IT in Hospitals

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IT in Hospitals Nawanan TheeraAmpornpunt, MD, PhD SlideShare.net/Nawanan Mar 14, 2012 Ramathibodi Hospital Administration School

description

A presentation in March 2012 presented at the Ramathibodi Hospital Administration School, Faculty of Medicine Ramathibodi Hospital, Mahidol University in Bangkok, Thailand. Presentation partly in English and partly in Thai.

Transcript of IT in Hospitals

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IT in Hospitals

Nawanan Theera‐Ampornpunt, MD, PhD

SlideShare.net/Nawanan

Mar 14, 2012Ramathibodi Hospital Administration School

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A Few Words About Me...

2003 M.D. (1st-Class Honors) Ramathibodi

2009 M.S. (Health Informatics) University of Minnesota

2011 Ph.D. (Health Informatics) University of Minnesota

Currently• Medical Systems Analyst, Health Informatics Division, Ramathibodi

Contacts

[email protected]

SlideShare.net/Nawanan

www.tc.umn.edu/~theer002

groups.google.com/group/ThaiHealthIT

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Healthcare & Health ITHealth IT Applications in HospitalsHealth Informatics As A Field IT Management

Outline

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Health care & Health IT

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Manufacturing

Image Source: Guardian.co.uk

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Banking

Image Source: Cablephet.com

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Health care

ER ‐ Image Source: nj.com

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Life‐or‐DeathMany & varied stakeholders Strong professional values Evolving standards of care Fragmented, poorly‐coordinated systems Large, ever‐growing & changing body of knowledge

High volume, low resources, little time

Why Health care Isn’t Like Any Others?

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Large variations & contextual dependence

Why Health care Isn’t Like Any Others?

Input Process Output

Patient Presentation

Decision‐Making

Biological Responses

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But...Are We That Different?

Input Process Output

Transfer

Banking

Value‐Add‐ Security‐ Convenience‐ Customer Service

Location A Location B

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Input Process Output

Assembling

Manufacturing

Raw Materials

Finished Goods

Value‐Add‐ Innovation‐ Design‐ QC

But...Are We That Different?

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But...Are We That Different?

Input Process Output

Patient Care

Health care

Sick Patient Well Patient

Value‐Add‐ Technology & medications‐ Clinical knowledge & skills‐ Quality of care; process improvement‐ Information

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Information is Everywhere in Health Care

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Various Forms of Health IT

Hospital Information System (HIS) Computerized Provider Order Entry (CPOE)

Electronic Health Records (EHRs)

Picture Archiving and Communication System 

(PACS)

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Still Many Other Forms of Health IT

m‐Health

Health Information Exchange (HIE)

Biosurveillance

Information RetrievalTelemedicine & 

Telehealth

Images from Apple Inc., Geekzone.co.nz, Google, PubMed.gov, and American Telecare, Inc.

Personal Health Records (PHRs)

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Why Adopting Health IT?

“To Computerize”“To Go paperless”

“Digital Hospital”

“To Modernize”

“To Get a HIS”

“To Have EMRs”

“To Share data”

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“Don’t implement technology just for technology’s sake.”

“Don’t make use of excellent technology. Make excellent use of technology.”(Tangwongsan, Supachai. Personal communication, 2005.)

“Health care IT is not a panacea for all that ails medicine.” (Hersh, 2004)

Some Quotes

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Health IT: What’s In A Word?

HealthInformationTechnology

Goal

Value‐Add

Tools

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SafetyTimelinessEffectivenessEfficiencyEquityPatient‐centeredness

Dimensions of Quality Healthcare

(IOM, 2001)

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Guideline adherenceBetter documentationPractitioner decision making or process of care

Medication safetyPatient surveillance & monitoring

Patient education/reminder

Value of Health IT

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Fundamental Theorem of Informatics

(Friedman, 2009)(Friedman, 2009)

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Is There A Role for Health IT?

(IOM, 2000)

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Landmark IOM Reports

(IOM, 2001)(IOM, 2000)

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Humans are not perfect and are bound to make errors

Highlight problems in the U.S. health care system that systematically contributes to medical errors and poor quality

Recommends reform that would change how health care works and how technology innovations can help improve quality/safety

Landmark IOM Reports: Summary

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Health care is very complex (and inefficient) Health care is information‐rich Quality of care depends on timely availability & quality of information

Clinical knowledge body is too large Short time during a visit Practice guidelines are put “on‐the‐shelf” “To err is human”

Why We Need Health IT

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Perception errors

To Err Is Human

Image Source: interaction‐dynamics.com

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Lack of Attention

To Err Is Human

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Cognitive Errors - Example: Decoy Pricing

The Economist Purchase Options

• Economist.com subscription  $59• Print subscription $125• Print & web subscription $125

Ariely (2008)

16084

The Economist Purchase Options

• Economist.com subscription  $59• Print & web subscription $125

6832

# of People

# of People

To Err Is Human

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It already happens....(Mamede et al., 2010; Croskerry, 2003; Klein, 2005)

What if health IT can help?

What If This Happens in Healthcare?

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Adoption of Health IT: Assumptions

Adoption Use Outcomes

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“...We will make wider use of electronic records and other health information technology, to help control 

costs and reduce dangerous medical errors.”

U.S.’s Efforts on Health IT Adoption

Source: Wikisource.org Image Source: Wikipedia.org

President George W. BushSixth State of the Union Address, January 31, 2006

?

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1991: IOM’s CPR Report published

1996: HIPAA enacted

2000‐2001: IOM’s To Err Is Human & Crossing the Quality Chasm published

2004: George W. Bush’s Executive Order establishing ONCHIT (ONC)

2009‐2010: ARRA/HITECH Act & “Meaningful use” regulations

Public Policy in Informatics: A US’s Case

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U.S. Adoption of Health IT

• U.S. lags behind other Western countries (Schoen et al, 2006;Jha et al, 2008)

• Money and misalignment of benefits is the biggest reason

Ambulatory (Hsiao et al, 2009) Hospitals (Jha et al, 2010)

Basic EHRs w/ notes 9.2%Comprehensive EHRs 2.7%CPOE for medications 34%

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We Need “Change”

“...we need to upgrade our medical records by switching from a paper to an electronic system of record keeping...”

President Barack ObamaJune 15, 2009

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“...Our recovery plan will invest in electronic health records and new technology 

that will reduce errors, bring down costs, ensure privacy, and save lives.”

President Barack ObamaAddress to Joint Session of Congress

February 24, 2009

The Birth of “Meaningful Use”

Source: WhiteHouse.gov

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Contains HITECH Act(Health Information Technology for Economic and Clinical Health Act)

~ 20 billion dollars for Health IT investments

Incentives & penalties for providers

American Recovery & Reinvestment Act

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U.S. National Leadership

David Blumenthal, MD, MPPNational Coordinator for Health Information Technology (2009 - 2011)

Farzad Mostashari, MD, ScMNational Coordinator for Health Information Technology (2011 - Present)

Robert Kolodner, MDNational Coordinator for Health Information Technology (2006 - 2009)

David Brailer, MD, PhDNational Coordinator for Health Information Technology (2004 - 2007)

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What is in the HITECH Act?

(Blumenthal, 2010)

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“Meaningful Use”

“Meaningful Use” of a PumpkinPumpkin

Image Source & Idea Courtesy of Pat Wise at HIMSS, Oct. 2009

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“Meaningful Use” of Health IT

Stage 1‐ Electronic capture of health information‐ Information sharing‐ Data reporting

Stage 2

Use of EHRsto improve processes of care

Stage 3

Use of EHRs to improve outcomes

Better Health

(Blumenthal, 2010)

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Adoption Studies: Descriptive AspectPongpirul et al. (2004)

2011

Theera‐Ampornpunt(unpublished)

2004

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Health IT Applications in Hospitals

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Master Patient Index (MPI)

Admit‐Discharge‐Transfer (ADT) Electronic Health Records (EHRs) Computerized Physician Order Entry (CPOE)

Clinical Decision Support Systems (CDSSs) Picture Archiving and Communication System (PACS) Nursing applications

Enterprise Resource Planning (ERP)

Enterprise‐wide Hospital IT

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Pharmacy applications Laboratory Information System (LIS) Radiology Information System (RIS) Specialized applications (ER, OR, LR, Anesthesia, Critical Care, Dietary Services, Blood Bank)

Incident management & reporting system

Departmental IT

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Workflow

Hospital Information System

Master Patient 

Index (MPI)

ADT

Scheduling

Order

Pharmacy IS

Operation Theatre

Billing

Clinical Notes

LIS

RIS

PACS

CCIS

Medical Records

Portals

Modified from Dr. Artit Ungkanont’s slide

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HIT Systems (Inpatient)Clinical Decision Support:“Any system designed to improve clinical decision making related to diagnostic or therapeutic processes of care.”

From Dr. Artit Ungkanont’s slide

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EHRs & HIS

The Challenge ‐ Knowing What It Means

Electronic Medical Records (EMRs)

Computer‐Based Patient Records 

(CPRs)

Electronic Patient Records (EPRs)

Electronic Health Records (EHRs)

Personal Health Records (PHRs)

Hospital Information System 

(HIS)

Clinical Information System (CIS)

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Just electronic documentation?

Or do they have other values?

EHR Systems

Diag‐nosis

History & PE

Treat‐ments ...

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Computerized Medication Order Entry Computerized Laboratory Order Entry Computerized Laboratory Results Physician Notes Patient Demographics Problem Lists Medication Lists Discharge Summaries Diagnostic Test Results Radiologic Reports

Functions that Should Be Part of EHR Systems

(IOM, 2003; Blumenthal et al, 2006)

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Computerized Physician Order Entry (CPOE)

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Values

No handwriting!!! Structured data entry: Completeness, clarity, fewer mistakes (?)

No transcription errors! Entry point for CDSSs Streamlines workflow, increases efficiency

Computerized Physician Order Entry (CPOE)

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The real place where most of the values of health IT can be achieved

Expert systemsBased on artificial intelligence, machine learning, rules, or statistics

Examples: differential diagnoses, treatment options

Clinical Decision Support Systems (CDSSs)

(Shortliffe, 1976)

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Alerts & reminders Based on specified logical conditions Examples:Drug‐allergy checksDrug‐drug interaction checksDrug‐disease checksDrug‐lab checksDrug‐formulary checks Reminders for preventive services or certain actions (e.g. smoking cessation)

Clinical practice guideline integration

Clinical Decision Support Systems (CDSSs)

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Evidence‐based knowledge sources e.g. drug database, literature

Simple UI designed to help clinical decision making E.g., Abnormal Lab Highlights

Clinical Decision Support Systems (CDSSs)

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A Basic Architecture of A CDSS

User User Interface

Patient Data

Inference Engine

Knowledge BaseOther Data

• Rules• Statistical data• Literature• Etc.

• System states• Epidemiological/surveillance data• Etc.

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Clinical Decision Support Systems (CDSSs)

External Memory

Knowledge Data

Long Term Memory

Knowledge Data

Inference

DECISION

PATIENT

Perception

Attention

WorkingMemory

CLINICIAN

From a teaching slide by Don Connelly, 2006

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Clinical Decision Support Systems (CDSSs)

External Memory

Knowledge Data

Long Term Memory

Knowledge Data

Inference

DECISION

PATIENT

Perception

Attention

WorkingMemory

CLINICIANAbnormal lab highlights

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Clinical Decision Support Systems (CDSSs)

External Memory

Knowledge Data

Long Term Memory

Knowledge Data

Inference

DECISION

PATIENT

Perception

Attention

WorkingMemory

CLINICIANAbnormal lab highlights

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Clinical Decision Support Systems (CDSSs)

External Memory

Knowledge Data

Long Term Memory

Knowledge Data

Inference

DECISION

PATIENT

Perception

Attention

WorkingMemory

CLINICIANDrug‐Allergy 

Checks

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Clinical Decision Support Systems (CDSSs)

External Memory

Knowledge Data

Long Term Memory

Knowledge Data

Inference

DECISION

PATIENT

Perception

Attention

WorkingMemory

CLINICIANDrug‐Drug Interaction Checks

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Clinical Decision Support Systems (CDSSs)

External Memory

Knowledge Data

Long Term Memory

Knowledge Data

Inference

DECISION

PATIENT

Perception

Attention

WorkingMemory

CLINICIANClinical Practice 

Guideline Reminders

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Clinical Decision Support Systems (CDSSs)

External Memory

Knowledge Data

Long Term Memory

Knowledge Data

Inference

DECISION

PATIENT

Perception

Attention

WorkingMemory

CLINICIAN

Diagnostic/Treatment Expert Systems

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CDSS as a replacement or supplement of clinicians? The demise of the “Greek Oracle” model (Miller & Masarie, 1990)

Clinical Decision Support Systems (CDSSs)

The “Greek Oracle” Model

The “Fundamental Theorem”

(Friedman, 2009)

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Some risks Alert fatigue

Clinical Decision Support Systems (CDSSs)

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Workarounds

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Ordering Transcription Dispensing Administration

Health IT for Medication Safety

CPOEAutomatic Medication Dispensing

Electronic Medication 

Administration Records (e‐MAR)

BarcodedMedication 

Administration

BarcodedMedication Dispensing

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Health Information Exchange (HIE)

Hospital A Hospital B

Clinic C

Government

Lab Patient at Home

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Strategic

Operational

ClinicalAdministrative

4 Quadrants of Hospital IT

CPOE

ADT

LIS

EHRs

CDSS

HIE

ERP

Business Intelligence

VMI

PHRs

MPIWord 

Processor

Social Media

PACS

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Health Informatics As A Field

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“[T]he field that is concerned with the optimal use of information, often aided by the use of technology, to improve individual health, health care, public health, and biomedical research” (Hersh, 2009)

“[T]he application of the science of information as data plus meaning to problems of biomedical interest” (Bernstam et al, 2010)

Biomedical/Health Informatics

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Wisdom

Knowledge

Information

Data

DIKW Pyramid

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Task‐Oriented View

Collection Processing

Storage

Utilization

Communication/Dissemination/Presentation

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M/B/H Informatics As A Field

(Shortliffe, 2002)

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M/B/H Informatics and Other Fields

Biomedical/Health 

Informatics

Computer & Information 

Science

Engineering

Cognitive & Decision Science

Social Sciences (Psychology, Sociology, Linguistics, 

Law & Ethics)

Statistics & Research Methods

Medical Sciences & 

Public Health

Management

Library Science, 

Information Retrieval, KM

And More!

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Balanced Focus of Informatics

People

Techno‐logyProcess

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IT Management

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Health IT: ของดี (อาจจะ) มีประโยชน์(แต่ก็อาจมีโทษ)

บริบท (local contexts) มีความสําคญัต้องมีการบริหารจัดการที่เหมาะสม

ประเด็นพิจารณา

อะไรคือบริบทที่เกี่ยวข้อง?จะจัดการมันอย่างไร?

ความเดิมตอนที่แล้ว...

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78 The sailboat image source: Uwe Kils via http://en.wikipedia.org/wiki/Sailing

The destination

The boatThe sailor(s) & people on board

The tailwind The headwind

The direction

The speed

The past journey

The sea

The sail

The current location

Context

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Direction & Destination

รพ.มหาวิทยาลัย 900 เตียงVision เป็นโรงพยาบาลชั้นนําของ

ภูมิภาคเอเชียทีม่ีความเป็นเลศิใน

ด้านบริการ การศึกษา และวิจัย

รพ.เอกชน 200 เตียงVision เป็นโรงพยาบาล High Tech

High Touch ชั้นนําของประเทศ

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“The Sail”

Carr (2004) Carr (2003)

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Strategic

Operational

ClinicalAdministrative

4 Quadrants of Hospital IT

CPOE

ADT

LIS

EHRs

CDSS

HIE

ERP

Business Intelligence

VMI

PHRs

MPIWord 

Processor

Social Media

PACS

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Resources/capabilities

Valuable ?

Non-Substitutable?

Rare ?

Inimitable ?

NoCompetitive

Disadvantage

Yes

No Competitivenecessity

NoCompetitive

parity

Yes

Yes

NoPreemptiveadvantage

Yes

Sustainablecompetitiveadvantage

From a teaching slide by Nelson F. Granados, 2006 at University of Minnesota Carlson School of Management

IT As A Strategic Advantage

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“The Sail”

รพ.มหาวิทยาลัย 900 เตียง

Vision เป็นโรงพยาบาลชั้นนําของภูมิภาคเอเชียทีม่ีความเป็นเลศิในด้านบริการ การศึกษา และวิจัย

Current IT Environment เป็น รพ.แรกๆ ที่มี HIS ซึ่งพัฒนาเอง และ

ต่อยอดจาก MPI, ADT ไปสู่ CPOE (แต่ยังขาด advanced CDSS) ระบบ HIS เข้ากับ workflow ของ รพ. เป็นอย่างดี

ปัจจุบัน ระบบ HIS ยังใช้เทคโนโลยีเดียวกับช่วงที่พัฒนาใหม่ๆ (20 ปีก่อน) เป็นหลัก มีการนําเทคโนโลยีใหม่ๆ มาใช้อย่างช้าๆ

รพ.เอกชน 200 เตียงVision เป็นโรงพยาบาล High Tech

High Touch ชั้นนําของประเทศ

Current IT Environment มี MPI, ADT, EHRs, CPOE แต่ยังมี

CDSS จํากัด

ยังไม่มี Customer Relationship Management

(CRM)

ยังไม่มี Personal Health Records (PHRs)

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Resources/capabilities

Valuable ?

Non-Substitutable?

Rare ?

Inimitable ?

NoCompetitive

Disadvantage

Yes

No Competitivenecessity

NoCompetitive

parity

Yes

Yes

NoPreemptiveadvantage

Yes

Sustainablecompetitiveadvantage

From a teaching slide by Nelson F. Granados, 2006 at University of Minnesota Carlson School of Management

IT As A Strategic Advantage

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“The Sailors”

People

Techno‐logyProcess

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“The Sailors”

รพ.มหาวิทยาลัย 900 เตียง

บุคลากรมีอายุเฉลีย่ 42 ปี (range 20-65)

แผนก IT มีทั้งบุคลากรใหม่และทีเ่คยพัฒนาระบบ HIS ตั้งแต่แรกเริ่ม

แพทย์มีความเป็นตัวของตัวเองสูง, มักทํางานเอกชนด้วย, มี turn-over rate สูง

พยาบาลและวิชาชีพอื่นมักมองว่าแพทย์คืออภิสทิธิ์ชน และมีเรื่องถกเถียงกันบ่อยๆ

รพ.เอกชน 200 เตียง บุคลากรมีอายุเฉลีย่ 32 ปี

(range 20-57)

แผนก IT เข้มแข็ง

แพทย์ไม่ค่อยมี interaction กับ

บุคลากรอื่น, รายได้เป็นแรงดึงดูดหลัก

ผู้บริหารได้รับการยอมรับจากบุคลากร

ทุกวิชาชีพว่ามีวิสัยทัศน์และบริหารงาน

ได้ดี

Page 87: IT in Hospitals

87 The sailboat image source: Uwe Kils via http://en.wikipedia.org/wiki/Sailing

The destination

The boatThe sailor(s) & people on board

The tailwind The headwind

The direction

The speed

The past journey

The sea

The sail

The current location

Context

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SizeResources StructuresWork Processes Facilities/Geography Etc.

“The Boat”

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Target customers

Local competitiveness

Relationship of hospital to local players

Inter‐organizational collaboration

IT market environment

National/international trend

Regulations

Standard of care

Etc.

“The Sea”

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90

Strengths Opportunities

Weaknesses Threats

“The Boat” “The Sea”

“The Tailwind” “The Tailwind”

“The Headwind” “The Headwind”

SWOT Analysis

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91

IT Outsourcing Decision Tree

Does service offer competitive advantage?

Is external deliveryreliable and lower cost?

Keep Internal

Keep Internal

OUTSOURCE!

Yes

No

Yes

No

From a teaching slide by Nelson F. Granados, 2006

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IT Outsourcing Decision Tree: Ramathibodi’s Case

Does service offer competitive advantage?

Is external deliveryreliable and lower cost?

Keep Internal

Keep Internal

OUTSOURCE!

Yes

No

Yes

No

Core HIS, CPOEStrategic advantages• Agility due to local workflow accommodations• Secondary data utilization (research, QI)• Roadmap to national leader in informatics

External delivery unreliable• Non‐Core HISExternal delivery higher cost• ERP maintenance/ongoing customization

ERP initial implementation, 

PACS, RIS, Departmental 

systems, IT Training

Page 93: IT in Hospitals

93Image source: Jeremy Kemp via http://en.wikipedia.org/wiki/Hype_cycle

http://www.gartner.com/technology/research/methodologies/hype‐cycle.jsp

Gartner Hype Cycle

Page 94: IT in Hospitals

94Rogers (2003)

Rogers’ Diffusion of Innovations: Adoption Curve

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Communications of project plans & progresses

Workflow considerations

Management support of IT projects

Common visions

Shared commitment

Multidisciplinary user involvement

Project management

Training

Innovativeness

Organizational learning

Theera‐Ampornpunt (2009, 2011) [Unpublished]

Hospital IT Adoption Success Factors

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96

Lorenzi & Riley (2004) Leviss (Editor) (2010)

Resources on Change Management

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97

Healthcare is complex Health IT can benefit healthcare through

Information delivery

Process improvement

Empowering providers & patients

The world is moving toward health IT Health informatics is related to & relies on the field of IT, but they

are not the same Management of hospital IT is crucial to success

Know your organization (“context”)

Strategic mindset

Project & change management

Summary

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Adoption Use Outcomes

Don’t forget our real aim...

Final Words...

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Q & A...

Download Slides

SlideShare.net/Nawanan

Contacts

[email protected]

www.tc.umn.edu/~theer002

groups.google.com/group/ThaiHealthIT

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Ariely D. Predictably irrational: the hidden forces that shape our decisions. New York City (NY):HarperCollins; 2008. 304 p.

Bernstam EV, Smith JW, Johnson TR. What is biomedical informatics? J Biomed Inform. 2010 Feb;43(1):104‐10.

Blumenthal D. Launching HITECH. N Engl J Med. 2010 Feb 4;362(5):382‐5. Blumenthal D, DesRoches C, Donelan K, Ferris T, Jha A, Kaushal R, Rao S, Rosenbaum S. Health 

information technology in the United States: the information base for progress [Internet]. Princeton (NJ): Robert Wood Johnson Foundation; 2006.

Carr NG. Does IT matter? Information technology and the corrosion of competitive advantage. Boston (MA):Harvard Business Press;2004. 208 p.

Carr NG. IT doesn’t matter. Harvard Bus Rev. 2003 May 1;81(5):41‐9. Croskerry P. The importance of cognitive errors in diagnosis and strategies to minimize them. Acad

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Gladwell M. The Tipping Point: how little things can make a big difference. New York City (NY):Little Brown;2000. 304 p.

Hersh W. A stimulus to define informatics and health information technology. BMC Med Inform Decis Mak. 2009;9:24.

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Hsiao C, Beatty PC, Hing ES, Woodwell DA. Electronic medical record/electronic health record use by office‐based physicians: United States, 2008 and preliminary 2009 [Internet]. 2009 [cited 2010 Apr 12]; Available from: http://www.cdc.gov/nchs/data/hestat/emr_ehr/emr_ehr.pdf

Institute of Medicine, Board on Health Care Services, Committee on Data Standards for Patient Safety. Key Capabilities of an electronic health record system: letter report [Internet]. Washington, DC: National Academy of Sciences;2003. 31 p. Available from: http://www.nap.edu/catalog/10781.html

Institute of Medicine, Committee on Quality of Health Care in America. To err is human: building a safer health system. Kohn LT, Corrigan JM, Donaldson MS, editors. Washington, DC: National Academy Press;2000. 287 p.

Institute of Medicine, Committee on Quality of Health Care in America. Crossing the quality chasm: a new health system for the 21st century. Washington, DC: National Academy Press; 2001. 337 p.

Jha AK, DesRoches CM, Campbell EG, Donelan K, Rao SR, Ferris TG, Shields A, Rosenbaum S, Blumenthal D. Use of electronic health records in U.S. hospitals. N Engl J Med. 2009;360(16):1628‐38.

Jha AK, Doolan D, Grandt D, Scott T, Bates DW. The use of health information technology in seven nations. Int J Med Inform. 2008;77(12):848‐54.

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