JEKYLL ISLAND-STATE PARK AUTHORITY DRAFT January 19, 2016 · 2016. 2. 16. · include in-kind...

JEKYLL ISLAND-STATE PARK AUTHORITY DRAFT January 19, 2016

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The Jekyll Island State Park Authority (JIA) committees met in Public Session on Tuesday, January 19, 2016 at the Convention Center on Jekyll Island, GA. Members Present: Richard Royal, Chairman Bob Krueger, Vice Chairman Mike Hodges, Secretary/Treasurer Sybil Lynn

Bill Gross Nancy Gallagher, Senior Assistant Attorney General Via teleconference: Mark Williams

Joy Burch-Meeks Members Absent: Michael Shaffer Bill Jones Staff Present: Jones Hooks, Executive Director Marjorie Johnson, Chief Accounting Officer Noel Jensen, Sr. Director of Facilities and Public Services Meggan Hood, Sr. Director of Marketing Jenna Johnson, Director of Human Resources Bruce Piatek, Director of Historic Resources Daniel Strowe, Legal Associate Jim Broadwell, Project Manager Cliff Gawron, Director of Landscaping and Planning Dion Davis, Executive Director, Jekyll Island Foundation Linda de Medicis, Executive Assistant and others Various members of the public and press were present. Chairman Richard Royal called the Committee session to order at 9:30 a.m. and introduced Board members participating via teleconference. A quorum was established. Chairman Royal appointed Mr. Bill Jones to the Historic Preservation/Conservation and Finance Committees. Royal called, Mr. Bob Krueger, Chairman, for the Historic Preservation/Conservation Committee report. Historic Preservation/Conservation Committee: Krueger called Mr. Ben Carswell, Director of Conservation, to review the University of Georgia (UGA) Proposal for the multi-year Environmental Study “Environmental Stressors and Priority Plant Communities on Jekyll Island: Interacting Effects, Stakeholder Values, and Structured Decision Modeling”. Carswell reviewed the previously presented staff recommendation to approve the advancement of the research proposal submitted by faculty of the University of Georgia (UGA), Warnell School of Forestry and Natural Resources. Carswell highlighted the key strengths in the UGA proposal and reviewed the budget and timeline.


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BUDGET FY16 - $21,335 FY17- $35,519 FY18- $31,111 FY19- $31,942 FY20- $30,093 Mr. Krueger noted that after requesting a deferral in December to obtain more information, he met with Mr. Carswell and Mr. Jones Hooks, Executive Director via conference call and his questions have been satisfied. Krueger asked for a motion to approve the advancement of the research proposal submitted by faculty of the University of Georgia, Warnell School of Forestry and Natural Resources. Ms. Lynn moved to approve; seconded by Mr. Krueger. Unanimously approved. Carswell continued with the Coastal Incentive Grant – Fortson Pond Restoration Engineering Proposal. First Creek was a tidal system flowing on the south end through Summer Waves to the entrance of the island along Fortson Parkway. With roads and infrastructure, that tidal system was fragmented. Fortson Pond, just north of Fortson Parkway at the bridge coming onto the island, is degraded due to the fragmentation. In 2012, after identifying issues with the area of Fortson Pond, there was a need to develop a plan for restoration. A Coastal Incentive Grant (CIG) was awarded for a two-year assessment and feasibility study for restoration. The project centered on improving understanding of Fortson Pond to support restoration of the area within the former First Creek watershed. This past July, a first-class interdisciplinary taskforce was assembled to focus on the interpretation and evaluation of the data generated by the project and translating that into recommendations for next steps toward restoration. Based on the data and feedback received, a restoration effort will have strong ecological and societal benefits and therefore could be a competitive candidate for restoration grant funding. However, another critical preparatory step will be necessary to fully achieve that potential - development of hydrodynamic models that predict the outcomes of specific potential restoration actions in terms of physical parameters such as water level, water residence time, salinity, and nutrient loading. Taylor Engineering, a firm has expressed interest in the project, if funded. JIA has been presented with a scope of work addressing needs and an estimate of expenses of $65K for a comprehensive modeling package. After conversations with restoration and engineering experts at NOAA, we believe the modeling project could be scaled back TO $40K to efficiently target the goal of being restoration ready and highly competitive for funding to support restoration action. Based on this estimate, the Conservation staff recommends applying for another Coastal Incentive Grant in the amount of $40K. This project would begin in October 2016 and conclude within one year. The JIA would commit to matching 50% of the total project funding ($20K). Salaries and overhead can be used as match, but some cash match would need to be budgeted in FY17. This amount is anticipated to be between $5K and $10K. Once this work is completed, we anticipate being ready to commit to a specific set of restoration actions to the


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maximum extent supported by accurate engineering model results, address regulatory and permitting requirements, and acquire external funding for restoration action. Hooks added that the funding would not be in this year’s budget but instead, if the grant is awarded, the project would be included for Board consideration in the next fiscal budget. Krueger asked if the $20K outlay would include in-kind services. Carswell answered that in-kind and overhead are in the match. Krueger asked for a motion to approve the Coastal Incentive Grant. Ms. Lynn moved to approve; seconded by Mr. Royal. Unanimously approved. Krueger called Mr. Cliff Gawron, Director of Landscaping/Planning for a Causeway Vegetation Management update. In 2009 a Downing Musgrove Causeway Workshop was held with several experts including Glynn County, GA Department of Natural Resources (DNR) Coastal Resources Permitting, Coastal Wildscapes, Al Tate Ecologist, Fernbank Science Center, GA Department of Transportation (DOT) Wildflower Program, GA DNR Non-Game Wildlife, GA DNR Environmental Protection Division (EPD) Buffer Permitting and JIA employees Cliff Gawron, Landscape Superintendent and Christa Frangiamore, (former) Conservation Manager. The outcomes of the workshop included:

• Selective vegetation management to create a series of open vistas was fully supported but not wholesale clearing of the Causeway

• Removal of all non-native invasive species and plants were considered a top priority • Increase biodiversity by creating a range of habitat types • Increasing early-successional habitat should be a priority • Native wildflowers should be planted and located near focal points • Wax myrtles and shrub-dominated areas should be cut on a 3-8 year rotation • Bermuda grass growth should be encouraged to stabilize road shoulder • Increasing diversity and quality of bird and terrapin habitat outweighs risk of wildlife loss to vehicle

strikes • The use of pesticides and herbicides to control vegetation should be minimized (except targeted

application for control of invasive plants) The Collective Vegetation Management Plan features Zones or habitat types:

• Herbaceous (grass-dominated) Zones - 6.61 mi. - Hand trim once per year (landward of marsh); mow 3-4 times per year.

• Successional (shrub-dominated) Zones - 6.49 mi. - Selectively trim 1.3 linear miles/ year; Zone will be selectively trimmed on a 5-year rotation; primary focus to trim wax myrtle & silverling (landward of marsh) flush with ground; roots not disturbed, plants remain alive.

• Mature Zones - 1.4 mi. - Very minimal selective pruning annually; maintain health & integrity of mature habitat long-term; maintain safety of road shoulder for drivers.

• Open-understory Zones – 1.08 miles - Mature canopy; understory trimmed annually; around Guest Info Ctr. and Towers.

• Wildflower Zones 1.9 miles - Eight proposed locations; Southeast wildflower seed mix, mostly native varieties; the only component of CVM that would involve soil disturbance; two rows of silt fence will be installed prior to seeding to prevent erosion.


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Plan implementation thus far: • Phase 1: Jan 2012 2.1 miles of selective trimming • Phase 2: Jan 2013 1.7 miles of selective trimming

2016 Scope of Work proposed would include:

• 0.94 miles of selective trimming within Successional Zones - 1.3 linear miles per year on average - Five year rotational cycle

• 1.01 miles of selective trimming in Herbaceous and Open-understory Zones - 3.56 linear miles to be maintained annually 2017 onward

Mr. Carswell noted the plan was formulated prior to his tenure but was included and incorporated into the 2011 Conservation Plan. It is believed that the periodic disturbance of environments is natural and promotes wildlife diversity. The plan, with the rotational selective clearing and the design of zones managed differently, accomplishes the periodic disturbances to promote diversity. There are non-native invasive plants along the causeway and the Vegetation Management plan is designed to include most of the areas where there are non-native plant. The plan will eliminate invasive plants such as Tamarisk, Chinaberry, White mulberry, Saw tooth oak and Brazilian Pepper and protect and promote growth of rare plants such as Florida Privet and Climbing buckthorn. Additionally, Georgia Sea Turtle Center (GSTC) research has determined Diamondback Terrapin nests in open areas are safer from predators and produce more female hatchlings. Mr. Krueger asked Gawron if the work was included in this year’s budget. Gawron answered a portion is included in Roads and Grounds budget for this year since that department will be responsible for most of the supervised clearing. Approval was received from Glynn County in the form of Land Disturbance Activity Permit and an endorsement from the DNR EPD has been received. A buffer variance is not required. A letter of acknowledge was sent to DNR to review the plan and mark the vegetation line. The last component is awaiting approval from the GA DOT based upon verification from EPD not requiring buffer variance. Activity will commence February 1st. The Board directed the staff to move forward with the plan. Mr. Krueger called Mr. Bruce Piatek, Director of Historic Resources. Piatek reviewed the history on on-going renovations of the Hollybourne Cottage in the Historic District. Restoration of the cottage began 18 years ago with Mr. Dick Tennyson volunteering to rebuild the shutters for the cottage. Since that beginning, many other volunteers have performed hundreds of thousands of dollars’ worth of renovations from structural timbers to painting and finishing woodwork. Volunteers work 4-6 hours per day during the winter months and the Jekyll Island Authority (JIA) has invested supervision, contracted services, supplies, equipment and the regular ongoing help of JIA craftsmen. Completed renovations to date include:

• Rebuilt and restored shutters • Replaced structural support girders in basement, floor jousts, subflooring, finish floors, wall supports,

restored finish wall surfaces, woodwork , doors, cabinets and trim • Replicated terra cotta door corbel • Rebuilt and replaced windows • Stabilized and restored ceilings • Restored fireplaces, including brickwork • Rewiring electrical system • Removed and replaced rusted steel lintel in basement window


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Works continues on the structure as needed to stabilize and restore the remainder of the building. The end goal is to have a safe, useable building that can serve as a teaching tool for architecture, engineering, construction, building technology and historic preservation. The JIA would like to recognize and thank this year’s volunteers:

Dick Tennyson – New York Don Watson - Ohio Bill Gorttle – Virginia Bruce Becker – Jekyll Dean Nelson - Iowa Rob Wheeler - Iowa Mike Walker – New York Sharron Golbert – New York Bob Williams - Vermont Don Fleichuts – New York Brian Beauchamp – Jekyll Judy McClure – New York Larson Anderson – Tennessee Rudy Ketsenberger – N. Y. Davis Richardson – Jekyll Betty Kennedy – New York

Hooks added this is professional restoration work and no amount of money could pay for the services volunteers have provided. This is a labor of love and the volunteers are dedicated to the property. Mr. Gross added that he has experience with Historic Preservation and is incredibly impressed with the work being done. On behalf of the Board, Mr. Krueger thanked the volunteers for the quality and extent of the work done and is grateful for the volunteers’ ongoing efforts. Piatek reviewed the upcoming programming changes to expand guests’ access to more of the Historic Resources of Jekyll Island at consistent and convenient times with a high level of quality. The core business in the Historic District is the Guided Tram Tours and seasonal specialty tours. On February 1st the following changes will go into effect:

• Rockefeller Experience - Tours offered on the hour from 10A-4P - $10 adults; $5 ages 7-15; free under 6 - Payment taken at the cottage and includes admission to Faith Chapel

• Contemplation at Faith Chapel - Open Monday – Sunday from 8A-10A for contemplation, prayer and reflection free of

charge. • Historic Faith Chapel Experience

- Tours offered 10A-4P - Free admission with the purchase of any museum tour - Walk up admission $5 adults; free for children up to 15 years old.

Faith Chapel is a non-denominational chapel with no congregational or connectional support. The annual basic operating cost of the chapel exceeds $8K. JIA is responsible for all building maintenance and will spend over $436K this year in support for the maintenance, preservation and restoration of all structures in the Historic District. Many other historic churches charge fees for tours. Previously, Faith Chapel was open from 2 p.m. to 4 p.m. daily by volunteer sitters. The quality of visitor experiences varied and there was very limited guest access. The new operational plan expands hours of operation and will expand guests access. Faith Chapel will continue to offer free use for scheduled religious services and will continue to be available for wedding rentals. The benefits of this change will insure quality and availability, a professional and consistent message to guests, longer operating hours and free access every morning, improved building security, reduced liability, and added value to


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all public tour offerings in the district. Hooks added expanding programs has been supported by the Board for some time. Adjustments were made to the original proposal due to collaborative discussions with Reverend Phillips, Unitarian congregation and Reverend Yarborough, St. Richard Episcopal on Jekyll. The adjustment to add 2 hours, Monday through Sunday from 8 a.m. to 10 a.m. for prayer and reflection is an extremely significant improvement. No tour groups will operate during these hours, the chapel will be open free of charge and for the first time on Sunday mornings. JIA is in consultations with Rev. Yarborough for St. Richard Episcopal mission to begin offering Sunday morning prayer services at Faith Chapel on the last Sunday of each month. Final details are still being discussed. The Episcopal congregation has used Faith Chapel more frequently than any other organized congregation; offering both Christmas and Easter services. Mr. Gross commented it would seem that including Faith Chapel as part of the tram tour, would encourage more guests to go into the historic retail village and create more traffic for those shops. Hooks added the idea is to have more people spend more time in the Historic District. Hodges reconfirmed the hours for meditation 8 a.m. – 10 a.m., Monday-Sunday. Krueger thanked Piatek for taking a resource with limited utilization and expanding and enhancing the program. The Jekyll Island National Historic Landmark District is hosting a special dinner in honor of Black History Month on Thursday, February 25, 2016. Celebrity guest chef in partnership with Chef Dale Ford and his staff at the Jekyll Island Club Hotel will create a unique fine dining experience rooted in African-American culinary traditions. Mr. Krueger concluded his report. Chairman Royal asked for public comments. Ms. Laura Smith, winter guest, thanked the Board for the opening of Faith Chapel in the mornings for prayer and reflection and expressed safety concerns with guests feeding wildlife at the viewing platform located at Horton Pond. She felt the improvements had degraded the wildlife habitat. Ms. Jean Polzack, resident, disagreed with the decision to charges a fee at Faith Chapel. Faith Chapel is one of the few things people can do for free and has always had a donation box and the support of local churches. Ms. Betty Kennedy, winter guest, commended the Board on the progress on the island and asked that the Board consider changing the policy for how trimming is done on bike paths as there are several cracks in the path on the marsh due to heavy vehicles utilized by JIA and contractors. (JIA rarely exercises the right to use heavy equipment on the bike paths and only does so in emergency situations) Dr. Al Tate, ecologist, congratulated the staff on the movements towards conservation issues such as the deer stress study and Fortson Pond/interior marshes. The attention to the ponds and interior marshes will greatly enhance the productivity of tidal marshlands, thereby improving wildlife and the natural environmental experience of Jekyll Island. The causeway management of vegetation is a wonderful idea and asked for consideration of migratory swallows by providing signage that would alert motorists to be conscientious of the flocks. Dr. Tate said the Horton Pond viewing platform is much safer for visitors and a great opportunity to enjoy the natural environment of Jekyll. Reverend Buzz Yarborough, St. Richard Episcopal Mission, stated that over the past many years St. Richard’s


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has held Christmas and Easter services at Faith Chapel. Conversations with Mr. Hooks were not in regards to the changes at Faith Chapel but an idea to provide an inter-faith Sunday service, once per month, that would be open to everyone. Hooks added the idea is to increase programming at Faith Chapel. Mr. Franklin Duncan, President of the Jekyll Island Citizen’s Association (JICA), commended the JIA for the work being done on the island and commended the staff for opening Faith Chapel for prayer, meditation and reflection free to the public. Mr. Duncan then read a statement from the JICA Board of Directors requesting the plans to charge an entry fee to Faith Chapel for those who are not part of a paid tour, be reconsidered. Ms. Trish Clements, resident and Chair of the Faith Chapel Committee, disagreed with the decision to charge a fee at Faith Chapel. In a letter dated January 8th, Mr. Hooks stated the Board of the Friends of Historic Jekyll Island requested JIA take over operation of the chapel. Ms. Clements stated she was not informed or consulted and the proposal was presented by another committee member without her knowledge or approval. Ms. Clements said she expressed her disapproval in a subsequent meeting the committee conducted with Mr. Piatek. The Faith Chapel Committee does not support the proposal. Ms. Betty Murray, resident and member of St. Richard, appreciates the opportunity for Sunday service at Faith Chapel, but that this had not been presented to the congregation or approved by the vestry. Sunday service one per month will be discussed and considered. Ms. Mindy Egan, resident, expressed some confusion surrounding the execution of the program changes at Faith Chapel and asked the Board to reconsider. She encouraged the Board to take out their bibles. Ms. Beverly Hopkins, resident, asked how many people visited Faith Chapel, how much money was collected in the donation box and where does that money go? Mr. Bruce Hunt, resident, disagreed with the decision to charge at Faith Chapel and the contemplation hours being earlier in the day. Mr. Hunt also commended the Hollybourne volunteers, Mr. Cliff Gawron and Mr. Ben Carswell for their work. Ms. Bonnie Newell, resident, stated with state funding for the arts drastically cut, Goodyear Cottage is open and free to everyone and can provide guests an experience in the arts. The tiffany stained glass window at Faith Chapel was a gift to the people of the State of Georgia and should not cost $5 to view. Ms. Alice Keyes, One-Hundred Miles, commented on causeway clearing and asked that consideration be made to allow trees to mature to bearing fruit in order to support the migrating swallows. Ms. Pat Overholt, resident, commented that in her experience several national and international churches do not charge entry fees. In the past there were many more people working on the buildings in the Historic District, Faith Chapel was one restored and her hope is that in the future people will not have to pay to meditate and pray in Faith Chapel. There being no further comments, Chairman Royal called Mr. Mike Hodges, Chairman of the Finance Committee. Finance Committee: Mr. Hodges reported revenues for December were $1,676,384, which reflects a favorable $235K


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(16%) variance from budget. Revenues also reflect a favorable $907K (8%) variance from year to date (YTD) budget as well as a favorable $2.1M (19%) variance from prior year to date. The largest variances for the month are:

• Parking fees (+$47K) • Lot Leases (+$122K) 2015 is the last year for the 50% discount on non-homestead dwellings. The discount

will still apply for those with homestead exemptions. • Golf (+$15K) • Convention Center (+$34K) – Farm Bureau, Comic Con and Ga. Transit Association. • GSTC (+$35K) • Mini-Golf (+$28K)

Expenses were $1,712,351 and reflected a favorable budget variance of $32K (2%) for the month. Expenses reflect a favorable $81K (1%) variance from year to date budget and an unfavorable $1M (10%) variance from the prior year to date expenses. December 2015 Net Operating Cash: Budget Actual Variance -$303K -$267K -$36K (12% better than budgeted) Net Operating Cash Income reflects a favorable $988K (121%) variance for the fiscal year and a favorable $1M (141%) variance from the prior fiscal year. Traffic counts are up year over year in both annual passes and daily guests. Hotel revenues for December 2015 were up $571K over December 2014. Total hotel revenue was $1.6M.

December 2015 December 2014 Average Daily Rate: $128.25 $121.90 Occupancy: 38.9% 39.1% RevPAR: $49.84 $47.64

Calendar 2015 YTD is $9M ahead of 2014 (38% increase).

YTD 2015 YTD 2014 Average Daily Rate: $152.05 $144.87 Occupancy: 61% 63.8% RevPAR: $92.83 $92.36

Hodges called Mr. Daniel Strowe, Legal Associate, to review the Quality Inn lease transfer. Buckhead America Acquisitions, LLC (“Buckhead America”) is currently under contract with Interstate Management and Investment Corporation for the purchase of the Quality Inn. Following the closing of the transaction, Buckhead America intends to fully renovate and update the property. However, the transaction is contingent upon Buckhead America


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negotiating the assignment of the lease for this property with the JIA. As such, representatives of the JIA and Buckhead America have agreed that, upon Board approval, the lease shall be amended and revised and restated subject to the terms as set forth below. Land Site: 2.94 +/- acres (currently the Quality Inn) 700 North Beachview Drive, Jekyll Island, GA 31527 Term of Lease:

• Initial Term: 35 years (2051) • Lessee shall conduct a full structural engineering review of the building by a licensed engineer or architect

no later than the 35th lease year to determine the facility’s remaining useful life • Georgia State Fire Marshal or the proper State authority shall review the structural report to determine

whether demolition or complete renovation is appropriate to ensure structural integrity • Lessee shall have a period of three (3) years to complete renovation and/or construction of new hotel in

order to extend the term to 2089 Specified Use of Premises: Operation of Limited Service Hotel with Flag Financial Terms:

• Base rent of $2,000 per acre per month = $70,560 per year • Percentage Rent of 3% of total gross revenues • Rent due shall be the greater of base rent or percentage rent • Reserve account of 4% required upon commencement of operations (inclusive of any reserve required by

Flag) • Base rent shall be subject to CPI adjustment in Year 10 and every 5th year thereafter provided that the

CPI adjustment shall be limited to a maximum increase of 3% • At the conclusion of the initial term (35th year), base rent shall be subject to adjustment based on a new

appraisal of the fair market value of the land Rent Relief during Demolition and Construction: 75% of base rent during months 0 through 6; 50% of base rent during months 7 through 18 100% of base rent (or percentage rent) beginning month 19 or commencement of operations (whichever occurs first). Other: Parties shall negotiate a separate agreement that shall provide for an engineering solution to the drainage issue in the parking lot and lessee shall relocate the dumpster pad within the lot lease line. Mr. Hodges asked for a motion to approve the lease transfer to Buckhead America. Mr. Gross moved to approve; seconded by Mr. Krueger. Hooks added that Dipan and Chetan Patel with Buckhead America have done a great job complying with the requirements that were asked of them regarding the structural engineering study of the existing property. JIA is excited about working with these gentlemen and moving the project forward. Mr. Patel stated he appreciates the opportunity to work with the JIA and bring the property back to what it should be. Buckhead America is fully committed to the renovation plan for the property and it’s been a pleasure to work with the Authority. The motion was unanimously approved. Strowe continued with the AT&T Antenna Lease. This lease is for cell phone equipment/antennas that AT&T has placed on our water tower on Ogden Road. AT&T will fulfill the remaining five years on the current lease, which expires on June 15, 2020. AT&T is proposing at the end of this current term to reduce the current rental amount in exchange for a longer-term lease. The proposed amendment would be effective on June 16, 2020 and decrease the annual rent to $37,200 subject to a 10% increase every five years through June 15, 2050. The following illustrates the adjustment in rent under the proposed Amendment:


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CURRENT LEASE TERMS: JUNE 16, 2015 – JUNE 15, 2016 $34,778.22 JUNE 16, 2016 – JUNE 15, 2017 $35,821.57 JUNE 16, 2017 – JUNE 15, 2018 $36,896.22 JUNE 16, 2018 – JUNE 15, 2019 $38,003.11 JUNE 16, 2018 – JUNE 15, 2020 $39,143.20 Under the proposed Amendment, the proposed rental amounts would be reduced to $37,200 per year beginning on June 16, 2020 and remained fixed for each five year term subject to 10% increase upon each renewal as follows: PROPOSED AMENDMENT TERMS: JUNE 16, 2020 – JUNE 15, 2025 $37,200.00 per year JUNE 16, 2025 – JUNE 15, 2030 $40,920.00 per year JUNE 16, 2030 – JUNE 15, 2035 $45,012.00 per year JUNE 16, 2035 – JUNE 15, 2040 $49,513.20 per year JUNE 16, 2040 – JUNE 15, 2045 $54,464.52 per year JUNE 16, 2045 – JUNE 15, 2050 $59,910.97 per year AT&T has indicated that the equipment at this location mainly provides voice services for its network, which has seen a reduction in demand in recent years as cell phone usage has shifted to data services that provide access to the internet. As a result, AT&T has stated it is seeking this rent reduction in order to control its operating costs related to voices services so that it may shift its focus and resources to its equipment at other locations on the island that mainly provide data services for its network. Mr. Krueger stated there were complaints regarding AT&T coverage on the island and there are no guarantees in the new terms that AT&T will do anything to improve data services. Many island residents rely on voice service. The item should be deferred to allow staff to go back to AT&T to get some assurance that service will be improved. Mr. Krueger moved to table the item until there could be further discussions with AT&T regarding service; seconded by Mr. Gross. Strowe continued with the Flash Foods ownership amendment. On November 24, 2015, CST Brands Holdings, Inc., as the buyer, and The Jones Company, as sellers, entered into an agreement in which CST Brands Holdings, Inc. will purchase all of the equity interests of Flash Foods, Inc. Prior to closing, Flash Foods, Inc. will change its form of legal entity by converting under Georgia state law from a corporation into a limited liability company, and at the closing, CST Brands Holding, Inc. will change the officers of the newly created Flash Foods, LLC. Following closing, Flash Foods, LLC will continue to operate the gas station under the terms of the current Commercial Ground Lease, which does not expire until December 31, 2029. However, it is recommended that the Board execute an amendment to the lease that recognizes the change in the structure of ownership, namely Flash Foods, Inc. to Flash Foods, LLC. The staff recommends the approval of the amendment and for Mr. Hooks be allowed to execute on behalf of the Board recognizing the name change. Mr. Gross moved to approve; seconded by Mr. Krueger. Hooks added that he had spoken to Mr. Patrick Jones, Vice President of The Jones Company and he indicated that they will continue to operate under the name Flash Foods for the time being and an effort will be made to protect their employee base. There should be no changes to operation in the immediate future and gasoline prices on the island should remain competitive. Hodges asked


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if there was any indication new ownership would have less commitment to Jekyll. Hooks stated not based on yesterday’s conversation. Hodges also asked if there were any personal guarantees on the lease. Strowe answered The Jones Company guaranteed the initial construction but that terminated once the store opened. The motion was unanimously approved. Mr. Hodges concluded his report. Chairman Royal asked if there was public comment. There was none. Chairman Royal called Mr. Bill Gross, Chairman of the Personnel Committee. Personnel Committee: Mr. Gross called Ms. Jenna Johnson, Director of Human Resources to present two retirements. Johnson recognized Mr. Daniel “Nick” Daniels, Fleet Mechanic with Vehicle Maintenance, retiring February 1st, for his 28 years of service and Ms. Pam Brown, Administrative Assistant, retiring March 1st, for her 13 years of service. Ms. Johnson called Mr. Jim Friendy, Vehicle Maintenance Fleet Manager, who thanked Mr. Daniels and Ms. Brown for their contributions to the department over the years. Mr. Gross concluded his report. Chairman Royal asked for public comment. There was none. Legislative Committee: Mr. Richard Royal, Interim-Chairman, reported Representative Ron Stephens of Savannah, responsible for legislation creating casino gambling in the state of Georgia assured that Jekyll Island was not a location targeted for any plans for casino gambling. The Governor has expressed that he will not support this legislation. The proponents of casino gambling are considering introducing a constitutional amendment which requires both a 2/3 majority in the house and the senate and a statewide referendum. The Governor cannot sign or veto a constitutional amendment. It remains to be seen whether casino gambling will come to Georgia but there are no plans at this time for a casino to be located on Jekyll Island. The Governor released his proposed 2017 Budget last Thursday and in the budget document, $4M for Shoreline Erosion Mitigation on Jekyll Island on the north end of the island is recommended. Chairman Royal concluded his report and asked for public comments. Ms. Mindy Egan, resident, asked if there were to be a constitutional amendment would Jekyll Island, a state owned property, fall under that constitutional amendment. Royal answered that depends on how the legislation is drawn and what the amendment says. If the people of the state of Georgia approve a constitutional amendment they have to adhere to the language of the amendment. Egan asked if the language could be written to remove state parks, specifically Jekyll Island. Royal answered anything is possible in a constitutional amendment. Mr. Royal announced Jekyll Island was featured on the cover of the budget document and that Governor Deal has been very generous to Jekyll Island. Most recently the Governor has supported $17M for the Youth and Learning Center and $4M for erosion control. Royal called, Ms. Joy Burch-Meeks, Chair, for the Marketing Committee report. Burch-Meeks called Ms. Meggan Hood, Senior Director of Marketing.


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Marketing Committee: Ms. Hood updated the Board on the Jekyll Island Skating Village. Sunday, January 10th was the last day of seasonal operation.

• Open 44 total days (11/25/15-1/10/16) • 6,434 total skaters • Saturday and Sunday most popular days • $50,137 total revenue (includes grant)

- Projected total revenue = $49,500 - Total expenses not final

Hood reviewed the highlights of the recently released 2015 Jekyll Island Progress Report. The full report can be found on the JIA website under “Important Documents”. Ms. Burch-Meeks concluded her report. Chairman Royal asked if there were any public comments. There were none. Chairman Royal moved to the Committee of the Whole, and called Mr. Jones Hooks to present the Beach Village Limited Service Hotel draft Request for Proposal (RFP) for consideration. Committee of the Whole: Hooks reviewed the draft RFP entitled “Request for Proposals to Design, Construct and Operate a 90 +/- Room Limited Service Hotel. The key dates for the RFP process are: Proposals Due March 25, 2016 Estimated JIA Board Consideration of Business Terms & Lease

April 18, 2016

The RFP includes a Request for Relevant Projects to determine the experience of the proposing team and their experience with any proposed brand or flag. There is no requirement that is be a brand/flag property. The Conceptual Plan highlights priorities that came forward during public input sessions and suggests open space, parking design, service court, and any other innovative design elements. The design should also be appropriate and complement the Jekyll Island Beach Village. A non-refundable development fee of $42K will be required of the successful proposer. Other items such as financial disclosures, demonstrated track records, other projects, financing plan and financial strengths are required for consideration. The desire for green building is emphasized. Rent is a minimum of $233K per acre per month base rent with CPI escalation every 5 years and 3% percentage rent based upon gross revenues. The final rent would be determined on the greater of base or percentage rent. Ms. Nancy Gallagher, Senior Attorney General has come forward with some additional language edits and these will be incorporated into the final RFP if approved by the Board. The staff recommends the Board approve moving forward with the distribution of proposed RFP with minor changes to the language in the draft version. Mr. Krueger moved to approve, subject to legal review; Ms. Lynn and Mr. Gross seconded. Unanimously approved. Hooks asked Mr. Jim Broadwell, Project Manager, to review the plans entitled “New Maintenance Building for Jekyll Island Youth and Learning Center, Jekyll Island, Georgia” dated 12/15/2015 as prepared by Alan Bell Architects. Three buildings in the original Master Plan were not funded in the initial Governor’s appropriation. With the most recent appropriation of $5M, construction on these 3 buildings can begin. The Maintenance Building was included in the overall $17M budget for the Youth and Learning Center; construction was delayed until the final funding became available to complete the project.


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Chairman Royal asked for a motion to approve the Harper & Company Builders, Inc. bid to build one Maintenance Building, Wash Bay and Trash Compactor Enclosure at a cost not to exceed $497,366.00 for construction at the Youth and Learning Center. Mr. Gross moved to approve; seconded by Mr. Krueger. Unanimously approved. Hooks reviewed the Resolution of Support of the Joint Coastal Greenway Study Committee’s Final Report. The Study Committee, consisting of State Senate and House Representatives, is a response to Coastal Georgia Greenway to extend bike paths from the Florida line to the South Carolina line. Jekyll Island has participated in the Coastal Georgia Greenway for several years and some of Jekyll’s bike paths include promotional kiosk from the organization. The bike paths on Jekyll are part of the overall plan to promote cycling and includes bike paths from Maine to Florida. The Georgia segment equals approximately 155 miles. If approved, the Resolution represents the JIA Board’s support of the final study and recommendations of the study committee. Over time this could have a substantial economic benefits associated with cycling ($7.7M annually estimated in coastal Georgia). Phase I of the Island Hopper Trail linking Jekyll Island to the Sapelo Island Visitor Center will cost approximately $7.15M. It’s exciting there is momentum to move forward with bike trails beyond those on the island to connect Jekyll Island with the remainder of the coast. Chatham County’s Board of Commissioners have just passed a similar resolution in support of the joint committee’s recommendation. Mr. Krueger moved to approve the Resolution in Support of the Joint Coastal Greenway Study Committee’s Final Report; seconded by Mr. Gross. Unanimously approved. Hooks continued with the Revitalization Update: Beach Village Retail

• Twenty-one (21) tenants are open. • Jekyll Seafood Company’s interior redesign is 90% complete. Global Concessions has reviewed proposals

and selected their construction contractor. A five (5) month construction period is anticipated. • Of the 41,000 sq. ft. of leasable tenant space, only 3,651 sq. ft. on the 2nd floor of R-1 is still available for

lease. • Jekyll Island Beverage business is for sale.

Beach Village Vacant Parcel

• RFP Draft for hospitality parcel ready for JIA Board consideration January 19, 2016. Beach House Restaurant

• Civil construction 15% complete. Vertical construction to start February 2016. • May 2016 opening is scheduled.

Jekyll Club Suites

• Civil construction 50% complete. • Vertical construction to start February 2016.

Youth and Learning Center

Building 1 – Auditorium – 78% complete Building 2 – Maintenance Facility Construction

Building 8 – 64 Bed Cabin –99% complete Building 9 – Open Picnic Shelter – 99% complete


14 | P a g e

recommendation to JIA Board January 19, 2016 Building 3 – Staff Housing – 23% complete Building 4 – Cafeteria – 22% complete Building 5 – 32 Bed Cabin – 75% complete Building 6 – 32 Bed Cabin – 85% complete Building 7 – 32 Bed Cabin – 60% complete

. Building 10 – Historic Pavilion – 70% complete

. Building 11 – Open Picnic Shelter – 99% complete

. Building 12 – 64 Bed Cabin – 99% complete

. Building 13 – 32 Bed Cabin – 99% complete

• Civil construction – 87% complete; Fill 100% complete. • Opening January 2017.

The Cottages at Jekyll Island

• Thirty-four (34) cottages under construction in Phase I. Phase II to start 3/1/2016. • Forty-eight (48) cottages sold. • Paving for Phase I completed. Phase II scheduled for completion February 2016. • First 3 closings with cottage buyers scheduled for the week of January 25, 2016. • Amenity Center under design; construction scheduled to start March 1, 2016.

Island Hooper Bike Trail (TE)

• Construction drawings for asphalt/pervious trail – 100% complete and have been submitted to GDOT. • Tentative date to advertise for bids August 2016.

Hooks called Mr. Noel Jensen, Senior Director of Facilities and Public Services to update the Board on fleet purchases:

• Capital requests that were granted included $34,000 for two pickup trucks and one heavy duty trailer. • With those funds JIA purchased five vehicles, a heavy duty trailer and have a balance of $7,851 remaining

for additional vehicle(s) as needed. Jensen provided an update on the Automated Meter Reading system:

• Over 700 manually read water meters were changed to meters that are read automatically as a JIA truck passes.

• Meters are going to be read monthly as of January 2016 • Reading the manual meters required approximately 720 man-hours per year to read. • Automated system was read recently in 1.75 hours for a total yearly reduction of 699 man-hours. • Seven possible low flow and four possible high flow leaks were detected during automated reading and

the residents were notified. Chairman Royal and Hooks met with Mr. David Werner, Chief Operating Officer in the Governor’s Office to discuss a proposal for operation of the Jekyll Island Youth and Learning Center. Once construction has been completed (January 2017), the center will be fully operational. JIA has a good working relationship with Georgia 4-H and Hooks spoke with the State Director of 4-H to discuss the operation proposal. The operation and administration at the Youth and Learning Center would be accomplished in partnership with Georgia 4-H and a legal operational agreement will be drafted for Board consideration. 4-H would be responsible for daily operations such as programming, promotion to children & youth groups, reservations management (not limited to 4-H or environmental education groups but could include football/band camps and other organized children and youth groups), food service, housekeeping, routine interior maintenance, information technology, support transportation and onsite retail operation. JIA would be responsible for exterior operations to include facility maintenance,


15 | P a g e

landscaping, maintenance equipment and operation of the maintenance facility. This operation plan is similar to the Jekyll Island Convention Center. In addition all operational maintenance costs, including but not limited to staffing, would be funded through registration fees and sales. Excess funds would be deposited into a newly created reserve account for future maintenance, new programming, facility improvements and general up-keep. The Jekyll Island brand would be promoted and consistent through the Youth and Learning Center store. The canteen would be part of the operational proposal and be consistent with the 4-H brand. The State Department of Audits and Accounts would be responsible for auditing financials and reserve account activity. Further discussions with JIA legal, the Attorney General’s office and 4-H legal counsel are required to come forward with a formal legal agreement to provide for this working structure. Mr. Krueger asked if there was a plan to address operational support if there is a financial deficit. Hooks answered that item would have to be worked out between the two organizations and whether the deficit falls within operations or exterior maintenance. Krueger asked if 4-H would be responsible for marketing. Hooks answered yes – 4-H has an established network and relationship with school and other groups who have historically come to Jekyll for environmental education programs. Mr. Hodges asked how groups outside of 4-H would be handled. Hooks answered 4-H will be in charge of the calendar/master schedule and act as the point of contact for outside groups. Krueger stated that it was of interest to the Governor that the center outreach include entities outside the 4-H network. Hooks added that the JIA marketing department would be promoting that availability to children and youth groups appropriate to the defined use of the facility. The facility is not for adult functions. Mr. Gross added there may be an opportunity for 4-H to participate in the Grow Georgia initiative for promotion of the facility. A comprehensive list of capital projects was provided to the Board in December. JIA staff has further defined the list to priority items with a 1-5 year horizon. These priority items represent approximately $2.785M. The Board is encouraged to review the priority items and bring forward any issues or concerns. Chairman Royal has expressed he would like to schedule a working session on capital projects once staff is prepared for detailed discussions. Ms. Dion Davis, Executive Director of the Jekyll Island Foundation, has been selected to participate in the Leadership Georgia Class of 2016. This is a great honor and we appreciate Ms. Davis’ participation. We have received 273 Residential Rental Licenses for 2016 and estimate there are 43 properties still pending. A new trash and recycling compactor has been installed at the Beach Village. This should be a huge improvement and benefit to merchants for handling garbage and recycling. Ms. Lynn commented that the Christmas lights and decorations were absolutely beautiful this year, especially the tree right before the Beach Village. The decorations were appropriate for the island and the staff did an outstanding job. Ms. Lynn thanked the staff for their efforts. Chairman Royal concurred. Chairman’s Comments: Chairman Royal commented on the agenda items approved by the Committees during the meeting, thanked the Hollybourne and Faith Chapel volunteers for all their efforts throughout the years and thanked retiring staff members Pam Brown and Nick Daniels for their tenure at the Jekyll Island Authority. Royal looks forward to lunch at the Beach House restaurant in May and is amazed at the progress with the Youth and Learning Center and the Cottages. With the support of the Governor and good personnel and staff on the island, there will be continued progress.


16 | P a g e

Chairman Royal asked if there were public comment for the Committee of the Whole. Ms. Laura Smith, winter resident, commended the JIA on the new campground pavilion and how grateful the campers are for a warm place to have activities. Chairman Royal adjourned the Committee Session and moved directly to the Jekyll Island Authority Board meeting at 12:20 p.m.


17 | P a g e

Jekyll Island Authority Board Meeting Minutes: Chairman Royal called for a motion to approve the minutes of the December 14, 2015 Board of Directors meeting. Mr. Krueger moved to approve; seconded by Ms. Lynn. Unanimously approved by the Board. Historic Preservation/Conservation Committee: Recommended approval of the University of Georgia Proposal - Environmental Stressors and Priority Plant Communities on Jekyll Island, GA: Interacting Effects, Stakeholder Values, and Structured Decision Modeling – $150,000.00 Total Five (5) Year Financial Commitment. Chairman Royal stated no second required; unanimously approved by the Board. Recommended approval of the Coastal Incentive Grant – Fortson Pond Restoration and Engineering Proposal. FY2017 $40,000.00 Grant/$20,000.00 JIA. Chairman Royal stated no second required; unanimously approved by the Board. Finance Committee: Recommended approval of the Quality Inn Lease Assignment to Buckhead America Acquisitions, LLC. Chairman Royal Stated no second required; unanimously approved. Recommendation to table to AT&T Antenna Lease. Chairman Royal stated no second required; unanimously approved by the Board. Recommended approval of the Amendment to transfer ownership from Flash Foods, Inc. to Flash Foods, LLC. Chairman Royal stated no second required; unanimously approved by the Board. Committee of the Whole: Recommended staff move forward with issuance of the Request for Proposal for a Limited Service Hotel in the Beach Village. Chairman Royal stated no second required; unanimously approved by the Board. Recommended approval of the Maintenance Building Construction at Youth and Learning Center – Harper & Company Builder, Inc. not to exceed $497,366.00. Chairman Royal stated no second required; unanimously approved by the Board. Recommended approval of the Resolution in Support of the Joint Coastal Greenway Study Committee’s Final Report. Chairman Royal stated no second required; unanimously approved by the Board. There being no additional items to bring before the Board, Chairman Royal adjourned the meeting at 12:23 p.m.

1

MEMORANDUM

TO: COMMITTEE OF THE WHOLE

FROM: NOEL JENSEN, SR. DIRECTOR OF FACILITIES AND PUBLIC SERVICES

SUBJECT: OPERATIONS MONTHLY REPORT – JANUARY 2016

DATE: 2/9/16

PUBLIC SERVICES January Highlights:

• Completed deep cleaning and replacement of all lights in the Georgia Sea Turtle Center with energy efficient LED bulbs

• Replaced Beach Village Retail disposal area dumpsters with highly efficient compactors for both trash and single stream recycle. Also rebuilt the fence and entry gates.

• Roads and Grounds has trimmed and manicured over 9 miles of bike paths and roadway overheads mainly on the southern end of the island.

Facilities Department Work Orders New Work Orders 88 Completed 63 Outstanding 27 Awaiting Parts 23

88

63

2723

0

10

20

30

40

50

60

70

80

90

100

New Work Orders Completed Outstanding Awaiting Parts

2

PUBLIC SAFETY – Fire & EMS January Highlights:

• Performed safety training for newly hired employees • Worked with Glynn County GIS on addressing coordination

Jekyll Island Fire & EMS Responses Total Responses 31 EMS Responses 19 Transported to ER 10 Fire Responses 12 False Alarms 1

0 5 10 15 20 25 30 35

Total Responses

EMS Responses

Transported to ER

Fire Responses

False Alarms

3

PUBLIC AMENITIES

Jekyll Island Tennis Center January Budget $ 6,138 January Actual $ 4,619

Mini Golf & Bike Rental January Budget $ 7,678 January Actual $ 8,219

$-

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

January Budget

January Actual

$7,400

$7,500

$7,600

$7,700

$7,800

$7,900

$8,000

$8,100

$8,200

$8,300

January Budget

January Actual

4

Jekyll Island Golf Club January Budget $ 127,244 January Actual $ 139,585

• Golf revenues are up $22,107.308 over Jan FY 15 • Annual memberships are up to 103 as compared to 40 in Jan FY15 • Membership revenue is up $13,014 as compared to Jan FY 15 • Passport ticket sales are up $7,570 compared to Jan FY 15 • Merchandise revenues are up $1,371.97 over Jan FY 15 • January play was down 656 rounds from Jan FY 15 on:

Pine Lakes, Indian Mound and Oleander • January play was down 167 rounds from Jan FY 15 on:

Great Dunes Golf Course • YTD play is down 2,397 rounds overall from FY 15

$120,000

$122,000

$124,000

$126,000

$128,000

$130,000

$132,000

$134,000

$136,000

$138,000

$140,000

January Budget

January Actual

MEMORANDUM

TO: PERSONNEL COMMITTEE

FROM: JENNA JOHNSON, HR DIRECTOR

SUBJECT: PERSONNEL COMMITTEE REPORT

DATE: 2/10/2016

JIA Workers Compensation Claims: (Target goal for FY16 = 9).

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total FY16 4 1 1 0 0 1 1 8 FY15 2 2 0 1 0 1 1 0 2 1 0 2 12

JIA Employee Census: 300 Recognition:

o Pocket Praise Winners …..Thank you for going above and beyond!

o Gracie Petty with Administration o Linda Rooks with the Guest Information Center o Brian O’Neal with Administration

0

1

2

3

4

5

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

FY16

FY15

Month Full time Part Time Seasonal Interns Total Employees

Dec 2015 154 130 3 13 300

o Retirements: None

o Meet our featured employee of the month for February: Frank Lawrence

Frank has been with Jekyll Island Authority since October 8, 2010. He is currently an Electrician with our Facilities Maintenance Department. Frank has a pretty important job, he's responsible for maintaining the power and lights for JIA!

Frank thinks it’s fun working with a team that is dedicated to making our guests' stay more enjoyable. He says, "Work to me is more like a lifestyle, not a chore. I started working in grade school in my father's grocery store cafe and it was fun!"

When's he's not working for JIA, Frank is working around the house or playing pool. Thank you for all you do, Frank! Keep up the great work!

MEMORANDUM

TO: HISTORIC PRESERVATION/CONSERVATION COMMITTEE

FROM: BEN CARSWELL, DIRECTOR OF CONSERVATION

SUBJECT: CONSERVATION UPDATE

DATE: 2/10/2016

Research and Monitoring

• We are finalizing the contract agreement with UGA for the research effort concerning deer impacts and other environmental stressors as approved at the January BOD meeting.

• Park Ranger, Bre Ondich, has been taking the lead in coordinating the annual mid-winter shorebird surveys and endangered piping plover surveys that we conduct in cooperation with Georgia DNR and other partners. Similar to our sea turtle efforts, this work helps the conservation community at large track the large-scale status of these shore bird populations, thereby informing our strategic prioritization of conservation management efforts on Jekyll.

Management and environmental planning

• The Coastal Incentive Grant proposal that the Board was briefed on at the January meeting, to fund rigorous engineering analysis of restoration options for Fortson Pond, has been submitted. We expect an initial response back from DNR sometime in March.

• Ben Carswell has begun scheduling pre-season discussions with all parties concerned regarding advance preparations for beachfront lighting compliance in preparation for sea turtle nesting season.

Outreach, Education, and Community interface

• The 4th annual Jekyll Island Green Screen event will be held on March 19th at the Morgan Center. The venue is a change from previous years and the event will be ticketed this year via free reservations. See following page for the press release on the following page for more details.

• The pilot program for “Ranger Walks” (guided, walking nature tours sold to the public for $15/person) is doing well, generating over $1400 in gross revenue since launching in December. Already, this is the most successful nature-based paid programming we’ve offered outside of sea-turtle related programs.

Staffing • Conservation Coordinator Yank Moore remains out on medical leave. We stay in close

communication and he is so far on the road to a good recovery from his ordeal. We are very hopeful we will see Yank back at work this month.

• Ben Carswell was nominated and has accepted an appointment as the State Agency Representative to the Coastal Advisory Council for GADNRs Coastal Resources Division (CRD).

Green Screen returns with award-winning line up

JEKYLL ISLAND, GA – Feb. 5 – The Jekyll Island Authority is rolling out the green carpet for its fourth annual Jekyll Island Green Screen, a one-of-a-kind environmental research and film festival, presented in association with Athens’ acclaimed EcoFocus Film Festival. This free public event will take place Saturday, March 19, from 3 to 7 p.m. at the historic Morgan Center on Jekyll Island, Ga.

“Racing Extinction,” this year’s feature film from Academy Award-winning director Louie Psihoyos, uses state-of-the-art equipment and a team of artists and activists to show never-before-seen images that expose issues of endangered species and mass extinction.

“We are thrilled to have a high-profile feature film this year,” said Ben Carswell, JIA Director of Conservation. “’Racing Extinction’ is a powerful film with a poignant message that resonates within anyone who cares about the beauty and diversity of life on Earth.”

The event will open with a showing of “The Forgotten Coast: Return to Wild Florida.” This film follows three friends who leave civilization to follow in the footsteps of a wandering Florida black bear, and become immersed in a vast and unexplored wildlife corridor stretching from the Everglades to the Florida-Alabama border. The rugged thousand-mile journey by foot, paddle, and bike traverses Florida’s Forgotten Coast – a wilderness that has the potential to transform the way we see the natural world.

Following the opening film, guests will enjoy engaging discussion during a curated poster presentation session. Light refreshments will be served and researchers will share recent findings from around the coastal region in fields such as wildlife ecology, coastal geology, and botany. A casual setting will promote conversation between the presenters and our guests about the value of research to the coastal community.

The evening will close with a showing of “Racing Extinction” followed by a live question-and-answer session to connect the audience with the award-winning filmmakers. Green Screen is free and open to the public. New this year, tickets are required to attend. Seating is limited. For tickets or more information, visit the website. This event is made possible in part through partnerships with Georgia Sea Grant, The Sapelo Island National Estuarine Research Reserve Coastal Training Program, ECOGIG and other local conservation partners. Jekyll Island is a unique, state-owned barrier island that balances conserving and preserving natural, historic, and cultural resources, with providing recreation, vacation, and educational opportunities for the people of Georgia and beyond.

-JIA-

http://www.ecofocusfilmfest.org/index

http://www.discovery.com/embed?page=192420&csid=

https://vimeo.com/139721867

http://www.discovery.com/embed?page=192420&csid=

http://jekyllgreenscreen.eventbrite.com/

http://georgiaseagrant.uga.edu/

http://www.sapelonerr.org/coastal-training-program/

http://www.sapelonerr.org/coastal-training-program/

https://ecogig.org/

http://www.jekyllisland.com/

MEMORANDUM


FROM: BRUCE PIATEK, DIRECTOR OF HISTORIC RESOURCES

ANDREA MARROQUIN, PROGRAM COORDINATOR

CC:

SUBJECT: HISTORIC RESOURCES UPDATE

DATE: 2/10/2016

Jekyll Island Museum Paid Tours: Public: 879 Group: 42

Total: 921 Revenue: Public: $13,731 Group: $ 504 Store: $10,700 Total: $24,935

• The Jekyll Island Museum recorded its best January ever for Public Tour Revenue. • The Jekyll Island Museum also broke all prior records for Total Revenue in the month of January.

$-

$20,000.00

$40,000.00

$60,000.00

$80,000.00

$100,000.00

$120,000.00

$140,000.00

JULY AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUNE

Museum Revenue - FY2015 - FY2016

FY2015 FY2016

$13,731.00

$504.00

$10,700.00

Museum Revenue - January, 2016

Tour Revenue Group Revenue Shop Revenue

Education Programs

• The Jekyll Island Museum Institute (JIMI) – 20 Attended The Jekyll Island Museum hosted a leadership training seminar attended by museum professionals from coast-to-coast. In its 16th year, the Jekyll Island Museum Institute has garnered attendance from all 50 states.

• Certified Interpretive Guide Training – 6 attended

Museum staff attended 3 days of training from the National Association of Interpretation in order to become certified interpretive guides.

• Friends of Historic Jekyll Island Dinner – 130 attended

Spoke to the Friends of Historic Jekyll Island about their past contributions to the historic district and plans and goals for the future.

• Rotary Club – 20 attended Provided an overview of Jekyll Island’s cultural resources and upcoming new programs offered in the historic district.

• New Guests Experiences

We developed new expanded public programming options for our guests in the Historic district; The Rockefeller Experience and Faith Chapel Experience. Developed and implemented the design, training, planning, staffing and ticketing schemes for the new programs.

Curatorial/Research

• Removed and organized storage of Christmas decorations following the holidays • Inspected fire extinguishers • Redesigning exhibit panels at Indian Mound • Transferred records from Administration • Retrieved records from Golf Maintenance for transfer to the Archives. • Processed 4 boxes of records from Major Projects/Revitalization/Capital Improvements

Preservation

• Hollybourne Hosted a Hollybourne Volunteer Recognition Luncheon. This year, volunteers have made valuable contributions in conducting repair and finish work on the floors, walls, and ceilings downstairs in the living room, foyer, and dining room as well as an upstairs bath. They are also repairing the electrical wiring in the cottage and adding lighting fixtures. In addition, they are rebuilding the outdoor fireplace in advance of the Hollybourne Porch project. Final construction drawings were obtained from the architect who made changes to the foundation plan. These changes removed ledger boards and over 60 bolt that would have been installed into the historic fabric of the Hollybourne Cottage.

• Indian Mound Cottage Staff repaired water damage to the upstairs walls and ceilings of the Rockefeller cottage. Work involved drywall repair and painting by the facilities crew, followed by a deep clean of the entire cottage by museum staff and resetting the interpretive exhibits.

• Villa Marianna Provided paint analysis data for the contractors repainting the cottage. Painting is underway but subject to weather issues.

• Baker/Crane

Continuing repairs to roof structure so that a new roof can be installed.

• Began Historic Structure Assessment Began inventorying and documenting all repair and maintenance needs for each structure in the historic district. This will establish baseline data upon which sound planning and budgeting can be based.

MEMORANDUM


FROM: TERRY M. NORTON, GSTC DIRECTOR AND VETERINARIAN, JOHN MARR, GSTC GENERAL MANAGER

SUBJECT: GEORGIA SEA TURTLE CENTER UPDATE – JANUARY 2016

DATE: 2/10/2016

My friend and I took the behind the scene tour and was definitely worth the money -- besides, the fee goes toward a good cause. We had a chance to watch the staff clean and stitch up a wound on a turtle's flipper. The work they do to save and rehabilitate injured turtles and terrapins is amazing. Quote from Trip Advisor (Jan. 2016) Comparisons with Prior Year (Jan. 2016 vs. Jan. 2015)

Although the number of people visiting the GSTC was 11% lower in Jan. 2016 compared to Jan. 2015, there was a slight increase in Concessions indicating better sales levels per person. Brick sales were up substantially (63%) and Memberships were up just slightly, however general donations were lower. Reservations as a whole were down. Adoptions were up 12% compared to last year.

-100%

-80%

-60%

-40%

-20%

0%

20%

40%

60%

80%

100%

Percent Change from Jan. 2015

Admissions (# people)

Concessions ($)

Adoptions (# sales)

Bricks (# sales)

Donations ($)

Guided Tours ($)

Independent Tours ($)

Behind the Scenes ($)

School Field Trips (# sessions)

Distance Learning (# sessions)

Memberships ($)

Total Reservations ($)

Revenue Categories* • MTD total concessions $31,276.87 which was $2,483.77 less than budgeted • MTD total admissions $20,357.89 which was $849.81 less than budgeted • Adoption (Sea Turtle) 84 | $3,650 Bricks 12 | $1,425 • Donations (general) 16 | $803 GuidedTours(Groups) 57 participants| $171 • Independent Tours 16 participants | $92 Behind the Scenes 45 partic. | $1,183 • School Field Trips 47 students | $277 Distance Learning 3 (128 students) | $715 • School Outreach 0 students Public Outreach 25 people reached • Memberships 17 | $1,474 Daily Programs 138

Sub-Total Education Reservations: Clients 373 | Revenues $753

*some online payments are received 2 weeks later

Marketing/PR/Events • Ed members and staff completed certification in Project WET and Project WILD as well as becoming

Certified Interpretive Guides. • Tori Akins and Katie Higgins have begun the first of several steps in converting to the new, island-

wide POS system by creating templates for all revenue generating programs. • The GSTC participated in the successful execution of the GA DNR Nongame fundraiser, Weekend

for Wildlife. Andrews and Norton hosted three field trips on Jekyll: Tooth and Fang (alligators and rattlesnakes), Sea turtle hospital tour, and a beach walk.

• The GSTC and Conservation Department had a strong presence at the first annual Coastal Ecology Symposium at the College of Coastal Georgia.

• Numerous press coverages including articles in press and news television clips about GSTC (archived by Marketing) including the following media outlets: Charleston Post Courier, ABC News, WTMA, AVWeb, Coastal Illustrated, St. Augustine Record, Island Eye News, Ponte Vedra Recorder

• Social Media, Website and Communications Updates: o Trip Advisor: 1,023 reviews, ranking GSTC #3 out of 20 Jekyll attractions o Facebook: Over 27,400 likes

Presentations, Publications & Grants • Crawford, B. A., and K. M. Andrews. 2016. Drivers’ attitudes toward wildlife-vehicle collisions with

reptiles and other taxa. Animal Conservation 2016: doi:10.0000/acv.12261

These numbers include all education activities including events and off-island outreach.

Education • Hosted Homeschool Saturday on Jan. 16th. Activities and programs highlighted the impacts of cold

stunning and how the GSTC cares for patients affected by the cold weather. • Cleaned the entire gallery and rearranged exhibits in preparation for new treatment exhibit. The TV

was installed above the backdoors and the Live Feed is working; also installed new embossers. • Kira, Education Associate, worked in Costa Rica at Reserva Playa Tortuga on the Pacific coast near

the Osa Peninsula as part of the GSTC’s Disney Conservation Fund grant to assist in teaching a ‘summer’ camp for local youth.

• Katie has continued working with JIA partners on unifying summer camp options on Jekyll. Rehabilitation

Research • University of Georgia Odum School of Ecology Graduate Student Symposium, Athens, GA. Dr.

Kimberly Andrews along with individuals from the Research Department and Applied Wildlife Conservation Lab interviewed prospective students and began the process for fall enrollment of incoming students. David Zailo discussed his success with the crowd funding videos and provided tips on how to market research using the case study of terrapins on Jekyll. Lance Paden presented on our UGA and GSTC research collaboration with gopher tortoises at the Brantley County mine site.

• Dr. Andrews was invited as the herpetological species expert on an “At-Risk Species” panel. This group is hosted by USFWS to identify species status with particular interest on public lands, priorities for species petitions for federal listing, and research and management needs.

AmeriCorps Program, Volunteer Program, and Marine Debris Initiative

Service Hours Monthly

Total Year to Date Total

Cumulative Total

AmeriCorps Service Hours

1714.25 10,574.75 211,228.75

Volunteer Hours

455.75 455.75 43,846.75

Marine Debris Hours

87 87 6623.75

MDI & Volunteer Program MDI Clean Ups 1 1 110

Sea Turtle Other Turtle Bird New Patients 5 1 7 Current Patients

19 16 3

Released Patients

0 0 0

Transferred Patients

0 0 2

Total since 2007

632 507 537

MDI Items Collected 168864 New Volunteers Trained 3 48 48 Volunteer Shadow Shifts 0 18 18 Volunteer Advancements

2 31 31

Notes: • Volunteer Spotlight: • Volunteer Pocket Praise program has been implemented • MDI Clean Up at St. Andrews Park (picked up over 12 bags of trash) • Southeast Regional Marine Debris Program Workshop at the Club Hotel • AmeriCorps Member, Ronnie, gave a MDI talk on LSSI • AmeriCorps MLK Day of Service was held at Wormsloe

MEMORANDUM


FROM: DION DAVIS

SUBJECT: FOUNDATION UPDATE

DATE: 2/8/2016

Executive Committee: The Executive/Finance Committee will hold its next regularly scheduled meeting via conference call on Thursday, February 18, 2016. Board of Director’s Meeting: The Board held their regularly scheduled quarterly meeting on Thursday, January 28, 2016 at AGL Resources in Atlanta. Agenda items included Campaign Strategies Report, Strategies for Success & Post-Campaign Recommendations, Doubtful Accounts, Proposed Bylaw Amendments, Nominating Committee Recommendations, Jekyll Island Authority Update and April 2016 Board Meeting Location. Jekyll Island Mosaic Campaign Update – as of 2/8/16 Pledge and Paid Report Goal: $ 3,134,000 103 Donors: $ 1,318,325 Remaining: $ 1,815,675 % Goal: 42.06% Cash Received: $ 331,600

Cultivations Solicitation Overview (Individuals & Corporations) – Michele Bisceglie

QTY Prospect Category 16 Asks Pending (AP): $187,500* 43 Asks in Progress (AiP): $197,500* 15 Prospects with Green Light (GL) for cultivation 92 Prospects Waiting on Green Light (WGL) + No Contact Yet (NCY) 4 HOLDs: $15,000

*Not all prospects included in the Qty have been assessed for potential $ Foundation Overview – William Ryland 6 Awarded: $102,500 1 Pending (submitted applications): $10,000 1 Deferred: $1,000,000 2 Declined: $500,000

MEMORANDUM

TO: FINANCE COMMITTEE

FROM: MARJORIE JOHNSON

SUBJECT: JANUARY FINANCIAL STATEMENTS

DATE: 2/10/2016

Revenues

Revenues for January were $1,321,544, which reflects a favorable $113K (9%) variance from

budget. Revenues also reflect a favorable $1M (8%) variance from year to date budget as well as

a favorable $2.3M (20%) variance from prior year to date.

January Revenue23%

0%

6%

13%43%

10%

1% 4%

Leases (commercial)

Leases (residential)

Hotel Tax

Parking

Amenities

Utilities & maint

Marketing & Events

Other

The largest variances for the month are:

Commercial Leases (+$37K) – percentage rent was higher than anticipated for the month,

primarily for the hotels.

Administration revenues (+$43K) – reimbursement from Georgia Power for $41K for

Beach Village project. These funds will be spent by the end of the year (additional

lighting, etc.).

Golf (+$11K) – Number of rounds played was down by 823 rounds from January 2015;

however membership sales were up $13K. Merchandise sales and golf ticket sales to the

hotels were also higher this January than in 2015.

Convention Center (+$43K) – Increased sales from Georgia Young Farmers Association;

also added an event for Yancy (Caterpillar equipment). (See convention center report for

more information).

Turtle Center (-$13K) – timing variance from the AmeriCorps grant; this should be on

track by the end of the year.

Expenses

Expenses were $1,670,980 for January and reflected a favorable budget variance of $70K (4%)

for the month. Expenses reflect a favorable $151K (1%) variance from year to date budget and

an unfavorable $1M (9%) variance from the prior year to date expenses.

The largest variances for the month are:

Contracts (-$20K) – Convention Center contracts were lower than budget for the month

and continue to be lower than budget for the year.

Advertising and Sales (-$30K) – Variance is anticipated to be spent by the end of the

year.

Net Operating Cash

The Net Operating Cash Loss for the month is $349,436, which is a $182K (34%) favorable

variance from the budgeted net operating cash loss of $531,707. Net Operating Cash Income

reflects a favorable $1.2M (414%) variance for the fiscal year and a favorable $1.3M (869%)

variance from the prior fiscal year.

January Expenses

0

100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

900,000

1,000,000

Human

Resources

Supplies &

Materials

Contracts Utilities Advertising &

Sales

Repair &

Maint

Insurance Other

-1,000,000

-500,000

0

500,000

1,000,000

1,500,000

2,000,000

July September November January

Net Operating Cash

Actual

Budget

0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000


FY2016 Revenues

Actual

Budget

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000


FY2016 Expenses

Actual

Budget

PRIOR

MONTH MONTH BUDGET YTD YTD BUDGET YEAR

ACTUAL BUDGET VARIANCE ACTUAL BUDGET VARIANCE ACTUAL VARIANCE(000's) % (000's) % (000's) %

Revenues

Administration

Business Leases 309,995 273,055 37 14% 2,155,849 2,073,677 82 4% 1,799,034 357 20%

Hotel Tax 59,130 65,442 (6) -10% 786,560 814,151 (28) -3% 826,461 (40) -5%

Tourism Development Fund 25,341 27,417 (2) -8% 337,097 344,511 (7) -2% - 337 0%

Parking 171,719 164,930 7 4% 1,775,519 1,609,459 166 10% 1,544,141 231 15%

Interest 259 238 0 9% 1,732 1,779 (0) -3% 1,779 (0) -3%

Lot Rentals (1,790) 5,000 (7) -136% 373,090 236,675 136 58% 251,517 122 48%

Foundation 4,968 4,968 - 0% 37,944 34,776 3 9% 60,666 (23) -37%

Grants - - - 0% - - - 0% 3,223 (3) -100%

Administration revenue 46,109 3,100 43 1388% 146,935 93,165 54 58% 94,567 52 55%

Intern Housing 2,810 2,280 1 23% 22,900 20,790 2 10% 18,698 4 22%

Total Administration 618,543 546,430 72 13% 5,637,626 5,228,983 409 8% 4,600,086 1,038 23%

Enterprises

Golf 129,569 118,844 11 9% 869,339 865,916 3 0% 756,963 112 15%

Convention Center 166,887 123,989 43 35% 1,874,013 1,361,117 513 38% 1,289,571 584 45%

McCormick's Grill 25,705 25,135 1 2% 151,009 189,753 (39) -20% 170,022 (19) -11%

Summer Waves 2,241 258 2 770% 1,159,567 1,032,568 127 12% 1,074,675 85 8%

Campground 115,601 106,549 9 8% 662,338 644,408 18 3% 631,969 30 5%

Life is Good 5,329 11,455 (6) -53% 43,128 105,517 (62) -59% - 43 0%

Museum 19,519 21,583 (2) -10% 328,084 276,926 51 18% 322,808 5 2%

Georgia Sea Turtle Center 64,004 76,860 (13) -17% 893,154 881,976 11 1% 807,138 86 11%

Conservation 552 900 (0) -39% 986 3,600 (3) -73% 15,083 (14) -93%

Miniature Golf & Bikes 12,915 7,454 5 73% 189,639 141,047 49 34% 133,871 56 42%

Water/Wastewater 80,681 89,403 (9) -10% 740,207 780,724 (41) -5% 656,800 83 13%

Sanitation 41,116 41,481 (0) -1% 291,230 291,614 (0) 0% 253,351 38 15%

Fire Department 3,877 4,466 (1) -13% 893,689 887,701 6 1% 882,852 11 1%

Tennis 4,191 5,378 (1) -22% 32,755 38,278 (6) -14% 31,924 1 3%

Destination Mktg & Special Events 12,279 11,653 1 5% 391,958 411,577 (20) -5% 196,783 195 99%

Guest Information Center 14,693 13,092 2 12% 109,830 101,520 8 8% 94,966 15 16%

Soccer 2,000 2,385 (0) -16% 14,726 16,694 (2) -12% 16,540 (2) -11%

Landscaping, Roads & Trails 335 1,700 (1) -80% 10,828 14,050 (3) -23% 12,406 (2) -13%

Vehicle & Equipment Maintenance - - - 0% - 2,000 (2) -100% 10,011 (10) -100%

Facility Maintenance 1,511 - 2 0% 1,556 - 2 0% - 2 0%

Total Enterprises 703,002 662,584 40 6% 8,658,036 8,046,987 611 8% 7,357,733 1,300 18%

Total Revenues 1,321,544 1,209,014 113 9% 14,295,662 13,275,969 1,020 8% 11,957,819 2,338 20%

Jekyll Island Authority

CONSOLIDATED BUDGET COMPARISON

For the Seven Months Ending January 31, 2016

Expenses

Human Resources 925,606 919,445 6 1% 6,512,801 6,608,428 (96) -1% 5,912,446 600 10%

Supplies & Materials 71,098 75,617 (5) -6% 919,123 922,363 (3) 0% 792,010 127 16%

Advertising & Sales 47,286 77,523 (30) -39% 534,482 614,722 (80) -13% 565,167 (31) -5%

Repairs - Facilities & Grounds 129,589 129,747 (0) 0% 794,160 748,248 46 6% 737,411 57 8%

Utilities 109,171 111,313 (2) -2% 1,002,473 1,009,206 (7) -1% 1,002,934 (0) 0%

Insurance 110,110 110,532 (0) 0% 675,225 668,786 6 1% 720,479 (45) -6%

Contracts 173,511 193,214 (20) -10% 1,522,706 1,481,929 41 3% 1,260,666 262 21%

Rentals 35,354 39,568 (4) -11% 221,509 218,775 3 1% 196,219 25 13%

Printing 4,761 6,182 (1) -23% 53,329 81,026 (28) -34% 108,210 (55) -51%

Motor Vehicle 13,091 17,586 (4) -26% 119,112 158,827 (40) -25% 147,855 (29) -19%

Telephone 12,926 6,842 6 89% 60,427 55,288 5 9% 47,236 13 28%

Equipment Purchase <$1K 1,575 2,265 (1) -30% 49,277 39,560 10 25% 46,863 2 5%

Equipment Purchase $1K to $5K (2,080) 2,350 (4) -189% 85,376 81,726 4 4% 27,129 58 215%

Travel 5,402 11,787 (6) -54% 43,126 59,412 (16) -27% 30,990 12 39%

Dues 9,050 11,593 (3) -22% 80,111 87,035 (7) -8% 76,211 4 5%

Grants expenses - - - 0% - - - 0% 7,952 (8) -100%

Satellite Transmitters & time - 200 (0) -100% 188 1,400 (1) -87% 861 (1) -78%

Credit Card Fees 13,325 12,999 0 3% 145,778 128,671 17 13% 125,647 20 16%

Bank Fees - 750 (1) -100% 110 5,250 (5) -98% 1,551 (1) -93%

Interest Expense 11,206 11,206 - 0% 22,667 22,667 - 0% - 23 0%

Total Expenditures 1,670,980 1,740,721 (70) -4% 12,841,980 12,993,319 (151) -1% 11,807,836 1,034 9%

Net Operating Cash Income ** (349,436) (531,707) 182 -34% 1,453,681 282,650 1,171 414% 149,983 1,304 869%

** Does not include depreciation or capital projects

Week Ending: 1/31/2016

Revenue Days Remaining: 0

Department Subset MTD Revenue MTD % of Goal Monthly Goal

Museum 24,935.35$ 101% 24,622.00$

Public Tours 13,731.20$ 115% 11,922.00$

Group Tours 504.00$ 30% 1,700.00$

Retail Sales 10,700.15$ 97% 11,000.00$

Info Center Gate 167,260.00$ 98% 169,925.00$

Info Center Gift Shop 23,768.77$ 91% 26,163.00$

GSTC 51,634.76$ 96% 53,968.40$

Concessions 31,276.87$ 95% 32,760.56$

Admissions 20,357.89$ 96% 21,207.84$

Campground 120,669.00$ 110% 110,159.00$

Site Rental 109,899.00$ 108% 101,579.00$

Concessions 10,770.00$ 126% 8,580.00$

Golf 139,584.51$ 110% 127,243.97$

Mini-Golf/Bikes 8,218.77$ 107% 7,678.47$

Tennis 4,461.14$ 73% 6,138.10$

Summer Waves 995.08$ 386% 257.50$

McCormick's 33,947.21$ 86% 39,286.03$

575,474.59$ 102% 565,441.47$

Notes:

TOTAL REVENUES

JIA JANUARY EOM 2016 REVENUE UPDATE

Paying Guests Annual Passes Paying Guests Annual Passes Paying Guests Annual Passes Paying Guests Annual Passes

January 16,980 39,244 16,937 35,978 24,403 38,634 20,521 42,084

February 17,138 37,244 20,290 37,338 23,944 40,037

March 32,263 44,105 33,228 43,011 39,989 47,779

April 34,063 40,096 40,134 39,732 49,237 45,221

May 50,586 44,254 56,718 43,118 71,430 48,837

June 54,932 41,247 63,203 41,339 75,121 46,845

July 74,988 42,597 76,467 42,546 71,405 37,332

August 46,634 37,890 47,550 50,188 48,062 43,299

September 41,269 37,767 38,426 54,357 46,013 43,015

October 29,299 37,553 35,214 40,702 38,480 44,986

November 20,672 32,283 22,907 34,107 29,820 39,722

December 18,912 32,861 23,502 35,552 24,484 42,096

Paying Guests Annual Passes Paying Guests Annual Passes Paying Guests Annual Passes Paying Guests Annual Passes

Totals 437,736 467,141 474,576 497,968 542,388 517,803 20,521 42,084

Grand totals:

Traffic Counts2016

2013 2014 2015

2016

201662,605904,877 972,544 1,060,191

2013 2014 2015

2013 2014 2015

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2013

2014

2015

2016

Gate Traffic Counts by MonthPaying Guests and Decal Entries Combined

0

100,000

200,000

300,000

400,000

500,000

600,000

2013 2014 2015 2016

Paying Guest

Annual Passes

Annual Traffic Counts

HOTEL STATISTICS AT-A-GLANCE 31 daysHotel Revenue

Total Revenue

Occupancy Rate

Rev PAR

ADR

Total Revenue

Occupancy Rate

RevPAR

ADR

Total Revenue

Occupancy Rate

RevPARADR

OCCUPANCY REPORT DETAIL 2016 2015

# of Units Units Percent Average Room Room

Hotel Rms Avalbl Occpd Occpd Daily Rate RevPAR Revenue Revenue

Beachview Club 38 930 233 25.1% 88.02$ 22.05$ 20,509.35$ 59,940.23$ (39,431)$ -66%

Buccaneer Beach Resort - 0 0 #DIV/0! #DIV/0! #DIV/0! -$ -$ -$ 0%

Holiday Inn Resort 157 4,867 1,150 23.6% 109.23$ 25.81$ 125,615.26$ -$ 125,615$ #DIV/0!

Days Inn & Suites 124 3,844 2,278 59.3% 76.03$ 45.05$ 173,185.08$ 185,951.72$ (12,767)$ -7%

GA Coast Inn - 0 0 #DIV/0! #DIV/0! #DIV/0! -$ -$ -$ 0%

Hampton Inn 138 4,278 1,863 43.5% 129.32$ 56.32$ 240,918.20$ 229,923.30$ 10,995$ 5%

Jekyll Cottages - 0 0 #DIV/0! #DIV/0! #DIV/0! -$ -$ -$ 0%

Jekyll Island Club Hotel 157 4,867 2,256 46.4% 138.78$ 64.33$ 313,096.00$ 420,628.53$ (107,533)$ -26%

Quality Inn & Suites 71 2,201 845 38.4% 74.66$ 28.66$ 63,084.00$ 117,195.00$ (54,111)$ -46%

Villas by the Sea 142 3,136 1,567 50.0% 94.95$ 47.45$ 148,790.77$ 146,236.28$ 2,554$ 2% Villas by the Sea - Jekyll Realty 17 527 302 57.3% 87.69$ 50.25$ 26,482.50$ 11,432.38$ 15,050$ 132%

Villas by the Sea - Parker Kaufman 16 496 363 73.2% 42.38$ 31.02$ 15,385.00$ 20,811.05$ (5,426)$ -26%

Westin 200 6,200 1770 28.5% 142.69$ 40.73$ 252,553.00$ -$ 252,553$ #DIV/0!

Vacant - Limited Service Hotel - 0 0 #DIV/0! #DIV/0! #DIV/0! -$ -$ -$ #DIV/0!

Jan-16 Total 1,060 31,346 12,627 40.3% 109.26$ 44.01$ 1,379,619$ 1,192,118$ 187,501$ 15.7%

Revenue Variance

97.61$

44.01$

109.26$

Jan-15

1,192,118$

53.7%

54.62$

101.77$

Jan-14

992,521$

46.7%

45.54$

40.3%

JEKYLL ISLAND AUTHORITY

HOTEL OCCUPANCY STATISTICS

January 2016

Jan-16

1,379,619$

$-

$20.00

$40.00

$60.00

$80.00

$100.00

$120.00

$140.00

$160.00

$180.00

$-

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

2013 2014 2015 2016

RevP

AR

-A

DR

Reven

ue

Hotel Revenue Statistics - History

Revenue

ADR

RevPAR

____________________________________________________________________________________________________________________________________________________________

HOTEL STATISTICS AT-A-GLANCE days

Hotel Revenue

Total Revenue

Occupancy Rate

Rev PAR

ADR

Total Revenue

Occupancy Rate

RevPAR

ADR

Total Revenue

Occupancy Rate

RevPARADR

OCCUPANCY REPORT DETAIL 2016 2015

# of Units Units Percent Average Room Room

Hotel Rms Avalbl Occpd Occpd Daily Rate RevPAR Revenue Revenue

Beachview Club 38 930 233 25.1% 88.02$ 22.05$ 20,509 59,940 (39,431)$ -66%

Buccaneer Beach Resort - 0 0 #DIV/0! #DIV/0! #DIV/0! 0 0 -$ 0%

Holiday Inn Resort 157 4,867 1,150 23.6% 109.23$ 25.81$ 125,615 0 125,615$ #DIV/0!

Days Inn & Suites 124 3,844 2,278 59.3% 76.03$ 45.05$ 173,185 185,952 (12,767)$ -7%.

GA Coast Inn - 0 0 #DIV/0! #DIV/0! #DIV/0! 0 0 -$ 0%

Hampton Inn 138 4,278 1,863 43.5% 129.32$ 56.32$ 240,918 229,923 10,995$ 5%

Jekyll Cottages - 0 0 #DIV/0! #DIV/0! #DIV/0! 0 0 -$ 0%

Jekyll Island Club Hotel 157 4,867 2,256 46.4% 138.78$ 64.33$ 313,096 420,629 (107,533)$ -26%

Quality Inn & Suites 71 2,201 845 38.4% 74.66$ 28.66$ 63,084 117,195 (54,111)$ -46%

Villas by the Sea 142 3,136 1,567 50.0% 94.95$ 47.45$ 148,791 146,236 2,554$ 2% Villas by the Sea - Jekyll Realty 17 527 302 57.3% 87.69$ 50.25$ 26,483 11,432 15,050$ 132%

Villas by the Sea - Parker Kaufman 16 496 363 73.2% 42.38$ 31.02$ 15,385 20,811 (5,426)$ -26%

Westin 200 6,200 1,770 28.5% 142.69$ 40.73$ 252,553 0 252,553$ #DIV/0!

Vacant - Limited Service Hotel - 0 0 #DIV/0! #DIV/0! #DIV/0! 0 0 -$ #DIV/0!

2016 Total 31,346 12,627 40.3% 109.26$ 44.01$ 1,379,619$ 1,192,118$ 187,501$ 15.7%

2015 Total 21,824 11,714 53.7% 101.77$ 54.62$ 1,192,118$

2014 Total 21,793 10,168 46.7% 97.61$ 45.54$ 992,521$

45.54$ 97.61$

Revenue Variance

53.7%

54.62$

101.77$

2014

992,521$

46.7%

1,192,118$

JEKYLL ISLAND AUTHORITY

HOTEL OCCUPANCY STATISTICS

Calendar Year to Date - January 2016

2016

1,379,619$

40.3%

44.01$

109.26$

2015

$-

$20.00

$40.00

$60.00

$80.00

$100.00

$120.00

$140.00

$160.00

$180.00

$-

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

2014 2015 2016

RevP

AR

-A

DR

Reven

ue

YTD Hotel Statistics - History

Revenue

ADR

Rev PAR

$-

$200,000.00

$400,000.00

$600,000.00

$800,000.00

$1,000,000.00

$1,200,000.00

$1,400,000.00

$1,600,000.00

January

Revenues by Month2014

2015

2016

____________________________________________________________________________________________________________________________________________________________

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