JOHNSON COUNTY COMMUNITY COLLEGE 12345 College … · 8/20/2020 · • The General Fund capital...

JOHNSON COUNTY COMMUNITY COLLEGE 12345 College Boulevard

Overland Park, Kansas

Meeting--Board of Trustees

GEB 137 and Zoom Webinar August 20, 2020 – 5:00 p.m.

AGENDA

I. CALL TO ORDER Trustee Musil II. PLEDGE OF ALLEGIANCE Trustee Musil III. ROLL CALL Trustee Musil IV. AWARDS AND RECOGNITIONS Trustee Musil

A. LEAGUE FOR INNOVATION AWARDS: 1. Jim Hopper – John and Suanne Roueche Excellence Award 2. Thomas Soteros – Terry O’Banion Student Technology Award 3. Tara Karaim, Nellie Schuckman, Maria Martinez, Ana Page –

2019 Innovation of the Year Award for JCCC: Reimagining Honors: Community and Critical Thinking

B. 2020 NISOD EXCELLENCE AWARDS: 1. Valerie Mann, Leslie Quinn, and Linda Turbyfill

V. OPEN FORUM Trustee Musil VI. BOARD REPORTS

C. College Lobbyist Mr. Dick Carter D. Faculty Association Dr. James Leiker E. Johnson County Education Research Triangle Trustee Cross F. Kansas Association of Community College Trustees Trustee Ingram G. Foundation Trustee Ingram

VII. 2020-2021 BUDGET PUBLIC HEARING (p 1) Trustee Musil VIII. COMMITTEE REPORTS AND RECOMMENDATIONS

A. Management (pp 2-19) Trustee Cook Recommendation: FY 2020-2021 Legal Budget Adoption (pp 3-4) Recommendation: Transfer of Funds (p 2)

Recommendation: Architectural Services for Science Lab Renovations (pp 7-8) Capital Acquisitions and Improvements (pp 15-16) Facilities Master Plan Project Matrix (p 17)

B. Audit (pp 20-22) Trustee Musil

Recommendation: FY 2020-2021 Audit Committee Working Agenda (pp 21-22)

C. Human Resources (pp 23-28) Trustee Ingram

D. Learning Quality (pp 29-33) Trustee Cook IX. PRESIDENT’S RECOMMENDATIONS FOR ACTION

A. Treasurer’s Report (pp 34-45) Trustee Cross B. Monthly Report to the Board Dr. Andy Bowne

X. NEW BUSINESS Trustee Musil

XI. OLD BUSINESS Trustee Musil

XII. CONSENT AGENDA Trustee Musil

A. Regular Monthly Reports and Recommendations 1. Minutes of Previous Meeting 2. Cash Disbursement Report (pp 46-47) 3. Grants, Contracts and Awards (pp 48-51) 4. Affiliation, Articulation and Reverse Transfer, Cooperative

and Other Agreements (pp 52-53) 5. Transfer to JCCC Foundation Tribute Fund (p 54)

B. Human Resources (pp 55-64) 1. Retirements 2. Separations 3. Reassignment 4. Employment – Regular 5. Employment – Temporary 6. Change to the FY2020-2021 Staffing Authorization Table for Full-time Regular Staff 7. 2020-2021 Staffing Authorization Tables

C. Human Resources Addendum XIII. EXECUTIVE SESSION XIV. ADJOURNMENT

Board Packet 1 August 20, 2020

MANAGEMENT COMMITTEE Minutes

August 5, 2020

The Management Committee took place at 8:00 a.m. on Wednesday, August 5, 2020 in a Zoom Webinar format. Participants were: Dr. Jerry Cook, Chair; Laura Smith-Everett, trustee; Paul Snider, trustee; Dr. Jay Antle; Dr. Andy Bowne; Becky Centlivre; John Clayton; Chris Gray; Tom Hall; Jeff Hoyer; Rachel Lierz; Karen Martley; Dr. Mickey McCloud; Erica Miller; Kelsey Nazar; Linda Nelson, recorder; Tom Pagano; Greg Russell; Janelle Vogler; Elisa Waldman; Dr. Sandra Warner and Dr. Randy Weber.

MA-11 Affiliation, Articulation and Reverse Transfer, Cooperative and Other Agreements Dr. Randy Weber, Interim Executive Vice President for Finance and Administrative Services presented information on the Facility Rental agreement template and also the template for the Continuing Education Service agreement. These will be brought forward through the Consent agenda at the August 20, 2020, board meeting.

MA-2 Guide Budget Development: Management Budget reallocations

Rachel Lierz, Associate Vice President of Financial Services/CFO provided the semi-annually report identifying reallocations within the Management Budget. The report included reallocations of the 2019-20 Management Budget during the period of January 1, 2020 to June 30, 2020. These reallocations have a net impact of $0 and are presented on the report shown subsequently in the board packet.

MA-3 Stewardship of College Finances: Transfer of Funds: Sustainability Initiatives Fund

Ms. Lierz presented a request from The Center for Sustainability that $9,000 from recycling proceeds be transferred to the JCCC Foundation to be used for scholarships. This disbursement brings the total distributed to the Foundation for scholarships since 2012 to approximately $125,000.

RECOMMENDATION:

It is the recommendation of the Management Committee that the Board of Trustees authorize the transfer of $9,000 from the Sustainability Initiatives Fund to the JCCC Foundation to be used for student scholarships.


Rachel Lierz Associate Vice President, Financial Services/CFO

Andrew W. Bowne President

MA-2 Guide Budget Development: FY 2020-2021 Legal Budget adoption

Next, Ms. Lierz presented information supporting the Administration’s recommendation to approve the College’s legal budget for fiscal year 2020-2021. Some key features of the proposed budget are as follows:

• JCCC Mill Levy will remain flat at 9.121 mills.

• Assessed valuation is budgeted to increase by 5.25% and the property tax delinquency rate was increased from 2% to 4%.

• Revenues from the state are budgeted to decrease by 15% from

amounts received during FY20.

• Tuition and fee rates will remain unchanged for Johnson County students ($94), in-state students ($112), out-of-state and international students ($223), and the Metro Rate ($138).

• The budget provides for an average 3% salary increase for faculty and staff

members, with no change to the total number of budgeted full-time faculty or staff positions.

• Across the board sweeps and cuts were made to certain planned expenses

and various capital projects are being deferred or modified in scope.

• The General Fund capital budget includes $4 million for Science Lab renovations in what would be the first year of a multi-year project.

The following is a summary by fund of the FY 2020-21 legal budget:


Budgeted Expenditures

And Transfers

Amount of 2020 Tax

To Be Levied

Estimated Mill Levy

General

$153,868,407

$101,522,419

8.586

Postsecondary Tech Ed 45,213,615 -- -- Adult Education 752,116 -- -- Adult Supplementary Education 7,834,261 -- -- Motorcycle Driver Safety 109,489 -- -- Truck Driver Training 797,183 -- -- Auxiliary Enterprises 14,706,990 -- -- Capital Outlay 4,978,250 5,926,436 .501 Special Assessment 1,005,000 401,274 .034 Revenue Bonds 1,606,650 -- --

TOTAL ALL FUNDS $230,871,961 $107,850,128 9.121

RECOMMENDATION:

It is the recommendation of the Management Committee that the Board of Trustees accept the FY 2020-21 budget as published, which includes total property tax levied of $107,850,128 for fiscal 2021, compared to $101,702,069 for fiscal 2020, and does hereby certify said budget to the county clerk of Johnson County, Kansas, for collection in the manner prescribed by law.

Rachel Lierz Associate Vice President Financial Services/CFO

Randy Weber Interim Vice President Finance and Administrative Services; Vice President Student Success and Engagement



MA-5 Monitor Business Services: Single-Source Purchase report

Ms. Janelle Vogler, Associate Vice President, Business Services, reviewed fourteen single-source purchases. MA-5 Monitor Business Services: Bid/RFP Review A summary of a contract renewal and the RFP for Architectural Services for Science Lab Renovations was also reviewed by Ms. Vogler.


SUMMARY OF RENEWALS:

$50,000+

AUGUST 2020 MANAGEMENT COMMITTEE

Bid Title

Total Contract Period

Vendors

Original Bid Amounts

Renewal Option Amount

Description of Services

20-002, VMware Subscriptions & Support Services Original Term: Base Year, 1 Renewal Option Year 9/01/2019 - 8/31/2021 Renewal Option: 1 of 1

1. CDW-G: $57,888.57 / $117,153.80 2. High Touch Technologies: $62,618.00 /

$127,114.54 3. Technology Group Solutions: $60,132.75 /

$122,069.48 4. MVation Worldwide: $58,854.16 /

$119,473.94 5. Hypertec USA: $58,796.42 / $119,356.73 6. vCloud Tech: $58,040.18 / $117,821.57 7. Software Information Resource: $58,219.71

/ $118,186.01 8. Optiv: Non-Responsive 9. Zone: Non-Responsive 10. Dell: Non-Responsive

Note - above amounts are first year / 2-year totals

$57,888.57 VMware allows more flexibility and expanded utilization of a physical computer server. With VMware server virtualization, a hypervisor is installed on the physical server to allow for multiple Virtual Machines (VMs) to run on the same physical server. Each VM can run its own Operating System (OS) which means multiple OS’s can run on one physical server. All the VMs on the same physical server share resources such as networking and RAM.


AWARD OF BIDS/RFPs - SINGLE PURCHASE:

$150,000+

AUGUST 2020 MANAGEMENT COMMITTEE

Bid Title Total Contract Period Fund Source / Firms

Notified

Vendors Original Bid Amounts

Current Year Amount

Single Purchase

Justification If other than Low Bid

20-057, Architectural Services for Science Lab Renovations Source of Funds: 0201, General Fund Firms Notified: 64

1. PGAV Architects: $1,265,025 2. The Clark Enersen Partners: $1,162,500 3. Gould Evans: $1,203,750 4. Wellner Architects, Inc.: $1,486,156 5. International Architects Atelier:

$1,233,500 6. TreanorHL: $1,311,140 7. Clark Huesemann: $1,516,250 8. CRB: $1,518,458 9. BSA LifeStructures: $1,530,250 10. HOK: $1,530,500 11. Piper-Wind Architects, Inc.: $1,628,125 12. Sabatini Architects: $1,682,344 13. BNIM: $1,867,825 14. BBN Architects Inc: $1,912,500

Note - fees above are shown based on a $25,000,000 total project cost; subject to change based on the actual project Guaranteed Maximum Price (GMP) construction cost.

$1,265,025.00 A thorough evaluation process was conducted which included reviewing and ranking the proposals based on the following evaluation criteria: proposers’ experience and past performance, project approach and timeline, resumes, location of the firm, and proposed fees. Four (4) firms were requested to make presentations: Wellner Architects, Gould Evans, PGAV Architects, and The Clark Enersen Partners. At the conclusion of the evaluation process, it was determined that the proposal submitted by PGAV Architects most effectively met the College’s requirements.


PURPOSE & DESCRIPTION

The purpose of this Request for Proposals (RFP) is to contract for architectural, engineering, and appropriate related professional services for programming, design, construction administration, and project closeout services. The selected firm will guide the College through a renovation to update and modernize science laboratory teaching facilities. Disciplines involved include Biology, Chemistry, Physics, Geology, Astronomy, Biotechnology, Environmental Science, and Physical Science as well as a dedicated undergraduate research space or spaces, chemistry instrumentation space and associated support spaces. Currently these labs are located in three separate buildings: the Science building (SCI) constructed in 1970; the Classroom Learning building (CLB) constructed in 1991; and the Regnier Center building (RC) constructed in 2005. The approximate number of labs to be considered is 19 with an approximate total of 65,000 square feet (sf). The firm selected should not only consider the current space requirements but also include planning for future enrollment growth in these areas and disciplines. Potential firms were asked to respond with their qualifications that would address the project’s requirements as well as the firms’ proposed fees.

ORIGINAL EVALUATION COMMITTEE

- Jim Feikert: Director, Procurement Services - Jeff Allen: Director, Campus Services & Energy

Management - Mary Wisgirda: Dean, Mathematics and Sciences - Lori Slavin: Professor, Science

- Larry Allen: Senior Buyer, Procurement Services - Tom Hall: Associate Vice President, Campus

Services/Facilities Planning - Jennifer Menon Parker: Associate Professor, Science

MANAGEMENT COMMITTEE RECOMMENDATION

It is the recommendation of the Management Committee that the Board of Trustees accept the recommendation of the college administration to approve the proposal from PGAV Architects for architectural and engineering services for the Science Lab Renovations at an estimated fee range of $1,049,400.00 to $1,465,650.00 (refer to 20-057 Supplemental Information - Finalist Project Costs) which is subject to change based on the actual project Guaranteed Maximum Price (GMP) construction cost, with the final agreement subject to approval by college counsel.


20-057 Supplemental Information - Finalist Project Costs Fees Based on $20M Total Project Budget Fees Based on $25M Total Project Budget Fees Based on $30M Total Project Budget

Company Name

Programming All-in Fees Total

Programmimg & All-in Fees

Fee % to Overall Project

Budget




Budget




Budget

PGAV Architects $ 59,400.00 $ 990,000.00 $ 1,049,400.00 5.25% $ 59,400.00 $ 1,205,625.00 $ 1,265,025.00 5.06% $ 59,400.00 $ 1,406,250.00 $ 1,465,650.00 4.89% Wellner Architects, Inc. $ 175,750.00 $ 1,068,750.00 $ 1,244,500.00 6.22% $ 194,750.00 $ 1,291,406.00 $ 1,486,156.00 5.94% $ 213,750.00 $ 1,496,250.00 $ 1,710,000.00 5.70% The Clark Enersen Partners $ 52,500.00 $ 877,500.00 $ 930,000.00 4.65% $ 65,625.00 $ 1,096,875.00 $ 1,162,500.00 4.65% $ 78,750.00 $ 1,316,250.00 $ 1,395,000.00 4.65% Gould Evans $ 55,000.00 $ 908,000.00 $ 963,000.00 4.82% $ 70,000.00 $ 1,133,750.00 $ 1,203,750.00 4.82% $ 85,000.00 $ 1,359,500.00 $ 1,444,500.00 4.82% Recommended Definitions for above: Programming - PreDesign including the project’s programming of cost alternatives and estimates, an economic feasibility assessment, and ability to achieve JCCC’s desired sustainability rating. All-in fees - All required architectural & engineering design services excluding programming fee.


MA-4 Monitor Facilities: Capital Acquisitions and Improvements: Progress Report Tom Hall, Associate Vice President, Campus Services and Facility Planning, provided the committee with an update on facilities projects from the capital acquisitions and improvements matrix. MA-4 Review financial plans for capital improvements

Next, a report summarizing the budgets and expenditures to date for the various projects associated with the Facilities Master Plan was presented by Mr. Hall. He also reviewed progress on the various infrastructure projects currently under construction on campus.


Date Fund Org Org Description Account Account Name Description Total1 13-JAN-2020 0201 6302 Human Resources 53060 Contracted Services Presidential search 80,000

0201 6109 College Operations & Continuing Edu 53690 Contingency Presidential search (80,000)

2 24-JAN-2020 0201 4636 Dir Prac Nursg & Health Occupation 53110 Overnight Travel ATI Summit travel 2,500 0201 1214 Fire Science 53110 Overnight Travel ATI Summit travel (2,500)

3 07-FEB-2020 0201 4605 Dean, Arts, Humanities&Soc Sciences 53060 Contracted Services Design needs academic theater prod (1,100) 0201 1108 Theater 53060 Contracted Services Design needs academic theater prod 1,400 0201 1108 Theater 53150 Non-Capital Supplies and Materials Design needs academic theater prod (300)

4 12-FEB-2020 0201 1262 Healthcare Information Systems 53150 Non-Capital Supplies and Materials Lease increase (1,000) 0201 1267 Medical Info Revenue Mgmt 53150 Non-Capital Supplies and Materials Lease increase (96) 0201 1262 Healthcare Information Systems 53230 Memberships Lease increase (230) 0201 1262 Healthcare Information Systems 53610 Rentals and Leases Lease increase 1,326

5 12-FEB-2020 0201 4312 Video Services 53060 Contracted Services LearningSpace maintenance renewal 16,000 0201 4637 Dean, Academic Support 53060 Contracted Services LearningSpace maintenance renewal (16,000)

6 17-FEB-2020 1302 9111 The Market 51610 Cost of Sales-Hot Food Supplies needed for The Market (2,000) 1302 9101 Dining Services 53150 Non-Capital Supplies and Materials Supplies needed for The Market 2,000

7 17-FEB-2020 0201 5608 Women's Soccer 53020 Event Officials Additional games,hosting playoffs 1,100 0201 5609 Softball 53020 Event Officials Additional games,hosting playoffs (1,100)

8 19-FEB-2020 1302 9111 The Market 51610 Cost of Sales-Hot Food Supplies needed for The Market 2,000 1302 9101 Dining Services 53150 Non-Capital Supplies and Materials Supplies needed for The Market (2,000)

9 19-FEB-2020 0201 4637 Dean, Academic Support 53060 Contracted Services Refund for cancelled China trip (5,200) 0201 5116 International Education 53110 Overnight Travel Refund for cancelled China trip 5,200

10 20-FEB-2020 0201 4311 Audio Visual Services 53150 Non-Capital Supplies and Materials SCI 101 N Monitor Project 4,532 0201 1220 Emergency Medical Science 53150 Non-Capital Supplies and Materials SCI 101 N Monitor Project (4,532)

11 20-FEB-2020 0201 7102 Dir., Campus Services 54050 Furniture and Equipment CC 3rd Floor Furniture 211,000 0201 7707 WLB Remodeling 54080 Building Improvements CC 3rd Floor Furniture (211,000)

12 21-FEB-2020 7141 7756 CTE Building Construction 54080 Building Improvements IRC Backfills (784,874) 7145 7758 Resource Centers Backfills 54080 Building Improvements IRC Backfills 784,874

13 29-FEB-2020 0201 4637 Dean, Academic Support 53060 Contracted Services Refund for cancelled China trip REV 5,200 0201 5116 International Education 53110 Overnight Travel Refund for cancelled China trip REV (5,200)

14 02-MAR-2020 0201 4637 Dean, Academic Support 53060 Contracted Services Laser printer replacement (18,628) 0201 4314 Educational Tech/Distance Learning 54050 Furniture and Equipment Laser printer replacement 18,628

15 03-MAR-2020 0201 1108 Theater 53060 Contracted Services Speaker engagement Theater Dept 3,600 0201 1103 Fine Arts 53060 Contracted Services Speaker engagement Theater Dept (3,600)

16 05-MAR-2020 0201 1504 Writing Center 53060 Contracted Services Little Seagull books 2,300 0201 4637 Dean, Academic Support 53060 Contracted Services Little Seagull books (2,300)

17 11-MAR-2020 0201 6205 Audit and Advisory Services 53060 Contracted Services TeamMate Project costs (10,000) 0201 6205 Audit and Advisory Services 53161 Computer Software & Licenses TeamMate Project costs (20,500) 0201 6407 Project Management Office 53161 Computer Software & Licenses TeamMate Project costs 30,500

18 12-MAR-2020 7145 7758 Resource Centers Backfills 54050 Furniture and Equipment FFE/Tech for IRC Backfills 772,000 7141 7756 CTE Building Construction 54080 Building Improvements FFE/Tech for IRC Backfills (772,000)

19 18-MAR-2020 0601 1439 CE - NARS 53060 Contracted Services Trainer Payment for CT 40,000 0601 1414 Developing Programs 53060 Contracted Services Trainer Payment for CT (40,000)

20 19-MAR-2020 0201 6403 Chief Information Officer 53110 Overnight Travel Of Yuja Online Testing Module (4,500) 0201 6407 Project Management Office 53161 Computer Software & Licenses Of Yuja Online Testing Module 4,500

21 27-MAR-2020 0201 6403 Chief Information Officer 53110 Overnight Travel Additional Zoom Webinar Licensing (3,780) 0201 6351 Network & Data Center Operations 53340 Telephone Additional Zoom Webinar Licensing 3,780

FY20 BUDGET REALLOCATIONSJan 1, 2020 to June 30, 2020


Date Fund Org Org Description Account Account Name Description Total22 02-APR-2020 0201 6359 Assoc. VP, Business Services 53110 Overnight Travel Cover membership and supplies (1,160)

0201 6311 Continuing Education Scheduling 53150 Non-Capital Supplies and Materials Cover membership and supplies 500 0201 6359 Assoc. VP, Business Services 53150 Non-Capital Supplies and Materials Cover membership and supplies 500 0201 6311 Continuing Education Scheduling 53230 Memberships Cover membership and supplies 160

23 08-APR-2020 0201 4301 Creative & Content Department 53060 Contracted Services Advertisement Deals (36,000) 0201 4301 Creative & Content Department 53150 Non-Capital Supplies and Materials Advertisement Deals (3,000) 0201 4301 Creative & Content Department 53210 Printing, Binding & Publications Advertisement Deals (4,500) 0201 4321 College Communication / Planning 53220 Advertising and Promotions Advertisement Deals 43,500

24 13-APR-2020 0601 1413 Personal Enrichment 53060 Contracted Services Cover expenses for high enrollments 3,400 0601 1405 Professional Education 53150 Non-Capital Supplies and Materials Cover expenses for high enrollments 1,500 0601 1412 Health & Human Services 53150 Non-Capital Supplies and Materials Cover expenses for high enrollments (4,900)

25 14-APR-2020 0201 1267 Medical Info Revenue Mgmt 53060 Contracted Services Technical Training needs (1,750) 0201 1278 Information Technology 53170 Technical Training Technical Training needs 1,750

26 28-APR-2020 0201 1506 College Success 53060 Contracted Services Roadtrip Nation Renewal 4,998 0201 4637 Dean, Academic Support 53060 Contracted Services Roadtrip Nation Renewal (4,998)

27 03-MAY-2020 0201 1241 Respiratory Care 53150 Non-Capital Supplies and Materials Replenish donated supplies/labs 2,499 0201 1238 Neurodiagnostic Technology 54050 Furniture and Equipment Replenish donated supplies/labs (2,499)

28 04-MAY-2020 0201 5141 Model U.N. 53110 Overnight Travel Debate team travel prior to closure 3,185 0201 1120 Political Science 53640 Special Events Debate team travel prior to closure (3,185)

29 05-MAY-2020 0201 6332 Maintenance Pool 53150 Non-Capital Supplies and Materials PPE costs 35,000 0201 6104 Exec VP, Finance and Admin Services 53690 Contingency PPE costs (35,000)

30 06-MAY-2020 0201 6351 Network & Data Center Operations 53161 Computer Software & Licenses Lyris renewal 4,305 0201 6401 Enterprise Application Support 53161 Computer Software & Licenses Lyris renewal (4,305)

31 11-MAY-2020 0601 1413 Personal Enrichment 53060 Contracted Services Cover expenses for high enrollments 4,500 0601 1405 Professional Education 53150 Non-Capital Supplies and Materials Cover expenses for high enrollments (4,500)

32 15-MAY-2020 0201 1504 Writing Center 53060 Contracted Services To cover account deficit 2,500 0201 5116 International Education 53110 Overnight Travel To cover account deficit (2,500)

33 15-MAY-2020 0201 1125 Reading 53110 Overnight Travel To cover account deficit 2,600 0201 5116 International Education 53110 Overnight Travel To cover account deficit (2,600)

34 18-MAY-2020 0201 1124 Internatl Archaeological Field Sch 53060 Contracted Services Art caddies for FADS studios (3,000) 0201 4605 Dean, Arts, Humanities&Soc Sciences 53150 Non-Capital Supplies and Materials Art caddies for FADS studios (2,000) 0201 1208 Graphic Design 53150 Non-Capital Supplies and Materials Art caddies for FADS studios 5,000

35 19-MAY-2020 0201 4628 Director Dental Hygiene 53110 Overnight Travel PPE expenses (3,000) 0201 1218 Dental Hygiene 53150 Non-Capital Supplies and Materials PPE expenses 3,000

36 19-MAY-2020 0201 5116 International Education 53110 Overnight Travel Library Shelving (53,215) 0201 4102 Library 54050 Furniture and Equipment Library Shelving 53,215

37 20-MAY-2020 0201 4614 Director RR Operations 53110 Overnight Travel Welding cameras (8,000) 0201 4614 Director RR Operations 53150 Non-Capital Supplies and Materials Welding cameras (3,631) 0201 1277 Railroad Industrial Technology 54050 Furniture and Equipment Welding cameras 11,631

38 21-MAY-2020 0201 6205 Audit and Advisory Services 53060 Contracted Services TeamMate budget not used 3,869 0201 6407 Project Management Office 53161 Computer Software & Licenses TeamMate budget not used (3,869)

39 26-MAY-2020 0201 6332 Maintenance Pool 53150 Non-Capital Supplies and Materials PPE Supplies 50,000 0201 6109 College Operations & Continuing Edu 53690 Contingency PPE Supplies (50,000)

40 26-MAY-2020 0201 6407 Project Management Office 53060 Contracted Services Next Phase Business Continuity Prj 1,150 0201 6403 Chief Information Officer 53060 Contracted Services Next Phase Business Continuity Prj (1,150)

41 27-MAY-2020 0201 4631 Dean Science 53110 Overnight Travel Replenish safety supplies (1,600) 0201 1115 Sciences 53150 Non-Capital Supplies and Materials Replenish safety supplies 1,600

42 29-MAY-2020 0201 1218 Dental Hygiene 53150 Non-Capital Supplies and Materials Infection control supplies 1,269 0201 4628 Director Dental Hygiene 53640 Special Events Infection control supplies (1,269)


Date Fund Org Org Description Account Account Name Description Total43 01-JUN-2020 0201 4619 Dean, Industrial Technology 53110 Overnight Travel Additional supply needs (6,168)

0201 1226 Metal Fab (Welding) Technology 53150 Non-Capital Supplies and Materials Additional supply needs 6,168

44 02-JUN-2020 0201 1274 Horticulture 53150 Non-Capital Supplies and Materials Lab equipment (7,500) 0201 1128 Biology 54050 Furniture and Equipment Lab equipment 7,500

45 02-JUN-2020 0201 6359 Assoc. VP, Business Services 53110 Overnight Travel Cover additional PPE for College (540) 0201 6359 Assoc. VP, Business Services 53130 Same Day Travel Cover additional PPE for College (250) 0201 6332 Maintenance Pool 53150 Non-Capital Supplies and Materials Cover additional PPE for College 1,455 0201 6359 Assoc. VP, Business Services 53150 Non-Capital Supplies and Materials Cover additional PPE for College (665)

46 03-JUN-2020 0601 1443 CC Art Education 53110 Overnight Travel Travel Needs 3,685 0601 1441 CC Sales and Marketing 53110 Overnight Travel Travel Needs (3,685)

47 04-JUN-2020 0101 5603 Men's Basketball 53145 Post Season Team Travel Allocate for Post Season Travel 2,055 0101 5204 Student Life 53145 Post Season Team Travel Allocate for Post Season Travel (2,055)

48 04-JUN-2020 0101 5604 Women's Basketball 53145 Post Season Team Travel Allocate for Post Season Travel 3,056 0101 5204 Student Life 53145 Post Season Team Travel Allocate for Post Season Travel (3,056)

49 04-JUN-2020 0101 5607 Men's Soccer 53145 Post Season Team Travel Allocate for Post Season Travel 4,116 0101 5204 Student Life 53145 Post Season Team Travel Allocate for Post Season Travel (4,116)

50 05-JUN-2020 0201 7741 Billington Library Addition/Renovat 54020 Remodeling and Renovations Remodel English Faculty Offices 296,000 0201 7707 WLB Remodeling 54080 Building Improvements Remodel English Faculty Offices (296,000)

51 08-JUN-2020 0101 5204 Student Life 53145 Post Season Team Travel Allocate for Post Season Travel (16,629) 0101 5603 Men's Basketball 53145 Post Season Team Travel Allocate for Post Season Travel 2,002 0101 5604 Women's Basketball 53145 Post Season Team Travel Allocate for Post Season Travel 2,972 0101 5612 Volleyball 53145 Post Season Team Travel Allocate for Post Season Travel 3,198 0101 5608 Women's Soccer 53145 Post Season Team Travel Allocate for Post Season Travel 4,220 0101 5607 Men's Soccer 53145 Post Season Team Travel Allocate for Post Season Travel 4,237

52 09-JUN-2020 0201 6401 Enterprise Application Support 53060 Contracted Services Wireless and switches (130,000) 0201 6351 Network & Data Center Operations 54050 Furniture and Equipment Wireless and switches 130,000

53 10-JUN-2020 0201 6206 Bursar Operations 53045 Collection Costs Collection Costs 2,000 0201 6201 Financial Services 53060 Contracted Services Collection Costs (2,000)

54 11-JUN-2020 0201 6321 Police Department 53150 Non-Capital Supplies and Materials WCMT Materials 5,300 0201 5101 Student Success & Engagement 53640 Special Events WCMT Materials (5,300)

55 11-JUN-2020 0201 1129 Chemistry 53150 Non-Capital Supplies and Materials Lab supply purchase 11,000 0201 1274 Horticulture 53150 Non-Capital Supplies and Materials Lab supply purchase (11,000)

56 11-JUN-2020 0201 1115 Sciences 53150 Non-Capital Supplies and Materials Replenish donated safety supplies 6,000 0201 1274 Horticulture 53150 Non-Capital Supplies and Materials Replenish donated safety supplies (6,000)

57 11-JUN-2020 0201 1133 Environmental Science 53150 Non-Capital Supplies and Materials Lab supply purchases 2,100 0201 1127 Human Sciences 53150 Non-Capital Supplies and Materials Lab supply purchases (2,100)

58 12-JUN-2020 0601 1412 Health & Human Services 53060 Contracted Services Cover high enrollments in Ed2Go 1,500 0601 1405 Professional Education 53060 Contracted Services Cover high enrollments in Ed2Go 350 0601 1413 Personal Enrichment 53060 Contracted Services Cover high enrollments in Ed2Go 7,000 0601 1406 Youth Programs 53060 Contracted Services Cover high enrollments in Ed2Go (8,850)

59 16-JUN-2020 0201 1277 Railroad Industrial Technology 53150 Non-Capital Supplies and Materials WCMT welding lab supplies 8,000 0201 4619 Dean, Industrial Technology 53150 Non-Capital Supplies and Materials WCMT welding lab supplies (8,000)

60 18-JUN-2020 0201 6331 Procurement Services 53110 Overnight Travel PPE Funds (4,030) 0201 6332 Maintenance Pool 53150 Non-Capital Supplies and Materials PPE Funds 4,030

61 18-JUN-2020 0201 6332 Maintenance Pool 53150 Non-Capital Supplies and Materials PPE Funds 1,088 0201 6331 Procurement Services 53150 Non-Capital Supplies and Materials PPE Funds (1,088)

62 19-JUN-2020 0201 1128 Biology 53150 Non-Capital Supplies and Materials Lab equipment purchase (12,500) 0201 1253 Biotechnology 53150 Non-Capital Supplies and Materials Lab equipment purchase (7,500) 0201 1253 Biotechnology 54050 Furniture and Equipment Lab equipment purchase 12,500 0201 1253 Biotechnology 54050 Furniture and Equipment Lab equipment purchase 7,500


Date Fund Org Org Description Account Account Name Description Total63 25-JUN-2020 0201 6325 Security Access Control Systems 53060 Contracted Services Library Access Card Readers 10,708

0201 4102 Library 53420 Subscriptions Library Access Card Readers (10,708)

64 25-JUN-2020 0201 4312 Video Services 53060 Contracted Services Replacement monitors (3,000) 0201 4312 Video Services 53150 Non-Capital Supplies and Materials Replacement monitors 3,000

65 26-JUN-2020 0201 1288 Animation 53150 Non-Capital Supplies and Materials Tablet purchase and support 72,364 0201 1278 Information Technology 54050 Furniture and Equipment Tablet purchase and support (72,364)

66 30-JUN-2020 1302 9112 Coffee Bars 53110 Overnight Travel Travel needs earlier in year 1,540 1302 9101 Dining Services 53110 Overnight Travel Travel needs earlier in year (1,756) 1302 9101 Dining Services 53120 Staff Development Training & Travel Travel needs earlier in year 216

67 30-JUN-2020 1302 9111 The Market 53060 Contracted Services The Market portion of tax & Cont Serv 769 1302 9101 Dining Services 53150 Non-Capital Supplies and Materials The Market portion of tax & Cont Serv (3,807) 1302 9111 The Market 55510 Other Tax Assessments The Market portion of tax & Cont Serv 1,465 1302 9112 Coffee Bars 55510 Other Tax Assessments The Market portion of tax & Cont Serv 40 1302 9101 Dining Services 55610 Income Tax The Market portion of tax & Cont Serv 1,533


Johnson County Community CollegeAs of August 1, 2020

(reflects payments issued through July 23, 2020)

Date(s) Change Total Contract Reimb. Exp. ` EstimatedProject Professional Service Consultant / Board Contract Orders or Amount Amount Amount Amount Paid Completion

Description Scope of Work Contractor Approval Fund Amount Contingency Committed Paid Paid To Date DateMAJOR PROJECTS INCLUDED IN 2019-2020 MANAGEMENT BUDGET (Approx. $100,000 & over)Campus Exterior Signage Replacement A/E Services Confluence CO 39,250 39,250 31,740 31,740

Cons. Serv/Equip. CO 12/20/20Total Contract Commitments/Payments to Date 39,250 0 39,250 31,740 0 31,740Original Project Budget 400,000

Lighting Upgrades A/E Services 0Cons. Serv/Equip. Graybar CO 82,083 82,083 8/2020Total Contract Commitments/Payments to Date 82,083 0 82,083 0 0 0Original Project Budget 100,000

GYM Lobby Renovation A/E ServicesCons. Serv/Equip. Infinity Group 3/20 CO 157,638 157,638 54,658 7/20/20Total Contract Commitments/Payments to Date 157,638 157,638Original Project Budget 200,000

Masonry Tuckpointing A/E Services DGM CO 10,000 10,000 10,001 10,001Cons. Serv/Equip. MTS Contracting 4/20 CO/ITC 155,270 155,270 7/20/20Total Contract Commitments/Payments to Date 165,270 10,001 10,001Original Project Budget 100,000

Solar Installations A/E Services 0Cons. Serv/Equip. Altenergy 2/20 CO 499,997 499,997 250,000 9/2020Total Contract Commitments/Payments to Date 499,997 0 499,997 250,000 0 0Original Project Budget 500,000

Active Learning Classrooms A/E Services Clark Enersen GF 35,500 35,500 30,175 30,175Cons. Serv/Equip. KBS Constructors/Misc Vendors GF 783,373 32,858 816,231 214,308 8/2020Total Contract Commitments/Payments to Date 851,731 244,483 30,175Original Project Budget 1,000,000

Grand Total Contract Commitments to date for Major 2019-2020 Improvement Projects 1,795,969Grand Total 2019-2020 Project Budget 2,300,000MAJOR PROJECTS INCLUDED IN 2020-2021 MANAGEMENT BUDGET (Approx. $100,000 & over)HCDC AHU Replacement A/E Services

Cons. Serv/Equip. COTotal Contract Commitments/Payments to Date 0 0Original Project Budget 200,000

Lighting Upgrades A/E ServicesCons. Serv/Equip. COTotal Contract Commitments/Payments to Date 0 0 0Original Project Budget 110,800

Masonry Repairs/Exterior Caulking A/E Services 0Cons. Serv/Equip. CO 0Total Contract Commitments/Payments to Date 0 0 0 0 0 0Original Project Budget 100,000

Replace Dimmer Panels A/E Services NMOCA, COM & Regnier Center Cons. Serv/Equip. CO

Total Contract Commitments/Payments to Date 0 0Original Project Budget 340,000

SC 1st Floor Restroom Remodel A/E Services Clark Enersen CO 13,500 13,500Cons. Serv/Equip. CO 0 0Total Contract Commitments/Payments to Date 13,500 0 13,500 0 0Original Project Budget 180,000

Asphalt/Concrete Repairs & Striping A/E ServicesCons. Serv/Equip. CDTotal Contract Commitments/Payments to Date 0 0Original Project Budget 400,000


Johnson County Community CollegeAs of August 1, 2020

(reflects payments issued through July 23, 2020)

Date(s) Change Total Contract Reimb. Exp. ` EstimatedProject Professional Service Consultant / Board Contract Orders or Amount Amount Amount Amount Paid Completion

Description Scope of Work Contractor Approval Fund Amount Contingency Committed Paid Paid To Date DateExterior Parking/Road Signage A/E Services

Cons. Serv/Equip. CD 0 0Total Contract Commitments/Payments to Date 0 0 0 0 0Original Project Budget 200,000

SCI Lab Renovations A/E Services GFCons. Serv/Equip. GF 0 0Total Contract Commitments/Payments to Date 0 0 0 0 0Original Project Budget 4,000,000

ITC HVAC Improvements A/E ServicesCons. Serv/Equip. ITC M&R 0 0Total Contract Commitments/Payments to Date 0 0 0 0 0Original Project Budget 170,000

Grand Total Contract Commitments to date for Major 2020-2021 Improvement Projects 13,500Grand Total 2020-2021 Project Budget 5,700,800


(A-B) (B+E) (D+F)

A B C D E F G H

Phase 1 Estimated Project Budget July 2020

Approved Construction Guaranteed

Maximum Price

Non-Construction Costs Project

BudgetTotal

Construction PaidNon-Construction

Encumbered (1)

Non-Construction

PaidTotal

EncumberedTotal Paid-to-

DateCTE Building 25,510,816$ 21,217,495$ 4,293,321$ 21,150,796$ 4,283,177$ 4,245,570$ 25,500,672$ 25,396,366$ OHOW/Motorcycle Garage 611,429 610,983 - 610,983 34,306 33,806 645,289 644,789 Fine Arts & Design Studios 19,255,864 16,456,063 2,799,801 15,543,399 2,661,700 2,619,906 19,117,763 18,163,305 ATB Renovation/WCMT Renovation 16,803,904 15,006,055 1,797,849 13,571,417 1,206,569 1,106,676 16,212,624 14,678,093 WLB Renovation 2,000,000 511,747 - - 484,525 107,899 996,272 107,899 Chiller Plant Expansion (2) 2,030,946 1,850,520 180,426 1,307,349 129,087 129,087 1,979,607 1,436,436 Phase 1 Total 66,212,959$ 55,652,863$ 9,071,397$ 52,183,944$ 8,799,364$ 8,242,943$ 64,452,227$ 60,426,887$

(A-B) (B+E) (D+F)A B C D E F G H

Phase 2 Estimated Project Budget July 2020


Maximum Price


BudgetTotal


Encumbered (1)

Non-Construction

PaidTotal


DateOutdoor Site Work, Athletics 12,857,459$ 11,262,172$ 1,595,287$ 10,777,039$ 1,263,744$ 1,216,737$ 12,525,916$ 11,993,776$ GYM Renovation 1,300,000 1,129,356 170,644 1,113,710 34,709 34,709 1,164,065 1,148,419 LIB Resource Centers and Backfills 8,416,435 6,286,541 2,129,894 4,700,498 2,322,994 2,057,869 8,609,535 6,758,367 Student Center Renovation 8,806,915 6,996,091 1,810,824 6,945,384 1,714,636 1,616,091 8,710,727 8,561,475 Phase 2 Total 31,380,809$ 25,674,160$ 5,706,649$ 23,536,631$ 5,336,084$ 4,925,406$ 31,010,244$ 28,462,037$

Phase 3Estimated Project Budget July 2020


Maximum Price


BudgetTotal


Encumbered (1)

Non-Construction

PaidTotal


DateSpace Management Backfills 5,910,000$ 244,078$ 123,265$ 245,847$ 24,588$ 489,925$ 147,853$ Phase 3 Total 5,910,000$ 489,925$ 147,853$

Total Facilities Master Plan 103,503,768$ 81,327,023$ 14,778,046$ 75,720,575$ 14,135,448$ 13,168,349$ 95,952,395$ 89,036,776$

Johnson County Community CollegeFacilities Master Plan Projects

(reflects payments issued through 7/27/2020)

(1) The "Non‐Construction Encumbered" column figures represent Purchase Order totals to date. Non‐Construction costs include "soft costs" such as fees for architectural/engineering services, surveys, geotechnical testing, furniture, fixtures and equipment.

(2) Approximately $700,000 for Chiller Plant Expansion to be funded from 2016 Capital Bond issue related to HVAC upgrades.


MANAGEMENT COMMITTEE Working Agenda

FY 2020-2021 MA-1 Review and Update Policies as needed MA-2 Guide Budget Development

• FY 2020-2021 Legal budget publication (July) • Assessed valuation: Update (July) • FY 2020-2021 Legal Budget adoption (August) • Budget reallocations: Semi-annual review (August, January) • Proposed Budget guidelines and calendar for FY 2021-2022

(October) • Multi-Year Budget Projection Model: Review (November) • Guidelines for FY 2021-2022 Budget adoption (December) • Board of Trustees Budget Workshop: (April) • Budget: Monthly update

MA-3 Stewardship of College Finances

• Banking Services (January) • Kansas Municipal Investment Pool (KMIP) statement of assets:

semi-annual review (November, May) • Financial Ratio Analysis (January) • Bonds: Bond Counsel; Financial Advisor (June)

MA-4 Monitor Facilities

• Capital acquisitions and improvements: monthly progress report • FY 2021 Capital Infrastructure Inventory and One, Five and Ten-

Year Replacement Plan: review (June) • Leases – as needed • Review and recommend financial plans for capital improvements

to the Board of Trustees MA-5 Monitor Business Services

• Single Source Purchase report: Review monthly purchasing report • Bid/RFP review and recommendations • Contract renewals

MA-6 Monitor Information Services

• Information Technology Quarterly Report (July, October, January, April)


MA-7 Insurance Program: Report (July, January) MA-8 Highlight various JCCC programs and activities

• Sustainability • Cultural Offerings • Grants Activities • Continuing Education • (Others may include Athletics, Auxiliaries, or other departments

we wish to highlight) MA-9 JCCC Foundation annual report (October) MA-10 Monitor Community and Governmental Relations

• JCCC Official Newspapers (June) • Sponsorships (June)

MA-11 Affiliation, Articulation and Reverse Transfer, Cooperative and Other Agreements as needed MA-12 Management Committee Working Agenda (June)


JCCC AUDIT COMMITTEE MEETING Minutes

August 6, 2020 8:00 AM

Via Zoom Webinar

The Audit Committee met at 8:00 a.m. on Thursday, August 6, 2020. The panelists were: Trustee Chair Greg Musil, Trustee Paul Snider, Dr. Andy Bowne, Dr. Randy Weber, Tom Pagano, Chris Gray, Becky Centlivre, Phil Mein, Janelle Vogler, Paul Kyle, Dr. Sandra Warner, Rachel Lierz, Kelsey Nazar, Terri Schlicht, Justin McDaid, Rochelle Boyd and Cheryl McLeod. Scott Shaw and David Burns from Universal Management Solutions were present for the first agenda item (IT Asset Management Processes Audit).

Update on activities and audits (AU-1) IT Asset Management Processes Audit – Mr. Scott Shaw along with Mr. David Burns gave an overview of the project. They commended the College on the strengths identified during the audit and made recommendations for ameliorating the gaps that were identified. Trustee Musil and Ms. Boyd commended all the participants in the audit for the high level of integrity displayed and their commitment to following best practices. Biannual Travel & Expense Review – Mr. McDaid presented the results of the review, noting that reimbursements were found to be reasonable, complete, accurate, and substantially in compliance with JCCC policies and procedures. Annual Trustee Expense Reimbursement Report (AU8) – Mr. McDaid presented the Trustee expense report for fiscal 19-20.

Blackbaud Data Breach – JCCC Foundation and IS Response Summary Report – Ms. Boyd updated the committee on the data breach. She commended the Foundation on its quick response to the breach, the thoroughness of its investigation and on the strength of its security protocols. She assured the committee that no sensitive information had been exposed and that Blackbaud is properly safeguarding the college’s data.

Quarterly Activity Update: Mr. McDaid highlighted projects planned for the upcoming quarter. These include a Capital Projects Construction Contract Audit and an Accounts Payable Internal Audit.

Audit Recommendations Follow-up Matrix (AU-2) Dr. Warner provided an update on the Business (Mission) Continuity Project. She highlighted the progress made over the past year with developing and implementing a


Business Continuity Plan at the college and laid out the map for the future. She commended the JCCC community for the level of collaboration and teamwork displayed and its commitment to developing a robust Plan. JCCC Ethics Report Line update (AU-3) Quarterly Report – Between April 1, 2020 and June 30, 2020, one report was received via the JCCC Ethics Report Hotline.

• The report was received anonymously. • As of July 1, 2020, the case has been reviewed and appropriately addressed.

JCCC Behavioral Intervention Team/KOPS Watch/Student Complaints (AU-4)

Dr. Weber presented a year-to-date and an annual statistical report of KOPS Watch case data. He also provided insights on the data presented in the Student Complaints Portal report. Draft Fiscal Year 20-21 Working Agenda (AU-7) Mr. McDaid reviewed the draft working agenda for the 2020-21 fiscal year. After discussion, the draft working agenda will be brought forward for the approval of the Board of Trustees.

RECOMMENDATION: It is the recommendation of the Audit Committee that the Board of Trustees approve the FY 2020-2021 Audit Committee working agenda, as shown subsequently in the board packet.

Upcoming Meeting Dates Thursday, November 5, 2020 Thursday, February 4, 2021


JCCC AUDIT COMMITTEE WORKING AGENDA

FY 2020-2021

AU-1 Review audit reports and discuss current Audit & Advisory Services activities

February, May, August, and November

AU-2 Review status of audit recommendations from completed internal and external audits


AU-3 Quarterly report – JCCC Ethics Report Line (Annual Benchmarking Report in May)


AU-4

Annual Summary Reports – KOPS Watch/BIT & Student Complaint Portal

August

AU-5 Planning meeting with external auditors

May

AU-6

Performance Review – Exec. Director, Audit and Advisory Services

February

AU-7 Review and approve Audit Committee Working Agenda

August

AU-8 Annual Trustee Expense Reimbursement Report August

AU-9

Review Audit Committee Charter

November

AU-10 Review proposed audit plan for upcoming year

November

AU-11 Review audited financial statements and recommend acceptance to the Board

November

AU-12 Executive session As necessary


HUMAN RESOURCES COMMITTEE MINUTES August 7, 2020

The Human Resources Committee by Zoom Webinar format was held at 8:00 a.m. on Friday, August 7, 2020. Those present were Andy Bowne, Becky Centlivre, Chris Gray, Colleen Chandler, James Leiker, Jerry Zimmerman, Julie Vivas, Karen Martley, Kelsey Nazar, Mickey McCloud, Nancy Ingram, Randy Weber, Terri Schlicht, Tom Pagano, Adrian Swan, Jason Zeh, CCC Services and Shari Dowdall, recorder. Monitor Compensation Planning & Review of Operational Issues: HR Consent Agenda/Compensation/Staffing Tables (HR-3, HR-6) Ms. Becky Centlivre, Vice President, Human Resources reviewed Compensation Policy 418.04, the JCCC Philosophy of Compensation, the salary table for faculty position per the October 16, 2018-June 30, 2021 Master Agreement and pay grades/ranges for salaried and hourly positions. An overview of initial salary placement was discussed. Monitor Employee Benefit Programs: Health Reimbursement Account – Annual Report (HR-2) Mr. Jerry Zimmerman, Manager, Benefits gave an annual report on the Retiree Benefit Trust. Ms. Centlivre informed the Committee the Paid Holiday Task Force led by Manager of Benefits Jerry Zimmerman, will be meeting soon to begin discussions on paid holidays, leaves as well as the Juneteenth holiday. The next Human Resources Committee meeting is scheduled for Friday, October 2, 2020 at 8:00 a.m. Zoom Webinar.


HUMAN RESOURCES COMMITTEE MINUTES July 10, 2020

The Human Resources Committee by Zoom Webinar format was held at 8:00 a.m. on Friday, July 10, 2020. Those present were Andy Bowne, Becky Centlivre, Caitlin Murphy, Chris Gray, Colleen Chandler, James Leiker, Julie Vivas, Karen Martley, Kelsey Nazar, Laura Smith-Everett, Mickey McCloud, Nancy Ingram, Randy Weber, Terri Schlicht, Tom Pagano, Derek Nester, Jason Zeh, Jim Matt, CCC Services and Shari Dowdall, recorder. (The report for this meeting was provided at the July 16, 2020 Board meeting.) Review and Update Personnel Policies: Title IX Policies Update RECOMMENDATION (HR-1) Ms. Colleen Chandler, Director, Human Resources gave a review and update on the the recommended changes to the Sexual Misconduct Policy 650.00 and the Employee Harassment, Discrimination or Retaliation Policy 420.00. This policy review was prompted by the May 2020 release of new Title IX Regulations by the Department of Education, which become effective on August 14, 2020. The recommended changes modify this Policy 650.00 to address only Sexual Harassment as defined by Title IX, change the name to the Sexual Harassment Policy, and would only take effect on August 14, 2020, if such effective date of the new Title IX Regulations is not stayed. Other sexual misconduct previously addressed by this Policy will now be addressed under the Student Harassment, Discrimination or Retaliation Policy 319.05 or the Employee Harassment, Discrimination or Retaliation Policy 420.00, as applicable, unless the effective date of the Title IX Regulations is stayed. The Learning Quality Committee will bring forward the changes to the Sexual Misconduct Policy 650.00 for recommendation to the July 16, 2020 Board meeting. Report: The Human Resources Committee has reviewed the recommended changes to the Employee Discrimination, Harassment or Retaliation Policy 420.00. This policy review was prompted by the May 2020 release of new Title IX Regulations by the Department of Education, which become effective on August 14, 2020. The recommended changes modify the scope of this Policy to include sexual misconduct that is not Sexual Harassment as defined by Title IX and would only take effect on August 14, 2020, if such effective date of the new Title IX Regulations is not stayed.


RECOMMENDATION It is the recommendation of the Human Resources Committee that the Board of Trustees accepts the recommendation of the College administration to conditionally approve modification to the Employee Discrimination, Harassment or Retaliation Policy 420.00, as shown subsequently in the Board packet effective on August 14, 2020, but if the effective date of the new Title IX Regulations is stayed before August 14, 2020, no modification to the Employee Discrimination, Harassment or Retaliation Policy 420.00 will occur. Employee Discrimination, Harassment or Retaliation Policy 420.00

Johnson County Community College Series: 400 Personnel Section: Employee Complaints and Discipline

Cross-Reference: Employee Discrimination, Harassment or Retaliation Complaint Operating Procedure 420.01

Applicability: This Policy applies to all Johnson County Community College (“JCCC” or “College”) employees.

Purpose: This Policy prohibits employees from engaging in discrimination, harassment or retaliation towards another employee or student.

Statement:

The Board of Trustees of Johnson County Community College is committed to providing a working environment free from prohibited conduct such as sexual misconduct, harassment, discrimination and retaliation. Specifically, the College and its employees shall not participate in any harassment, discrimination or retaliation as set forth in the College’s Non-Discrimination Policyprohibited conduct as set forth in the College’s Nondiscrimination Policy 411.01. As such, no employee shall engage in prohibited conduct, which includes sexual misconduct, discrimination, harassment or retaliation toward another employee or student of the College.

Examples of prohibited conduct as covered by this Policy include, but are not limited to, the following:

1. Sexual Misconduct misconduct, excluding Sexual Harassment as defined inby the Sexual MisconductHarassment Policy 650.00.


https://www.jccc.edu/about/leadership-governance/policies/personnel/employee-complaints-and-discipline/procedure-discrimation-harassment-retaliation.html

https://www.jccc.edu/about/leadership-governance/policies/personnel/employee-complaints-and-discipline/procedure-discrimation-harassment-retaliation.html

https://www.jccc.edu/about/leadership-governance/policies/personnel/employee-conduct-performance/nondiscrimination.html

2. Harassment or discriminationDiscrimination based on sex, race, color, national origin, disability, age, religion, marital status, veteran's status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities as required by all applicable laws and regulations.

3. Retaliation against any person for filing or participating in the review of a complaint of prohibited conduct.

4. Retaliation against any person engaging in otherwise protected activity.

Prohibited sexual misconduct includes non-consensual or unwelcome sexual advances, requests for sexual favors and any other verbal or physical conduct of a sexual or gender-based nature, whether intentional or unintentional, where:

An individual’s submission to or rejection of the conduct is made, either explicitly or implicitly, a term or condition of employment or of status in a course, program or activity, or is used as a basis for an employment or academic decision; or

The conduct is sufficiently severe, persistent or pervasive such that it has the purpose or effect of unreasonably interfering with an individual’s work performance, academic performance or educational experience, or of creating an intimidating, hostile, humiliating or offensive working or educational environment; but

Does not include Sexual Harassment as defined by the Sexual Harassment Policy 650.00.

Prohibited harassment or discrimination includes any unwelcome conduct or behavior of an inappropriate nature where:

1. Submission to the conduct is made either explicitly or implicitly a term or condition of employment or academic success; or

2. Submission to or rejection of the conduct is used, threatened or suggested to be used as a basis of employment-related decisions (e.g. promotion, pay, discipline, or work assignments) or academic decisions; or

3. Such conduct is sufficiently severe or pervasive that it has the purpose or effect of substantially interfering with an employee’s or student’s performance or creating a hostile, intimidating or offensive work or educational environment.; but

Does not include Sexual Harassment as defined by the Sexual Harassment Policy 650.00.

Prohibited retaliation includes taking any action which may have a materially adverse impact on the educational environment or terms or conditions of employment or educational environment including, but not limited to, increasing discipline, demotion, changes in pay or hours, or material changes in job duties or functioning, if such action (whether actual or threatened) is taken because of the individual’s filing of or


participation in a complaint under this Policy, whether or not such complaint is determined to be valid.

Persons violating this Policy will face strict discipline up to and including termination of employment.

Any person believing that he/she hasthey have been subject to prohibited harassment, discrimination or retaliationconduct as set forth in this Policy may file a complaint as set forth in the applicable Employee or Student Discrimination, Harassment or Retaliation Complaint Operating Procedure 420.01.

Date of Adoption: Revised: 05/15/1997, 03/15/2007, 5/14/2015, 4/20/2017, 04/18/2019, 11/05/2019 , 07/16/2020 (effective 08/14/2020) Monitor Employee Benefit Programs: Update on Paid Holiday Review Taskforce (HR-2) Ms. Becky Centlivre, Vice President, Human Resources gave an update on the committee Jerry Zimmerman, Manager, Benefits will be heading up discussing paid holidays and leaves. The committee will consist of candidates from the Academic Branch Council, the calendar committee, hourly staff and salaried staff. Review of Operational Issues: Quarterly Exit and Stay Interview Report (HR-6) Ms. Chandler reviewed the exit interviews for employees who separated in CY20, Q1 and the stay interviews for the employees hired in CY19, Q2. Review of Operational Issues: COVID-19, Back to Campus Plan Update (HR-6) Dr. Randy Weber, Interim EVP Finance & Administration, VP Student Success & Engagement gave a Return to Campus update. On our website we have placed a public case tracker so individuals can see the number of cases associated with JCCC and their status. Due to the governor’s order, masks are required in all places for everyone indoors except for your private workspace and when you are not meeting somebody else. We are in the process of changing our guidelines stating expectations for the classrooms, public settings, indoor/outdoor, as well as work areas. The next Human Resources Committee Meeting is scheduled for Friday, August 7, 2020 at 8:00 a.m. location to be determined. .


Human Resources Committee Working Agenda

2020-2021

Ongoing HR-1 Review and Update Personnel Policies (as needed)

HR-2 Monitor Employee Benefit Programs • Group 1, 2 and 3 Benefit Plan options• Review benefit program strategies• Annual benefit plan non-discrimination testing• Maintain benefit consulting arrangement• Manage benefit costs/conduct RFP’s as needed• Implement, monitor and evaluate employee wellness initiative

Ongoing HR-3 Monitor Compensation Planning • Maintain salary/title guidelines for consistent compensation

procedures• Monitor compensation/develop a strategy for maintaining

competitive salaries• Assess internal and external salary equity• Salary Study for Faculty positions

Ongoing HR-4 Monitor HR and Staff & Organizational Development Strategic Initiatives • Monitor mandatory supervisory and compliance training initiatives• Support leadership and supervisory development• Support diversity initiatives• Support improvement strategies in customer service and culture of

wellbeing• Strategic planning for future staffing needs• Implement action steps based on employee engagement survey

Ongoing HR-5 Monitor and Discuss Collective Bargaining Initiatives • Monitor administration of faculty agreement• Support administration in contract negotiations

Ongoing HR-6 Review of Operational Issues • Quarterly Exit and Stay Interview Reports• Personnel Recommendations• Staffing Table and Organizational Changes• Staff Evaluation Process Revision – continued implementation• Employee relations/grievance issues

Ongoing HR-7 Human Resources Technology Support Initiatives • Provide updates on new Applicant Tracking System implementation.• Staff Evaluation Process – move to online


Learning Quality Committee August 3, 2020, 8:30 a.m.

Zoom Meeting Meeting Minutes

Those present were: Trustee Jerry Cook, Trustee Lee Cross, Trustee Laura Smith-Everett, Andy Bowne, Malinda Bryan-Smith, Becky Centlivre, John Clayton, Anne Dotterweich (Recorder), Deb Elder, Shannon Ford, Chris Gray, James Leiker, Karen Martley, Mickey McCloud, Vince Miller, Rick Moehring, Kelsey Nazar, Tom Pagano, Aaron Prater, Gurbhushan Singh, Terri Schlicht, Sandra Warner, and Randy Weber. LQ2 Monitor the Learning Engagement Process Updates on Academic Programs SBDC Program Update Jessica Johnson Jessica Johnson, Director of the SBDC, presented an overview of the Center’s mission and purpose in the community as well as sources of funding. She reviewed the most recent activity statistics for advising and training, which is provided at no or low cost, for clients and the economic impact in Kansas. The SBDC is engaged in ongoing community outreach events to build relationships and promote their services and maintains a resources and referral list for clients. Since the onset of the pandemic, the Center has experienced an increase in the number of Covid related inquiries/calls and has effectively addressed client concerns in a timely manner. The SBDC engages with JCCC students through the International Business class, the JCCC Student Agency and as guest speakers as requested. Future plans include continuing to assess and anticipate small business needs in the current and post-Covid-19 climate, the launch of the Kansas Center for Business Transition, coordination and implementation of a national virtual technology commercialization conference and organizing and leading a regional conference on exit planning and selling a business. Ms. Johnson will send Trustee Smith-Everett the Center’s utilization data on minority owned businesses.

Solar System Class Vince Miller Tai Edwards Vince Miller, Dean of Academic Support, introduced Tai Edwards, Director of the Kansas Studies Institute, and provided an introduction of the Kansas Solar System Map project. Dr. Edwards shared a video about the Solar System project. She explained that the purpose of the project is to utilize Kansas’ geography to educate students and the


public about the scope and scale of the solar system. This interdisciplinary project, which included students from both transfer and career programs, created an app which maps a to-scale version of the solar system over the state of Kansas. In its web application, users will be able to determine their position within the “Kansas Solar System” relative to any location in the state. JCCC will serve as the “Sun”, and users will be able to learn about the scale of the solar system from any location in the state, as well as the relative size of the solar system’s objects based upon that location. There will also be specific locations for the planets, Pluto and other objects. The project began during the spring 2020 semester and is expected to be available for use in January 2021. The project team continues to explore collaborative relationships with the Department of Kansas Tourism, Hutchison Community College and the Cosmosphere to promote educational opportunities through the app. Dr. Edwards thanked all of the JCCC departments involved in making the video and project possible.

LQ2 Monitor the Learning Engagement Process Marketing, recruiting, placement, counseling, retention, and support services Student Center Activity Report Paul Kyle

Rick Moehring Dean Paul Kyle was unable to attend the meeting. Rick Moehring, Dean of Learner Engagement & Success, reviewed student traffic data at the Testing Center, Financial Aid Office, International and Immigrant Student Services Office, Registration and Admissions/Recruitment Office during June and July 2020. The student traffic is a combination of virtual, face-to-face, email and telephone encounters. These areas were equipped with plexi-glass, PPE, directional signage and other resources to provide a safe environment for students and staff. The CLEAR program, Access Services, Student Life, the Basic Needs Center, the Office of Student Involvement, Counseling and Career Development have all adapted their delivery methods to best meet the needs of their student population, especially for those unable to connect remotely. The JCCC website provides updated information on how to most effectively connect with the College’s resources. LQ3 Monitor Learning Outcomes

Affiliation, Cooperation, Articulation, Reverse


Transfer and Other Agreements, Policies, and Procedures

Affiliation Agreements (credit) Gurbhushan Singh Dr. Singh presented two renewal agreements with HCA Overland Park Regional Medical Center and HCA Menorah Medical Center. These partners will provide clinical experience for program students. Both agreements were moved forward for Board approval. Complete details can be found subsequently in the consent agenda portion of the August 20 board packet.

JCCC Covid-19 Update Dr. Weber reiterated the information presented by Dean Moehring and encouraged everyone to watch the most recent video message from Dr. Bowne. Ms. Martley indicated that programming continues to shift from face-to-face to virtual formats. Summer youth programs that were transitioned to online/virtual formats have been extended to provide programming into August due to the delay of the school year for K-12 in Kansas. Alternate sources of funding for programming continue to be explored. Dr. McCloud reported that the summer teach-out is almost complete. Faculty and staff continue to plan for the fall with most classes being held online and are beginning to frame the spring 2021 schedule. Faculty continue to adapt and convert coursework to online and digital formats as needed. Dr. Weber and Dr. McCloud addressed the current enrollment statistics for fall 2020. They cautioned against comparing fall 2020 enrollment to fall 2019 enrollment due to the Covid related forty-five-day delay to the start of fall 2020 registration. In addition, with the delay to the start of the K-12 school year accurate high school dual and concurrent enrollment will not be available until much later in the semester. Enrollment totals are expected to self-correct in terms of students enrolled and credit hours as the semester progresses.


The meeting adjourned at 10:09 a.m.


Learning Quality Committee Working Agenda

2020-2021

LQ1 Review and Update Policies as needed

LQ2 Monitor the Learning Engagement Process • Marketing, recruiting, placement, counseling, retention, and support services

activities • Educational planning and development initiatives • Updates on academic programs

LQ3 Monitor Learning Outcomes

• Program review and assessment practices • Curriculum and program additions and modifications • Advisory committee membership and cooperative agreements with

other institutions • Affiliation, cooperation, articulation, reverse transfer and other

agreements, policies, and procedures LQ4 Monitor Faculty Development

• Professional development programs • Professor Emeritus and Senior Scholar status • Sabbatical appointments

LQ5 Monitor Student Development

• Student life, leadership and development activities • Student organization reports • Student personnel actions

LQ6 Monitor Workforce Education

• Credit/non-credit JCCC partnerships • Kansas Board of Regents/Post-Secondary Technical Education Authority

actions LQ7 Highlight Technical Support for Learning Activities

LQ8 Review Academic Data Analysis and Research

LQ9 Review Accreditation/the Academic Quality Improvement Program (AQIP) activities


JOHNSON COUNTY COMMUNITY COLLEGE OFFICE OF THE PRESIDENT

August 6, 2020

TREASURER’S REPORT REPORT: The following pages contain a preliminary, unaudited Treasurer’s Report for the fiscal year ended June 30, 2020. As of this writing, the college’s fiscal year end closing process is not complete, therefore this report does not reflect all year end adjusting entries. An ad valorem tax distribution of $42,389,269 was received from the county treasurer during June and was recorded as follows: General Fund $39,904,375 Special Assessment Fund 157,533 Capital Outlay Fund 2,327,361 TOTAL $42,389,269 Expenditures in the primary operating funds are within approved budgetary limits. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the Treasurer’s Report for the month of June 2020, subject to audit. Rachel Lierz Associate Vice President Financial Services/CFO Randy Weber Interim Vice President, Finance and Administrative Services Vice President, Student Success and Engagement Andrew W. Bowne President


JOHNSON COUNTY COMMUNITY COLLEGE

TREASURER'S REPORT

JUNE 30, 2020

100% OF YEAR EXPIRED

I. GENERAL/POST‐SECONDARY TECHNICAL EDUCATION (PTE) FUNDS

YTD AS% OF

2019‐2020 2019‐2020 2019‐2020 BUDGET

GENERAL/PTE FUNDS

Ad Valorem (Property Taxes) 103,553,406$ 39,968,313$ 102,387,873$ 99% 100,634,074$ Tuition and Fees 29,037,078 1,697,565 28,162,734 97% 28,156,437 State Aid 22,541,479 868,880 24,304,924 108% 23,491,979 Investment Income 900,000 113,270 1,616,424 180% 2,176,510 Other Income 2,541,796 158,428 2,464,453 97% 2,614,476

TOTAL REVENUE 158,573,759$ 42,806,454$ 158,936,408$ 100% 157,073,476$

Salaries and Benefits 122,458,917$ 8,433,776$ 117,703,838$ 96% 106,470,363$ Current Operating 29,774,475 1,982,536 23,200,504 78% 25,031,763 Capital 18,955,896 1,968,714 13,529,466 71% 7,397,077 Debt Service 1,977,863 (1,438) 1,975,813 100% 3,334,789

TOTAL EXPENSES 173,167,151$ 12,383,589$ 156,409,621$ 90% 142,233,991$

Unencumbered Cash Rollforward:

Beginning Balance 103,156,449$ 93,365,942$ Revenues Over Expenses 2,526,787 14,839,485Encumbrances & Other Activity (5,117,490) (5,048,978)

Ending Balance 100,565,746$ 103,156,449$

TO DATE

ACTIVITYBUDGET

PRIOR YEARYEAR TO DATETHIS MONTH ACTIVITY

ACTIVITYADOPTED

64%

18%

15%

1% 2%

Actual YTD Revenues by Source

Ad Valorem (Property Taxes)

Tuition and Fees

State Aid

Investment Income

Other Income

75%

15%

9%

1%

Actual YTD Expenses by Source

Salaries and Benefits

Current Operating

Capital

Debt Service



TREASURER'S REPORT

JUNE 30, 2020


I. GENERAL/POST‐SECONDARY TECHNICAL EDUCATION (PTE) FUNDS

EXPENDITURE DETAIL BY NATURAL CLASSIFICATION

YTD AS% OF

2019‐2020 2019‐2020 2019‐2020 BUDGETSalaries 87,160,478$ 5,641,601$ 82,761,529$ 95% 80,774,141$ 2%Benefits 35,298,858 2,792,175 34,942,310 * 99% 25,696,222 36%Event Officials 60,820 ‐ 58,590 96% 58,616 0%Legal Services 100,000 1,198 28,139 28% 24,392 15%Audit Services 80,000 21,500 77,240 97% 65,650 18%Collection Costs 94,831 9,042 90,115 95% 75,459 19%Insurance, Property/Casualty & Rel 687,720 2,344 650,590 95% 600,691 8%Contracted Services 8,353,658 343,366 5,905,440 71% 6,966,458 ‐15%SB 155 Shared Funding Payments 450,000 166,652 399,365 89% 390,553 2%Overnight Travel 881,349 (4,075) 432,659 49% 670,834 ‐36%Travel ‐ AQIP 6,339 ‐ 2,087 33% 7,001 ‐70%Staff Development Travel 444,319 17,565 297,381 67% 308,778 ‐4%Faculty Continuing Ed Grants 17,441 1,473 14,341 82% 15,891 ‐10%Tuition Reimbursement 525,000 72,162 475,555 91% 466,924 2%Same Day Travel 148,016 5,651 50,527 34% 72,907 ‐31%Team Travel ‐ ‐ 127 0% 955 ‐87%Supplies and Materials 6,646,564 858,961 5,201,204 78% 5,280,917 ‐2%Computer Software ‐ ‐ ‐ 0% 320,145 ‐100%Computer Software Licenses 2,863,909 62,778 2,920,473 102% 2,466,049 18%Technical Training Travel 47,858 18,299 38,136 80% 44,482 ‐14%Applicant Travel 22,924 ‐ 21,756 95% 13,790 58%Recruiting Travel 25,632 186 13,991 55% 19,004 ‐26%Printing, Binding & Publications 161,088 7,166 79,141 49% 59,159 34%Advertising and Promotions 972,251 172,014 785,172 81% 756,007 4%Memberships 370,913 34,876 324,934 88% 340,256 ‐5%Accreditation Expenses 39,990 3,440 35,637 89% 32,374 10%Bad Debt Expense 450,000 (178,102) 271,898 60% 450,000 ‐40%Electric 3,030,000 189,273 2,393,288 79% 2,787,218 ‐14%Water 170,000 17,124 128,861 76% 151,086 ‐15%Natural Gas 57,000 1,143 44,460 78% 28,064 58%Telephone 238,196 9,648 217,534 91% 224,082 ‐3%Gasoline 60,000 1,921 39,748 66% 58,421 ‐32%Subscriptions 463,848 9,083 446,930 96% 390,109 15%Rentals and Leases 638,100 8,974 578,003 91% 598,332 ‐3%Repairs and Maintenance 532,287 68,017 400,543 75% 412,711 ‐3%Freight 60,743 11,783 59,800 98% 99,902 ‐40%Special Events 436,156 7,207 294,753 68% 318,766 ‐8%Retirement Recognitions 10,000 52 4,921 49% 6,478 ‐24%Postage 319,400 1,381 210,030 66% 233,833 ‐10%Contingency 154,691 ‐ ‐ 0% ‐ 0%Remodeling and Renovations 1,905,071 424,747 816,913 43% 536,056 52%Library Books 170,232 11,087 145,166 85% 193,578 ‐25%Furniture and Equipment 1,981,531 69,361 1,121,316 57% 2,211,324 ‐49%Art Acquisitions 3,000 1,200 2,000 67% 3,077 ‐35%Building Improvements 14,520,334 1,426,416 11,408,168 79% 4,453,041 156%Land Improvements 153,900 35,902 35,902 23% ‐ 100%Other Tax Assessments 150 125 125 83% 129 ‐3%Income Tax 10,000 ‐ 6,356 64% 708 0%Grants 209,000 19,484 68,933 33% 76,345 ‐10%Foster Care & Killed on Duty Grant 80,000 7,228 52,908 66% 57,413 ‐8%Federal SEOG Match 75,690 13,598 78,811 104% 80,876 ‐3%Principal Payments 115,000 ‐ 115,000 100% 105,000 10%Interest Payments 1,861,363 (1,438) 1,859,313 100% 1,902,039 ‐2%Fee Payments 1,500 ‐ 1,500 100% 2,750 ‐45%Mandatory Transfers ‐ ‐ ‐ 0% 1,325,000 ‐100%

TOTAL EXPENSES 173,167,151$ 12,383,589$ 156,409,621$ 90% 142,233,991$ 10%

*

FROMPRIOR YEARTO DATE

FY20 benefits expense includes the one‐time accrual to establish the liability for the new Voluntary Employee Retirement Benefit (VERB).

ACTIVITY ACTIVITY PRIOR YEARBUDGET THIS MONTH YEAR TO DATE ACTIVITYADJUSTED YTD CHANGE


JOHNSON COUNTY COMMUNITY COLLEGETREASURER'S REPORT

JUNE 30, 2020100% OF YEAR EXPIRED

II. ADULT SUPPLEMENTARY EDUCATION & STUDENT ACTIVITY FUNDS

2019‐2020 2019‐2020 2019‐2020

ADULT SUPPLEMENTARY

EDUCATION FUND Tuition and Fees 4,102,183$ 70,247$ 3,028,865$ 74% 3,685,316$ Investment Income 20,000 1,555 29,303 147% 45,642Other Income 1,754,900 292,593 1,418,922 81% 1,629,199

TOTAL REVENUE 5,877,083$ 364,395$ 4,477,090$ 76% 5,360,158$

Salaries and Benefits 3,378,662$ 184,752$ 2,245,438$ 66% 2,230,273$ Current Operating 4,481,686 186,188 2,575,185 57% 2,701,269Capital 165,520 6,282 79,772 48% 224,418

TOTAL EXPENSES 8,025,868$ 377,223$ 4,900,395$ 61% 5,155,960$

Unencumbered Cash Rollforward:Beginning Balance 1,619,878$ 1,475,882$

Revenues Over Expenses (423,305) 204,198Encumbrances & Other Activity (255,103) (60,202)

Ending Balance 941,470$ 1,619,878$

STUDENT ACTIVITY FUNDTuition and Fees 2,114,000$ 135,150$ 2,231,827$ 106% 2,248,250$ Investment Income 10,000 854 14,573 146% 16,724Other Income 18,000 (51) 20,373 113% 23,596

TOTAL REVENUE 2,142,000$ 135,953$ 2,266,772$ 106% 2,288,571$

Salaries and Benefits 348,353$ 27,741$ 299,670$ 86% 396,932$ Current Operating 738,673 32,758 457,510 62% 596,750Capital ‐ ‐ ‐ 100% ‐ Grants/Scholarships 1,338,548 35,133 1,161,524 87% 1,194,366

TOTAL EXPENSES 2,425,574$ 95,632$ 1,918,705$ 79% 2,188,047$

Unencumbered Cash Rollforward:Beginning Balance 418,158$ 315,230$

Revenues Over Expenses 348,067 100,523Encumbrances & Other Activity (1,355) 2,405

Ending Balance 764,870$ 418,158$

YTD ASACTIVITY

BUDGET TO DATE

ACTIVITYADOPTEDBUDGET

ACTIVITYTHIS MONTH

PRIOR YEAR% OFYEAR TO DATE



TREASURER'S REPORT

JUNE 30, 2020


III. OTHER FUNDS

2019‐2020 2019‐2020 2019‐2020

MOTORCYCLE DRIVER SAFETY FUND

Tuition and Fees 147,000$ (4,693)$ 62,715$ 43% 146,228$ Other Income 41,000 ‐ 40,092 100% 40,758

TOTAL REVENUE 188,000$ (4,693)$ 102,807$ 55% 186,985$

Salaries and Benefits 69,095$ (95)$ 23,599$ 34% 65,391$ Current Operating 40,835 579 8,408 21% 21,650 Capital 0 ‐ ‐ 100% ‐

TOTAL EXPENSES 109,930$ 484$ 32,007$ 29% 87,041$


Beginning Balance 790,505$ 694,915$ Revenues Over Expenses 70,800 99,944 Encumbrances & Other Activity 3,921 (4,354)


TRUCK DRIVER TRAINING COURSE

FUND

Tuition and Fees 387,500$ (3,391)$ 374,398$ 97% 366,709$ TOTAL REVENUE 387,500$ (3,391)$ 374,398$ 97% 366,709$

Salaries and Benefits 294,283$ 6,256$ 107,853$ 37% 112,157$ Current Operating 503,900$ 8,964 63,857 13% 126,835 Capital ‐ ‐ ‐ 100% ‐

TOTAL EXPENSES 798,183$ 15,219$ 171,710$ 22% 238,993$


Beginning Balance 272,656$ 147,926$ Revenues Over Expenses 202,688 127,716 Encumbrances & Other Activity (5,487) (2,986)


SPECIAL ASSESSMENTS FUND

Ad Valorem (Property Taxes) 409,720$ 158,069$ 403,949$ 99% 389,653$ Interest Income 0 1,056 15,135 0% 17,447

TOTAL REVENUE 409,720$ 159,125$ 419,084$ 102% 407,101$

Current Operating 300,000$ 4,181$ 232,233$ 77% 216,655$ TOTAL EXPENSES 300,000$ 4,181$ 232,233$ 77% 216,655$


Beginning Balance 978,295$ 785,243$ Revenues Over Expenses 186,851 190,445 Encumbrances & Other Activity (13,587) 2,607

Ending Balance 1,151,559$ 978,295$

TO DATEBUDGET

ACTIVITY ACTIVITYTHIS MONTH

BUDGET% OF

ADOPTEDYEAR TO DATE

PRIOR YEARACTIVITY

YTD AS




IV. AUXILIARY ENTERPRISE FUND ‐ SCHEDULE 1

YTD AS% OF

2019‐2020 2019‐2020 2019‐2020 BUDGETREVENUESConcessions 11,000$ ‐$ 6,634$ 60% 5,034$ Cosmetology 28,000 ‐ 19,206 69% 29,784 Bookstore 6,434,500 556,424 5,852,250 91% 6,057,174 Dining Services 2,305,000 4,622 1,688,520 73% 2,113,504 Coffee Bars 345,500 44 236,376 68% 464,808 The Market 430,000 421 133,673 * 31% ‐ Vending 160,000 240 136,600 85% 262,880 Hiersteiner Center 1,004,500 10,473 843,246 84% 1,122,498 HVAC Auxiliary & Auto Technology Project 4,000 ‐ 51 1% 1,177 Printing 266,000 2,948 208,359 78% 252,481 Dental Hygiene 2,000 ‐ 838 42% 2,749 Hospitality Management & Pastry Program 70,000 ‐ 30,774 44% 43,344 Café Tempo 195,000 ‐ 126,727 65% 186,101 Campus Farm 12,300 1,973 15,604 127% 17,710

TOTAL REVENUES 11,267,800$ 577,144$ 9,298,859$ 83% 10,559,244$

EXPENSESConcessions 20,000$ ‐$ 5,358$ 27% 4,719$ Cosmetology 23,000 (4,059) 10,195 44% 30,048 Bookstore 5,615,272 400,346 5,305,280 94% 5,202,941 Dining Services 3,362,260 (166,802) 2,470,447 73% 2,852,405 Coffee Bars 496,185 (24,057) 359,332 72% 553,945 The Market 382,595 (22,693) 190,127 * 50% ‐ Vending 20,312 (1,400) 17,017 84% 253,522 Hiersteiner Center 1,733,025 182,081 1,577,635 91% 1,492,137 HVAC Auxiliary & Auto Technology Project 4,000 124 180 4% 200 Printing 250,000 12,086 114,297 46% 120,426 Dental Hygiene 2,000 ‐ 1,170 58% 2,115 Hospitality Management & Pastry Program 55,000 1 8,635 16% 19,221 Café Tempo 283,352 (17,429) 218,645 77% 319,815 Campus Farm 12,300 186 5,050 41% 7,013

SUBTOTAL 12,259,300$ 358,385$ 10,283,367$ 84% 10,858,506$

Other Auxiliary Services ExpensesStudent Center Renovations ‐$ ‐$ 12,052$ 0% 292,685$ Auxiliary Construction 35,000 ‐ 1,000 3% 18,394 Director 56,100 ‐ 14,011 25% (996) TOTAL EXPENSES 12,350,400$ 358,385$ 10,310,430$ 83% 11,168,589$

Unencumbered Cash Rollforward:Beginning Balance 2,766,083$ 3,564,332$ Revenues Over Expenses (1,011,571) (609,344)Encumbrances & Other Activity 164,272 (188,905)

Ending Balance 1,918,783$ 2,766,083$

* The Market is the new dining option located in the Student Center. Java Jazz, which was in Coffee Bars in prior years, and the C‐Store, which was included in the Bookstore in prior years, have both closed.

TO DATEBUDGET

ACTIVITY ACTIVITYTHIS MONTH YEAR TO DATE

PRIOR YEARACTIVITY

ADOPTED



TREASURER'S REPORT

JUNE 30, 2020


IV. AUXILIARY ENTERPRISE FUND ‐ SCHEDULE 2

2019‐2020 2018‐2019 NET CHANGEYEAR TO DATE YEAR TO DATE FROM

NET NET PRIOR YR

Concessions 1,276$ 315$ 961$ Cosmetology 9,011 (264) 9,275 Bookstore 546,970 854,233 (307,263) Dining Services (781,927) (738,902) (43,026) Coffee Bars (122,956) (89,137) (33,819) The Market (56,454) ‐ (56,454) Vending 119,583 9,358 110,225 Hiersteiner Center (734,389) (369,639) (364,750) HVAC Auxiliary & Auto Technology Project (129) 977 (1,106) Printing 94,062 132,056 (37,993) Dental Hygiene (331) 635 (966) Hospitality Management & Pastry Program 22,139 24,124 (1,984) Café Tempo (91,918) (133,715) 41,797 Campus Farm 10,554 10,698 (144)

(984,509)$ (299,262)$ (685,247)$



TREASURER'S REPORT

JUNE 30, 2020


V. PLANT & OTHER FUNDS

YTD AS% OF

2019‐2020 2019‐2020 2019‐2020 BUDGET

REVENUE BOND DEBT SERVICE FUND


Balance Forward 1,882,132$ 1,882,132$ 1,927,041$ TOTAL REVENUE 1,565,000 98,455$ 1,652,469 106% 1,665,561 TOTAL EXPENSES 1,722,385 181,733 1,692,038 98% 1,710,470 Encumbrances & Other Activity ‐ ‐

Ending Balance 1,842,563$ 1,882,132$

COMMONS (COM) & INDUSTRIAL TRAINING CENTER (ITC) REPAIR AND REPLACEMENT RESERVE FUNDS


Balance Forward 776,075$ 776,075$ 1,459,531$ TOTAL REVENUE 150,000 13,012$ 163,911 109% 180,318 TOTAL EXPENSES 625,000 72,678 371,430 59% 422,092 Encumbrances & Other Activity (84,217) (441,682)


CAPITAL OUTLAY & SERIES 16 CAPITAL OUTLAY GENERAL OBLIGATION PRINCIPAL & INTEREST FUNDS

Unencumbered Cash Rollforward:Balance Forward 5,908,036$ 5,908,036$ 9,493,605$ TOTAL REVENUE 6,046,431 2,341,567$ 6,078,756 101% 5,980,755 TOTAL EXPENSES 8,922,000 1,640,090 6,990,281 78% 4,093,723 Encumbrances & Other Activity (1,685,014) (5,472,601)

Ending Balance 3,311,497$ 5,908,036$

CAMPUS DEVELOPMENT FUND


Balance Forward 48,053$ 48,053$ 1,408,393$ TOTAL REVENUE 906,000 57,990$ 960,581 106% 971,187 TOTAL EXPENSES ‐ 0 ‐ 100% 2,271,066 Encumbrances & Other Activity 21,364 (60,461)

Ending Balance 1,029,998$ 48,053$

CAMPUS IMPROVEMENTS SERIES 16 CAPITAL OUTLAY GENERAL OBLIGATION BONDS


Balance Forward 76,004$ 76,004$ 454,768$ TOTAL REVENUE ‐ 1$ 12,837 0% 24,326 TOTAL EXPENSES ‐ 60,064 (10,791) 0% 185,618 Encumbrances & Other Activity (93,170) (217,472)


TO DATEBUDGET

ACTIVITY ACTIVITY PRIOR YEARTHIS MONTH YEAR TO DATE ACTIVITY

ADOPTED



TREASURER'S REPORT

JUNE 30, 2020


V. PLANT & OTHER FUNDS (CONTINUED)

YTD AS% OF

2019‐2020 2019‐2020 2019‐2020 BUDGET

ARTS BUILDING CONSTRUCTION FUND


Balance Forward (44,948)$ (44,948)$ 4,604,562$ TOTAL REVENUE ‐ 142,874$ 417,874 0% (3,738,726) TOTAL EXPENSES ‐ 98,475 678,240 0% 12,535,065 Encumbrances & Other Activity 659,202 11,624,281

Ending Balance 353,889$ (44,948)$

CAREER AND TECHNICAL EDUCATION CONSTRUCTION FUND


Balance Forward 5,274,236$ 5,274,236$ 6,259,190$ TOTAL REVENUE ‐ 164,316$ 310,317 0% 1,514,815 TOTAL EXPENSES ‐ 106,876 654,233 0% 18,109,709 Encumbrances & Other Activity 2,710,672 15,609,941

Ending Balance 7,640,992$ 5,274,236$

ATB RENOVATION FUND


Balance Forward 1,712,590$ 1,712,590$ 1,916,469$ TOTAL REVENUE ‐ 16,661$ 216,661 0% 30,468 TOTAL EXPENSES 2,900,000 189,992 802,674 28% 216,346 Encumbrances & Other Activity (170,051) (18,002)

Ending Balance 956,526$ 1,712,590$

OUTDOOR SITE & ATHLETIC IMPROVEMENT


Balance Forward (288,684)$ (288,684)$ ‐$ TOTAL REVENUE ‐ 97,467$ 97,467 0% 11,878,238 TOTAL EXPENSES ‐ 557,401 4,961,512 0% 6,757,415 Encumbrances & Other Activity 4,871,534 (5,409,507)

Ending Balance (281,194)$ (288,684)$

OHOW/MOTORCYCLE GARAGE CONSTRUCTION


Balance Forward 1,195$ 1,195$ ‐$ TOTAL REVENUE ‐ 5,575$ 654,470 0% 20,305 TOTAL EXPENSES ‐ ‐ 625,283 0% 4,200 Encumbrances & Other Activity (1,571) (14,910)


RESOURCE CENTERS BACKFILLS


Balance Forward ‐$ ‐$ ‐$ TOTAL REVENUE ‐ 12,970$ 1,572,760 0% ‐ TOTAL EXPENSES ‐ 210,478 210,478 0% ‐ Encumbrances & Other Activity (919,671) ‐

Ending Balance 442,610$ ‐$

ALL OTHER FUNDS

Unencumbered Cash Rollforward:Balance Forward 2,702,694$ 2,702,694$ 1,803,955$ TOTAL REVENUE 35,301,385 1,384,029$ 34,371,691 97% 23,660,958TOTAL EXPENSES 19,786,291 2,334,190 34,699,537 175% 23,137,017Encumbrances & Other Activity (450,048) 374,798

Ending Balance 1,924,800$ 2,702,694$

TO DATE

ADOPTED ACTIVITY ACTIVITY PRIOR YEARBUDGET THIS MONTH YEAR TO DATE ACTIVITY



TREASURER'S REPORT

JUNE 30, 2020


VI. INVESTMENTS

DATE OF DATE OF INTEREST MATURED INTEREST CURRENT DESCRIPTION ISSUE MATURITY TERM RATE THIS MONTH RECEIVED INVESTMENTS

UMB Bank 02/20/20 06/04/20 105 d 1.520 $ 10,000,000 $ 43,726Capitol Federal Savings 02/27/20 06/11/20 105 d 1.570 8,000,000 36,132Bank of Kansas City 03/12/20 06/11/20 91 d 0.405 1,997,953 2,048Capitol Federal Savings 03/19/20 06/18/20 91 d 0.550 7,000,000 9,599Capitol Federal Savings 03/26/20 06/25/20 91 d 0.300 6,000,000 4,488Capitol Federal Savings 04/02/20 06/25/20 84 d 0.250 7,000,000 4,027Commerce Bank 06/11/20 06/25/20 14 d 0.085 40,000,000 1,057Capitol Federal Savings 04/09/20 07/02/20 84 d 0.260 7,000,000Commerce Bank 04/16/20 07/09/20 84 d 0.250 8,000,000Capitol Federal Savings 04/30/20 07/16/20 77 d 0.250 4,000,000Capitol Federal Savings 05/07/20 07/23/20 77 d 0.270 10,000,000Bank of Kansas City 04/23/20 07/23/20 91 d 0.400 7,000,000UMB Bank 05/14/20 07/30/20 77 d 0.086 3,999,264Commerce Bank 06/25/20 07/30/20 35 d 0.085 4,000,000Capitol Federal Savings 05/21/20 08/06/20 77 d 0.250 9,000,000Commerce Bank 05/28/20 08/13/20 77 d 0.110 8,000,000Commerce Bank 06/04/20 08/27/20 84 d 0.110 10,000,000Commerce Bank 06/11/20 09/03/20 84 d 0.100 10,000,000Commerce Bank 06/18/20 09/15/20 89 d 0.140 7,000,000Commerce Bank 06/25/20 09/30/20 97 d 0.130 10,000,000Commerce Bank 06/25/20 12/31/20 189 d 0.160 9,000,000Commerce Bank 06/25/20 03/25/21 273 d 0.170 3,003,391Federal Farm Credit Bank 06/23/20 06/23/21 365 d 0.210 2,000,000Federal Farm Credit Bank 06/19/20 11/26/21 525 d 0.190 150,029Federal Farm Credit Bank 06/12/20 12/08/21 544 d 0.200 1,999,569Federal Farm Credit Bank 06/23/20 12/23/21 548 d 0.230 2,000,000Federal Farm Credit Bank 06/24/20 12/23/21 547 d 0.230 4,000,622Federal Farm Credit Bank 06/25/20 12/23/21 546 d 0.230 4,000,644Federal Farm Credit Bank 06/12/20 06/09/22 727 d 0.270 2,000,383Federal Farm Credit Bank 06/24/20 06/09/22 715 d 0.230 3,500,335Federal Farm Credit Bank 06/25/20 01/28/22 582 d 1.550 2,785,697Federal Farm Credit Bank 06/12/20 04/08/22 665 d 0.375 2,007,696Federal Home Loan Mortgage Corporation 06/18/20 06/08/22 720 d 0.300 2,552,688

PREVIOUSLY REPORTED INTEREST 1,993,572TOTAL 2,094,647 137,000,318

Municipal Investment Pool: (MIP) Daily Rate 06/01/20 06/30/20 30 d 0.001 12 1,249,333

PREVIOUSLY REPORTED INTEREST 61,558TOTAL 61,570

GRAND TOTAL $ 2,156,217 $ 138,249,651




VII. CASH AND POOLED INVESTMENT ANALYSIS

PRIOR YEARBOOK OUTSTANDING UNENCUMBERED UNENCUMBERED

FUND BALANCE COMMITMENTS BALANCE BALANCEGeneral & PTE Funds 131,790,039$ 31,224,293$ 100,565,746$ 103,156,449$ Adult Supplementary Education Fund 1,720,750 779,280 941,470 1,619,878Student Activity Fund 945,291 180,420 764,870 418,158Motorcycle Driver Safety Fund 883,664 18,438 865,226 790,505Truck Driver Training Fund 520,602 50,745 469,857 272,656Auxiliary Enterprise Funds 2,205,703 286,920 1,918,783 2,766,083Revenue Bond Principal and Interest Fund 1,998,375 155,812 1,842,563 1,882,132COM Repair and Replacement Reserve Fund 14,139 0 14,139 14,139ITC Repair & Maintenance Reserve Fund 568,857 98,657 470,200 761,937Capital Outlay Funds 7,330,989 4,019,492 3,311,497 5,908,036Campus Development Fund 1,094,497 64,500 1,029,998 48,053Special Assessments Fund 1,168,660 17,101 1,151,559 978,295All Other Funds 2,797,997 873,196 1,924,800 2,702,694 TOTAL 153,039,560$ 37,768,853$ 115,270,706$ 121,319,014$

Series 16 GO Capital Outlay Bond Proceeds 980,638$ 974,177$ 6,462$ 76,004$

$ 0

$ 10,000,000

$ 20,000,000

$ 30,000,000

$ 40,000,000

$ 50,000,000

$ 60,000,000

$ 70,000,000

$ 80,000,000

$ 90,000,000

$ 100,000,000

$ 110,000,000

$ 120,000,000

General/Post‐Secondary Technical Education (PTE) FundsUnencumbered Cash 3 Yr Monthly Trend

FY20 FY19

FY18


JUNE 30, 2020


$ CHANGE CHANGE %

FOUNDATIONContribution Income $ 2,666,626 $ 4,928,281Event Revenue 443,085 633,743Investment Income 1,164,112 1,705,958Other Revenue 52,581 59,952

TOTAL REVENUE $ 4,326,404 $ 7,327,934 $ (3,001,530) (41.0) %

Student Assistance $ 1,301,739 1,264,988Program Support 431,909 582,391Project Support 2,816,946 8,907,721Campus Support 83,099 108,430Programming Expenses 577,225 619,730General & Administrative Expenses 375,298 442,183

TOTAL EXPENSES $ 5,586,216 $ 11,925,443 $ (6,339,227) (53.2) %

Balance Forward $ 39,915,471 $ 44,512,980Revenues Over Expenses (1,259,812) (4,597,509)

Ending Balance $ 38,655,659 $ 39,915,471 $ (1,259,812) (3.2) %


TREASURER'S REPORT

JUNE 30, 2020 TO DATE

VIII. FOUNDATION

YEAR TO DATE ACTIVITYACTIVITY PRIOR YEAR



August 20, 2020

CASH DISBURSEMENT SUMMARY

REPORT: This Cash Disbursement Summary Report includes the weekly totals for accounts payable, tuition refunds, and financial aid disbursements. Supplement A to the August 20, 2020 Board Packet includes the detailed individual disbursement information. Date Control Number Amount Accounts Payable Disbursements

07/02/20 00699364-00699466 AP 652,444.26 07/02/20 !0039005-!0039018 ACH 525,463.77 07/10/20 00699467-00699565 AP 343,452.43 07/10/20 !0039019-!0039035 ACH 112,833.67 07/15/20 !0039036 P-Card Wire 420,124.04 07/17/20 00699566-00699680 AP 2,015,196.33 07/17/20 !0039037-!0039059 ACH 497,959.46 07/24/20 00699681-00699808 AP 827,264.04 07/24/20 !0039060-!0039080 ACH 355,798.58 07/31/20 00699809-00699900 AP 653,003.86 07/31/20 !0039081-!0039100 ACH 270,564.47

$ 6,674,104.91

Tuition Refunds and Financial Aid Disbursements 07/02/20 10176912-10176961 29,125.24 07/10/20 10176962-10177020 33,330.56 07/17/20 10177021-10177193 52,530.99 07/24/20 10177194-10177318 36,493.24 07/31/20 10177319-10177333 8,174.86

07/01/20-07/31/20 Refund ACH 424,087.42

$ 583,742.31

Total Cash Disbursements $ 7,257,847.22


RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees ratify the total cash disbursements as listed above and as contained in the supplement, for the total amount of $ 7,257,847.22. Rachel Lierz Associate Vice President Financial Services/CFO Randy Weber Interim Executive Vice President Finance and Administrative Services; Vice President Student Success & Engagement Andrew W. Bowne President



August 20, 2020

GRANTS, CONTRACTS AND AWARDS REPORT: The following grants have been approved for funding. 1. Research Coordination Networks in Undergraduate Biology Education (RCN-UBE)

Funding Agency: National Science Foundation Purpose: To offer professional development workshops for biology faculty nationally

to align test questions with student learning outcomes and create inclusive student assessment.

Duration: August 1, 2020 – July 31, 2024 Grant Administrator: Heather Seitz Amount Funded: $479,763.00 JCCC Match: - 0 - Applicant: JCCC

2. Undergraduate International Studies and Foreign Language Program

Funding Agency: U.S. Department of Education, Office of Postsecondary Education Purpose: To provide: 1) Professional development for 16 STEM faculty to integrate

International Education into their curriculum; 2) Creation of Study Abroad programs to India (Medicine, Space Exploration, Architecture), Sweden (Chemistry and Biology), and the Netherlands (Welding, Engineering, Construction Management) and 3) Strengthening instruction and learning opportunities in the Japanese language program through the development of a one-credit hour Conversational Japanese Course for True Beginners and a Study Abroad program to Japan to learn the language and study the Video Game Design and Web Development industries.

Duration: August 15, 2020 – August 14, 2022 Grant Administrator: Tom Patterson Amount Funded: $170,713.60 JCCC Match: $170,717.33 ($161,378.73 cash; $9,338.60 In-kind) Applicant: JCCC


3. Hero Relief Program Grants - Supply Fund Funding Agency: U.S. Department of Health & Human Services CARES Act/Kansas

Department of Children and Families Purpose: To purchase supplies for the Hiersteiner Child Development Center. Duration: August 1, 2020 – October 31, 2020 Grant Administrator: Claire Ehney Amount Funded: $3,000.00 JCCC Match: -0- Applicant: JCCC

4. Hero Relief Program Grants - Sustainability Fund Funding Agency: U.S. Department of Health & Human Services CARES Act/Kansas

Department of Children and Families Purpose: To support wages of the Hiersteiner Child Development Center Staff. Duration: August 1, 2020 – October 31, 2020 Grant Administrator: Claire Ehney Amount Funded: $6,000.00 JCCC Match: -0- Applicant: JCCC

5. Adult Education Workforce Innovation and Opportunity Act Grant FY21 – Additional

funding Funding Agency: U.S. Department of Education / Kansas Board of Regents Purpose: To support professional development for Adult Basic Education staff. Duration: August 6, 2020 – June 30, 2021 Grant Administrator: Janice Blansit Amount Funded: $21,421.00 JCCC Match: - 0 - Applicant: JCCC

The following grants have been submitted on behalf of the college. 1. Hero Relief Program Grants - Revenue Replacement Fund

Funding Agency: U.S. Department of Health & Human Services CARES Act/Kansas Department of Children and Families

Purpose: To replace lost revenue in subsidy payments while the Hiersteiner Child Development Center was closed due to the COVID-19 pandemic.

Duration: August 1, 2020 – October 31, 2020 Grant Administrator: Claire Ehney Amount Requested: $8,142.06


JCCC Match: -0- Applicant: JCCC

2. Grants for Arts Project FY21

Funding Agency: National Endowment for the Arts Purpose: To support professional development programming in arts integration for

K-12 educators in the Kansas City Metro Area. Duration: June 1, 2020 – May 31, 2022 Grant Administrator: Kara Armstrong Amount Requested: $50,000.00 JCCC Match: $25,000.00 Partners Match: Shawnee Mission Foundation $15,000 Francis Family Foundation $5,000 Applicant: JCCC

3. Career Technical Education Perkins Reserve Fund FY21

Funding Agency: U.S. Department of Education / Kansas Board of Regents Purpose: To support the development of historical content for the online fashion

collection. Duration: August 1, 2020 – May 15, 2021 Grant Administrator: Britt Benjamin and Joy Rhodes Amount Requested: $9,253.96 JCCC Match: -0- Applicant: JCCC

4. Integrating Academics and Career Technical Education

Funding Agency: U.S. Department of Education / Kansas Board of Regents Purpose: To support the development and piloting of curriculum in an Emergency

Medical Science course, EMS 128, to enhance learning outcomes for adult basic education learners.

Duration: September 1, 2020 – May 15, 2021 Grant Administrator: Angie Huber Amount Requested: $5,977.24 JCCC Match: - 0 - Applicant: JCCC

5. John W. Speas & Effie E. Speas Memorial Trust 2020

Funding Agency: Bank of America Purpose: To support the installation of hearing loop systems in Yardley Hall and the

Polsky Theatre. This technology will provide patrons who use cochlear implants or hearing aids, an equitable level of access.


Duration: 1 year Grant Administrator: Emily Behrmann Amount Requested: $103,431.00 JCCC Match: -0- Applicant: JCCC Foundation

RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the acceptance of these grants and authorize expenditure of funds in accordance with the terms of the grants. L. Michael McCloud

Vice President Academic Affairs/ Chief Academic Officer



AFFILIATION, ARTICULATION AND REVERSE TRANSFER, COOPERATIVE AND OTHER AGREEMENTS

REPORT: The following agreements are intended to establish contractual relationships between JCCC and other organizations but are not processed by the procurement department and/or do not involve a payment by JCCC. They are categorized below as either Affiliation Agreements, Articulation and Reverse Transfer Agreements, Cooperative Agreements, or Other Agreements.

AFFILIATION AGREEMENTS

(Provide JCCC students with needed clinical or other career affiliated experiences)

Agency/ Organization

Program(s) Credit/CE New/Renewal and Term

Financial Impact/Additional

Information HCA – Overland Park Regional Medical Center

Nursing, EMS, Dietary

Manager, Respiratory Care

and Neurodiagnostic

Technology

Credit Renewal Clinical experience for program students

HCA – Menorah Medical Center

Nursing, Pharmacy Technician and Phlebotomy

Credit Renewal Clinical experience for program students

OTHER AGREEMENTS

(Other contractual relationships that do not involve a payment and/or are not processed by the procurement department)

Organization/

Individual Program(s) Credit/CE New/Renewal

and Term Financial Impact/Additional

Information Template for Facility Rental Request

All Facility Rentals

Event Management

Annual Approval

Approval to continue using the template form for “Facility Rental Requests” arrangement for third party facility rentals


Template for CE Services Agreement

All CE Programs

CE Annual Approval

Approval to continue using the template form “JCCC CE Service Agreement” for training services provided by CE to outside employers/ clients for FY21

RECOMMENDATION: It is the recommendation of the College administration that the Board of Trustees authorize the College to enter into agreements as set forth above. ______________________________

L. Michael McCloud Vice President Academic Affairs/ Chief Academic Officer ______________________________

Randy Weber Interim Vice President Finance and Administrative Services; Vice President Student Success and Engagement

____________________________

Andrew W. Bowne

President



August 20, 2020

TRANSFER TO JCCC FOUNDATION TRIBUTE FUND REPORT: Renee Kyles and Paul Kyle are retiring from the college. They have requested that in lieu of a retirement gift, the $150 designated for this gift be donated to the JCCC Foundation student scholarship fund. Ms. Kyles’ funds will go to the MealSHARE Program, and Mr. Kyle’s funds will go to the Cav Cupboard. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees authorize the transfer of $300 from the general fund to the JCCC Foundation student scholarship fund in honor of Renee Kyles and Paul Kyle. Rachel Lierz Associate Vice President, Financial Services Andrew W. Bowne President



August 20, 2020

HUMAN RESOURCES

1. Retirements GERALD ZIMMERMAN (KPERS), Manager, Benefits, Human Resources, effective March 31, 2021. KAREN MARTLEY (JCCC/KPERS), Vice President, Continuing Education and Organizational Development, effective January 31, 2021. KATHY WING (KPERS), Manager, Compensation and HRIS, Human Resources, effective March 31, 2021. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed retirements.

2. Separations JUSTIN BEGAYE, Lead Program Facilitator, Arts & Design, Humanities, & Social Sciences Division, Academic Affairs, effective July 31, 2020. RIVER GUNVILLE, Coordinator, Research Projects, Arts & Design, Humanities, & Social Sciences Division, Academic Affairs, effective July 31, 2020. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed separations.

3. Reassignment MARIQUITA TAYLOR, Part-time Administrative Assistant Counseling, Learner Engagement and Success, Student Success, at $16.45 per hour to Administrative Assistant Counseling, Learner Engagement and Success, Student Success, effective August 3, 2020 at $19.83 per hour.


RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed reassignment.

4. Employment – Regular Effective Name Position Date Salary Daniel Hunt Warehouse/Postal 07/27/20 - 13.86/hour Services Associate 06/31/20 Michael Striebich Career Information 08/03/20 - 15.24/hour Specialist 06/31/20 RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed regular employees.

5. Employment – Temporary Effective Name Position Date Salary Abby Dearth Lab Aide Fine Art 07/13/20 - 11.46/hour Photography/Film 06/30/21 Anna Walters Lab Aide Fine Art 07/24/20 - 11.46/hour Photography/Film 06/30/21 Trinity Wilson Child Care Aide - 08/10/20 - 11.46/hour Substitute 06/30/21 Stephen Whitman Sustainable Agriculture 08/03/20 - 11.46/hour Intern 06/30/21 Jerry Marcellusa Interim Director, 07/01/20 - 5,350.00/total Business 06/30/21


Julie Neemeyera Additional Duties - 06/01/20 - 977.00/total Marketing Operations 08/31/20 James Leikera Faculty Association Pres., 06/08/20 - 3,675.00/total Summer duties 07/30/20 Darla Greena Special Project, Perkins 07/01/20 - 2,434.00/total Grant CTE Program Video 05/21/21 Amy Hersch Special Project, Perkins 07/01/20 - 2,360.00/total Grant CTE Program Video 05/21/21 Sheilah Philip Recital Series Coordinator 08/01/20 - 1,750.00/total 12/01/20 Tonia Hughesa Academic Branch Council 05/25/20 - 1,925.00/total Co-Chair Summer stipend 08/13/20 Tammy Keiser Theater-Costume Design, 08/15/20 - 2,400.00/total The Addams Family 11/25/20 Tammy Keiser Theater-Student Design 08/15/20 - 1,200.00/total Mentor 11/25/20 Tammy Keiser Theatre-Costume & 08/24/20 - 21,600.00/total Scene Shop Coordinator 05/22/21 George Santoro Instructor, 08/24/20 - 1,094.00/cr.hr. Arts & Design, 08/02/21 Humanities & Soc. Sci. Pam Hawkins Instructor, 08/24/20 - 16,980.00/total Arts & Design, 12/14/20 Humanities & Soc. Sci. Gladys Mwangi Instructor, 08/24/20 - 1,134.00/cr.hr. Arts & Design, 08/02/21 Humanities & Soc. Sci. Gideon Naude " " 1,094.00/cr.hr. James Pettit " " 1,262.00/cr.hr. Erik Meixelsperger Theatre-Director, 10/25/20 - 1,200.00/total Kitten's Cry 12/07/20


Erik Meixelsperger Theatre-Recruiting & 08/24/20 - 500.00/total Production Promotion 12/07/20 Coordinator Sean Leistico Theatre-Sound Designer, 08/24/20 - 1,000.00/total Defying Gravity 10/05/20 Sean Leistico Theatre-Sound Designer, 10/25/20 - 1,000.00/total Addams Family 12/07/20 Anthony McMurray Theater-Props Mentor 08/24/20 - 500.00/total 12/07/20 Anthony McMurray Theater-Props Coordinator 08/24/20 - 500.00/total 12/07/20 Aubrey Urban Theater-Marketing 08/24/20 - 1,000.00/total 12/07/20 Tim Noble Children's Performance 08/24/20 - 1,000.00/total Series Coordinator 12/07/20 Jordan Malone Theater-Production 08/24/20 - 400.00/total Master Electrician 12/07/20 Edward Adela CARES Fund SP20 Carryover 07/06/20 - 4,936.50/total Contracts-COVID, Business 07/31/20 Damian Fraasea " " 2,108.00/total Debra Hillen " " 1,182.00/total Cherie Leikera " " 886.50/total Jerry Marcellusa " " 2,544.00/total Craig Maxim " " 886.50/total Andrew Parkhurst " " 1,705.50/total Susan Peter " " 675.00/total Aaron Pratera " " 6,235.00/total Alison Reed " " 1,794.00/total Michelle Rileya " " 1,573.00/total Chrystal Tatum " " 2,371.50/total Edward Adela Hospitality Culinary 08/24/20 - 1,130.00/cr.hr. Team Coach 05/29/21 Ashley Mischke Instr., Business 08/24/20 - 1,050.00/cr.hr. 08/02/21 Melissa Wasserman " " 1,050.00/total


Donna Duffey Instructor, Professor 08/24/20 - 1,514.00/cr.hr. Emeritus, Business 05/23/21 Mike Pener " " 1,514.00/cr.hr. Jeff Wright " " 1,462.00/cr.hr. John Addessib Instr., Business 08/24/20 - 1,217.00/cr.hr. 08/02/21 Karen Anderson " " 1,217.00/cr.hr. Susan Anderson " " 1,262.00/cr.hr. SarahGrace Ashworth " " 1,180.00/cr.hr. John Begley " " 1,217.00/cr.hr. Maria Behnen " " 1,130.00/cr.hr. Jan Berg " " 1,180.00/cr.hr. Steven Berger " " 1,171.00/cr.hr. Tony Brogna " " 1,232.00/cr.hr. Therese Byfield " " 1,217.00/cr.hr. Matthew Chiasson " " 1,134.00/cr.hr. Les Clark " " 1,232.00/cr.hr. Rebecca Collier " " 1,217.00/cr.hr. Kelly Crane " " 1,130.00/cr.hr. Diane Cropp " " 1,180.00/cr.hr. Mary Ellen Davis " " 1,180.00/cr.hr. Marlo DeMark " " 1,086.00/cr.hr. Russell Edwards " " 1,217.00/cr.hr. Patrick Fallis " " 1,180.00/cr.hr. Constance Farmer " " 1,242.00/cr.hr.* Cynthia Feagan " " 1,262.00/cr.hr. Ellen Fisher " " 1,217.00/cr.hr. Daniela Frederick " " 1,217.00/cr.hr. Karen Gaines " " 1,217.00/cr.hr. Laura Gordon " " 1,180.00/cr.hr. Caren Grandgenett " " 1,217.00/cr.hr. Jennifer Hair " " 1,180.00/cr.hr. Timothy Hamilton " " 1,262.00/cr.hr. Mary Hanovera " " 1,130.00/cr.hr. Michael Haverty " " 1,232.00/cr.hr. Robert Henn " " 1,217.00/cr.hr. Debra Hillen " " 1,217.00/cr.hr. Eric Hornera " " 1,217.00/cr.hr. Karen Hughey " " 1,232.00/cr.hr. Beth Anne Johnstone " " 1,217.00/cr.hr. David Jones " " 1,217.00/cr.hr. Linda Jones " " 1,180.00/cr.hr. Mark Karscig " " 1,262.00/cr.hr.


Joyce Kelley " " 1,130.00/cr.hr. Robert Kolich " " 1,217.00/cr.hr. Judy Korb " " 1,262.00/cr.hr. Diamond Lambert " " 1,180.00/cr.hr. Kevin Leek " " 1,226.00/cr.hr. Sharon Lundeen " " 1,232.00/cr.hr. Joseph Magnant " " 1,217.00/cr.hr. Holly Manlove " " 1,171.00/cr.hr. Chad Marmon " " 1,217.00/cr.hr. Craig Maxim " " 1,217.00/cr.hr. Lydia McEvoy " " 1,226.00/cr.hr. Michael Megaris " " 1,242.00/cr.hr.* Shahla Nikravan " " 1,262.00/cr.hr. Alfred Okao " " 1,217.00/cr.hr. Andrew Parkhurst " " 1,171.00/cr.hr. Susan Peter " " 1,171.00/cr.hr. Leah Rasmussen " " 1,232.00/cr.hr. Alison Reed " " 1,232.00/cr.hr. Jessica Reynolds " " 1,086.00/cr.hr. Yuchien Singer " " 1,130.00/cr.hr. Lakshmy Sivaratnam " " 1,232.00/cr.hr. Brandee Smith " " 1,217.00/cr.hr. Joshua Smitha " " 1,217.00/cr.hr. Bethany Spilde " " 1,171.00/cr.hr. Adam Spoolstra " " 1,217.00/cr.hr. Douglas Sutton " " 1,171.00/cr.hr. Whitney Thacker " " 1,130.00/cr.hr. Jennifer Tripe " " 1,171.00/cr.hr. Emily Van Dyke " " 1,180.00/cr.hr. Elisa Waldmana " " 1,262.00/cr.hr. Tony Wayne " " 1,217.00/cr.hr. Erin Webb " " 1,217.00/cr.hr. Christa Wessel " " 1,217.00/cr.hr. Ben Young " " 1,262.00/cr.hr. Pamela Hulena Special Project, Carl Perkins 07/01/20 - 1,217.00/total Cosmetology/Retail Project 05/17/21 Business Edward Adela Special Project, Carl Perkins 07/01/20 - 2,260.00/total CTE Program Video Projects 05/21/21 Business Damian Fraasea " " 9,040.00/total


Jerry Marcellusa " " 1,436.00/total Aaron Pratera " " 3,513.00/total Pamela Hulena Special Project, Carl Perkins 07/01/20 - 1,217.00/total CTE Program Video Project 05/21/21 Business Pamela Hulena Special Project, Carl Perkins 08/17/20 - 608.50/total HCIS Social Media Project 05/01/21 Business Andrea Broomfielda SP 20 COVID-19 Teach- 07/14/20 - 803.91/total Out Contract under 07/14/20 CARES Act Gretchen Thuma Carl Perkins Project - 07/01/20 - 1,232.00/total CTE Program Video 05/21/21 Kristy Dye Instr., Cosmetology 08/20/20 - 22.07/hour Career & Tech. Educ. Trans 06/30/21 Michelle Goebel Instr., Cosmetology 08/20/20 - 22.07/hour Career & Tech. Educ. Trans 06/30/21 Sheryl Harvey Instr., Cosmetology 08/20/20 - 22.07/hour Career & Tech. Educ. Trans 06/30/21 Danyel Henderson Instr., Cosmetology 08/20/20 - 22.07/hour Career & Tech. Educ. Trans 06/30/21 Xiaomin Zhou Instr., Cosmetology 08/20/20 - 22.07/hour Career & Tech. Educ. Trans 06/30/21 Jacob Kiera Carl Perkins Grant, 07/01/20 - 6,942.00/total Computer Science 05/17/21 Enhancement Project Mark Van Gorpa " " 5,048.00/total Perla Weavera " " 7,194.00/total Lisa Friedrichsena Carl Perkins Grant, Comp. 07/01/20 - 1,217.00/total Support Spec. - Online 12/18/20 Self-Assessment Project Barbara Mahringa " " 1,232.00/total


Lisa Friedrichsena Carl Perkins Grant, Comp. 07/01/20 - 1,217.00/total Support Spec. - Online 12/18/20 Digital Video Project Carol Smitha " " 1,171.00/total Nancy Abbot Carl Perkins Grant, 07/01/20 - 1,157.00/total Healthcare Info. Sys. 05/01/21 Curriculum Video Project Lori Brooksa " " 1,171.00/total Lori Brooksa Carl Perkins Grant, 08/17/20 - 1,171.00/total Healthcare Info. Sys./ 12/18/20 Med. Coding Mentoring Amanda Krausa " " 1,171.00/total Nan Abbot Carl Perkins Grant, 08/17/20 - 3,471.00/total Healthcare Info. Sys. 05/01/21 Social Media Project Lori Brooksa " " 1,171.00/total Jim Hoppera Carl Perkins Grant, 07/01/20 - 3,696.00/total Cybersecurity Across 05/21/21 the Curriculum Andrew Lutza " " 3,651.00/total Perla Weavera " " 3,597.00/total Andrew Lutza Carl Perkins Grant, 07/01/20 - 7,302.00/total Cybersecurity Project 05/21/21 Kristy Howellb Instr., Honors 08/24/20 - 1,115.00/cr.hr. 12/14/20 Dennis Arjoa Honors Course Stipend " 500.00/total Samantha Bella " " 500.00/total Eve Blobauma " " 500.00/total Michael Carrigera " " 500.00/total Terri Easley-Giraldoa " " 500.00/total Beth Edmondsa " " 500.00/total Tai Edwardsa " " 500.00/total James Hoppera " " 500.00/total Kristy Howellb " " 500.00/total Christopher Imma " " 500.00/total Tara Karaima " " 500.00/total Barbara Ladd " " 500.00/total Teresa Nemera " " 500.00/total


Doug Pattersona " " 500.00/total Justin Stanleya " " 500.00/total Deb Williamsa " " 1,000.00/total Andrew Young " " 500.00/total Tho Do Instr., Healthcare Public 08/24/20 - 58.00/hour Safety & Wellness 07/31/21 Dave Burgess Course by Arrangement, 07/06/20 - 100.00/st.cr.hr. Healthcare, Public Safety & 07/30/20 Wellness Tho Do Spring 2020 Teach Out 08/24/20 - 6,380.00/total Healthcare, Public Safety & 12/11/20 Wellness, CARES Danielle Grotheer " " 4,339.64/total Scott Cromptona Carl Perkins, MFAB Video 08/24/20 - 1,130.00/total Project, Industrial Tech. 10/31/20 John Masseya " " 2,260.00/total Mike Lee Instr., 08/24/20 - 1,019.00/cr.hr. Industrial Technology 08/02/21 Ugo Mgbike " " 1,134.00/cr.hr. Holly Gibson Instructor, CLEAR Program 08/15/20 - 30.00/hour 12/05/20 Courtney Heigle " " 30.00/hour Jessica Herold Accommodations Specialist 08/17/20 - 4,160.00/total Access Services 12/18/20 Curtis Stapp Volunteer 07/01/20 - non-remunerated Foreign Language 06/30/21 RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed temporary employees.


6. Change to the FY2020-2021 Staffing Authorization Table for Full-time Regular Staff

FROM: Sandra Warner, Executive Director Business Continuity, $153,869TO: Sandra Warner, Executive Director Business Continuity & Risk Management, $153,869

RECOMMENDATION:

It is the recommendation of the college administration that the Board of Trustees approve the above-listed change to the FY2020-2021 Staffing Authorization Table for Full-time Regular Staff.

Footnotes:

a. Also full-time staff.b. Full-time temporary position.

__________________________________ Becky Centlivre Vice President, Human Resources

__________________________________ Andrew W. Bowne President



August 20, 2020

HUMAN RESOURCES ADDENDUM

1. Separation LAUREN BARON, Program Coordinator NARS, Continuing Education, Continuing Education and Organizational Development, effective September 4, 2020. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed separation.

2. Reassignment VICKKI JO POWERS, Bursar Accountant, Financial Services, Finance and Administrative Services, at an annual salary of $66,723 to Assistant Bursar, Financial Services, Finance and Administrative Services, effective August 24, 2020 at an annual salary of $70,537. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed reassignment.

3. Employment – Regular HEATHER EDVENSON, Lab Coordinator-Chemistry, Sciences & Math Division, Academic Affairs, effective August 24, 2020 at $21.32 per hour. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed regular employee.

4. Employment – Temporary Effective Name Position Date Salary Garrett Anderson Sustainability Intern 08/10/20 - 11.46/hour 06/30/21 Barry Sherman Lab Technician MFAB 08/24/20 - 11.46/hour 06/30/21 Kory Watson Instr., Employee Wellness 06/01/20 - 32.50/hour Weight Training and 06/30/21 Conditioning Megan Doylea Instructor, 07/01/20 - 1,217.00/cr.hr. College Success, 12/31/20 Academic Support James Hoppera Faculty Special Project, 05/01/20 - 1,262.00/cr.hr. Student Agency, 08/07/20 Academic Support Valerie Manna Director, 07/01/20 - 841.33/total

Academic Achievement 12/31/20 Center, Academic Support

Valerie Manna Director, 07/01/20 - 1,262.00/total Language Resource Center, 12/31/20 Academic Support Tanya Kelley Collaboration with chair 08/03/20 - 70.00/total and interview German 08/03/20 candidate Dianne Daugherty Instr., Communications 08/17/20 - 1,094.00/cr.hr. 07/30/21 Helina Kebede Instr., Healthcare Public 08/16/20 - 40.94/hour Safety & Wellness 07/31/21 Nicole Staleyb Instr., Nursing 08/24/20 - 36,299.00/total 05/17/21

Andrew Latas Instr., 08/24/20 - 1,094.00/cr.hr. Industrial Technology 07/29/21 Ravi Gargeshb Instr., 08/24/20 - 18,736.00/total Environmental Science 12/14/20 Laura Mozingob Instr., Biology 08/24/20 - 18,151.00/total 12/14/20 Roger Thumab Instr., Physical Sciences 08/24/20 - 18,151.00/total 12/14/20 Meagan Weldeleb Instr., Chemistry 08/24/20 - 19,322.00/total 12/14/20 Mariana Figueroa Losada Staff Reporter 08/17/20 - 1,522.00/total The Campus Ledger 12/04/20 Jason Yearout " " 1,522.00/total Yohanes Girma Reporting Correspondent 08/17/20 - 400.00/total The Campus Ledger 12/04/20 Nguyen Pham Marketing Manager 08/17/20 - 2,002.00/total The Campus Ledger 12/04/20 RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed temporary employees.

Footnotes: a. Also full-time employees b. Full-time temporary position __________________________________ Becky Centlivre Vice President, Human Resources __________________________________ Andrew W. Bowne President

JOHNSON COUNTY COMMUNITY COLLEGE 12345 College … · 8/20/2020 · • The General Fund capital...

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