Kds Document for Fica_tpl1

KDS Document For FICA

KDS for FICA TPL1

Charvi Sanghavi

Project TriggerTorrent Power SAP ERP ISU , BI and EP Implementation

Key Data Structure Document – FICA-ISU

Version 1.0 (Draft)02 2009

document.docProject Trigger

of 19 Version V.1.0

Document Control:

Author Charvi SanghaviFile Name KDS Document For FICA_TPL1.docCreatedLast Edited

Version

Revision Date

Revision Description

Author Sign-Off

V1.0 24/02/09 Initial Draft Author

Process team member

Target Readership1) Project Management2) Process Team Members3) Process owners


of 19 Version V.1.0

Table of Contents

1 INTRODUCTION..........................................................................................................................................5

1.1 PURPOSE OF THIS DOCUMENT....................................................................................................................51.2 INTENDED AUDIENCE.................................................................................................................................51.3 RELATED DOCUMENTS...............................................................................................................................5

2 KEY DATA STRUCTURES FOR SAP ISU FICA...................................................................................6

2.1. GENERAL EXPLANATION OF SAP-ISU FICA........................................................................................62.2. CONTRACT ACCOUNT CATEGORY.........................................................................................................62.3. NUMBER RANGE FOR CONTRACT ACCOUNT CATEGORY......................................................................72.4. ACCOUNT DETERMINATION..................................................................................................................82.5. ACCOUNT CLASS...................................................................................................................................92.6. BILL FORM.............................................................................................................................................92.7. COMPANY CODE GROUP AND STANDARD COMPANY CODE...................................................................92.8. CLEARING CATEGORY.........................................................................................................................102.9. INCOMING PAYMENT METHOD............................................................................................................102.10. OUTGOING PAYMENT METHOD...........................................................................................................102.11. DUNNING PROCEDURES................................................................ERROR! BOOKMARK NOT DEFINED.2.12. DOCUMENT TYPES...............................................................................................................................102.13. DOCUMENT MAIN AND SUB................................................................................................................122.14. COMPONENTS OF BILL.........................................................................................................................132.15. INSTALLMENT PLANS...........................................................................................................................142.16. SECURITY DEPOSIT..............................................................................................................................142.17. DUNNING PROCEDURES.......................................................................................................................142.18. RETURNS.............................................................................................................................................142.19. WRITE OFF..........................................................................................................................................142.20. PAYMENTS...........................................................................................................................................142.21. Refunds...............................................................................................................................................14


of 19 Version V.1.0

1 Introduction

1.1 Purpose of this Document

This document describes all Key Data Structures for SAP-ISU FICA necessary for enabling Torrent Power’s various business processes defined under the Process Definition Documents for SAP-ISU FICA and making them operational with requisite controls and business rules.

This document will serve as reference document for system settings and configuration in Realisation stage.

This document lists out all KDS whether required to be defined newly or the SAP Standard ones which are identified for use in any of the process for SAP-ISU FICA. The list however excludes those SAP Standard KDS that are not identified for a specific use but may not be deleted from production client for technical or other pragmatic reasons.

1.2 Intended Audience

This document is for internal project distribution. It is to be used to communicate to all team members the value list of Key Data Structures for SAP-ISU FICA. It is the responsibility of all project team members to read the document and seek clarification from the respective core team if they have any queries.

1.3 Related Documents

This document should be read in conjunction with the following documents:

Process Definition Documents for Trigger-TPL Trigger-IBM

Ajay Mehta Charvi SanghaviManish PanchalJayendra PatelHarshvadan MehtaAmit PatelRaju PrajapatiH H Shah


of 19 Version V.1.0

2 Key Data Structures for SAP ISU FICA

2.1. General explanation of SAP-ISU FICA

Contract accounts receivable and payable (FI-CA) is a type of sub ledger accounting that is tailored towards the requirements of utility industry with multiple business partners and a large number of documents for processing. This component enables you to create and manage contract account master data. In Contract Accounts Receivable and Payable, each business partner posting is assigned to one business partner and to one contract account. In the contract account master record, you can define, for each business partner, the procedures that apply when posting and processing the line items of a given contract account. These include, for example, payment and dunning.

FICA module covers

In addition to that FICA integrates with the invoicing step which applies taxes (where in scope), merges billing documents from multiple contracts under the same contract account. Integration with FICA supports the posting of current charges to customer accounts and displaying of current payments and miscellaneous charges into the invoice document for presentation to the customer.

The following are the defined as per the requirement of TPL:

2.2. Contract Account Category and Number Range

The existing TPL business partner and contract account model is one to one and below mentioned are decided for Ahmedabad and Surat licensing area. This category is to identify the customer under the zone.

Contract Zone Number Range


of 19 Version V.1.0

Payments & Returns

Credit Management

General Finance

Finance

Payment Processing Returns Refund Security Deposit

Creditworthiness Dunning Installment

Maintain account details Reconciliation Account Balance

Account

Category

01 AZ 111446501 to 169999999

02 CZ 21 23 04 201 to 26 99 99 999 ( For LT services)

03 NZ 31 33 43 001 to 36 99 99 999 ( For LT services)

04 GZ 41 10 13 301 to 41 99 99 999 ( For LT services)

05 AZ 10 80 01 301 to 10 80 99 999 ( For HT services)

06 CZ 20 80 01 301 to 20 80 99 999 ( for HT services)

07 NZ 30 80 01 301 to 30 80 99 999( For HT Services)

08 GZ 40 80 01 301 to 40 80 99 999 ( For HT services)

09 AD 42 00 00 001 to 42 00 00 999 ( Parent no for group

cluster energy billing)

10 ST 50 10 00 001 to 56 99 99 000

11 ST 56 99 99 001 to 56 99 99 999 ( Parent no for group

cluster energy billing)

12 AZ 17 00 00 000 to 17 99 99 999 (Complaint registration –one

time )

13 CZ 27 00 00 000 to 27 99 99 999(Complaint registration –one

time )

14 NZ 37 00 00 000 to 37 99 99 999(Complaint registration –one

time )

15 GZ 47 00 00 000 to 47 99 99 999(Complaint registration –one

time )

16 ST 57 00 00 000 to 57 99 99 999(Complaint registration –one

time )

17 AZ 18 00 00 000 to 18 99 99 999(DOE-one time)

18 CZ 28 00 00 000 to 28 99 99 999(DOE-one time)

19 NZ 38 00 00 000 to 38 99 99 999(DOE-one time)

20 GZ 48 00 00 000 to 48 99 99 999(DOE-one time)

21 ST 58 00 00 000 to 58 99 99 999(DOE-one time)

22 AZ 19 00 00 000 to 19 99 99 999(Parent-multiple cases)

23 CZ 29 00 00 000 to 29 99 99 999(Parent-multiple cases)

24 NZ 39 00 00 000 to 39 99 99 999(Parent-multiple cases)

25 GZ 49 00 00 000 to 49 99 99 999(Parent-multiple cases)

26 ST 59 00 00 000 to 59 99 99 999 (Parent-multiple cases)


of 19 Version V.1.0

2.3. Account Determination

All receivables or revenue from contracts with the same account determination characteristic are posted to the receivables or revenue account assigned to this account determination characteristic

Account Determination

Account Determination ID

RESI 01Commercial 02Industrial 03Cinema 04GLP 05LTP1 06LTP2 Commercial 07LTP2 Industrial 08LTMD1 09LTMD2 Commercial 10LTMD2 Industrial 11HTMD1 12HTMD2 13Street light 14Agriculture 15Temporary 16AMC 17SEP 18

2.4. Account Class

Classification of contract accounts within a supply area. This classification is done for categories where interest can be calculated and security deposit is to be reviewed during invoicing.

Account Class City Account Class ID

HT Ahmedabad 0001LTMD Ahmedabad 0003HVS Ahmedabad 0006LT Ahmedabad 0009SEP Ahmedabad 0010HVC Ahmedabad 0011LTMD Surat 0012LT Surat 0013HT Surat 0014HRS Surat 0015

2.5. Bill form

The bill form contains the flow logic of a print program in the form of a hierarchy. Every bill form is based on form class.


of 19 Version V.1.0

S.No Bill Form01 ZISU_INVOICE_SEP02 ZISU_INVOICE_LT03 ZISU_INVOICE_LTMD04 ZISU_INVOICE_HT

2.6. Company code group and standard company code

The company code group includes all company codes that are permitted for posting to a contract account. One company code group is assigned to each contract account.

The standard company code is for all postings for which no company code can be determined by other means (for example, for payments on account). One standard company code is assigned to every contract account.

Company Code Grp TPL1Standard Company Code

TPL1

2.7. Clearing Category

Key that references the contract account reference in automatic clearing postings. In combination with the clearing keys forms the key under which clearing rules are defined in Contract Accounts Receivable and Payable.

Clearing Category TPL Torrent Power

2.8. Incoming Payment Method

Key representing a payment method for incoming payments made using the payment program.

C- CashQ- ChequeI- InternetB- Bill DeskJ- Bill JunctionR- Credit CardT-RTGS

2.9. Outgoing Payment Method

Key representing a payment method for outgoing payments made by the payment program.

Q-ChequeC-Cash


of 19 Version V.1.0

2.10. Document Types

SAP provides several documents types as standard. However, these standard document types only cover the key standard transactions. It is good practice to configure different document types to differentiate between different business transactions. In particular, document types will be used to differentiate between different types of payments and charges. Each document type will be assigned to a number range.New Document Type IU will be created in SAP R/3 , which will be used for posting ISU transaction in ECC6.

Document types that will be used in SAP ECC6:

Doc Type

Doc Type Description Inter Company Posting Allowed

Number Range

IU GL Account Document-ISU

Yes 01

Number Range in ECC6 FI

From Number To Number

01 0100000000 0199999999

The following table details the document types that will be used in IS_U/CCS:

Number Range in ISU

From Number To Number

01 10,200,000,000 10,999,999,99902 20,000,000,000 20,999,999,99903 30,030,000,000 30,999,999,99904 40,030,000,000 40,999,999,99905 50,000,000,000 50,999,999,99906 60,000,000,000 60,999,999,99907 70,000,000,000 70,999,999,99908 80,000,000,000 80,999,999,99909 90,000,000,000 90,999,999,99912 12,000,000,000 12,999,999,999M1 11,000,000,000 11,999,999,999M2 21,000,000,000 21,999,999,999M3 31,000,000,000 31,999,999,999M4 41,000,000,000 41,999,999,999M5 51,000,000,000 51,999,999,999M6 61,000,000,000 61,999,999,999M7 71,000,000,000 71,999,999,999M8 81,000,000,000 81,999,999,999M9 91,000,000,000 91,999,999,99911 10,000,000,000 10,009,999,999F1 10,010,000,000 10,099,999,999


of 19 Version V.1.0

21 40,000,000,000 40,009,999,999RA 40,010,000,000 40,019,999,999

Doc Type

Doc Description No manual posting

Number range online processing

Number range mass processing

AB General Document

01 M1

AM Account Maintenance

01 M1

TP Transfer Posting 01TS Transfer from one

deposit to another

01

CN Charges 03IP Installment Plan 03P1 Cash 04 M4P2 Cheque Counters 04 M4PD Payment – Drop

Box04 M4

PJ Payment – Bill Junction

04 M4

PK Payment – Bill Desk

04 M4

RF Refunds 06 M6RR Reset Clearing 06RV Reversal 06 M6WO Write Off 06 M6ZZ Conversion 06 M6IS Interest - Security

Deposit07 M7

RE Returns 08 M8SD Security Deposit

Request09

OD Any other deposit request

12

AR Interest on Arrears

03 M3

FA Invoicing X 11 F1ST Invoice Reversal X 21 RA

2.11. Document Main and Sub

With this main and sub transaction all the postings will be differentiated in the system.

Description of Charge Main Sub1(Debit) Sub2(Credit)Burnt Meter Charges BUMT 0020 0010Damage Meter Charges DAMT 0020 0010


of 19 Version V.1.0

Stolen Meter Charges STMT 0020 0010CT/PT Burnt Charges CTPT 0020 0010

Meter Installing Charges MTIN 0020 0010Meter testing Charges MTTE 0020 0010Private meter sealing Charges PMTS 0020 0010Private meter testing fees PMTT 0020 0010Legal Notice Charges- u/s138 LEGN 0020 0010Dishonored cheque charges DCHQ 0020 0010

Incidental Charges INCI 0020 0010Inspector Attendance Charges INSA 0020 0010Postal Charges POST 0020 0010Re-estimate Charges REST 0020 0010Registration Charges REGI 0020 0010Statement of A/c Charges STAC 0020 0010Test report Charges TEST 0020 0010Duplicate bill charges DUPB 0020 0010Resealing Charges RESE 0020 0010Service apparatus sealing Charges SAPS 0020 0010Disconnection Charge at Request DICR 0020 0010CT PT testing Charges CPTE 0020 0010Transformer rent TRRE 0020 0010Reinstate-Modify Charges REMO 0020 0010Removal/Dismantle Charges RMDM 0020 0010Fuse men Attend. charges FUSA 0020 0010

Asset damage charges ASSD 0020 0010

Compact substation charges COSS 0020 0010Deferred Electricity Duty DELD 0020 0010TDS Receivable 0020 ZTDS -TDS Payable TDSP - TDSPRevenue Guarantee Deposit REVD 0020(R) 0010Temporary connection Deposit TEMP 0020(R) 0010Security Deposit 0020 0020(R) 0010Security Deposit Interest 0025 - 0010SEP Service Line Deposit SSLD 0020(R) 0010Service Line Deposit SLD 0020(R) 0010Compounding fee DOE CDOE 0020 0010Capacitor Rent CAPR 0020 0010Delayed Payment Interest 0040 0065 -Service Shifting Charges SHFT 0020 0010Generator Set Rent DGSR 0020 0010Reconnection Charges RECC 0020 0010AEL Capacitor Rent AELC 0020 0010Substation rent SSRE 0020 0010Cheque/Bill junction return charges 0070 0020 -


of 19 Version V.1.0

2.12. Components of Bill

Main Transaction

Sub Transaction Debit/Credit Description

0100 ENCD D Energy Charge/Power factor Adjustment

0100 ENCC C Energy Charge/Power factor Adjustment

0100 FXCD D Fixed Charges 0100 FXCC C Fixed Charges0100 FPPD D FPPA Charges0100 FPPC C FPPA Charges0100 NGTD D Night Time Charges0100 NGTC C Night Time Charges0100 ELDD D Electricity Duty0100 ELDC C Electricity Duty0100 MTRD D Meter Rent0100 MTRC C Meter Rent0100 WDAD D Wind Power Adjustment0100 WDAC C Wind Power Adjustment0100 MNCD D Minimum Charges0100 MNCC C Minimum Charges0100 TOUD D Time of Usage Charges0100 TOUC C Time of Usage Charge0100 DEMD D Demand Charges0100 DEMC C Demand Charges0100 PFAD D PF Adjustment0100 PFAC C PF Adjustment

2.13. Installment plans

A number of default repayment plans are configured. They are merely repayment plan proposals that function as convenient templates, and can be amended and added to as necessary.

Item Value DescriptionRepayment Plan IM02 2 Monthly InstallmentsInterval Category 3 MonthsInstallment Interval 1 Installment item due once every monthNumber of Installments 2 Total of 2 installmentsRepayment Plan IM03 3 Monthly InstallmentsInterval Category 3 MonthsInstallment Interval 1 Installment item due once every monthNumber of Installments 3 Total of 3 installmentsRepayment Plan IM10 10 Monthly Installments


of 19 Version V.1.0

Interval Category 3 MonthsInstallment Interval 1 Installment item due once every monthNumber of Installments 3 Total of 3 installments

Item Value DescriptionRepayment Plan IW02 2 Weekly InstallmentsInterval Category 2 WeekInstallment Interval 1 Installment item due once every weekNumber of Installments 2 Total of 2 installmentsRepayment Plan IW03 3 Weekly InstallmentsInterval Category 2 WeekInstallment Interval 1 Installment item due once every weekNumber of Installments 3 Total of 3 installments

This is mainly for the decimal amounts.

Item Value DescriptionRounding Amount 1.000 Installment payment amounts to be rounded to the nearest one

rupeeInstallment Amount BlankCharge Amount BlankRemaining Amount To 2 Remaining amount from rounding added to last installment

2.14. Security Deposit

While creating security deposit these reasons are maintained, for further reference.

Reason for Request Description TriggersInitial Deposit Security Deposit Move-inTransfer of Security Deposit for any reason

Security Deposit Transfer of Security Deposit at the time of Name change

Extension of Load-Addl Dep

Security Deposit Extension of load

Disconnection for non payment of bills

Security Deposit Disconnection Order

Write Off Security Deposit Write off

These are the reversal reason for security deposit.


of 19 Version V.1.0

Reversal Reason

Description

0001 Incorrect Business Partner0002 Reversal of Move-in (In case of customer has not paid and

customer has move-out) 0003 Incorrect SD amount0004 Change from cash to non cash0005 Change from non cash to cash0006 Management approved

Interest key for security deposit interest is to be maintained at security deposit level. Since TPL have a standard interest rate across all categories for Security deposits we will maintain only one rate for TPL.

Interest Key PercentageS1 6 %

The interest payment is subject to TDS as per prevailing I.T Act. The following withholding tax codes are created for Tax deduction.

Tax code RateR1 20.91 %R2 10.455 %R3 Exempted categories

2.15. Dunning Procedures

The effect that the items due for dunning are dunned during execution of the dunning program, as specified in the dunning procedure, and that the dunning data is stored in the dunning history. Based on the procedure defined the activities are executed.

As per the dunning activities the dunning procedures are defined which will be attached at contract account level.

Dunning ProcedureHT AhmdLTMD AhmdHVS AhmdLT AhmdSEP AhmdLTMD SuratLT SuratHT SuratHRS/HRCAcceleratedVIP

2.16. Returns

The return codes will be mapped in the system to the reasons for the returns. These are for cheques return reasons which are been sent by the bank.

Return Reason

CodeReturn Reason

Correspondence to be generated

01 REFER TO DRAWER Intimation letter02 FUNDS EXPECTED,PL.PRESENT AGAIN Intimation letter


of 19 Version V.1.0

TOMORROW03 NOT ARRANGED FOR Intimation letter04 POST DATED Intimation letter05 PAYMENT STOPPED BY THE DRAWER Intimation letter06 DRAWER'S SIGNATURE DIFFERS/INCOMPLETE Intimation letter07 AMOUNT IN WORDS AND FIGURE DIFFERS Intimation letter08 EFFECTS NOT CLEARED Intimation letter09 NAME OF BRANCH REQUIED Intimation letter10 NOT MEANT FOR US Intimation letter11 EXCEED ARRANGEMENT Intimation letter12 CLEARING HOUSE STAMP REQUIED Intimation letter13 ALTERATION REQUIE DRAWER'S FULL SIGN. Intimation letter14 FULL COVER NOT RECEIVED Intimation letter15 ACCOUNT CLOSED Intimation letter16 NO ADVICE , PRESENT AGAIN Intimation letter17 CHEQUE IS MULTILATED Intimation letter18 PAYEE'S ENDORSEMENT REQUIRED Intimation letter19 OUT OF DATE Intimation letter20 PAYEE'S VERNAC.ENDOR.TRANS REQ.BANK CONF. Intimation letter21 TITLE OF A/C REQUIRED Intimation letter22 ENDORSEMENT REQUIRES BANK GUARANTEE Intimation letter23 CROSSED CHQ.MUST BE PRESENTED THRU BANK Intimation letter24 PAYEE'S SEPERATE DISCHG.TO THE BANK REQ. Intimation letter25 FUNDS INSUFFICIENT Intimation letter26 PAYEES NAME REQUIRED Intimation letter27 SALES TAX ATTACHMENT Intimation letter28 BR. NOT FUNCTIONING DUE TO CURFEW/STRIKE Intimation letter29 BANK SUSPENDED FOR CLEARING BY RBI Intimation letter30 DATE REQUIRED / UNDATED CHEQUE Intimation letter31 INCOMPLETE DATE Intimation letter32 SIGNATURE REQUIRED Intimation letter33 SIGNATURE INCOMPLETE Intimation letter34 JOINT SIGNATURE REQUIRED Intimation letter35 OUT STATION CHEQUE Intimation letter36 BANK ACCOUNT NO REQUIRED Intimation letter37 ACCOUNTS BLOCKED/ FROZEN Intimation letter38 PAYMENT NOT AUTHORISED Intimation letter39 ANY OTHERS Intimation letter

And for the Bill Junction Returns

Return Reason

Code

Return Reason

D1 Account closed / TransferredD2 No such accountD3 Account description does not tallyD4 Insufficient balanceD5 Not arranged for / Exceeds arrangementD6 Payment stopped by drawerD7 Payment stopped under court order


of 19 Version V.1.0

D8 ECS mandate not received from customerD9 Miscellaneous

2.17. Write Off

Write off reason Description Creditworthiness score01 Cannot be Collected 40

2.18. Payments

The payments are to be recorded in the system with the counter number.

Zone Counter Number

Type House Bank for Cash

House Bank for Cheque

AZ 00 to 70 TPL Counter (Online) HDFC Bank HDFC Bank (CMS)

AZ 71 to 80 Mobile (online) HDFC Bank HDFC Bank (CMS)

AZ 81 to 99 TPL Counter (Offline) HDFC Bank HDFC Bank (CMS)

AZ 001 to 100 Collection Centers Cheque is deposited in lieu of cash

HDFC, CITI, SCB, AXIS (CMS)

AZ 101 to 151 Cheque Drop Box (Collection Centers) Not Applicable


AZ AD1 to AD9 Cheque Drop Box (TPL) Not Applicable HDFC Bank (CMS)

AZ M01 to M10 Mobile (offline) HDFC Bank HDFC Bank (CMS)

Zone Counter Number



CZ, Naroda 00 to 70 TPL Counter (Online) CZ-HDFC, Naroda-BOB

HDFC Bank (CMS)

CZ, Naroda 71 to 80 Mobile (online) CZ-HDFC, Naroda-BOB

HDFC Bank (CMS)

CZ, Naroda 81 to 99 TPL Counter (Offline) CZ-HDFC, Naroda-BOB

HDFC Bank (CMS)

CZ, Naroda 151 to 250 Collection Centers Cheque is deposited in lieu of cash


CZ, Naroda 251 to 300 Cheque Drop Box (Collection Centers) Not Applicable



of 19 Version V.1.0

CZ, Naroda CD1 to CD9 Cheque Drop Box (TPL) Not Applicable HDFC Bank (CMS)

CZ, Naroda M11 to M20 Mobile (offline) CZ-HDFC, Naroda-BOB

HDFC Bank (CMS)

Zone Counter Number



NZ, SNN 00 to 70 TPL Counter (Online) AXIS Bank (CMS)

AXIS Bank (CMS)

NZ, SNN 71 to 80 Mobile (online) AXIS Bank (CMS)

AXIS Bank (CMS)

NZ, SNN 81 to 99 TPL Counter (Offline) AXIS Bank (CMS)

AXIS Bank (CMS)

NZ, SNN 301 to 400 Collection Centers Cheque is deposited in lieu of cash


NZ, SNN 401 to 450 Cheque Drop Box (Collection Centers) Not Applicable


NZ, SNN ND1 to ND9 Cheque Drop Box (TPL) Not Applicable AXIS Bank (CMS)

NZ, SNN M21 to M30 Mobile (offline) AXIS Bank (CMS)

AXIS Bank (CMS)

Zone Counter Number



GZ 00 to 70 TPL Counter (Online) INDIAN Bank INDIAN BankGZ 71 to 80 Mobile (online) INDIAN Bank INDIAN BankGZ 81 to 99 TPL Counter (Offline) INDIAN Bank INDIAN BankGZ 451 to 500 Collection Centers Cheque is

deposited in lieu of cash


GZ 501 to 550 Cheque Drop Box (Collection Centers) Not Applicable


GZ GD1 to GD9 Cheque Drop Box (TPL) Not Applicable INDIAN BankGZ M31 to M40 Mobile (offline) INDIAN Bank INDIAN Bank

Zone Counter Number



ST 00 to 70 TPL Counter (Online) IDBI Bank, UCO Bank, HDFC Bank

IDBI Bank, UCO Bank, HDFC Bank

ST 71 to 80 Mobile (online)ST 81 to 99 TPL Counter (Offline)ST 651 to 800 Collection CentersST 801 to 825 Cheque Drop Box (Collection

Centers)


of 19 Version V.1.0

ST SD1 to SD9 Cheque Drop Box (TPL)ST M71 to M80 Mobile (offline)

2.19. Refunds

The refund will take place from these banks.

Responsible Company Code

House Bank

Payment Method

Currency

TPL1 UCO BankHDFC BankIDBI Bank

Q INR

TPL1 ------------ C INR


of 19 Version V.1.0

Kds Document for Fica_tpl1

Documents

Transcript of Kds Document for Fica_tpl1