left the room.

Minute 591 [2] Councillor A.Jenkins left the room.


PC Gary Cutler and PCSO Ben Holding attended and read out a report for February 2014. Concern was

expressed about the level of cyber crime, specifically the abuse of social media sites. The police are

monitoring sites. The next PACT meeting will be held on 19th

March 2014.


Full Council 4th

February 2014


February 2014


February 2014

Finance Committee 11th February 2014


The Project Officer had circulated a matrix of current projects. It was noted that Phase 3 of the Quay

development would progress as soon as weather permitted.


February 2014

573 HERITAGE TOWN






119

574 CYDWELI 900


this year’s budget. A further meeting will be held on 6th

March 2014.


The re-furbishment of the town square will eventually include the placement of an information board.

However, in the interim, the Mayor offered to provide a notice board paid for from her tranche. This

could be relocated within the area of the square during the re-furbishment if necessary. She provided

photos of a selection of different types of notice boards. The preferred option was a black metal frame

with gold lettering. It was RESOLVED that the town council pay for the planning application.



Bloom project.




578 OPTIONS WORKING GROUP / 2 BRIDGE STREET The town clerk reported that a For Sale sign had been erected. The recent storms had damaged the roof

and slates had fallen off, resulting in two holes in the roof, causing part of a ceiling to collapse on the top

floor. An insurance assessor has carried out an inspection and has agreed to pay for the scaffolding

needed to provide a full assessment of the roof. The town clerk will arrange for a builder to survey the

roof.

The Heritage Trust and Pastor Parker of The Well Church will be invited to discuss their plans for the

building. It was RESOLVED to request each of them to provide a detailed written proposal of their

intentions before the meeting.






Councillor Andrew Jenkins was appointed Deputy Chair of the Estates Committee. Note and Close this

item.






A draft copy of the lease has been received. The next tri-partite meeting will be held within the next 2

weeks. A training day for persons responsible for play areas is being held on 11th

March 2014. The

responsibilities of this role will be investigated as will the suitability of the person appointed to the post.

583 ELECTION OF MAYOR 2014-2015

Councillor F.Burke-Lloyd was appointed Mayor Elect for the year 2014–2015. Note and Close this item.

120


4 Mr

Stringer

Mr Stringer had proposed that council meeting be filmed. It was generally agreed that this

should be investigated. However, costs and the practicality of usage would determine the

feasibility of the proposal. This matter will be considered at the next meeting after further

details have been researched.

585 COMMUNITY HALLS

A verbal report from Mynydd y Garreg Hall was given. Minutes from the Gwenllian Centre will be

circulated.


REPRESENTATIVES

The newsletter from Ysgol y Castell had been circulated. The newsletter from Ysgol Mynydd y Garreg

will be distributed, as will a report from Ysgol Gwenllian. The Eisteddfod held for St David’s Day was a

great success.


MAYOR’S DIARY

DATE APPOINTMENT

3rd

March 2014 Ysgol y Castell 3.30pm

3rd

March 2014 Barnados & NSPCC 7.00pm

3rd

March 2014 Mynydd y Garreg Welfare meeting 7.00pm

4th

March 2014 Welfare coffee morning 10.30am

4th

March 2014 Cydweli 900 - Canvass 11.30am

4th


5th

March 2014 Eisteddfod 7.00pm

6th

March 2014 Cydweli 900 7.00pm

7th

March 2014 Woman’s World Day

10th

March 2014 Ysgol y Castell 3.30pm

10th

March 2014 AGM Welfare Committee 6.00pm

10th

March 2014 Twinning Association 7.30pm

11th

March 2014 Tea Dance 2.00pm

11th

March 2014 Estates & Finance Committees 6.30pm

12th

March 2014 History Society 10.30am

13th

March 2014 Civic Society 7.00pm

14th

March 2014 Standards Committee 10.00am

14th

March 2014 Eisteddfod – Horse Racing Evening 7.00pm

17th

March 2014 Town Forum 6.00pm

18th

March 2014 Welfare Coffee morning 10.30am

18th

March 2014 Industrial Museum 2.45pm

19th


20th

March 2014 Industrial Museum 10.30am

20th

March 2014 PGC Trustees meeting 6.00pm

22nd

March 2014 Industrial Museum – green energy week

23rd

March 2014 Girl’s Rugby Team 2.00pm

24th

March 2014 St Mary’s Church 7.00pm

25th

March 2014 Tea Dance 2.00pm

27th

March 2014 PGC Trustees 6.00pm

27th

March 2014 History Society 7.00pm

28th

March 2014 Mayor’s Charity – Italian Evening 7.00pm

121


DATE MEETING

March 2014

4th


11th

March 2014 Estates & Finance Committees 6.30pm

19th


April 2014

1st April 2014 Full Council & General Purposes Committee 6.30pm

8th

April 2014 Estates & Finance Committees 6.30pm

16th

April 2014 PACT 6.00pm

588 MOTIONS FOR ONE VOICE WALES CONFERENCE

Proposed Motions should be returned to the office before the next meeting of Full Council.

589 NEWSLETTER

Various options for producing a newsletter were considered. Issues of finance, distribution and content

were discussed. The Mayor offered to pay for the first edition’s circulation from her tranche, if

necessary. Community involvement could be an advantage. The newsletter could possibly be

incorporated into other local publications. It was RESOLVED to explore these issues further.

590 GOVERNOR FOR YSGOL Y CASTELL

It was reported that Councillor J. Gilasbey was willing to continue as governor for Ysgol y Castell for a

further term of three years. Note and Close this item.

591 CORRESPONDENCE – MARCH 2014

1 Mrs J.Davies A request for information regarding finance and estate maintenance had been

received. The town clerk had responded. Councillor P.Davies and Councillor

R.Davies declared an interest. Note and Close this item.

2 Kidwelly

Civic Society

Comments regarding the Public Meeting held on 25th

January 2014 were noted. The

accuracy of its content was questioned. Further discussion will ensue at the next

meeting of Full Council.

3 Karen

Mansell

Comments regarding the sale of 2 Bridge Street were noted. Councillor T.Burns

wished it noted that she has no pecuniary interest in the building. Further discussion

will ensue at the next meeting of Full Council.

130


1st APRIL 2014


1st April 2014



Councillors: K.Davies, T.Burns, R.Davies, M.Thomas,

S.John, F.Burke-Lloyd, J.Mayne, A.Jenkins




Apologies:- Councillor G.G.Jones, H.Jones, P.Davies


The Mayor thanked Rev Morley-Jones and Mace Bearer Mr Tony Maliphant for their support during the

mayoral year.

638 MEMBER’S DECLARATIONS OF INTEREST Minute 650 - Councillors K.Davies, J.Gilasbey and S.John declared an interest and did not vote.


PCSO Ben Holding attended and read out a report for March 2014. He also reported that there had been

a slight rise in anti-social behaviour. He stated that the police are working with schools and young people

to raise awareness of policing issues. Nothing further to report on cyber-bullying. The next PACT

meeting will be held on 16th

April 2014.


Full Council 4th

March 2014


March 2014


March 2014

Finance Committee 11th March 2014


The Project Officer had circulated a report outlining the Luncheon Club Project on which she is working

with Cllr M.Thomas and the RVS. A grant application for funding will be submitted via the Town

Forum. The project has far reaching implications involving the development of a “Neighbourhood

Network” to promote a “Confident Community”.

The Industrial Museum has received a £10k grant for funding an administrator.

The project officer was thanked for her work on both these projects.


March 2014

642 HERITAGE TOWN


as defined by the Conservation Area. This matter will be Noted and Closed until further information is

received.

643 CYDWELI 900


this year’s budget. A further meeting will be held on 3rd

April 2014.

131




could be relocated within the area of the square during the re-furbishment if necessary. Various designs

are being sourced and some quotes have been received.

645 KIDWELLY IN BLOOM A previous Kidwelly in Bloom project was undertaken by the Trade and Tourism Association in 2008.

The Town Forum will now revive this initiative, supported by the Horticultural Society and Gardening

Club. Volunteers have already “adopted” planter boxes and areas such as the Diana Memorial Garden

and the War Memorial Garden. The annual daffodil planting will continue. The Scouts will look after the

Railway Station planters. A meeting is to be arranged with local organizations and businesses to take this

project forward.


The Project Officer had previously provided a SWOT analysis of Hydro, Solar and Wind power. This

matter will be Noted and Closed until further information becomes available.

647 OPTIONS WORKING GROUP / 2 BRIDGE STREET The town clerk reported that two For Sale signs had been erected and several viewings had taken place.

The recent storms had damaged the roof and slates had fallen off, resulting in two holes in the roof,

causing part of a ceiling to collapse on the top floor. Scaffolding has been erected on the front elevation

and further scaffolding will be erected at the side of the building to enable a full assessment of the roof to

be carried out.

The Heritage Trust and Pastor Parker of The Well Church have been invited to discuss their plans for the

building. Mr Cammish, on behalf of the Heritage Trust has provided written details of proposals for the

building. Discussion ensued as to the best way forward to progress this issue. It was RESOLVED to

invite both parties to present their plans to the council, at a mutually convenient date.










The Town Clerk outlined the present position. Minutes of the meeting of 13th

March 2014 had been

circulated. Cllr R.Davies had circulated notes on the meeting at Calsonic. It was recognised that

negotiations must go ahead so that all implications of the transfer could be fully understood. It was

stressed that comprehensive financial data would be required before any decision could be made. It was

noted that Play areas, if adopted, would take considerable resources to maintain them safely. It was

RESOLVED to proceed, with caution, continue negotiations and investigate full financial costs of the

transfer.


4 Mr

Stringer



feasibility of the proposal. Further details will be researched. For clarity, this item will be

re-named “Filming at Council Meetings”.

132


No proposals for Motions had been submitted. Note and Close this item.

653 NEWSLETTER

Various options for producing a newsletter had been considered. Issues of finance, distribution and

content had been discussed. The newsletter could possibly be incorporated into other local publications.

Information from various sources had been requested but not, as yet, received.

654 CORRESPONDENCE – MARCH 2014

2 Kidwelly

Civic Society

Comments regarding the Public Meeting held on 25th

January 2014 were noted. A

further letter had been received. It was noted that the suggestion of a further Public

Meeting in a few months had been made by the Chair of the meeting and not by the

Town Council. This matter was considered further under Minute 659. Note and

Close this item.

3 Karen

Mansell

Comments regarding the sale of 2 Bridge Street had been received. It was noted that

the Ombudsman had stated that Cllr T.Burns had no pecuniary interest in the

building. Note and Close this item.

655 COMMUNITY HALLS

Mynydd y Garreg Hall trustees will meet on 7th

April 2014.

The meeting between councillors and trustees of the Gwenllian centre was postponed due to illness of

the Chair. It will be reconvened as soon as possible. It is proposed to hold a quiz at the hall once a

month.


REPRESENTATIVES

All three schools are preparing for a school inspection. It was recognised that the amount of preparation

work was immense and stressful for staff and all other involved.

A Youth Council meeting is to be arranged.

The Eisteddfod Committee has reached its target of £12k. A concert will be held on 5th

April 2014 and

an Indian Night is planned.


MAYOR’S DIARY

DATE APPOINTMENT

1st April Welfare coffee morning 10.30am

1st April Full Council & General Purposes Committee 6.30pm

2nd

April St Mary’s Church meeting 7.00pm

3rd

April Cydweli 900 7.00pm

4th

April CCC Standards committee 10.00am

4th

April Italian Evening 7.00pm

5th

April Rugby Club 2.00pm

5th

April Eisteddfod Appeal concert 7.00pm

7th

April Mynydd y Garreg Welfare meeting 6.00pm

7th

April Barnardos 7.30pm

8th

April Tea Dance 2.00pm

8th

April Estates & Finance Committees 6.30pm

10th

April Twinning Association 7.00pm

10th

April Civic Society 7.30pm

12th

April Rugby Club 2.00pm

133

13th

April Carnival Queen disco 6.30pm

14th

April Scarlets Event 12 noon

14th

April Town Forum 6.00pm

15th

April Welfare coffee morning 10.30am

18th

April Horse Racing Event 7.00pm

20th

April Easter Egg Hunt 1.00pm

24th

April PGC Trustees meeting 6.00pm

24th

April History Society 7.00pm

26th

April Opening of Bowls Club 2.00pm

26th

April NSPCC and Barnardos Concert 7.00pm

29th

April Welfare Coffee morning 10.30am

29th

April One Voice Wales area meeting 7.00pm


DATE APPOINTMENT

APRIL

1st April Full Council & General Purposes Committee 6.30pm

8th

April Estates & Finance & Establishment Committees 6.30pm

16th

April PACT 6.00pm

MAY

11th

May AGM – Civic Service 9.30am

13th

May Full Council & General Purposes Committee

Estates & Finance Committees

6.30pm

21st May PACT 6.00pm

658 LUNCHEON CLUB PROJECT

This matter was considered under Minute 641 – Project Officer’s Report. Further discussion ensued. It

was RESOLVED to fully support the development of the Luncheon Club Project and fund the initiative

for the next 5 years. A recorded vote was taken.

FOR AGAINST

J.Gilasbey F.Burke-Lloyd S.John K.Davies A.Jenkins R.Davies

R.Thomas M.Thomas T.Burns J.Mayne

This matter will in future be reported under the Project Officer’s Report. Note and Close this item.

659 PUBLIC MEETING

The timing of a further Public Meeting was considered. It was RESOLVED to call a Public Meeting in

September 2014. This would take place just before budget setting was initiated, allowing public opinion

to influence the process. A recorded vote was taken.

FOR AGAINST

J.Gilasbey F.Burke-Lloyd S.John K.Davies A.Jenkins M.Thomas

R.Thomas R.Davies T.Burns J.Mayne


660 CORRESPONDENCE – APRIL 2014

Mrs J.Davies A request for further information had been received. The Town Clerk had supplied the

information. Note and Close this item.

142


1st MAY 2014

At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Thursday 1st

May 2014 at 6.30pm.



Councillors: M.Thomas, K.Davies, F. Burke-Lloyd, R.Davies, J.Mayne

P.Davies, H.Jones, T.Burns, A.Jenkins, S.John


Apologies:- Councillor

709 MEMBER’S DECLARATIONS OF INTEREST There were no declarations of interest.

710 TO CONSIDER NOTICE OF MOTION

At the Finance Committee of 11th

February 2014 Minute 558 it was RESOLVED that

“the facility currently provided by the council in respect of payroll provision on behalf of the PGC Trust be

removed, as from 1st April 2014.”

A Notice of Motion to rescind this had been received, signed by Councillors:-

T.Davies, P.Davies, J.Mayne, S.John, F.Burke-Lloyd, A.Jenkins, J.Gilasbey.

After discussion it was RESOLVED to rescind the resolution of Minute 558.

A recorded vote was taken.

To rescind the resolution of Minute 558 Abstention

J.Gilasbey K.Davies J.Mayne A.Jenkins H.Jones

R.Thomas F.Burke-Lloyd P.Davies S.John

M.Thomas R.Davies T.Burns

1


11th

MAY 2014

At the ANNUAL GENERAL MEETING of the FULL COUNCIL held at the Princess Gwenllian Centre,

Kidwelly on Sunday 11th May 2014 at 9.30am.



Councillors: P.Davies, R.Davies, K.Davies, T.Burns

F.Burke-Lloyd, S.John, A.Jenkins


Town Secretary A Padgett

Apologies:- Councillors H.Jones, M.Thomas, J.Mayne

The Chair welcomed Rev Roger Morley-Jones, who offered prayers prior to the commencement of

business.

INAUGURATION OF THE MAYOR

Councillor Fran Burke-Lloyd was sworn in as Mayor for the year 2014-2015

Councillor Andrew Jenkins was chosen as Deputy Mayor

The meeting was adjourned to Tuesday 13th

May 2014 at 6.30pm.

2


13th

MAY 2014


13th

May 2014

Present:- Town Mayor F.Burke-Lloyd

Deputy Mayor A.Jenkins

Councillors: K.Davies, T.Burns, R.Davies, M.Thomas, R.Thomas, J.Gilasbey

S.John, J.Mayne, H.Jones, P.Davies,



Apologies:- Councillor R.Thomas (arrived during Minute 8)



2 POLICING MATTERS

The police had offered apologies and would supply a written report for April 2014 as soon as possible.

The next PACT meeting will be held on 21st May 2014.


Full Council 1st April 2014

General Purposes Committee 1st April 2014


April 2014

Finance Committee 8th April 2014

Extraordinary Full Council 1st May 2014


The Project Officer was unavailable due to family illness.

Matters arising from Full Council on 1st April 2014

5 CYDWELI 900


this year’s budget. Minutes of the meeting held on 3rd

April 2014 had been circulated. A further meeting

was held on 1st May 2014.











project forward.

3

8 OPTIONS WORKING GROUP / 2 BRIDGE STREET The town clerk reported that storm damage had been repaired and the scaffolding is due to be taken

down. The work would be paid for by the council’s insurers, apart from the replacement of guttering,

downpipes and dry verge.


building. Various dates for the presentations were explored and 17th

June 2014 was considered the most

feasible. At that meeting, presentations will be heard, and the Options Working Group Report will be

considered along with any offers received for the sale of 2 Bridge Street.






This matter was considered at the Finance Committee meeting, later during the evening.


This matter was considered at the Finance Committee meeting, later during the evening.

12 FILMING AT COUNCIL MEETINGS

Mr Stringer had proposed that council meeting be filmed. It was generally agreed that this should be

investigated. However, costs and the practicality of usage would determine the feasibility of the

proposal. Further details will be researched.

13 NEWSLETTER




14 COMMUNITY HALLS

No reports had been received.


REPRESENTATIVES

Minutes of Cydweli 900 and the Ysgol Mynydd y Garreg Newsletter had been circulated. No further

reports had been received.


MAYOR’S DIARY

DATE APPOINTMENT

1st May Full Council 6.30pm

7th

May Installation – Mayor Llanelli Town 6.00pm

9th

May Installation – Mayor Carmarthen Town 6.00pm

11th

May AGM – Mayor Making 9.30am

Civic Service & reception 11.00am

13th

May Welfare Coffee morning 10.30am

13th



6.30pm

15th

May Establishment Committee

16th

May Christian Aid Hunger Lunch 12.15pm

4

17th

May Opening of Cymorth Hospice - Glangwili 10.00am

17th

May Camera Club Exhibition 10.30am

20th

May Ayle Gyfre Coffee morning 10.30am

20th

May CCC / One Voice Wales Liaison Forum 6.00pm


27th

May Welfare coffee morning 10.30am


MAY

1st May Full Council 6.30pm

11th

May AGM – Civic Service 9.30am

13th



6.30pm

15th

May Establishment Committee 6.30pm


JUNE

3rd

June Full Council & General Purposes Committee 6.30pm

10th

June Estates & Finance & Establishment Committees 6.30pm

18th

June PACT 6.00pm

17 APPOINTMENT OF CHAIRS OF COMMITTEES AND REPRESENTATIVES

The following positions were filled or re-affirmed:-

Committee Chair - Councillor Deputy Chair - Councillor

Full Council F.Burke-Lloyd – Mayor – Deputy Mayor

Establishment F.Burke-Lloyd - Mayor – Deputy Mayor

General Purposes J.Gilasbey K.Davies

Estates T.Burns S.John

Finance R.Davies H.Jones

It was RESOLVED to consider Policy & Strategy issues within the Finance Committee

Community Halls

Gwenllian Hall Representative Mayor - Councillor F.Burke-Lloyd

Councillor K. Davies

Councillor R.Thomas

Mynyddygarreg Hall Representative Mayor - Councillor F.Burke-Lloyd

Councillor J.Gilasbey

Councillor A.Jenkins

Schools

Ysgol Y Castell Councillor J.Gilasbey

Ysgol Gwenllian Councillor R.Thomas

Ysgol Mynyddygarreg Councillor F.Burke-Lloyd

Other Organisations

One Voice Wales Mayor - Councillor F.Burke-Lloyd

Kidwelly Twinning Association Councillor T.Burns

Youth Council Councillor J.Gilasbey

Town Forum Councillor F.Burke-Lloyd

Cedweli 900 Councillor T.Burns

Kidwelly Historical Society Councillor R.Davies

Eisteddfod 2014 Councillor K.Davies

Kidwelly Heritage Trust Councillor F.Burke-Lloyd

5

18 COUNCILLOR VACANCY

The Town Clerk formally reported that councillor G.G.Jones has ceased to be a councillor due to lack of

attendance. The county council has been notified of the vacancy. It was acknowledged that he had given

46 years of loyal service to the community both as town and county councillor and this will be

recognised in a way to be decided upon. Concern was expressed that pastoral care for councillors should

be part of the duty of care to members.

19 CORRESPONDENCE – MAY 2014

1 Traws Link

Cymru

Information regarding the campaign to re-open the railway line between Carmarthen

and Aberystwyth has been received. It was RESOLVED to support the campaign.


2 Mansel

Thomas

Residents at Meinciau Road are concerned over plans of Inspiration Lifestyle Services

to site a residential home for clients with learning disabilities in “Ty Pin Coed. A

meeting has been held with Mr Jamieson (Managing Director). No evidence of any

problems is evident. The situation will be monitored over a period of months by the

county council. Note and Close this item.

3 Welfare

committee

A request for volunteers at the Kidwelly Carnival has been received and circulated.

Raffle prizes are also required. Note and Close this item.

14


3rd

JUNE 2014


3rd

June 2014



Councillors: K.Davies, T.Burns, R.Davies, M.Thomas, J.Gilasbey

S.John, J.Mayne, H.Jones, P.Davies

Town Clerk






65 POLICING MATTERS

PCSO Sion Moore attended and provided a written report for May 2014. He suggested that members

sign up to the “On Line Watch Link” programme which allows the police to pass relevant messages to

the community and encourages the community to respond to the messages. The police are working with

young people, giving demonstrations on the use of speed cameras during the coming week.

The next PACT meeting will be held on 18th

June 2014.


AGM – 11th

May 2014

Full Council 13th

May 2014


May 2014


May 2014


May 2014


May 2014


The Project Officer gave the following information:-

1. The bid for the funds for the Luncheon Club has been sent to Awards for All.

2. Outline bid for Heritage Lottery Fund – Morlais project – has been submitted.

3. Extending the provision – Caring and Confident Communities – second meeting is awaited.

4. Cadw /Kidwelly leaflet – design is being finalised.


May 2014

68 CYDWELI 900

Minutes of previous meetings had been circulated. Minutes of the meeting held for May 2014 had been

circulated. The next meeting will be held on 5th

June 2014.

15











project forward.

71 OPTIONS WORKING GROUP / 2 BRIDGE STREET The Mayor reported that storm damage had been repaired and the scaffolding has been taken down.

Reimbursement has been received from the insurance company.


building at a meeting of Full Council on 17th

June 2014. At that meeting, presentations will be heard, and

the Options Working Group Report will be considered along with any offers received for the sale of 2

Bridge Street.






The Mayor reported that the Council’s accountant will attend the Finance Committee on 10th

June 2014

and give an update of the present position.


A lease is being prepared by the county council. Estimated costs will also be provided. Inspection of

parks and equipment will remain with the county council. The town council will provide its own

estimated costs for comparison with those of the county council. The estates contractor will be consulted.

A working group could be set up to oversee this. The sporting association has requested a meeting to

discuss the issues.


Mr Stringer had proposed that council meeting be filmed. It was generally agreed that this should be

investigated. However, costs and the practicality of usage would determine the feasibility of the

proposal. Further details will be researched.

76 NEWSLETTER




16


The Mayor informed members that Councillor Ryan Thomas has resigned. There are now 2 vacant seats

on the council. The Notices of Vacancy have been posted. Councillor S. John was appointed as council

representative on the Princess Gwenllian Trust. No governor was appointed for Ysgol Gwenllian.

78 COMMUNITY HALLS

No written reports had been received.


REPRESENTATIVES

Newsletters from Ysgol Mynydd y Garreg and Ysgol y Castell have been circulated.

The Twinning Association visit to St Jacut de la Mer was very successful, the children of Ysgol y Castell

were commended on their good behaviour. A gift from the town council was presented to the Mayor of

St Jacut and a reciprocal gift was received. The next meeting of the association will be on 12th

June 2014

when arrangements for Bastille Night on 5th

July 2014 will be made.

No further reports have been received.


MAYOR’S DIARY

DATE APPOINTMENT

3rd


4th

June Trinity Coffee morning 10.00am

5th

June Industrial Museum 9.00am

5th

June CCC – Burry Port Library 2.00pm

6th

June Flood Forum 10.00am

6th

June Fundraising – Llanelli Strike 7.00pm

8th

June Open Day – Penlan Uchaf Farm 12.30pm

9th

June Kidwelly welfare committee 7.00pm

10th

June Estates & Finance Committees / Establishment 6.30pm

11th


13th

June Kidwelly Football Club 30th

anniversary dinner 7.00pm

15th

June CCC – Civic Service 1.45pm

17th

June Cream Tea / Tea dance 2.30pm

17th

June Full Council 6.30pm

18th


18th

June PACT 6.00pm

20th

June Castle photo shoot – children from Chenoble 2.00pm

23rd

June Armed Forces Flag Raising - Llanelli 10.15am

25th

June Armed Forces Flag Raising - Kidwelly 11.00am

24th

June Welfare summer Lunch 12.30pm

25th


26th

June PGC trustees 6.00pm

28th

June Cor Meibion Dyffryn Taf Concert - PGC 7.00pm

30th

June One Voice Wales IT training 6.30pm

17


DATE APPOINTMENT

JUNE

3rd


10th


17th

June Full Council 6.30pm

18th

June PACT 6.00pm

25th

June Armed Forces Flag Raising - Kidwelly 11.00am

JULY

3rd


10th


12th

July Kidwelly Carnival 10.00am

18th

June PACT 6.00pm

81 COUNCILLOR REMUNERATION SURVEY

This survey had been circulated. Members were reminded to give it their attention. Note and Close this

item.

82 VACANCY OF TOWN CLERK

This item was considered “in camera” as it is a staffing issue.

83 CORRESPONDENCE – JUNE 2014

1 Town Forum The Forum suggested that a volunteer page be added to the website. This would

facilitate joint working between organisations and individuals. It was agreed that

the suggestion be implemented.

It was RESOLVED that the project officer be the town council web

administrator. Note and Close this item.

2 Carmarthenshire

County Council

Grant of Easement – Stockwell Lane. It was RESOLVED that the Mayor and

Deputy Mayor become signatories to the agreement. Note and Close this item.

26


17th JUNE 2014


17th June 2014



Councillors: K.Davies, T.Burns, R.Davies, M.Thomas, J.Gilasbey

S.John, P.Davies

Town Clerk Lyn Llewellyn


Apologies:- Councillor J.Mayne, H.Jones

134 MEMBER’S DECLARATIONS OF INTEREST Minute 135 [b] Councillor F.Burke-lloyd

135 PROPOSALS FOR THE FUTURE USE OF 2 BRIDGE STREET – PRESENTATIONS BY

PASTOR PARKER – THE WELL CHURCH, AND KIDWELLY HERITAGE TRUST

[A] Pastor Parker gave a presentation outlining his vision of using the building as a community hub.

He listed several uses for the building which included a gym, a coffee shop/café and rooms for use by

various organisations. He gave examples of successful projects in other locations.

Questions arising from the presentation expressed concern as to the funding for the project.

[B] Mr Robin Cammish, Chair of Kidwelly Heritage Trust, outlined the current position of the

project to re-develop the former town hall and explained that the bridge street property could be

encompassed within the development strategy of the Heritage Trust. He stressed that a decision on what

to do with the former offices was imperative as the uncertainty as to its future was undermining the

trust’s ability to further its goals.

Questions arising were regarding the funding. Mr Cammish indicated that grants were available from the

Welsh assembly. However, he was concerned that applications for finance for the former town hall, 2

Bridge Street and also Phase 2 of the Gwenllian Centre would be untenable. He also expressed concern

that, if sold, the asset value of £900k would be written off, causing financial implications in the accounts.

Pastor Parker and Mr Cammish were thanked for their presentations and they left the meeting.

The Town Clerk indicated that, if sold, the asset value would indeed be written off but it would have no

impact on the accounts as the value of the building “the asset” was determined by the District Valuer,

who has valued the property as worth £115k. It was RESOLVED that this advice be queried.

27

136 OPTIONS WORKING GROUP REPORT

The Options Working Group Report was considered. It was noted that several public consultation

processes had been undertaken. A public meeting was held when the vote was taken to sell the building.

A questionnaire was distributed and formed part of the OWG report. The validity of the questionnaires

had been queried and consequently only the comments from the public had been included in the report

and not the YES/No question on whether to retain the building had been omitted. It was RESOLVED to

use all the data contained in the questionnaires. The analysis revealed that 56% wished to sell 43% did

not and 2% were undecided. All data relating to 2 Bridge Street will be made available to the public.

The various options for relocating the council offices were considered but time constraints curtailed the

discussion. It was RESOLVED to continue the consideration of the report at a further meeting.

137 OFFERS TO PURCHASE 2 BRIDGE STREET

It had previously been reported that 3 offers had been received, but this was some time ago. It was

agreed that, whereas the offers themselves would be public knowledge, the identity of the prospective

purchasers would not be made public, at this stage as the information is of a sensitive commercial nature.


The town clerk informed members that 24 information packs had been sent out. Two applications had

been received. The Mayor, Deputy Mayor and Chairs of Committees will agree a short list for

interviews. All members will attend the interviews.

139 STAFF SALARY

This item was held “in camera” as it was a staffing matter. Note and Close this item.

26


24th JUNE 2014


24th June 2014



Councillors: K.Davies, T.Burns, R.Davies, M.Thomas,

S.John, P.Davies, J.Mayne, H.Jones



Apologies:- Councillor J.Gilasbey

145 MEMBER’S DECLARATIONS OF INTEREST Minute 148 – option 4 – Councillor F.Burke-Lloyd

Minute 148 – option 6 – Councillors F.Burke-Lloyd, K,Davies, S.John

Minute 148 – option 8 – Councillor K.Davies

146 VACANCY OF COUNCILLORS

The town clerk informed members that

1. Castle Ward – no request for an election has been requested therefore a new member will be co-

opted. Notices will be posted.

2. Mynydd Ward – a request for an election has been received and the appropriate Notice will be

issued by the Election officer. If an election is called, it will be held on 7th

August 2014. No

polling cards are required.


Members were informed that 42 application forms had been sent out. 2 applications had been returned.

The closing date for applications – 30th

June 2014 – could be extended if necessary.

148 OPTIONS WORKING GROUP REPORT

The various options were considered

1. Portacabins

The portacabins are for temporary use only.

2. Former Town Hall

The accommodation offered would be too small and not available for several years.

3. Purchase of a property

There is no funding available.

4. Transfer of the building to a Trust

It was recognised that the property is central to the town. Funding options were considered.

If the building was handed over to a trust, the council would retain liability for maintenance.

5. Sale of 2 Bridge Street

Concern over future use was expressed. Access and parking issues were considered. No funding

is available for refurbishment. 56% of responses in the questionnaires wanted to sell.

27

6. Princess Gwenllian Centre

No funding is available to relocate to the community hall at present, but the option of extending

the hall to accommodate council offices remains a future possibility.

7. Redevelopment of 2 Bridge Street

The is no funding available

8. Rental of property – this option is an additional item not included in the report

Renting a property was considered as an option. Capel Sul was discussed as a location for the

council offices.

A vote was taken on each of the options considered above. It was RESOLVED to:-

Option To DISCOUNT THE OPTION Option To RETAIN THE OPTION

1 Portacabins 5 Sale of 2 Bridge Street

2 Former Town hall 6 Phase 2 of Gwenllian Centre

3 Purchase a property 8 Rental of property

4 Transfer to a Trust

7 Redevelopment of 2 Bridge Street

The questionnaires were considered. It was noted that 66% of responders wanted to sell 2 Bridge Street.

It was RESOLVED to make the information contained in the questionnaires available to the public.

It was RESOLVED to note the contents of the OWG Report and Close the item.

Members of the group were thanked for the time and effort they put into the production of the report.

149 OFFERS TO PURCHASE 2 BRIDGE STREET

Members had been previously informed of the three offers which had been received. £70k, £100k,

£115k.

It was RESOLVED to accept the offer of £115k and proceed with the sale. The vote was recorded:-

FOR the sale AGAINST the sale

F.Burke-Lloyd K.Davies R.Davies M.Thomas

S.John J.Mayne H.Jones

T.Burns P.Davies A.Jenkins

It was RESOLVED to keep the details of the sale confidential because of the sensitive nature of the

commercial transaction. The vote was recorded:-

FOR AGAINST ABSTAIN

F.Burke-Lloyd R.Davies K.Davies M.Thomas

S.John J.Mayne H.Jones

T.Burns P.Davies A.Jenkins

A Public meeting will be held in September.

31


1st JULY 2014

At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on

Tuesday, 1st July 2014



Councillors: K.Davies, T.Burns, R.Davies, J.Gilasbey

S.John, J.Mayne, H.Jones




Apologies:- Councillor M.Thomas, P.Davies




The police were unable to attended

The next PACT meeting will be held on 16th

July 2014.

146 CONFIRMATION OF MINUTES AND POLICIES

It was RESOLVED that the following minutes be confirmed:-

Full Council 3rd

, 17th

and 24th

June 2014

General Purposes Committee 3rd

June 2014


June 2014


and 17th

June 2014


June 2014


The Project Officer gave the following information:-

1. Luncheon Club – awards for all bids – application submitted – no further information.

2. Extending the provision – working to develop a partnership with a local social

enterprise to take the project forward

3. Industrial Museum – Heritage Lottery Fund bid successfully through to the next round.

This will involve developing a project specific time based and costed activity plan, a

sustainable business plan, a service level agreement with Carmarthen County Museum

service, a social media policy and a marketing strategy.

4. Capel Sul - project plan for community use and library service

5. Cydweli 900 – funding sources sought for 2015 events – costed project plan to be

written

6. Smaller projects including:- small conservation project at KIM, audio equipment for Ty

Golau, planning for town square noticeboard, yarn bombing project, updating website.

32

Matters arising from Full Council on 3rd

17th

and 24th

June 2014

148 CYDWELI 900

Minutes of previous meetings had been circulated. A public meeting will be held on 3rd July

2014. Organisations and businesses have been invited and it is hoped interested parties will

become involved in helping organise events for next year. A Cydweli 900 Garden is being

planned.


The re-furbishment of the town square will eventually include the placement of an information

board. However, in the interim, the Mayor offered to provide a notice board paid for from her

tranche. This could be relocated within the area of the square during the re-furbishment if

necessary. Various designs are being sourced and some quotes have been received.

150 KIDWELLY IN BLOOM This matter has been referred to the General Purposes Committee under the item entitled

“Floral Displays and Roundabout Enhancement”. Note and Close this item.

151 OPTIONS WORKING GROUP / 2 BRIDGE STREET The OWG Report was considered at Full Council on 24

th June 2014. Five options were

discounted, three options were retained. At that meeting it was RESOLVED to accept the offer

on the building. Members were informed that the proposed purchaser is in a position to proceed

with the sale.


A full risk assessment is being carried out. Evacuation procedures for the Upper Conference

Room are not adequate at present. For full compliance, expensive works would need to be

carried out. Changing council meetings to Thursday and using the Lower Conference Room as

a venue was not convenient.


The accountant is to prepare an application to the Welsh Assembly for retrospective direction

that the council may use capital receipt money for the purposes it has used them. A meeting

with AMs and the MP is to be arranged. Members were informed that the 2013-2014 accounts

had been sent to the Internal Auditor.


A lease is being prepared by the county council. Estimated costs will also be provided.

Inspection of parks and equipment will remain with the county council. The town council will

provide its own estimated costs for comparison with those of the county council. The estates

contractor will be consulted. A working group could be set up to oversee this. The sporting

association has requested a meeting to discuss the issues.




feasibility of the proposal. Further details will be researched.

33

156 NEWSLETTER

Various options for producing a newsletter had been considered. Issues of finance, distribution

and content had been discussed. The newsletter could possibly be incorporated into other local

publications. Information from various sources had been requested but not, as yet, received.


Castle Ward - Members were informed that Notices of Co-option had been posted.

Mynydd y Garreg Ward – Notices of Election have been received. If an election is called, it

will be held on 7th

August 2014.

Councillor John Mayne was appointed Governor for Ysgol Gwenllian.


It was reported that 11 applications had been received. Chairs of committees will meet to draw

up a short list as soon as possible.

159 COMMUNITY HALLS

Mynydd y Garreg – Travis Perkins had kindly donated fencing for the hall. Volunteers are

assisting in maintenance issues. The Carnival will be held in August.

Gwenllian Hall – Bastille Night – 5th

July 2014


REPRESENTATIVES

Newsletters from Ysgol Mynydd y Garreg and Ysgol y Castell have been circulated.

The Twinning Association will hold a Bastille Night on 5th

July 2014.

Youth Council will help with the Carnival. They have also adopted a Gateway box.


MAYOR’S DIARY

DATE APPOINTMENT

1st July Full Council & General Purposes Committee 6.30pm

2nd

July Trinity Coffee morning 10.00am

3rd

July Industrial Museum AGM 10.00am

6th

July Songs of Praise – Burry Port Harbour 2.30pm

7th

July Mynydd y Garreg Hall 7.15pm

8th


8th

July Estates & Finance Committees / Establishment 6.30pm

12th


13th

July Plant Dewi Sunday Service 2.00pm

14th

July Organ recital St Mary’s Church 7.15pm

16th


16th

July PACT 6.00pm

19th

July Kidwelly Festival Choir concert 7.15pm

20th

July Chernoble children’s visit 11.00am

26th

July Trinity Church Art Exhibition 10.00am

29th

July Organ recital St Mary’s Church 12.00pm

30th

July Ty Golau Strawberry Feast 10.30am

31st July PGC trustees 6.00pm

34


DATE APPOINTMENT

JULY

1st July Full Council & General Purposes Committee 6.30pm

8th

July Estates & Finance & Establishment Committees 6.30pm

12th


18th

July PACT 6.00pm

162 EXECUTIVE ACTION DURING THE RECESS

It was RESOLVED that Executive Powers be delegated to the Mayor, Deputy Mayor and

Chair(s) of relevant Committee(s) during the summer recess. Any action taken during this

period will follow the established procedures.

163 CORRESPONDENCE – JULY 2014

1 Public Services

Ombudsman for Wales

Members were informed that the Annual Report for 2013-2014

has been received. Note and Close this item.

43


2nd

SEPTEMBER 2014


Tuesday, 2nd

September 2014



Councillors: K.Davies, T.Burns, R.Davies, J.Gilasbey, M.Thomas

S.John, J.Mayne, L.Jones, P.Davies





The Mayor welcomed Councillor Lyn Jones, new councilor for Mynydd Ward.

The Mayor offered condolences to Councillor Jeanette Gilasbey on the loss of her brother.

Mr Byron Huws and Ms Denise Morgan had requested to speak at the meeting.

218 MEMBER’S DECLARATIONS OF INTEREST Minute 227 – Councillors J.Gilasbey, K.Davies, S.John

Minute 237 – Councillor J.Gilasbey, K.Davies, S.John, F.Bukr-Lloyd left the room for the vote.

Minute 239 [1] – Councillor K.Davies

The county council will be contacted to clarify the position of members declaring an interest

and leaving the room.


The police were unable to attended. No report was received. The next PACT meeting will be

held on 17th

September 2014.



Full Council 1st July 2014

General Purposes Committee 1st July 2014


July 2014


July 2014


The Project Officer was unable to attend the meeting.

Matters arising from Full Council on 1st July 2014

222 CYDWELI 900

Minutes of previous meetings had been circulated. The next meeting will be held on 4th

September 2014.






44

224 2 BRIDGE STREET On 24

th June 2014 it was RESOLVED to accept the offer on the building. Members were

informed that the sale is progressing but there has been a delay as the purchaser has changed

solicitors. Mr Huws and Ms Morgan expressed concern that the council had not made enquiries

as to the purchaser’s intension for developing the building. Councillor Burns stated that the

majority of responses to the questionnaire sent to residents regarding the fate of the building

were in favour of selling the building.







The report had been circulated. The town clerk read out all correspondence received relating to

the report and explained the procedures followed regarding the Public Notice issued under

Section 25 of the Public Audit (Wales) Act 2003. The following recommendations were

discussed:-

R1 – The capital reserve must be reinstated by the amount taken for revenue purposes from

revenue reserves as soon as possible.

An application to the Welsh Assembly for retrospective direction that the council may use

capital receipt money for the purposes it has used them has been submitted. Acknowledgement

of the application has been made and a request for further information received. The town clerk

will respond. A meeting with the AM will be arranged as soon as possible to discuss the

application for retrospective approval. It was noted, that in this matter, the council had acted on

advice given by the council’s accountants.

R2 – The Council must take action following this and any other reports from both internal and

external auditors.

The town clerk will ensure that this is done.

R3 – The Council must consider the level of general and capital reserves when setting its next

budget.

This has been done.

R4 – The Council must establish a Fixed Asset register as soon as possible.

The town clerk will update the current register.

R5 – the level of general reserves required must be incorporated into the next budget which is

set by the Town Council.

This has been done

R6 – Expenditure powers must be considered and noted when payments are approved or when

expenditure is authorised.

This is being done.

R7 – All PAYE returns to HMRC should be filed on time to avoid penalties.

This is being done.

45

It was RESOLVED to accept the report of the External Auditor for the year 2012 – 2013

pending the outcome of the application to the Welsh Government for retrospective approval as

outlined above (R1).


An information event has been held by the county council. The town clerk attended. He

informed members that the consultation period with sporting associations had come to an end

on 25th

August 2014 and a report was being written. No action will be taken until the report is

received. Costs supplied by the county council for running Parc Stephens were considered to be

underestimated. Costs researched by the Carmarthenshire Unified Sports Committee were

considerably higher. A meeting with the sporting associations will be arranged when the county

council report has been received. It was noted that sporting club members are prepared to

maintain their own pitches. The second rugby pitch is waterlogged after rain. If the town

council takes over the park, grants can be sought from the Rugby Union.




feasibility of the proposal. The project officer was unavailable due to family illness, so

consideration of this item was deferred to the next meeting.

229 NEWSLETTER





Mynydd y Garreg Ward – Councillor Lyn Jones was sworn in during the recess.

Castle Ward - Members were informed that Notices of Co-option had been posted. Two

applications had been received, one of which was subsequently withdrawn. Consequently one

applicant remained. It was RESOLVED to co-opt Lois Poynting as councillor for Castle Ward.



Five applicants were shortlisted, three attended for interview. Mr Lyn Llewellyn was appointed

as town clerk and commenced employment on 5th

August 2014. Note and Close this item.

232 COMMUNITY HALLS

Mynydd y Garreg – The carnival raised £690. A working party will carry out maintenance at

the hall on 5th

September 2014.

Gwenllian Hall – The Beer festival will be held on 5-6th

September 2014. A new beer for

Cydweli 900 “Cwrw Cydweli” will be launched at the event.

233 EXECUTIVE ACTION DURING THE RECESS

It was reported that a plumber was required to carry out emergency repairs at the house at 24

Station Road on 15th

August 2014. The cost was £108. Note and Close this item.


REPRESENTATIVES

No reports were received, due to the holiday period.

46


MAYOR’S DIARY

DATE APPOINTMENT

1st September Mynydd y Garreg Hall 7.15pm

2nd

September Full Council & General Purposes Committee 6.30pm

3rd

September Trinity Coffee morning 10.00am

4th

September Cydweli 900 7.00pm

9th

September Estates & Finance Committees / Establishment 6.30pm

10th


11th

September Civic Society 7.00pm

13th

September Festival Choir Open day

17th


17th

September PACT 6.00pm

24th


25th

September PGC trustees 6.00pm


DATE APPOINTMENT

2nd

September Full Council & General Purposes Committee 6.30pm

9th

September Estates & Finance & Establishment Committees 6.30pm

17th

September PACT 6.00pm

ADVANCED NOTICE

Sunday 9th

November Remembrance Day Service – St Mary’s Church

Tuesday 11th

November Ceremony at the War Memorial

Thursday 27th

November Christmas Lighting Evening


Eight motions are to be debated at the annual conference. It was RESOLVED to support

Motions 1-7 and vote against Motion 8. Note and Close this item.

237 INTERNAL AUDITOR’S REPORT

Item 1 – The town clerk will inform the internal auditor of the position regarding the debt of the

Gwenllian centre.

Item 2 – The council will meet the level of general reserves for the year 2015-2016.

Item3 – The town clerk will clarify the legal position of the community hall.

It was RESOLVED to accept the report of the Internal Auditor for the year 2013 - 2014. Note


238 CONVENING OF COMMUNITY MEETING

A Public Meeting will be arranged for 11th

October 2014 at 10.00am in the Gwenllian Centre,

allowing the statutory notice to be given. Prior to the meeting, the public will be invited to

submit, in writing, questions they wish answered. The Mayor will chair the meeting. It was

considered unnecessary to engage an external chair. Councillor Gilasbey wished it noted that

she had been prepared to chair the previous public meeting (25th

January 2014).

It was RESOLVED to hold a Public Meeting on 11th

October 2014 at 10.00am in the Princess

Gwenllian Centre.

47

239 CORRESPONDENCE – SEPTEMBER 2014

1 J.D.N. Gower A request for the council to use the facilities at Capel Sul was

received. Ms Morgan questioned the financial viability of the

council offices relocating to Capel Sul. She was informed that no

discussion on this matter had taken place, as yet. The library

service has discounted using 2 Bridge Street as a library. It will

consider using Capel Sul. Mr Gower will be informed of this.


2 Welsh Guards Rugby

Reunion Club

Details of Christmas cards and calendars available for sale to

support The Welsh Guards Benevolent Fund have been received.


3 Fire Service A letter of introduction from the new County Commander has

been received. He will be invited to meet councillors.

4 Coal Industry Social

Welfare Organisation

Information on the organisation was circulated. Note and Close

this item.

5 Vivian Summers Mr Summers had requested details of the public meeting. He will

be informed of the arrangements made at Minute 238. Note and

Close this item.

58


7th

OCTOBER 2014


Tuesday 7th

October 2014



Councillors: K.Davies, T.Burns, R.Davies, J.Gilasbey, M.Thomas

S.John, J.Mayne, P.Davies, L.Poynting




Apologies:- Councillor L.Jones, H.jones


Members were informed of the death of the mother of former councilor Non Howell-Davies.

Condolences were expressed.

Group Manager Cray, Mid and West Wales Fire Service was unable to attend the meeting.

289 MEMBER’S DECLARATIONS OF INTEREST Minute 293 – Cllr T.Burns

Minute 298 – Cllrs K.Davies, J.Gilasbey, S.John

Minute 306 – Cllr A.Jenkins


The police did not attended. No report was received. The police will be requested to e-mail a

report if they are unable to be present. The next PACT meeting will be held on 15th

October

2014.



Full Council 2nd

September 2014

General Purposes Committee 2nd

September 2014


September 2014


September 2014


The Project Officer gave a verbal report.

1. Kidwelly Industrial Museum – developing the social media, preparing the paperwork

and project plans for the Stage 1 submission of the Heritage Lottery Fund. The Royal

Commission of Ancient and Historic Monuments Wales photo exhibition of “Britain

from Above” is on display at the museum. The Welsh Museum Festival Week is being

held this week – the museum has been highlighted in the Welsh Federation of Museums

magazine. The project officer is speaking about the museum marketing strategy, at the

Museum Association Conference in Cardiff.

2. Extending the provision – the bid for funding the luncheon club has been successful.

Working with Unhyd, a local social enterprise, to extend the provision for other

vulnerable individuals.

3. Cydweli 900 – helping to assist with the events management, identifying funding and

making grant applications. Also assisting in developing the website.

59

4. Kidwelly in Bloom – helping to structure the project into a forward plan to identify and

source grants. It was agreed that the council apply for licences to adopt the roundabouts.

Full details and plans will be submitted. The project officer was thanked for her

contribution.

5. Kidwelly leaflets – Cadw Project – successfully completed and available for

distribution.

6. Trwco – information regarding time credits was circulated.

7. Filming of council meetings – the project officer will take advice as to specifications

required and investigate the various options.

Matters arising from Full Council on 2nd

September 2014

293 CYDWELI 900

Minutes of previous meetings had been circulated. The next meeting will be held on 3rd

November 2014. It was RESOLVED to release the £1k allocated to Cydweli 900.






295 2 BRIDGE STREET The Town Clerk reported that remedial work to the archway had been carried out as required

by the county council’s building inspector. It is anticipated that completion of the sale will be

carried out before the end of the month.







Keith Davies AM has requested a meeting with the minister Leighton Andrews AM. No date

has been arranged. No communication has been received from BDO – auditors. The town

council has been mentioned in the report Financial Management in Local Councils 2012-2013.


The meeting arranged with the Sporting Association on 9th

October 2014 has been postponed to

21st October 2014. Two quotes for park maintenance have been received. A third is awaited.


Mr Stringer had proposed that council meeting be filmed. Costs and the practicality of usage

will determine the feasibility of the proposal. This matter was considered in the project

officer’s report.

60

300 NEWSLETTER





A Public Meeting has been arranged for 11th

October 2014, 10.00a.m. – 12.00noon in the

Gwenllian Centre. A translator will be available. The mayor explained the format of the

meeting. Written replies to questions will be made within 15 working days if answers are not

available at the meeting. Minutes will be taken and posted on the website. Discussion about the

format ensued. Councillors will meet half an hour before the meeting.

302 COMMUNITY HALLS

Mynydd y Garreg – maintenance and painting work has been carried out. The bar area is

awaiting decoration. A wedding reception was held on 4th

October 2014 and thanks were

expressed to the volunteers who made the event a success. Marketing of the hall for weddings

will be pursued.

Events – Halloween party 31st October 2014, Bonfire Night 5

th November 2014. The council

will print posters for these events

Gwenllian Hall – the trustees are considering the costs for hiring the hall. The Christmas Fayre

will be held on 22nd

November 2014.


REPRESENTATIVES

Ysgol y Castell – the newsletter had been circulated.

Ysgol Mynydd y Garreg – a newsletter is awaited.

One Voice Wales Conference – the mayor and deputy mayor attended the conference on 4th

October 2014. The motions supported by the town council were passed. The increase in fees for

One Voice Wales, voted against by this council, was passed.


MAYOR’S DIARY

DATE APPOINTMENT

2nd

October Cydweli 900 7.00pm

4th

October One Voice Wales Conference

5th

October Civic Service – Llanelli Town Council 3.00pm

7th

October Full Council and General Purposes Committee 6.30pm

8th

October Trinity Coffee morning 10.00am

11th

October Public Meeting 10.00am

14th

October Estates & Finance Committees 6.30pm

15th


15th

October PACT 6.00pm

21st October Sporting Association 6.30pm

22nd


29th


30th

October PGC trustees 6.00pm

61


DATE APPOINTMENT

October

7th

October Full Council and General Purposes Committee 6.30pm

11th

October Public meeting 10.00am

14th

October Estates & Finance Committees 6.30pm

15th

October PACT 6.00pm

November

4th

November Full Council & General Purposes Committee 6.30pm

Sunday 9th

November Remembrance Day Service – St Mary’s Church 9.45am

Tuesday 11th

November Ceremony at the War Memorial 11.00am

Tuesday 11th

November Estates & Finance Committees 6.30pm

Thursday 27th

November Christmas Lighting Evening 6.00pm

305 DISPENSATIONS

Requests for dispensations had been sent to the county council Monitoring Office. Several had

been considered unnecessary by the Monitoring Officer and were consequently withdrawn. It

was noted that Kidwelly Town Council had submitted a disproportionately high number of

requests for dispensations. The Monitoring Officer will be requested to provide the criteria used

when deciding whether or not to grant dispensations.

306 HERITAGE TRUST

The Heritage Trust has requested a letter indicating the town council’s commitment to housing

the council offices in the former town hall when refurbishment has been carried out. The letter

would support a grant application. It was noted that the council is in full support of the

restoration of the building. A decision on occupancy of the building will be considered further

at the Estates Committee on 14th

October 2014.

307 CORRESPONDENCE – OCTOBER 2014

There was no correspondence. Note and Close this item.

71


4th

NOVEMBR 2014

At the meeting of the FULL COUNCIL held at the Parish Rooms, Kidwelly on Tuesday 4th

November 2014



Councillors: T.Burns, R.Davies, J.Gilasbey, M.Thomas

S.John, J.Mayne, P.Davies, L.Poynting, L.Jones,H.Jones



Apologies:- Councillor K.Davies

The Mayor informed members that Mr Tony Maliphant has retired as Mace Bearer. On behalf

of the town council the Mayor expressed her regret but thanked him for his years of faithful

service. A suitable successor will be needed.

357 MEMBER’S DECLARATIONS OF INTEREST Minute 369 – Councillors F.Burke-Lloyd and A.Jenkins declared an interest and did not vote.


The police were unable to attend but had provided a written report which was circulated. The

next PACT meeting will be held on 19th

November 2014.



Full Council 7th

October 2014


October 2014


October 2014


October 2014


The Project Officer was on leave and unable to attend.


October 2014

361 CYDWELI 900


November 2014.






363 2 BRIDGE STREET The Town Clerk reported that the sale had not been completed. The solicitor will be requested

to establish a definitive date for completion. Further discussion took place under Minute 369.

72







BDO Audit Report – A copy of the audit report was circulated to all members on the 2nd

September 2014. Six issues were highlighted in the report and, as a result, the audit opinion

attached to the annual return for 2012/13 will state that –

Capital reserves have been spent on revenue items which is contrary to the Local

Authorities (Capital Finance and Accounting) (Wales) Regulations 2003

The amount of capital reserves spent on revenue items should be repaid to the capital

reserve as soon as possible

Action was not taken in respect to previous audit opinions given

The budget set did not take into consideration the level of reserves brought forward

The asset register is inadequate.

In the report the auditor made seven statutory recommendations under section 25(2) Public

Audit (Wales) Act 2004 and these were considered and accepted by the Council. The Council’s

response was sent to the auditor and accepted with the exception of Recommendation I which

read – The council accepts that the capital reserve must be reinstated by the amount taken for

revenue purposes from revenue reserves as soon as possible. However, the council wishes it to

be known that it acted in accordance with professional advice provided and is currently

pursuing a Ministerial capital direction in this respect. Our AM has made representations to the

Minister, Leighton Andrews and we had an email late this afternoon saying that the Minister

was unable to accede to our request.

The auditor felt that further comment was needed to Recommendation 1. In response I offered

the following –

“The town council will reinstate the capital reserve by the amount taken for revenue purposes

from revenue reserves as soon as possible,” In addition I said that I propose to recommend to

Council that £30,000 is transferred during this financial year and any further amount involved

is transferred in next year. As a result it is likely that the precept will have to be increased by

50% for next year and I said this in a community meeting that was held on the 11 October

2014. I await the auditor’s response before the Council goes to press with its response to all

seven recommendations. In the meantime a detailed review has been undertaken of all

expenditure from 2007/8 to 2012/13 and I expect to report the outcome of this to next week’s

Finance Committee

The annual return for 2013/14 has been completed and sent to the auditor together with audit

questionnaire and all queries have been responded to.


A meeting with the Sporting Association was held on 21st October 2014. The Sporting

Association requested confirmation that the asset transfer would take place. A full commitment

could not be given until all financial aspects had been resolved. A copy of Minute 650 –

01.04.14

will be forwarded to the association: “it was resolved to proceed with caution, continue

negotiations and investigate full financial costs of the transfer”. The town clerk has requested a

meeting with decision makers at the county council and is awaiting confirmation of a date.


73


will determine the feasibility of the proposal. This matter is under consideration by the project

officer.

368 NEWSLETTER


and content had been previously discussed. Production costs will be considered at the budget

setting meetings. Note and Close this item.


A Public Meeting was held on 11th

October 2014 in the Gwenllian Centre. 74 members of the

public attended. Minutes are available on the website. Matters arising:-

Newsletter – this will be considered at budget setting.

Section 106 – a meeting was held on 3rd

November 2014 and the matter is progressing

Mr Hapgood – information requested has been provided.

Library – this was considered by the General Purposes Committee

2 Bridge Street – an update was given – Minute 363. The town clerk informed members that

the archway had been blocked up under directions from the county building inspector. The

need for planning permission or conservation area approval was queried.

A proposal to withdraw the building from sale had been put to the meeting. It was noted that

only 40 people remained at the time of the vote. 20 voted for the withdrawal of the sale, 17

voted against with 3 abstentions. Although the vote was carried, it was questioned as to

whether 20 voters were representative of the community as a whole.

It was RESOLVED to note the vote, but the decision to sell the building would stand.

The vote was recorded:-

To Continue with the Sale To Withdraw from sale Abstain

R. Davies J. Mayne M.Thomas H.Jones

P. Davies L. Jones

S. John L. Poynting

T. Burns J. Gilasbey

Councillors F.Burke-Lloyd and A. Jenkins had declared an interest and did not vote.


370 DISPENSATIONS

Requests for dispensations had been sent to the county council Monitoring Office. Several had

been considered unnecessary by the Monitoring Officer and were consequently withdrawn. The

Monitoring Officer had provided the criteria used when deciding whether or not to grant

dispensations. This had been circulated. A list of current dispensations will be circulated. Note


371 HERITAGE TRUST

The Heritage Trust has requested a letter indicating the town council’s commitment to housing

the council offices in the former town hall when refurbishment has been carried out. A letter

supporting a grant application has been provided. Note and Close this item.

372 COMMUNITY HALLS

Mynydd y Garreg – Events:- 5th

November Bonfire Night, 15th

November Cydweli 900

Musical Evening, 22nd

November Young Farmers Evening.

Gwenllian Hall – Events:- 22nd

November Christmas Fayre, Tea Dances continue to grow in

popularity, the hall is fully booked during the evenings.


REPRESENTATIVES

74


Ysgol Mynydd y Garreg – a newsletter was circulated.


MAYOR’S DIARY

DATE APPOINTMENT

4th

November Full Council, General Purposes Committee & Establishment 6.30pm

5th

November Trinity Coffee morning 10.00am

6th

November Cydweli 900 7.00pm

9th

November Remembrance Day Service 9.45am

11th

November War memorial Service 11.00am

11th


12th

November Ty Golau “The War Years” 10.15am

12th

November Tea Dance, Fashion Show & Bingo 1.00pm

13th

November Kidwelly in Bloom 7.00pm

14th

November School governors – Minding the Gap 9.30am

15-16th

November Camera Club exhibition

15th

November Mynydd concert 7.00pm

17th

November Festival of Light 5.30pm

18th

November Budget Setting 6.30pm

19th


19th

November PACT 6.00pm

21st November WEA Dinner 7.00pm

22nd

November Christmas Fayre - PGC 1.00pm

25th

November Budget Setting 6.30pm

26th


26th

November Ty Golau – “2 Years in Kidwelly” 10.00am

27th

November CICSAF 9.30am

27th

November Christmas Lighting Event 6.00pm

28th

November PGC trustees 6.00pm


DATE APPOINTMENT

November

4th

November Full Council & Gen. Purposes & Estab. Committees 6.30pm

9th

November Remembrance Day Service – St Mary’s Church 9.45am

11th

November Ceremony at the War Memorial 11.00am

11th


18th

November Budget setting 6.30pm

19th

November PACT 6.00pm

25th

November Budget setting 6.30pm

27th

November Christmas Lighting Evening

December

2nd

December Full Council & General Purposes Committee 6.30pm

9th

December Estates & Finance Committees 6.30pm

17th

December Mayor’s Lessons & Carols Service 7.00pm

375 CORRESPONDENCE – OCTOBER 2014

1 Sheron Holmes Comments on the financial status of the council were received and

noted. Note and Close this item.

75

2 Owain Jenkins A request for financial statements and auditor’s report was made. The

information has been provided. Note and Close this item.

85


2nd

DECEMBER 2014


Tuesday 2nd

December 2014



Councillors: T.Burns, R.Davies, J.Gilasbey, M.Thomas, K.Davies

S.John, J.Mayne, L.Poynting, L.Jones,H.Jones




Apologies:- Councillor P.Davies


424 MEMBER’S DECLARATIONS OF INTEREST Minute 433 – Councillors J.Gilasbey, K.Davies, S.John left the room.


The police were unable to attend. The next PACT meeting will be held on 17th

December 2014.



Full Council 4th November 2014


November 2014


November 2014


November 2014


November 2014

Budget Setting 18th

November 2014


The Project Officer gave the following report:-

Luncheon Club - £4950 has been awarded to the Town Forum for this project.

Cydweli 900 – the project officer has submitted a grant application to the county council’s TFF

Fund. This would provide a grant of £5k.

Kidwelly in Bloom – the project officer has produced a project development. Application for a

grant to plant wild flowers will be progressed.

Kidwelly Industrial Museum – the project officer is working on the development and activity

plan to go towards the first application phase from the Heritage Lottery Fund.

Musical Grant – information was provided on the availability of a music grant for residents of

Mynydd y Garreg and Kidwelly.


November 2014

428 CYDWELI 900


December 2014.

86






430 2 BRIDGE STREET The Town Clerk reported that completion of the sale had not been carried out. However,

mortgage arrangements were in place.







The town clerk proposed that:-

The council writes to the accountant, requesting that they submit the following documents to

their professional indemnity insurer, together with the council’s claim for compensation in the

sum of £30k:-

1. External Audit report

2. The “Advice” letter dated 9th

August 2013

3. The Welsh government’s letter rejecting the town council’s request for ministerial

direction

It was RESOLVED to act on the advice of the town clerk and write to the accountants as

detailed above.


A meeting with the County Council and Sporting Association will be held on 11th

December

2014. The agenda was agreed. The information gained from the discussion held will be

reported to Full Council on 16th

December 2014 for a decision to be made. A draft lease has

been requested from the county council and a request that they pay for the legal costs has been

made. It was recognised that there are many issues which need clarification before the lease can

be signed.

It was reported that councillors K.Davies and M.Thomas had a site visit with a county council

officer and PCSO, because of issues of serious anti-social behaviour by youths gathering

around the benches in the park. As a result of the site visit, the county council removed the

benches. Many complaints have subsequently been received by park users who have requested

that the benches be replaced. Members were dismayed that the town council had not been

informed of the problem before the benches were removed. It was suggested that councillors

could meet with residents of Park View Drive to discuss the issues surrounding the anti-social

behaviour.



will determine the feasibility of the proposal. This matter is under consideration by the project

officer.

435 COMMUNITY HALLS

Mynydd y Garreg – The Christmas Lighting evening will be held on 5th

December 2014. Friday

nights are “Open Evenings” when the hall is available for community use.

Gwenllian Hall – There was no meeting in November due to the Christmas Lighting evening.

87


REPRESENTATIVES


Ysgol Mynydd y Garreg – a newsletter is awaited. A Nativity Play will be held on 5th

December 2015 followed by a Christmas Fayre in the community hall.


MAYOR’S DIARY

DATE APPOINTMENT

2nd

December Full Council, General Purposes Committee & Establishment 6.30pm

7th

December Gymanfa Ganu Carolau 7.00pm

9th


11th

December CCC & Sporting Association – Asset transfer 10.30am

16th

December Full Council & Budget Setting 6.30pm

17th

December Lessons and Carols 7.00pm


DATE APPOINTMENT

December

2nd

December Full Council & General Purposes Committee 6.30pm

9th


17th

December Mayor’s Lessons & Carols Service 7.00pm

January

6th

January Full Council & General Purposes Committee 6.30pm

13th

January Estates & Finance Committees 6.30pm

438 APPOINTMENT OF A MACE BEARER

It was agreed that the position of Mace Bearer should be first offered to a member of the

Maliphant family. If unsuccessful, the families of former Mace Bearers should be considered.

Mr Tony Maliphant will be presented with a gift in recognition of his years of service.

439 ASSET TRANSFER OF THE QUAY

The work on the Quay has been completed. An invoice for £1165 in respect of legal fees

incurred in the preparation of the lease has been sent to the county council. A response is

awaited.

440 CORRESPONDENCE – NOVEMBER 2014

1 Kidwelly Civic

Society

Comments on the Community Meeting held on 11th

October

2014 have been received and were considered at the meeting.

The town clerk will respond. Note and Close this item.

2 St Ishmaels

Community Council

The town clerk has stated that St Ishmaels Community Council

would be keen to become involved with any initiative that pooled

resources. This was noted for future reference. Note and Close

this item.

The Mayor reminded members of the Lessons and Carols Service to be held in St Mary’s

Church on 17th

December 2014 at 7.00pm.

95


16th DECEMBER 2014


Tuesday 16th December 2014



Councillors: R.Davies, J.Gilasbey, M.Thomas,

J.Mayne, L.Poynting, L.Jones, P.Davies



Apologies:- Councillor T.Burns, K.Davies, H.Jones S.John

486 MEMBER’S DECLARATIONS OF INTEREST Minute 487 – Councillor J.Gilasbey left the room


A meeting with the County Council and Sporting Association was held on 11th

December 2014.

Councillors R.Davies, J.Gilasbey and S.John attended with the town clerk on behalf of the town

council. Minutes had been circulated and were considered.

The county council had provided figures for maintenance costs for 2 years which would be

released if the asset transfer took place. It was recognised that the Youth Hut was on a separate

lease. Several options are available:-

[a] The town council takes over the park in its entirety, sub-leasing the fields and associated

areas to the Sporting Association

[b] The Sporting Association takes over the sports fields and associated areas directly from the

county council, leaving the town council to maintain the amenity areas and playground

[c] The Sporting Association takes over all areas, except the playground and car park and the

town council does not enter into the asset transfer

It was agreed to ask the Sporting Association how much of the park they would be prepared to

take over, taking into account the boundary fences.

The town clerk will provide a list of pros and cons to assist members in making a decision.

488 REPLACEMENT OF BENCHES IN PARC STEPHENS

Members had previously been informed that benches had been removed from Parc Stephens,

after requests from residents of Park View drive who had been experiencing anti-social

behaviour from youths congregating around the benches.

Subsequently, many park users have requested the benches be re-instated as they are essential

for resting places for the elderly and infirm.

A letter from a resident, Mr Tonge was read out. A meeting and site visit will be arranged with

the county council, police and residents to resolve the problem.

Concern was expressed that the police had not informed the town council of problems in the

park. It was noted that the Police Commissioner has been informed of the issues.

489 BUDGET SETTING 2015 – 2016

It was RESOLVED to defer the budget setting until the New Year when the position regarding

[a] the Asset Transfer of the park [b] the External Auditor, can be calculated into the budget

options available.

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