January 14, 2013 Red Wing City Council Minutes

7/29/2019 January 14, 2013 Red Wing City Council Minutes

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City of

REMEETING ANNOUNCEMENT AND AGENDARED WING CITY COUNCIL

REGULAR MEETING, 7: 00 PM , MONDAY, JANUARY 14, 2013CITY HALL COUNCIL CHAMBERS

Community Vision: " The Community Vision for the City of Red Wing isto capture the vibrancy of growth while preserving and enhancing

the city's unique historic and natural environmental character."City Mission: " The City of Red Wing is dedicated to creating,preserving and enhancing the quality of life for all."

reserving and enhancing the quality of life for all."Members of the audience are encouraged to follow the agenda. Copies of the agenda are onthe table outside of the Council Chambers door.

If you are interested in addressing the Council during the Public Comment Period, pleasesign up on the fo rm which is located at the table along w ith the agendas (outside of th eCouncil Chambers). When addressing th e Council, please state your name, address an d theissue you wish to speak about. You will be given three minutes to make your statement.If the item you wish to address is an agenda item, you will be allowed to speak at the time ofthat agenda item unless a public hearing has been held.1. Call to Order2. Pledge of Allegiance3. Excusal of Members4. Approval of Agenda5. Proclamations and Recognitions

A. Library Director James Lund to Introduce Newest Library Employee KariGadientAs with our new process, new employees are encouraged to attend a Council meetingso the Mayor /Council and public can be introduced to the newest employees.

City Council Agenda Page 1 of 7January 1 4, 2013


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6. Public CommentNOTE: This time is reserved for public comments on matters not on the agenda. If apublic comment is desired on an agenda i tem, please inform th e presiding officerCounci l President) o r the Council Administrator before the meeting begins. Otherwise,please be prepared to promptly seek recognition when the agenda item is considered.All comments must be made from the podium for no more than three minutes. Commentspersonally attacking individuals o r entities may be ruled out of order and referred to theCouncil Administrator, City Attorney, o r Council President for follow up.Board and Commission CommunicationA. Mayor Egan to Recommend the Following Board /Commission Appointments:

1 . Kathy Boos reappointment to a second term on the Housing an dRedevelopment Authority Board. Ms. Boos' second term will expire o nDecember 31, 2017.

2. Thomas Calhoun reappointment to a second term o n the SustainabilityCommission. Mr. Calhoun's second term will expire December 31, 2015.

3. Barbara von Haaren reappointment to a second term on the Human RghtsCommission. Ms. von Haaren's second term will expire on December 31, 2015.

4. Jerett Reuter appointment to a first term on the Human Rghts Commission.Mr. Reuter's term will expire December 31, 2015.

5. Dorothy Eckblad appointment to a first term o n th e Human Rights Commission.Ms. Eckblad's term will expire December 31, 2015.

6. Evan Brown appointment to a first term o n the Sustainability Commission. Mr.Brown' s term will expire on December 31, 2015.7. Nancy Dimunation reappointment to a second term o n the Sheldon Auditorium

Board. Ms. Dimunation's second term will expire on December 31, 2017.8. Chuck Rchardson reappointment to a third term on the Sheldon Auditorium

Board. Mr. Richardson's third term will expire on December 31, 2017.9. Mike Melstad reappointment to a second term on the Sheldon Auditorium

Board. Mr. Melstad' s second term will expire December 31, 2017.B. Sister Cities Commissioner Tao Ping Presentation of a Confucius Statue fromQuzhou that was given to the Red Wing Sister Cities Commission

Tao Peng will present the Confucius Statue to honor the years of teacher exchangesbetween Red Wing an d Quzhou with the hope that this relationship will continue togrow. Tao will also provide an update on the Sister Cities Commission and SoutheastTechnical College Higher Education Exchange.

C. Port Authority UpdatePort Authority Executive Director Randy Olson will provide a monthly update o n PortAuthority activities.

D. Motion to Approve Appointment of a Council Member to Serve on the JointRecreation Board. The term expires January 31, 2015The City Council must elect a member of the City Council to represent th e City on theJoint Recreation Board. The Joint Recreation Board by -laws and membership roster



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are attached. A simple majo r it y vo te will determine the appointment.E. Council Liaison Commission Reports

Council Members are asked to provide highlights on recent Board and Commissiondiscussions.

1 . Council President Bayley to Discuss Council AppointmentsConsent Agenda (Roll Call Required )A. Motion to Approve Bills (Warrant #49507 -49993, totaling $3,048,609.89)

Approval of the Consent Agenda constitutes approval of the bills as listed above.B. Motion to Approve Minutes:

1 . December 10, 2012 Regular Meeting2. January 8, 2013 Final Meeting of 2012 City Council3. January 8, 2013 Organizational Meeting

Approval of the Consent Agenda constitutes approval of the December 10, 2012 andJanuary 8, 2013 meeting minutes.

C. Motion to Approve Modification to Board /Commission Policy Related to theRole of the Staff LiaisonStaff requests one brief amendment to the Board /Commission Policy as it relates tominute taking by staff liaisons. In some cases, Board or Commissioners arevolunteering to provide minutes instead of staff. Approval of th e Consent Agendaconstitutes approval of the modification as described above and illustrated in theattachment.

D. Motion to Approve Mayor Egan as Representative on Minnesota IntercityPassenger Rail Transportation ForumMayor Egan has volunteered to represent the City o n the Minnesota IntercityPassenger Rail Transportation Forum. The Minnesota Intercity Passenger RailTransportation Forum was created to direct rail funding and rail initiatives unt i l theStatewide Transportation Plan was completed. In 2010 Mayor Howe served;subsequent to his service, resident Bob Kastner and County /City staff haverepresented the City. Below is a link to the current membership roster an d meetingInformation. http: / /www.dot.state.mn. us /planning /passengerrailforum /index.html

E. Motion to Approve GrantAcceptance for $1 . 200 from the Minnesota Historicaland Cultural Grant Program Through the Minnesota Historical Society for theRed Wing Heritage Preservation Commission to Complete the South EndResidential Historic District (Proposed) Local Designation FormStaff recommends Council accept the Minnesota Historical and Cultural Programgrant to complete the South End Residential Historic District Local Designation Form.Approval of the Consent Agenda constitutes approval of the grant.

F. Motion to Authorize Final Payment for Library and Fire Station Roof ProiectsBoth projects have been completed and inspected by representatives of GarlandCompanies and final payment has been approved. Approval of the Consent Agenda



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constitutes approval of th e final payment as recommended by staff.G. Motion to Approve an Amendment to the Cell Tower Site Lease Agreement with

Sprint Spectrum L.P.The Sprint cell phone company has been leasing space o n the Sand Hill Water Towersince 1999. Sprint is now in the process of updating their equipment an d this action iscause for an increase in th e rent being paid to th e City of Red Wing for this lease.Approval of the Consent Agenda constitutes approval of the recommended cell towersite lease agreement with Sprint Spectrum L. P.

H. Motion to Approve New Lease Agreement with Hiawatha BroadbandCommunications (HBC) at the Community Development BuildingHBC has been renting space in the basement o f the Community Developmentbuilding for several years. HBC requests a long -term lease with the City for thisspace. Staff recommends Council approve the attached lease agreement with HBCfor space in th e lower level of the Community Development Building. Approval of theConsent Agenda constitutes approval of the attached lease agreement.

I. Motion to Approve MayorEgan's Travel Outside ofMinnesota to AttendMississippi River's Cities and Towns Initiative in Washington, DCMayor Egan is a board member of the Mississippi Rver's Cities and Towns Initiative.They are meeting in Washington March 1 9 -21 . Up to $ 1 , 000 in funds are available toreimburse travel expenses. Approval of the Consent Agenda constitutes authorizationfor out -of -state travel for Mayor Egan to attend the Mississippi Rver's Cities andTowns Initiative in DC.

J. Motion to Accept the LowBid from Ryan Mechanical for the HVAC Project at theCommunity DevelopmentBuildingThe 2012 Capital Improvement Plan budget contains $347,200 for the replacement ofthe HVAC equipment which is original to when the Community Development Buildingwas built in the 1960's. Staff recommends approval of the low bid from RyanMechanical Inc., and Pappe Energy Services. Council is also asked to approve a totalbudget of $420, 1 5 5 . 25 per the funding sources stated in the staff report. Approval ofthe Consent Agenda constitutes approval of the staff recommended action.

K. Motion to Authorize the City ofRed Wing to Join The Houston -Galveston AreaCouncil (H -GAC) Joint PurchasingAssociationThese cooperative purchasing groups allow the City to get better pricing forequipment and materials by combining the purchasing power of multiple governmentagencies for specific commodities and services. Approval of the Consent Agendaconstitutes approval of the attached Interlocal Contract for Cooperative purchasing.

L. Motion to Approve Supplemental Agreement No. 2 (SA 2) with Lunda ConstructionCompany for the Construction of the East 5thStreet Bridge under the RailroadSA2 incorporates additional costs for mobilization of a hydraulic crane to off load steelsuperstructure beams for storage on -site. Approval of the Consent Agenda constitutesapproval of $439.45 for the additional costs as recommended by staff.



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M. 2012 Street Reconstruction ofSegments of Summit Avenue, PleasantviewAvenue, Fifth Street, Sixth Street, Buchanan Street, and Jefferson Street

1 . Motion to Adopt Resolution No. 6504 Declaring Cost to be Assessed andOrdering Preparation ofProposedAssessments

2 . Motion to Adopt Resolution No. 6505 For Hearing on ProposedAssessments

A public hearing must be held in order to assess benefited properties. Staff recommendsholding the public hearing o n February 1 1 , 2013. The project was reconstructed through acontract with Heselton Construction and has been completed except for turfestablishment. Approval of the Consent Agenda constitutes approval of Resolution No's6504 and 6505.

N. 2012 Bituminous Overlav of Seaments of Breckenridae Drive. Chalet Court. andSnowbird Drive

1 . Motion to Adopt Resolution No. 6506 Declaring Cost to be Assessed andOrdering Preparation ofProposedAssessments

2. Motion to Adopt Resolution No. 6507 For Hearingon ProposedAssessmentsA public hearing must be held in order to assess benefited properties. Staff recommends

holding the public hearing o n February 1 1 , 2013. The project was reconstructed through acontract with Monarch Paving Company and has been completed. Approval of theConsent Agenda constitutes approval of Resolution No's 6506 and 6507.

O. 2012 Bituminous Overlav of SeamentsofGoodhue Street North1 . Motion to Adopt Resolution No. 6508 Declaring Cost to be Assessed and

Ordering Preparation ofProposedAssessments2. Motion to Adopt Resolution No. 6509 For Hearingon Proposed

AssessmentsA public hearing must be held in order to assess benefited properties. Staff recommendsholding the public hearing o n February 1 1 , 2013. The project was reconstructed through acontract with Monarch Paving Company and has been completed. Approval of theConsent Agenda constitutes approval of Resolution No's 6508 and 6509.

P. Motion to Approve Red Wina Fire Department Fire Prevention and Safetv GrantApplication from Assistance to Firefiahters Grant (AFG) ProaramChief Schneider is requesting approval to submit a Fire Prevention and S af ety Gra n tapplication to fund refurbishing the department's Family Safety Trailer as described inthe attached staff report. Approval of the Consent Agenda constitutes approval ofsubmitting the grant application.

Q. Motion to Approve GrantAuthorization to Apply for Corridor InvestmentManagement Strategy (CIMS) FundingThe City Engineering department was recently contacted by the Minnesota Department ofTransportation about a Pilot Funding Solicitation that is a competitive program that willprovide funding for trunk highway projects. District 6 staff encouraged the City to considera funding application aimed at enhancing the Highway 61 project that Red Wing alreadywas awarded funding for (Potter to Old West Main Street). This application could include



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the reconstruction of the roadway ( instead of just a mill and overlay) and reconstruction ofold and deteriorating utilities. City staff would like to include the application for CIMSfunding as part of the project design RFQ for professional services. Approval of theConsent Agenda constitutes authorization to apply for the Corridor InvestmentManagement Strategy Funding.

R. Motion to Approve Stop Loss Agreement Between the City of Red Wing,Mll Life Incorporated (MII) and Comprehensive Care Services (CCStpa)The City routinely rebids components of the City's self- nsured health plan. Stop -ossinsurance is a product that provides protection against catastrophic or unpredictablelosses. The City doesn' t insure 100 percent of the liability; the stop loss coverage pays forall expenses over $60,000 per specific claim and costs in excess of 125 percent of theexpected aggregate claims. Approval of the Consent Agreement constitutes approval ofthe recommended agreement with MII Life Incorporated and Comprehensive CareServices.

S. Motion to Adopt Resolution No. 6511 Resolution Calling Public Hearings OnCapital Improvement Plan, Street Reconstruction Plan and IssuanceofBondsFinance Director Hallock is coordinating project funding in order to bring bond issuanceto the City Council early in 2013. Attached is a recommended Resolution to hold a public

hearing o n the proposed financing. Approval of the Consent Agenda constitutes approvalof Resolution No . 6511 calling for the Public Hearing o n the Capital Improvement Plan,Street Reconstruction Plan and Issuance of Bonds.

9. Motions and General Business (Roll Call Required )A. Consider Motion to Introduce Ordinance No. 42 Fourth Series. Rental Housin

Code ChangesThe City Council is asked to consider a modification to the Rental HousingMaintenance Code that will lengthen th e time frames for temporary rental dwellinglicenses and operating licenses, along with other minor changes. The ordinance isattached for Council review. Attorney Kathryn Hibbard of Greene Espel PLLP will bein attendance to address questions, along with Ro n Rosenthal.

B. Consider Motion to Declare the Property at 181 CharlesAvenue, ownedbyRobert Eggenberger, a Public Nuisance Due to Junk Ordinance Violations andto Direct Public Works to Bring the Property into ComplianceThe property owner has failed to correct several Junk Ordinance violations on th eproperty that were detailed in a Courtesy Notice mailed o n November 2 0, 2012 an d aNotice of Violation mailed on December 4, 2012. Council is asked to declare theproperty a public nuisance an d order Public Works to remove all code violations. Theattached staff report provides background information, copies of the code sectionviolations, and pictures of the property.

C. Mississippi National Golf Course Discussion and RelatedAction1 . Consider Motion toApprove Contract with Turf Solutions & Management,

LLC forminimal grounds maintenanceofMississippi National GolfCourse

The future of Mississippi National remains an important unresolved community issue.City Council Agenda Page 6 of 7January 1 4, 2013


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Council is asked to review the attached report and discuss. Direction on process isrequested along with action o n the attached contract to maintain the MNGL asset untila long -erm plan is determined.

D. Consider Motion toAdopt Resolution No. 6510 Accepting the Blight Study Od West Main and Downtown TargetAreaCouncil is asked to hear a brief presentation o n the recently completed study and todiscuss how the study will be utilized on redevelopment efforts. Council action toaccept the study by resolution is requested.

E. General Legislative Update and Requested Resolution of Support1 . Consider Motion toAdopt Resolution No. 6512 Resolution Supporting

State Bonding Proposal (Sheldon, Fire Station and Levee Road Proiect)Red Wing has legislative issues being considered in 2013 that will significantly affectth e future of Red Wing. A brief policy statement report has been provided o n the topissues, along with a resolution o f support o n the most cri tica l issues .

F. Solid Waste Discussion and RelatedLegislative Action1 . Consider Motion to Adopt Resolution No. 6513 (City's position on 473,

shredder and funding for incinerator rebuild)2. Consider Motion to Approve Lobbying Proposal with Hill Capitol

Strategies Inc. for State Statute 473.848 Waste Processing DesignationG. Consider Motion toApprove Rupp. Anderson. Sauires & Waldspuraer. P.A. File

Transfer Request and LetterofAgreementCity Attorneys Jay Squires and Amy Mace have left the Ratwik, Roszak and Maloneyfirm and created their o wn company called Rupp, Anderson, Squires an dWaldspurger. Council is asked to consider moving th e city' s business to th e new firmby approving the attached letter of agreement and file transfer request.

H. Consider Motion to Introduce Ordinance No. 43, Fourth Series, AmendingChapter 10 of the Red Wing City Code Regarding Recreational BurningStaff requests Council consider a code modification which regulates recreationalburning. Please see the attached staff report and exact language.

10. Council Concerns

11. Council Administrator's Status Report12. Motion to go into Closed Session

A. Pursuant to Minnesota Statutes Section 13D . 03 , the City Council can go into closedsession to discuss labor negotiations, strategies, and developments.

13. Adjournment

Accommodations for signing interpreter, wheelchair access, Brail le, large print , etc. can bemade; call City Hall at 38 5. 3600 seven days prior to the need.City Council Agenda Page 7 of 7January 1 4, 2013

January 14, 2013 Red Wing City Council Minutes

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