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Financial Operations Team LeaderCorporate Services Branch

Finance Section

Employment Type: Ongoing, fulltime

Classification: APS Level 5

Position Number: 60002734

Reports to: Manager, Financial Reporting and Analysis – EL 1

Direct Reports: APS4 x3, APS3 x1

Security Clearance: [Insert or delete if not required]

The Australian War Memorial

The Australian War Memorial combines a shrine, a world-class museum, and an extensive archive. The Memorial's purpose is to commemorate the sacrifice of those Australians who have died in war. Its mission is to assist Australians to remember, interpret and understand the Australian experience of war and its enduring impact on Australian society.

The Financial Operations team is a part of the Finance Section within the Australian War Memorial, led by the Chief Finance Officer. The Section delivers financial reporting and analysis, management accounting and procurement services. This role will report directly to the Manager, Financial Reporting and Analysis (MFRAT) and will supervise four Finance Officers. Under limited direction, the main focus of this role is the delivery of day to day activities to ensure the delivery of accurate, high quality financial services that meet internal and external deadlines.

Responsibilities

Provide supervision of four staff and coordination for all day to day activities relating to the Financial Operations team (accounts payable and receivable, travel and treasury services including credit card administration).

Specific tasks include, but are not limited to: running of daily and end of month system processes, including payment runs; administration of travel process; administer the Financial Operations systems (QBT interface and SharePoint lists); monitoring and reporting on the commercial catering contract; and provision of quality assurance for transactional level data in the financial system (including vendor and customer

master data) in accordance with current policies and procedures.

Coordinate team resourcing to ensure workloads are effectively managed and financial processing and services are delivered accurately and to required timeframes.

February 2019

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Under guidance from MFRAT, develop and maintain strong internal and external business relationships to proactively identify mitigate and resolve queries in a professional and timely manner.

Coordination and delivery of training assistance to internal stakeholders on financial operational procedures, including purchasing, credit cards, travel and revenue generation.

Contribute to the identification and implementation of continuous business process improvements within Financial Operations to ensure compliance with legislation, policies and procedures.

Selection Criteria

1. Prior experience in a financial operations or shared services transactional (accounts payable/receivable) environment is essential. Experience using Technology One financial system will be highly regarded

2. Demonstrated attention to detail, with the ability to process and maintain records with a high degree of accuracy.

3. Strong organisational skills with the ability to prioritise work effectively to supervise a team to achieve outcomes in a timely and efficient manner and results through use of initiative and sound personal judgement.

4. A demonstrated track record of developing and maintaining effective and productive working relationships with internal and external stakeholders is essential.

5. Well-developed written and oral communication skills with the ability to liaise effectively with internal and external stakeholders and provide training where appropriate.

February 2019