Josh Guard Planning InfoPack
description
Transcript of Josh Guard Planning InfoPack
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Stop Struggling to Schedule Your Guards the HARD WAY
Schedule Your Guards the Easy Way with Guard Planning
A simple, frustration-free web and mobile app that take the pain and time
out of scheduling.
Guard Planning Schedule John RTime Clock Employees Clients Reports Notifications
Guards Are Scheduled
Need Guards
Dashboard
Activity Feed
Notifications sent for Exxon job. 13h30
Harj S. sent a vacation request. 14h35
July, 13
Jim R. clocked in for Scotia Bank job. 14h01
Available on: Android, iPad, iPhone and Desktop.
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Review Schedule in Word or Excel.
Find jobs that need guards and what employee training
level the job requires.Pull up employee list.
Write down the employees that meet the training requirements on
the job needing to be filled.
Call each employee one-by-one from list.
Leave messages for guards.
Wait for them to call you back.
When one guard confirms, enter their name in the your
job section on Excel.
Take calls from all the guards that you left messages for, only to tell them that the job has
been filled.
Repeat process for each unfilled job or employee
cancellation.
How are you currently scheduling your guards?If you are like most security companies, scheduling takes a lot of time out of your day and there are many painful
tasks that go along with it.
Below is the shockingly outdated process for scheduling security guards used by companies.
Heres whats wrong with this:
1) Hugely Time Consuming 2) Frustrating 3) Time Spent on Non-revenue Generating
Activity
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Heres the Simple Scheduling Process with GuardPlanning:
Look at a birds-eye view of your weekly schedule: the jobs that need guards will be
in red.
Press Auto-Schedule.Choose mode of
notification: phone, SMS or email.
System will notify available employees with the right training level to fill the
job.
The first employee to click confirm will be scheduled
for the shift. ALL DONE.
GuardPlanning automates the most painful and time consuming tasks in your guard scheduling process so you can save hours of time everyday and have your schedules filled quicker.
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So What Exactly is Guard Planning?Guard Planning is a scheduling tool designed exclusively for the Security Guard and Patrol Industry that runs on your smartphone, tablet or computer via its web-browser. It was built to take away
hours of time and pain involved with Security companies constant changing schedules.
Here are the Benefits Guard Planning Will Bring You Almost Instantly:
1. Easily See Which Jobs Need Guards
Birds eye view of your schedule
2. Optimized for Mobile
View schedule or make changes even out of the office
3. Customized Reminders
Automated shift or payroll reminders
4. Schedule on the Cloud
Guards will see and confirm schedule changes
5. Easy Payroll
Payroll reports with one click
Guards can see and confirm hours worked
6. Easy Scheduling
Drag n drop appointments
Copy and carry forward schedules
Easily hand scheduling duties to another staff member
7. Auto-Scheduler
Set rules on jobs and let the system SMS, call or email guards fill open spots
8. 24 Hour Clock
By popular demand, our scheduler will operate in 24 hour time
See when a guard has viewed his schedule
10. More??We are customizing this for your industry, let us know what you
want in the software!
9. Know Your Margins
Set specific billing rates or each job and employee so you know your margins on every job and with every employee
Create more efficient schedules with this information
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Browser Window
http://guardplanning.com
Guard Planning
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Username!
Password!
Sign in! Remember Me!
Login!
Heres a Quick Tour GuardPlanningAccess From Anywhere on Any Device with a Web-Browser
Sign in!
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Userename
Password
Sign in!
GuardPlanning
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Userename
Password
GuardPlanning
Sign in!
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http://guardplanning.comhttp://guardplanning.com
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John R
PALCOR
Browser Window
Guard Planning
http://guardplanning.com
Mon, July 13 Tues, July 14 Wed, July 15 Thurs, July 16 Fri, July 17 Sat, July 18 Sun, July 19
13 -14 July, 2010MonthDay Week/ / Employee ListJobDefault / / /
Su Mo Tu We Th Fri Sa
4321
198765 1
111111 1222221 2
33222
July 2010
Date 07/04/2010
My Schedule
Search
Availability by Employee
0030 - 0700
Guards Scheduled
2 of 2
Jim R.John S.
Training: Level 1
0000 - 0600
ROYAL BANK
Guards Scheduled
Training: Level 1
Amir R.
1 of 2
Auto Scheduler
0030 - 0700
Guards Scheduled
2 of 2
Jim R.John S.
Training: Level 1
0000 - 0600
ROYAL BANK
Guards Scheduled
Training: Level 1
Amir R.
1 of 2
Auto Scheduler
ROYAL BANK
Guards Scheduled
1 of 2
Jim R..
Training: Level 1
PALCOR0000 - 0600
Auto Scheduler
Easily Schedule Your Guards
ROYAL BANK 1900 - 0400 bar value
Monday, Dec 20, 2012
ROYAL BANK 1900 - 0400
PALCOR 1200 - 2000
Page 1 of 12
PALCOR 1200 - 2000
ROYAL BANK 1900 - 0400
PALCOR 1200 - 2000
ROYAL BANK 1900 - 0400
PALCOR 1200 - 2000
SITE TIME FILL POSITIONS AUTO SCHEDULE
Auto Schedule
Auto Schedule
Auto Schedule
Visual LayoutList Format
Schedule Time Clock Employees Clients Reports Notifications
See at a glance which jobs need to filled and which ones are good-to-go.
Your blocked schedule will stay red until all guards have been scheduled
Know exactly what jobs need to be filled within seconds
View by Day, Week, Month or in a List
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0030 - 0700
Guards Scheduled
Jim R.John S.
ROYAL BANK
0030 - 0700
Guards Scheduled2 of 2
Jim R.John S.
ROYAL BANK
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Easily Drag n' Drop Appointments
0030 - 0700
Guards Scheduled
2 of 2
Jim R.John S.
ROYAL BANK
2 of 2
Easy Payroll ReportsAutomatically track hours and download the report.
Eliminate manually counting and tracking hours
Download payroll report with one click
Allow access to confirm hours worked/write notes
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Get the Right Guards on Each Job
Browser Window
http://guardplanning.com
Guard Planning Schedule John RTime Clock Employees Clients Reports Notifications
Select Guards
Training Level
1 2 3 4
In Overtime?
Yes No
Shift Date/Time
Date
Download Excel
Time
http://guardplanning.com
Guard Planning Schedule Time Clock Employees Clients Notifications
Training Level
1 2 3 4
In Overtime?
Yes No
Client: PALCOR
Time Between Two Shifts
8 hours
Set for Job
Download G List
Auto Schedule Settings
Custom Setting
Customize
Download a List to Call
Set Rule for AutoScheduler
Guard Planning makes it easy find the right guards for the each job.
Section guards by Training Level, Overtime, Time Since Last Shift or add a custom settingSave money by having the right guards on each job
Call your guards manually or create the settings as a rule for specific jobs
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ROYAL BANK 1900 - 0400 bar value
Monday, Dec 20, 2012
ROYAL BANK 1900 - 0400
PALCOR 1200 - 2000
Sort: Date Status: Active
Page 1 of 12
PALCOR 1200 - 2000
ROYAL BANK 1900 - 0400
PALCOR 1200 - 2000
ROYAL BANK 1900 - 0400
PALCOR 1200 - 2000
SITE TIME FILL POSITIONS AUTO SCHEDULE
Auto Schedule
Auto Schedule
Auto Schedule
Notify employees of open shift.
OKCancel
SMS
Phone Email
AutoScheduler Will Schedule Your Guards For You
Automatically schedule your employees on the road, at your office or wherever you are.
Fill in guard criteria in job file
When that jobs needs a guard scheduled, press auto schedule
System will call, text or email the right guards
Guard will click link or press 1 to confirm, you get notified when the first one confirms
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We Guarantee You Will Save Hours on Payroll Scheduling Each
Week Or...
We will refund your money. Guard Planning is 100% Risk Free so you have no risk in using it to see how much time it can save you.
1) If you are not saving time after one month of using Guard Planning, email us and we will refund your money.
2) We hate long term contracts. Upgrade, downgrade or cancel at anytime.
3) No set up fees or cancellation fees. Ever.
Our necks are on the line, not yours. This way we are committed to making a product that is valuable for you. You cannot lose by trying it out.
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