JSEAS Fall Kick-Off:Resources Overview

September 30, 2016

http://sites.wustl.edu/jseas/

History of Junior SEAS Faculty (JSEAS)

• Started: November 2012– Then: 16 SEAS + 5 Arts & Sciences– Now: 30 SEAS + 21 Arts & Sciences

• Vision:– Build a cohort– Consolidate resources– Network and collaborate

JSEAS: Current Initiatives• SEAS Collaboration Initiation Grant (CIG)

– Up to 3 awards – $20K award + $5K required cost sharing– Deadline in late February– SEAS faculty must be PI; Co-PIs may be T/TT or research

faculty at WUSTL• Travel Grants for Program Officer Visits

– Open call– Reviewed within 2 weeks– Open only to SEAS faculty

• Events & Networking Opportunities– Annual workshop in late May/early June– Annual fall kick-off event– Periodic events (e.g., brown bag sessions, panels) during the

year

Engineering Resources

• First Line Contacts• Human Resources• IT• Laboratory/Facilities• Industry Relations• Communication Ctr.• Marketing• Research

WUSTL Resources

• Funding Resources• Contracts• Export Controls• Foundation Relations• Institute for School

Partnership (Broader Impacts)

• Office of Technology Management

Overview

Engineering Resources

First Line Contacts:Department Administrators (DAs)

Biomedical Engineering (BME)Glen Reitz 

Computer Science & Engineering (CSE)Sharon Matlock

Energy, Environmental & Chemical Engineering (EECE)Christine Tilley

Electrical & Systems Engineering (ESE)Theresa Kenyon

Mechanical Engineering & Materials Science (MEMS)Kevin Cowell

Human ResourcesContact Information:Sara Windhorst, SEAS HR & Payroll Managerswindhorst@wustl.edu314-935-5019s

Your Department Administrator is typically your first point of contact for these items, but feel free to contact Sara directly at any time regarding:

• HR Policy Questions• Payroll Questions – including time reporting in Time & Labor (HRMS)• Employee Relations Issues• FMLA Leave Paperwork• Hiring Process - Job Descriptions/Postings for staff positions• Compensation – Determining offer amounts, promotions, merit increases, etc.• Offer Letters - All should be reviewed by Sara to ensure use of correct templates• Performance Issues and Evaluations for your direct reports

Additional Information and Resources

The Supervisor Policy and Procedure Manual: http://hr.wustl.edu/Documents/Supervisor_Policy_Manual_12_30_15.pdf

SEAS Human Resources website:https://engineering.wustl.edu/our-school/leadership/offices/Pages/human-resources.aspx

Engineering IT (EIT)

EIT Can help with…EIT supports Engineering students, faculty and staff, as well as academic and research labs, by providing/facilitating computer and technology resources and solutions.

• Located in Lopata Hall Room 408• Call: 314-935-5097• Email: support@seas.wustl.edu• Website: http://engineering.wustl.edu/eit

Centrally Provided Services EIT Coordinates & Supports

WUSTL Key

Your Primary Login ID and password for 

use of University systems. 

Go to:http://wustlkey.wustl.edu/Pages/default.asp

x

O365 

Email and collaboration tools for faculty, 

students and staff.  

Login to: https://email.wustl.edu

Box

Access, share and 

collaborate across campus. 

Go to:https://box.wu

stl.edu

Remote Access 

Access to Engineering 

networks from off campus 

requires use of our VPN.   Login to:

https://seasvpn.seas.wustl.ed

u/

Websites

WashU Sites has a standard 

website template for faculty and lab 

groups 

Go to:http://sites.wu

stl.edu

Blackboard  

The preferred course 

management tool on campus. 

Login to:https://bb.wustl.edu/webapp

s/login/

Academic Computing Facilities 

Access to Windows, Mac and a Virtual Linux Lab.

Go to:https://engineering.wustl.ed

u/eit

Research Capabilities & Resources

Research Computation:•Cloud Cluster: Hosted within SEAS; a heterogeneous mix of computational nodes open for use to any SEAS researcher. (http://clusters.engineering.wustl.edu/)•CHPC: Larger scale HPC cluster with Infiniband interconnect and CUDA capability, available for use by any SEAS researcher (with SEAS PI sponsorship). http://chpc.wustl.edu

WURN (WashU Research Network)•40GB backbone providing high speed data transfers from Danforth to the Medical School, available for connectivity late 2016.

Data Centers•GDCE: Genome Data Center East: Primary WUSTL research data center; fully redundant facilities – WURN endpoint.•Brauer DC: SEAS Research data center; partially redundant facilities. WURN endpoint.

When to Contact• Starting up a new lab / Closing

down a lab• Starting a new project or new area

of research • For any and all questions and

concerns regarding laboratory safety and regulatory compliance issues

• Prior to any University or Regulatory Agency Inspections

• Serves as a resource for background information when purchasing large equipment (i.e. Optical Tables, Water Systems, Microscopes)

Megan FlakeLaboratory Safety and Protocols Manager

– Email: mflake@wustl.edu– Office: (314) 935-6094– Mobile: (314) 249-0090– Brauer Hall #1028

Mike AltepeterDirector of Facilities, Planning & Management

– Email: maltepeter@wustl.edu– Office: (314) 935-6756– Brauer Hall #1032

Gena ReedFacilities Assistant

– Email: reedg@wustl.edu– Office: (314) 935-8590– Brauer Hall #2027

When to Contact• If there is a problem with or questions about any of the lab services:

– Electric– Gas– HVAC– Compressed air or vacuum– Lighting– Water– Ethernet

• If there are any problems with the lab itself:– Doors, closers, locks– Furniture: Cabinet doors, drawers, shades, shelving

• If there is anything needed that is not presently in the lab:– Furniture

• If the lab needs modifications or renovations due to a change in research:– May involve adding electrical outlets– May need to reconfigure the actual lab space to accommodate the needs of new research

Industry Relations Office

The School of Engineering & Applied Science Industry Relations Office facilitates interaction

between industry partners and SEAS faculty and staff to develop holistic, mutually beneficial

relationships to advance innovation, knowledge and long term investment in the school.

Contact: Rebecca Spear Industry Relations Manager

314‐935‐6350, rspear@wustl.edu

• IR can help you:– Connect with industry partners and research leads– Facilitate sponsored research agreements/ collaborate

with other departments on campus (– Coordinate corporate campus visits/ onsite company

visits/ lab tours etc. – Help coordinate SEAS related events

• Reach out to IR anytime!

ABSAdobeAgilentAmerenAmgenAppleAT&TBayerBeldenBell HelicopterBioMerieuxBoeingBoston Consulting GroupBoston ScientificCabotCenteneCiscoComcast

CorningDeloitteEmersonExxonMobilFaceBookGenentechGraybarGoogleIBMIntelJohnson & JohnsonLockheedMallinckrodtmastercardMcKinseyMedtronicMicrosoftMITRE

MonsantoNestle PurinaNorthrop GrummanPacific Gas & ElectricPeabodyQualCommShellSiemensSikorksy HelicopterSpaceXStryker CorporationSunED/MEMCToshiba Medical ResearchTSIWorldwide TechnologyYahoo ResearchZillow 

Engineering Communication CenterUrbauer 104 ~ next to Stanley’s Café ~

Faculty Staff

5 Full time faculty

• 4 teach Technical Writing• 2 teach Engineering Ethics• 2 teach Leadership and Teambuilding• 1 teaches Conflict Management and Negotiation• Provide workshops• Meet with engineering students and faculty

3 Part time instructors

• 3 teach Technical Writing• Provide additional workshop support, as needed

Revising & Editing

Email ecc@seas.wustl.edufor

Individual Consultations

Marketing, Communications & PRNick BenassiAssociate Dean & Chief of Staff

Portfolio includes: Communications, Strategy, Strategic Planning, Global Engagement, Entrepreneurship, Community and other External Relations

nick_benassi@wustl.edu314-935-6350

Brook HaleyCreative Services Director & Designer

ebhaley@wustl.edu314-935-8772

Marketing, Communications & PR• From press releases, student recruitment materials, magazines,

websites and social media to alumni fundraising communications, e-newsletters, brochures, presentations and more, the Marketing, Communications & PR team handles more than 300 projects each year in support of the school, departments, faculty and students.

• Contact the team– Every faculty member is assigned a liaison from the Marketing,

Communications & PR team and should have regular meetings/contact– Submit a project request via engineering.wustl.edu/projectrequest– Email or call Nick Benassi

Marketing, Communications & PR

Help with: Contact when:

Press release about new grant, publication, award, or other news item

As soon as you know – we always honor an embargo and work with funding agencies to notify the media; the sooner you tell us, the more time we have to create a compelling story with appropriate visuals

Lab website You can create your own lab website with a simple self-service tool: sites.wustl.edu

Photos, videos, technical graphics As needed

Presentations As needed (can also provide school materials and gifts)

School-wide emails, story ideas and any other communication need

As needed

Stay connected for latest news

engineering.wustl.edu Monthly newsletters

Fall/Spring magazines

Social media: #WashUEngineers

SEAS Research Development & Administration• Ask us to help you with:

– Funding searches– Boilerplate language– Federal grants policy or

university research policy questions– Support letters– Data requests (e.g., who has been funded by DOD?)

• School-wide activities include:– Assisting on and coordinating large proposals– Reporting proposal and award activity– Tracking research portfolio progress– Hosting federal program officers– Offering panels and workshops– Supporting JSEAS group

Tao JuVice Dean for Research

taoju@wustl.edu935-6648

Natalie Goodwin-Frankfrankn@wustl.edu

935-4498

Vicki Carlsoncarlsonv@wustl.edu

935-8618

University-wide Resources

Office of the Vice Chancellor for ResearchFunding Resources for FacultyThe Office of the Vice Chancellor for Research (OVCR) offers faculty a variety of resources to help identify and pursue federal and private sources of funding including: 

The OVCR coordinates the internal review and selection process to identify university nominees for limited submission opportunities – cases in which funders restrict the number of applications per institution. These may be invitation‐only submissions (typically foundations, e.g. Pew, Searle, Mallinckrodt, Packard) or open calls by federal agencies. Many of these opportunities are for prestigious new investigator awards. The New Investigator Awards Committee reviews and discusses internal applications from interested faculty and selects nominees. The committee is co‐chaired by faculty from the Medical School and Arts & Sciences, and includes members from a range of departments and disciplines from the schools of A&S, Engineering, and Medicine.

Internal Selections Process: http://research.wustl.edu/PGC/InternalSelectionsVisit the Internal Selections webpage for more information about the process, including committee members (New Investigator Awards Committee and other committees).

• databases for customizable queries • postings of current opportunities

• links to useful information • individualized assistance

Office of the Vice Chancellor for Research

LIST of RESOURCES 

• OVCR Website http://research.wustl.edu • Use the tabs for Proposals/Grants/Contracts – Identify Funding 

(Internal Resources, External Resources, DARPA pages) 

• Research News • Receive funding news bulletins • Manage your subscription at http://researchnews.wustl.edu 

• Internal Selections Weekly Email • Contact Catherine Determan to be added to distribution list • Internal Selections website: https://wustl.edu/faculty‐staff/internal‐selections/

CONTACT INFORMATION Catherine Determan, Funding Resources Coordinator (747‐1654 or cdeterman@wustl.edu) 

For questions about Internal Selection competitions: internalselections@wustl.edu

Jennifer LodgeVice Chancellor for

Research

Joint Research Office of Contracts (JROC)

Contactresearchcontracts@wusm.wustl.eduhttps://jroc.wustl.edu

Contracts We Process• Federal/nonprofit incoming subawards & contracts• Sponsored Research Agreements• Service Agreements (in support of research)• Data Use/Access Agreements• Confidentiality Agreements• Collaboration Agreements • Clinical Trial Agreements

Export ControlsExport control regulations can effect university activities not only when exporting overseas but also when conducting activities on campus.

For any of the red flags on the next slide you must call the Export Control Manager:

Laura Langtonlangton@wustl.edu

314‐747‐1378

Shipment of equipment, biologicals, or sensitive technical information overseas.

Foreign  national participation in projects with sponsor restrictions on publication or participation .

Purchase of “military grade” equipment or anything with “EAR”, “ “ITAR” or “export” in the fine print

Receipt of proprietary information that is export controlled.

Interactions with Iran, Cuba, Syria, Sudan, North Korea, or other sanctioned countries.

Hosting foreign visitors (other than students postdocs H‐1Bs)

Call the Export Control Manager for:

Alumni & DevelopmentOffice of Foundation Relations• Works with school leadership, faculty and staff to pursue

foundation support for research, scholarships, programs, etc..• Builds relationships with foundations.• Identifies foundation opportunities and matches with PI’s,

programs.• Provides research, advice, review and editing of proposals,

coordination with senior leadership.

Katherine KornfeldSenior Associate Director, Foundation Relations

Ph. 935‐8658katherine.kornfeld@wustl.edu

How Can We Help You?Proposal Development:

• Meet with you to discuss RFP, your research & broader impact ideas

• Work with you to refine new ideas or find overlaps with existing programs

• Provide feedback on the broader impact portion of your proposal

• Provide guidance on budgets for outreach activities

• Provide ISP letters of support or collaboration

• Assist in securing additional letters of support from teachers, schools, districts, or other organizations

JSEAS-9.30.16

How Can We Help You?Once funded, the ISP can assist in the implementation of your grant’s broader impact program in a variety of ways:

• Participant Recruitment

• Curriculum Writing

• Materials Development

• Program Evaluation

• Communication and Dissemination

• Connect to Other Campus Resources & Partners

JSEAS-9.30.16

Contact:Chris MohrLab and Project ManagerInstitute for School Partnershipmohr@wustl.edu314-935-8271

Office of Technology Management (OTM)◦ Mission:  To promote the public utilization of University innovations created by faculty and employees through the formation and management of commercial partnerships.

◦ Functions (all performed with input from, or collaboration with the inventors):  ◦ Assess technology to determine the best mode of IP protection◦ Pursue patent protection, when warranted◦ Seek commercial partners for the technology ◦ Conclude licenses with commercial partners◦ Maintain relationships with commercial partners 

“When do I need to contact you?” ◦ When you have:  An invention; Questions about if and how to protect intellectual property; Industrial interest in your technology; Are interested in forming a startup based on your technology

“With what can you help me?” ◦ Questions about IP matters (other institutions; student related; material transfers; etc.)◦ Protecting IP ◦ Rule of thumb: submit an invention disclosure about the time you submit a manuscript for review

◦ Interacting with potential commercial partners

Contacts and ResourcesOTM Website https://otm.wustl.edu/for‐inventors/◦ Invention Disclosure forms ◦ Confidentiality and Material Transfer Agreements◦ Quick Start License ◦ Links to additional resources for policies, translational funding (Bear Cub), startup formation, etc.

Startup interest◦ Skandalaris Center http://skandalaris.wustl.edu/contact‐us/◦ BioStL Fundamentals http://www.biostl.org/about/fundamentals/

Paul Carter314‐362‐5426paulcarter@wustl.edu

Scott Crick314‐362‐7808scrick@wustl.edu

JSEAS Discussion:Priorities & Future Programming

Looking towards the future… • Continued and expanded SEAS support • Faculty retention

– We have hired the best….• Larger collaborative efforts (Center scales)

– Lowering school level boundaries….• Cutting edge infrastructure and facilities

– How do we reach parity with (new) peer institutions quickly?

– How do we (as assistant to associate level professors) sustain such efforts/infrastructure?