Keith Stark, Scotland ManagerKeith Kelly, Head of Locations

Shared Transport Conference - February 25 2015

Edinburgh and Glasgow’s corporate use of City Car Club

• First and largest independent UK car club operator

• 17 cities and towns• 30,000 + members• 830+ vehicles nationwide• 43% Nox reduction in 12 months• Fleet mix including hybrid, EV, vans, estate

cars and 7 seat cars• Proven track record of partnership’s with

Local Authorities

About City Car Club

Edinburgh• 133 Vehicles• 5,000 members• 38,814 Trips• 179,205 Hours• 914,681 Miles • 106 kg/km

Brief overview of City Car Club Scotland

Brief overview of City Car Club Scotland

Glasgow• 32 Vehicles• 1,000 members• 7,397 Trips• 38,740 Hours• 207,268 Miles• 106 kg/km

Glasgow Better Way to Work Project

• Better Way to Work Scheme operated by Glasgow Bike Station

• Support employees of businesses and organisations in Glasgow try active and sustainable types of travel

• Attend workplace and outside events

“A car club can deliver a lower cost per mile than the equivalent grey fleet or pool car journey as well as significant time and

cost savings arising from a reduction in business mileage. Additionally, shifting

from grey fleet to a car club can contribute towards meeting duty of care requirements and reduce your

organisation’s environmental impact.”

Energy Savings Trust Car Club Report

Benefits of Car Club• Low Emission Vehicles – Scottish Fleet average emissions

106g/km• Low Particulate Emissions – Scottish Fleet all Euro 5 standard• Self Service 24/7 – Booking & Access• Cashless system - No mileage expense claims, fuel cards in

cars• Itemised Trip Data – no claim inflation• No requirement to take car to work – commute by public

transport• Cars available to local community – improved CSR• Helps reduce Carbon emissions – Fewer cars on the road &

promotes behaviour change

Common denominator in all successful schemes is strong corporate use by Councils

Quarterly Council usage of City Car Club in 2014Bookings Hours Miles

Edinburgh City Council 1619 6519 26091City of York Council 1530 5914 21700Ealing Council 1157 4588 24095Kirklees Council 833 3008 12666Brighton and Hove City Council 794 2777 12086Cheshire West & Chester Council 317 2527 12127Leeds City Council 729 2323 12753Manchester City Council 504 1621 6929Nottingham City Council 369 1159 4704Sheffield City Council 424 1035 5143Liverpool City Council 410 938 4550Glasgow City Council 237 637 2569Camden Council 32 467 1182Southampton City Council 106 295 977

Case Study: City of Edinburgh Council

• 9 cars block booked 8:00-18:00 Monday-Friday on discounted monthly rate plus mileage charge

• Over 500 Council staff registered to use the scheme• Block booked cars located at 3 Locations close to main Council

Offices• Messaging to direct staff to pool cars• Access to 132 + vehicles across the city• Pool cars used between 2 and 3 times a day• Mandatory Journey references• Departmental and cost centre itemised billing

City of Edinburgh Council Block booking model/virtual pool car

City of Edinburgh Council Block booking model

City of Edinburgh Council Block booking model

York City Council Block Booking Model

“The collaboration between City of York and City Car Club has reduced the grey fleet in the city by 24% and

saved the council nearly £100,000 in

2013”

Grey Fleet Comparison

Factor Grey Fleet Vehicle Car Club Vehicle

Investment No cost – but no control Annual membership

Management Administrative staff Fully managed

Bookings Provide staff parking On line booking, in car keys

Availability 24/7 availability 24/7 availability

Monthly cost Expense claim – mileage inflation

Pay-as-you-go includes fuel

Keeping it clean No control Cleaned fortnightly

Roadworthiness Duty of care risk Checked fortnightly

User complaints n/a Immediate response

Paying for fuel Expense claims Fuel cards included

Utilisation Available for private use Available for private use

Pool Vehicle Comparison

Factor Pool Vehicle Car Club Vehicle

Investment Capital or lease cost Annual membership

Management Administrative staff Fully managed

Bookings Booking & key management

On line booking, in car keys

Availability When ‘reception’ available 24/7 availability

Monthly cost Fixed cost plus fuel Pay-as-you-go includes fuel

Keeping it clean Organise valeting Cleaned fortnightly

Roadworthiness Organise Checks Checked fortnightly

User complaints Complaints system Immediate response

Paying for fuel Fuel cards/expense claims Fuel cards included

Utilisation No evening/weekend use Available for private use

Feel free to get in touch with Keith

0131 466 817207973 186974

keith@citycarclub.co.uk

Edinburgh University Joining Process

Edinburgh University Management Information

UoE Ref Res Start ResStart Res End Res End TBE TBE Hours Driven Miles Name Department UoE Centre Line Manager Email CO2 Emissions Driven Vehicle Plate

27 09:15 12/12/14 10:45 12/12/14 10:45 12/12/14 1.5 3 Applications Multimedia Team 875060 mark.wetton@ed.ac.uk 111 YC13 URV

56 08:15 08/12/14 12:15 08/12/14 14:00 08/12/14 5.75 7 Computing Support team 564016 rgm@roe.ac.uk 111 YC13 URV

56 09:30 09/12/14 15:15 09/12/14 17:30 09/12/14 8 2 Computing Support team 564016 rgm@roe.ac.uk 79 YC13 ZGH

56 12:00 10/12/14 17:30 10/12/14 17:30 10/12/14 0 0 Computing Support team 564016 rgm@roe.ac.uk 79 YC13 ZGH

56 13:00 10/12/14 16:15 10/12/14 18:00 10/12/14 5 7 Computing Support team 564016 rgm@roe.ac.uk 111 YC13 UTF

56 07:00 17/12/14 09:15 17/12/14 10:00 17/12/14 3 6 Computing Support team 564016 rgm@roe.ac.uk 111 YK12 WUH

66 11:00 09/12/14 12:30 09/12/14 12:30 09/12/14 0 0 Help Services 869061 Barry.Croucher@ed.ac.uk 111 YC13 URV

80 09:00 02/12/14 12:45 02/12/14 13:00 02/12/14 4 74 Recruitment & Admissions Liaison Service 406LPS sarah.austen@ed.ac.uk 111 YC13 URV

96 12:30 02/12/14 19:00 02/12/14 19:00 02/12/14 6.5 116 Help Services 869061 Barry.Croucher@ed.ac.uk 111 YF13 LWU

107 09:00 02/12/14 14:30 02/12/14 15:45 02/12/14 6.75 16 Estates & Buildings 415000 djack2@exseed.ed.ac.uk 99 YC12 KDX

111 11:45 01/12/14 13:00 01/12/14 13:15 01/12/14 1.5 4 Information Services 875060 romalley@ed.ac.uk 92 YD63 FDJ

111 10:00 24/12/14 11:15 24/12/14 11:30 24/12/14 1.5 18 Information Services 875060 romalley@ed.ac.uk 168 EF13 MLX

115 12:00 10/12/14 15:00 10/12/14 15:15 10/12/14 3.25 73 Architecture RA2307 caroline.eaton@ed.ac.uk 118 YC63 VWF

122 14:00 08/12/14 15:45 08/12/14 16:30 08/12/14 2.5 13 Centre for Cardiovascular Science 199CPU lizzie.hill@ed.ac.uk 111 YF13 LWU

Management Information

• Completely automated joining process – with line manager email approval & confirmation

• Journey reference for every trip• Departmental & cost centre invoicing• Quarterly reporting – bookings, mileage, emissions & costs• All members driving records checked with DVLA