IT Basic Advance course for constables

UPPCC IT Basics For Advance Users (Const HC)

Learning Objectives: To develop practical IT motivation To develop skills of data management To have advanced working skill of MS Word, MS Excel and Databases Simple trouble shooting techniques for data management

4.0


Computer System ¼dEI;wVj flLVe½

dEI;wVj ,d ;qfDRk gS Tkks lwpukvksa dks izkIRk djds dqN funsZ'kksa ds vuqlkj mldk fo'ys"k.k djds ifj.kke miyC/k djkRkk gSA Rkduhdh :i ls ;g dgk Tkk ldRkk gS fd dEI;wVj ,d ,slk ;a= gS Tkks funsa'kksa ds vuqlkj bldk fo'ys"k.k ¼izkslsl½ djds vko';dRkkuqlkj ifj.kke nsRkk gSA dEI;wVj esa dksbZ foosd 'kfDRk ugha gksRkh blfy, NksVs ls xyRk funsa'k ;k lwpuk nsus ls cgqRk cM+h =qfV;ka gks TkkRkh gSA

(a) LVksjst fMokbZlsl] lSu (Introduction to Storage Devices, SAN)

dEI;wVj esa MkVk dks izkslsl djus RkFkk MkVk dks vLFkk;h RkFkk LFkk;h :i ls lafpRk djus ds fy, iz;ksx fd;k TkkRkk gS] mls eseksjh dgRks gSaA ;g nks izdkj dh gksRkh gS ,d izkbejh eseksjh ;k bUVjuy eseksjh rFkk nwljh lsdUMjh eseksjh ;k ,DlVuZy LVksjst fMokbl dgrs gSa&izkbejh eseksjh (Primary Memory)

blesa RAM (Randam Access Memory) vkRkh gS RkFkk jSe dks vLFkk;h eseksjh Hkh dgRks gSaA dEI;wVj blds fcuk vlgk; gS D;ksafd lkjh izsklsflax jSe ds }kjk gh gksRkh gSA bl eseksjh esa dEI;wVj lwpuk fy[kRkk ,oa i<+Rkk gSA Tkc Rkd fdlh Qkby dks lafpRk ugha djRks gSa Rkc Rkd og dEI;wVj dh eseksjh esa jgRkh gSA Qkby dks Tkc lafpRk ¼Save½ djRks gSa Rkks og eseksjh ls gkMZ fMLd ij lafpRk gks TkkRkh gSA ;fn fcTkyh pyh TkkRkh gS Rkks jSe ij fy[kk gqvk MkVk lekIRk gks TkkRkk gSA ;g eseksjh lcls RksTk xfRk ls dk;Z djRkh gSA eseksjh fTkRkuh cM+h lkbTk dh gksxh dEI;wVj mRkuh gh RksTk xfRk ls izkslsflax djsxkA ROM (Read Only Memory) dEI;wVj dks cwV djRks le; LoRk% fØ;k'khy gksRkh gSA ;g LFkk;h eseksjh gksRkh gSA

lsds.Mjh eseksjh (Secondary Memory) bl eseksjh esa gkMZ fMLd] ¶ykih ;k Vsi vFkkZRk~ Storage

media vkRks gSaA blesa MsVk LFkk;h :i ls lqjf{kRk ¼Save½ gksRkk gSA bl ij Hkh Read/Write nksauksa dj ldRks gSaA xfRk ds vk/kkj ij lsds.Mjh eseksjh esa gkMZ fMLd] ¶ykih v©j Vsi vkfn gksRks gSaA

lhMh jkse dks "dkEiSDV fMLd jhM vksuyh eseksjh" dgRks gSa bl ij lafpRk lwpuk dsoy i<+ ldRks gSa fy[k ugha ldRksA lhMh ij fy[kus gsRkq "lhMh jkbVj" dk iz;ksx fd;k TkkRkk gSA lh-Mh-] MhohMh] CD, DVD, USB drives (Flash / Pen Drives)

4.1


lh-Mh-jkse fMLd (CD ROM Disk) bls dkEiSd fMLd & jhM vksuyh eseksjh dgRks gSaA blesa MkVk ;k Qkby dk HkaMkj.k cM+h ek=k esa RkFkk LFkkbZ :i ls yEcs le; Rkd j[kk Tkk ldRkk gSA ;g fMLd nks izdkj dh gksRkh gS%&

lh-Mh-&vkj (CD-R) bl Rkjg dh fMLd esa 650 ,e-ch- dh lwpuk ;k 74 feuV dh

vof/k dh vkfM;ksa&ohfM;ks Qkby lafpRk dj ldRks gSaA ijURkq oRkZeku esa miyC/k fMLd esa 700 ,e-ch dk MkVk ;k 80 feuV dh vof/k dh vkfM;ks&ohfM;ks dh Qkby lafpRk dj ldRks gSaA bl Rkjg dh [kkyh ¼Blank) fMLd esa dsoy ,d ckj gh MkVk lafpRk fd;k Tkk ldRkk gSA /;ku jgs fd bl Ádkj dh fMLd esa lafpRk MkVk dks ifjofRkZRk ugha fd;k Tkk ldRkk v©j ,d ckj fy[kus ds ckn ml ij iqu% ugha fy[kk Tkk ldRkkAlh-Mh-&vkj-MCY;w (CD-RW)

lh-Mh-&vkj MCY;w dk vFkZ gS fd Re-Write vFkkZRk bl fMLd esa MkVk dks lafpRk djds] mls fMyhV djds fQj u;k MkVk lafpRk fd;k Tkk ldRkk gS A ;g Hkh fMLd lh-Mh-&vkj dh Rkjg nksuksa Size esa miyC/k gSA bl izdkj dh fMLd dks ckj&ckj fy[kus o i<+us ds fy;s iz;ksx fd;k Tkk ldRkk gSAMhohMh (DVD)

bls fMftVy olsZVkby fMLd dgrs gSA blesa MkVk] vkfM;ks] ohfM;ks vkfn dks lafpRk dj ldrs gSa] ,d MhohMh esa 4 ls 5 fiDpj vk ldrh gSA oRkZeku esa 24x ls 52x Rkd dh xfRk dh Mªkbc miyC/k gS ,d x esa lhMh dh 115 KBit/Sec. data transfer speed gksRkh gSAlh-Mh-@ Mh-oh-Mh- Mªkbo (CD/ DVD Drive)

lhMh& Mªkbo ds }kjk dsoy lhMh rFkk MhohMh & Mªkbo ds }kjk lhMh o MhohMh nksuks ij lafpRk MkVk dks i<+k tk ldrk gSA dWEcks Mªkbo (Combo Drive)

dkEcks Mªkbo ds }kjk lhMh o MhohMh nksuks ij lafpRk MkVk dks i<+k tk ldrk gS] dsoy lhMh ij MkVk lafpRk Hkh fd;k Tkk ldRkk gSAlh-Mh jkbVj@ Mh-oh-Mh- jkbVj (CD Writer/ DVD Writer)

lhMh& jkbVj ds }kjk dsoy lhMh rFkk MhohMh & jkbVj ds }kjk lhMh o MhohMh nksuks ij MkVk lafpRk fd;k tkrk gSA lkFk gh lhMh& jkbVj ds }kjk dsoy lhMh

4.2


rFkk MhohMh & jkbVj ds }kjk lhMh o MhohMh nksuks ij lafpRk MkVk dks i<+k Hkh tk ldrk gSA

ckg~; gkMZ fMLd (External Hard Disk) ckg~; gkMZ fMLd cgqRk vf/kd LihM ,oa mPp

LVksjsTk {keRkk j[krh gS RkFkk ¶ykih ls T;knk fo'oluh; gksRkh gSA blds fy;s fdlh vyx Mªkbo dh vko';drk ugh gksrh gSA isu Mªkbo (Pen Drive)

bl dk vkdkj yxHkx isu dh rjg gksrk gSA ¶ykih dh rjg bl ij Qkbysa ,d flLVe ls nwljs flLVe ij dkih dh tkrh gSaA ;w-,l-ch- iksVZ }kjk iz;ksx esa yk;k tkrk gSA osc dSejk (Web Camera)

osc dSejs dk iz;ksx ohfM;ks dkuÝsfUlax] ohfM;ks pSfVax] fLVy QksVksxzkQh rFkk ohfM;ks fQYe cukus esa gksrk gSA bldk vkdkj NksVk gksrk gS rFkk fiDpj dh xq.koRrk cgqr vPNh ugha gksrh gSA bldh txg fMftVy dSejk dk Hkh iz;ksx gksrk gSA

LVksjst ,fj;k usVodZ¼ SAN-Storage Area Network) ;g ,d gkbZLihM LVksjst fMokbl ds

lc&usVodZ dk vkfdZVsDpj gSA ;g ,d fjeksV dEI;wVj LVksjst fMokbl gSA SAN Mirroring cSdvi o jhLVksj] Archived MkVk ds fjVªhoy dks Support djrk gSA ,d LVksjst ls nwljs LVksjst ds chp MkVk Migrate djrk gS rFkk fofHkUu loZjksa ds chp MkVk 'ks;fjax djrk gSA SAN dkeu LVksjst cl ¼¶yks vkQ MkVk½ rFkk Qkbcj pSuy VsDukykWth bR;kfn ij dk;Z dj ldrk gSA

b. dEI;wVj eseksjh (Computer Memory -Bits,Byte, KB,GB etc.)eseksjh dh ;wfuV (Unit of Memory)

BIT fcV = 0 ;k 1 dks ,d fcV dgRks gSaABYTE ckbV = 8 fcV dh ,d ckbV gksRkh gSA1KB ¼fdyksckbV½ = 1024 ckbV ;k (10)3

1MB (esxkckbV) = 1024 KB ¼fdyksckbV½ ;k (10)6

1GB (xhxkckbV) = 1024 MB (esxkckbV) ;k (10)9

1TB (VsjkckbV) = 1024 GB (xhxkkbV) ;k (10)12

4.3


lk/kkj.k :i ls dEI;wVj dh eseksjh dh x.kuk ckbV esa dh TkkRkh gS ijURkq dEI;wVj {ks= esa RkhozxfRk ls gks jgs fodkl ds dkj.k x.kuk vc esxkckbV] xhxkckbV rFkk VsjkckbV esa dh TkkRkh gSA

c. fofHkUu dEI;wVj loZj MsLdVki bR;kfn dk ifjp; (Introduction to different type of Computers like Server, Desktops etc.)

dEI;wVj ds izdkj (Types of Computer)

dEI;wVj eq[;r% Rkhu izdkj ds gksRks gSa &,ukykWx dEI;wVj (Analog Computer)

;g dEI;wVj bUTkhfu;fjxa] oSKkfud] fpfdRlk ds {ks=ksa esa iz;ksx gksRks gSa Tkks fd MsVk dks ,ukykx Rkjhds ls izkslsl djRks gSaAgk;fczM dEI;wVj (Hybrid Computer)

;g dEI;wVj fMfTkVy RkFkk ,ukykx nksuksa dk feykTkqyk :i gS bl dEI;wVj dk iz;ksx e©le dh Tkkudkjh fpfdRlk ,oa oSKkfud {ks=ksa esa iz;ksx gksRkk gSAfMfTkVy dEI;wVj (Digital Computer)

;g dEI;wVj MkVk dks fMfTkV~l ck;ujh uEcj 01 esa cny dj vkijs'ku iwjs djRkk gS RkFkk ;g ,ukykx dEI;wVj ls T;knk RksTk ,oa ,D;wjsV gksRkk gSA ekbØks] feuh] esu Ýse ,oa lqij dEI;wVj gksRks gSa AekbØks dEI;wVj (Micro Computer):- bldk lh-ih-;w- ,d ekbØksizkslslj gksRkk gS Tkks ,d vkbZ-lh- gksRkh gS RkFkk flfxy ;wTkj gksRkk gS bls f'k{kk] Vªsfuax] NksVs O;olk; vkfn esa iz;ksx djRks gSaAfeuh dEI;wVj (Mini Computer):- ;g ekbØks dEI;wVj ls T;knk 'kfDRk'kkyh gksRkk gS ;g izk;% eYVh ;wTkj {ks= esa iz;ksx gksRkk gS bldh eseksjh ¼jSe½ RkFkk LVksjsTk {keRkk ekbØks dEI;wVj ls T;knk gksRkh gSA esu Ýse dEI;wVj (Mainframe Computer):- TkgkWa ij cgqRk T;knk MkVk ,oa lwpuk gksRkh gS RkFkk blij 100 ls vf/kd O;fDRk ,d lkFk dke dj ldRks gSa bldh eseksjh ¼jSe½ RkFkk LVksjsTk {keRkk feuh dEI;wVj ls T;knk gksRkh gSA lqij dEI;wVj (Super Computer):- ,d lqij dEI;wVj yxHkx 40]000 ekbØks dEI;wVj ds cjkcj {keRkk j[kRkk gS blls U;wfDy;j 'kks/k] e©le 'kks/k vkfn {ks=ksa esa iz;ksx fd;k TkkRkk gSA ije RkFkk vuqjkx HkkjRk }kjk cuk;s x;s lqij dEI;wVj gSaA

4.4


dqN dEI;wVj vkdkj@ dk;Z ds vuqlkj tkus tkrs gSaAVscysV ihlh (Tablet PC)

NksVs vkdkj dk ,d dEI;wVj gS fTkldh LØhu Nwus ls (Touch Screen)] fo'ks"k Ádkj ds cus isu ls (Hand writing recognition) vFkok vkokTk (Sound recognition) ds }kjk dek.M lapkfyRk gksRks gSA vf/kdRkj VscysV ihlh esa vURkZfufgRk (Inbuilt) dhcksMZ ugha gksRkk gS blfy;s vyx ls dhcksMZ yxkus dh lqfo/kk gksRkh gSA VscysV ihlh ds }kjk jkLRks esa pyRks gq;s bUVjusV] bZ&esy RkFkk pSfVax vkfn dh lqfo/kk izkIRk dh Tkk ldRkh gSA ikeVki (Palmtop)

bl dEI;wVj dk vkdkj vR;URk NksVk gksus ds dkj.k gFksyh esa vklkuh ls vkTkkRkk gS blds vkdkj ls vki vUnkTkk yxk ldRks gSa fd dh&cksMZ] fMLIys LØhu vkfn fdRkuh NksVh gksxhA vR;URk NksVk gksus ds dkj.k bl dEI;wVj esa de lqfo/kk;sa izkIRk gksRkh gSa blhfy;s bldk izpyu T;knk ugha gSA ySiVki ;k uksV cqd dEI;wVj (Laptop Computer)

bl Vkbi ds dEI;wVj ,d uksVcqd ;k NksVs czhQdsl ds vkdkj ds gksRks gSaA blds uhps Hkkx esa dh&cksMZ] ekml ¼ Trackball ½] ¶ykih Mªkbo RkFkk lh-Mh-jkse Mªkbo vURkZfufgRk (Inbuilt) gksRks gSaA fizUVj ds fy;s ihNs lkfdV yxk gksRkk gS RkFkk Åij ds Hkkx esa LCD (Lequid Crystal Diode ) dh LØhu 'osRk&';ke ,oa jaxhu nksuksa gksRkh gSA vkdkj NksVk gksus ds dkj.k ,d Tkxg ls nwljs Tkxg ys Tkkus esa lqfo/kkTkud gksRkk gSA ;s cSVjh vkijsVsM gksRkk gS bldh cSVjh le;≤ ij pkTkZ djuh iM+Rkh gSA loZj (Server)

ySu ;k usVodZ ls tqM+s lkjs DykabV ds vf/kdkj (Powers or Rights) ] lqfo/kk;sa (Privilege)] lhek;sa (Limits) rFkk ykfxu ;wtj&ikloMZ bR;kfn dks eSust djrk gSA rkfd izR;sd ;wtj dk usVodZ esa LVsVl fu/kkZfjr gks ldsA ftl ykfxy ;wtj dks dk;Z gsrq tks Hkh Vkbe voafVr fd;k tk;sxk mlh le; gh usVodZ ij ykfxu gks ldrk gSA blds ekbØksizkslslj dh LihM] LVksjst fMokbl rFkk jSe mPp {erk dh gksrh gSAMsLdVki dEI;wVj (Desktop Computer)

bldk vfHkizk; gS fd ,d ,slk dEI;wVj ftls MsLd ij fQV fd;k tk ldsA izpyu esa bldk uke MsLdVki dEI;wVj iM+ x;kA ,d lk/kkj.k ekbØks dEI;wVj gh gksrk gS ftlesa O;fDr ?kj esa ;k dk;kZy; esa cSBdj dEI;wVj ij dk;Z djrk gSA d. dEI;wVj dh fQftdy flD;ksfjVh ( Physical Security of Computer)

usVodZ ds bl ;qx esa dEI;wVjksa dk MkVk ,oa lwpuk;s dSls lqjf{kr j[kh tk;sa ;g ,d cgqr cM+k iz'u gSA dEI;wVj dh fQftdy

4.5


flD;ksfjVh dk vk'k; gS fd dEI;wVj dks dSls lqjf{kr j[kk tk;s ftlds fuEu fcUnq gSa&

;g vknr esa ykuk pkfg;s fd tc dHkh dEI;wVj ls nwj tk;sa rks mls ykd dj nsuk pkfg;sA blds dEI;wVj dh dUVªksy] vkYV ,oa fMyhV dh ,d lkFk izsl djds ^ykd* vkI'ku lysDV djsaA

dEI;wVj ds ck;l ¼lsVvi ;wfVfyVh½ esa ¶ykih rFkk lhMh jkse Mªkbo ls cwV djus dk fodYi fMlsfcy dj nsuk pkfg;s rkfd vuko'kd #i ls flLVe dksbZ [kksy u ldsA

vkfQl tgka dEI;wVj j[ks gSa ogka izos'k gsrq bysDVªkfud vkbZ Mh gksuh pkfg;s rFkk lhlhVhoh yxs gksus pkfg;s rkfd lafnX/k O;fDr ds ewoesUV dk irk py ldsA

bl le; vPNs dEI;wVlZ esa lhih;w doj ykfdax flLVe dk pyu gS ftls iz;ksx djuk pkfg;s rkfd doj [kksydj dksbZ uqdlku u igqapk ldsA

dEI;wVj Vscy bl rjg dh gksuh pkfg;s dh iwjk dEI;wVj gh <+d dj ykd fd;k tk ldsA

egRoiw.kZ MkVk ,oa Qkbyksa dks ikloMZ izksVsDV djds j[kuk pkfg;sA

Application area¼,Iyhds'ku ,fj;k½

(a) iqfyl ,Iyhds'ku (Introduction to Poilce Application) iksyusV (POLNET) ;g lEiw.kZ Hkkjr dh iqfyl dk ,d bUVªkusV ¼usVodZ½ gSA ftlds }kjk ns'k ds ,d Fkkus ls nwljs Fkkus ds chp lwpuk rFkk Qkbyksa dk vknku&iznku] VsyhQksfud ckrphr] QSDl eSlsftax bR;kfn dh tk ldrh gSAiksVsZV fcfYaMx flLVe (Portrait Building System) ,ulhvkjch }kjk fodflr lk¶Vos;j gS ftlds }kjk vijkf/k;ksa ds QksVks bR;kfn cuk;s tkrs gS blds }kjk efgykvksa ds fp= Hkh cuk;s tkrs gSaAmRrj izns'k iqfyl dEI;wVj dsUnz (UPPCC) }kjk dqN fodflr lkWQ~Vos;j fuEu gSa&

Name of Software Implemented on Present Status

Fortnightly Crime Report (FCR) System (Hindi) (being made Web Enabled)

01/11/2001 All Ranges & Distts. 100%

Special Report Cases System (Hindi) 04/12/2000 All Districts

4.6


Nominal Roll System (Hindi/ English) 04/12/2000 All units/PHQ/ PAC 100%

Pay Roll System 04/12/2000 All Units/ Distts. 100%

Traffic Challan System 04/12/2000 (LKW, MRT, GZB, MDD,VNS & ALD)

Mafia Information System (Hindi) 04/12/2000 All Districts

Phone Directory System 04/12/2000 All Districts/ Units

Library System 04/12/2000 All Districts/ Units

P. S. Management System (Hindi) (for District Lkw)

23/04/2001 All PS of LKW

Personnel Information System (GOs) 1986 DGP office/ UPPCC/Home

Auto Co-ordination System 1986 SCRB 100%

Arms Co-ordination System 1986 SCRB 100%

EOW Cases Monitoring System (Hindi) 07/11/2001 EOW

Office Monitoring System (Hindi) 09/12/2002 DGP

Dak Dispatch - Receipt System (Hindi) 15/02/2001 UPPCC

Complaint Monitoring System (Hindi) 28/11/2000 DGP

Human Rights System (Hindi) 26/07/2000 HR

Training Information System Dec. 1999 UPPCC 100%

Police Motor Vehicle System 15/03/2000 PHQ

b. nwljh ifCyd ;wVhfyVh ,Iyhds'ku ¼osc buscYM jsyos fjtosZ'ku] cSafdax ,Iyhds'ku½Introduction to Other Public utility applications (example web enabled railway resevation, Banking application

osc buscYM jsyos fjtosZ'ku (railway resevation) http://www.indianrail.gov.in/ Hkkjrh; jsy }kjk vke

ukxfjdkss ds fy;s bUVjusV ls vkj{k.k dh fLFkfr irk djuk] fjtZos'ku djuk] ih,uvkj LVsVl dh tkudkjh] ,d LVs'ku ls nwljs LVs'ku ds chp Vªsuksa ds vkokxeu dh tkudkjh] ,d LVs'ku ls nwljs LVs'ku ds chp fofHkUu Vªsuks dk fdjk;k rFkk pyrh gqbZ Vªsu es [kkyh cFkksZa dh tkudkjh nsuk bR;kfn lEefyr gSA

4.7

http://www.indianrail.gov.in/


jsyos dh nwlh lkbZV http://www.irctc.co.in/ gS ftlds }kjk bUVjusV ij jsyos fjtosZ'ku bR;kfn djkus dh lqfo/kk gSA

cSafdax ,Iyhds'ku (Banking application)

4.8

http://www.irctc.co.in/


vktdy yxHkx lHkh cSaadks }kjk bysDVªkfud rjhds ls iSls dk VªkatD'ku djuk] nqdkuks esa isVªksy iEiksa esa MsfoV dkMZ ,oa ØsfMV dkMZ ds }kjk lkekuks dks [kjhnk tk ldrk gSA cSadks }kjk ,Vh,e e'khu ds tfj;s /kujkf'k fudkyus dh lqfo/kk ls ,d u;h Økafr vk x;h gSA vc lHkh csadks dk VkbZvi gks x;k gS fd fdlh Hkh cSad ds ,Vh,e ls /kujkf'k fudkyus ij dksbZ Hkh pktZ ugha yxsxkA cSafdx ds lkjs dk;Z vkuykbu vFkZkr bUVjusV ls ?kj cSBs fd;s tk ldrs gSaA

4.9


MS Word( ,e-,l-oMZ )

(a) esyeTkZ (Mail Merge) ;fn ,d gh i= dbZ O;fDr;ksa dks HksTkuk gS Rkks mlds fy;s

esyeTkZ dk iz;ksx djrs gSa mnkgj.k ds fy;s T©ls%& ,d in dh fu;qfDRk gsRkq ijh{kk@bUVjO;w ds dkWyysVj HksTkus ds fy, fd;k Tkk ldRkk gS vFkok fuea=.k i= HksTkus ds fy;s] fTklesa i= dh Hkk"kk ,d gksxh fdURkq yksxksa ds uke o irs vyx& vyx gksaxsAbl izdkj ds dk;Z gsrq esyeTkZ dk iz;ksx djsaxs A esyeTkZ ds fy;s loZ izFke tool esuw ls Letter and Mailing fodYi ds Mail Merge Wizard fodYi dks fDyd djus ij fp= 2-1 ds vuqlkj foUMks iznfÓZr gksxhA Task Window esa Select Document type esa Letter fodYi dks select djds next cVu ij fDyd djus ij fp= 2-2 iznfZÓZr gksxk blesa select a starting document esa use the current document fodYi dks select djds next step ij fDyd djus ij fp= 2-3 ds vuqlkj LØhu iznfÓZr gksxk blesa [kkyh LFkku ij i= VkbZi djsa ,oa select receipients esa 'type a new list' fodYi select djds next step ij fDyd djssaA

fp= 2-4 ds vuqlkj New address list form iznfZÓZr gksxsa blesa

vH;FkhZ@vf/kdkjh dk uke o irk vkfn Hkjus ds fy;s fields

4.10

fp= 2-1

fp= 2-4

fp= 2-3

fp= 2-2


miyC/k gksrh gS bu fields dks vko';drkuqlkj ysus ds fy;s customized cVu dk iz;ksx djrs gSaA

fp= 2-5 ds vuqlkj u;h fields dks tksMus ds fy;s Add rFkk gVkus ds fy;s delete cVu dk iz;ksx djrs gSa ,oa lkjh fields cu tkus ij OK cVu dk iz;ksx djrs gSa New Address List (fp= 2-4) esa ,d fjdkMZ Hkjus ds i'pkr nwljk fjdkMZ Hkjus ds fy;s New entry button ij fDyd djs ,oa vfUre fjdkMZ Hkj tkus ij Close button fDyd djus ij fp= 2-6 ds vuqlkj save Address list dialog box iznfÓZr gksxkA blesa File name okys text box ds lkeus File name (Biodata)nsdj save button ij fDyd djus ij fp= 2-7 ds vuqlkj Mail merge Receipients dialog box iznfÓZr gksxkA

ftlesa og lkjh lwpuk;sa fn[kk;h nsrh gSa f

;gkW ij og MkVk fn[kkbZ nsrk gS tks Address list form esa Hkjrs gSa MkVk esa laÓks/ku vkfn dk dk;Z Hkh ;gkW fd;k tk ldrk gS rFkk OK button ij fDyd djus ij fp= 2-8 ds vuqlkj LØhu iznf'kZr gksxhA

i= esa fields dks insert djus ds fy;s “Write your letter “ option esa fn;s x;s ikWap fodYi esa ls fdlh ,d fodYi dks pqusaA vko';drkuqlkj LFkku ij fields dks insert djus ds fy;s More items fodYi dks pqusa A fp= 2-9 ds vuqlkj insert merge fields window iznfÓZr gksxh

i= esa ftl LFkku ij Fields insert djkuh gS ml LFkku ij dlZj dks ys tk;sa rFkk vko';drkuqlkj fields dks select djds insert button ij fDyd djds close djsaA izR;sd field insert djkus ds fy;s ;gh izfØ;k nksgjkbZ tk;sxhA fp= 2-10 ds vuqlkj lHkh fields Ik= esa insert gks tk;sxhaA Next step ij fDyd djus ij lHkh Ik=ksa dk Preview ns[kk tk ldrk gSA

4.11

fp= 2-7 fp= 2-8

fp= 2-5

fp= 2-6


Next step ij fDyd djus ij fp= 2-11 ds vuqlkj Print ,oa Edit indivisiual letters fodYi izkIr gksxsaA

Print fodYi Select djus ij lHkh ;k vko';drkuqlkj Ik= Nkis tk ldrs gSaA

Edit indivisiual letters fodYi Select djus ij lHkh ;k vko';drkuqlkj fp= 2-12 ds vuqlkj Ik= New document esa Merge djk;s tk ldrs gS mlh izdkj vU; ys[k dks Nkik tkrk gSA

(b) oMZ ds MkVk dks ,Dlsy esa (Data interchange with MS Excel)

MS Excel open djds Insert Menu esa Object Command ds }kjk iznf'kZr Mk;ykWx ckDl ls Create From File Tab ls Browse cVu }kjk Qkby lysDV djds vksds cVu ij fDyd djus ij MS Word dh Qkby dk MkVk MS Excel esa yk;k tk ldrk gSA

4.12

fp= 2-9

fp= 2-10

fp= 2-11fp= 2-12


(c) y scy ,oa fyQkQs Nkiuk (Printing Labels and Envelopes ) yscy ,oa Envelopes Nkius ds fy;s Tools menu ls Letter and Mailing

}kjk Envelopes and Label ij fDyd djus ls iznZf'kr LØhu ij Address ds LFkku ij irk fy[kdj Option cVu ls Label vFkok Envelopes dk lkbt lySDV djds Print cVu ij fDyd djsaA Default Printer ij Label ;k Envelopes fizVa fd;s tk ldrs gSAuksV%& Mail Merge }kjk Letter ds LFkku ij Label vFkok Envelopes lySDV djds u;k MkVkHkjdj vFkok iwoZ esa Hkjs x;s MkVk ls Label vFkok Envelopes Nkis tk ldrs gSA(d) vfHkys[k dh lajpuk rS;kj djuk (Document Formats Preparation )

Books or Journals vkfn dks rS;kj djus ds fy;s loZizFke File Menu esa Page Setup }kjk Paper dk Size, Margin, Gutter o Orientation Set djrs gSA ;fn Books or Journals dh fizfUVax ist ds nksuks rjQ djuh gks rks Pages Option ds Multiple Pages ls Mirror Margins Select djsa] vxj ,d rjQ djuh gks rks Pages Option ds Multiple Pages ls Normal Select djds Apply to Whole Document djsaA

rRi'pkr View Menu ls Header and Footer }kjk Document eas vko';drkuqlkj Header o Footer ij fizfVax ds fy;s VsDLV fy[k dj QkjesV fd;k tk ldrk gSA(d) oMZ Qkby dks ihMh,Q QkjesV esa cnyuk (Convert MSWord to PDF)

oMZ dh Qkby dks ihMh,Q Qkby esa cnyus gsrq Word to PDF convertor lkQ~Vos;j dk bLaVky gksuk vko';d gS mDr lkQ~Vos;j bLaVky gksus ds i'pkr~ Word to PDF convertor Toolbar MS word esa

4.13


Lor% gh vk tkrh gSA ftl oMZ Qkby dh PDF Qkby cukuh gS ml Qkby dks Open djds Save As PDF cVu ij fDyd djus ij Word dh Qkby PDF Qkby esa cny tkrh gSA

blh izdkj ihMh,Q dh Qkby dks oMZ Qkby esa cnyus gsrq PDF to Word convertor lkQ~Vos;j dk bLaVky gksuk vko';d gS mDr lkQ~Vos;j bLaVky gksus ds i'pkr~ PDF dh Qkby Word Qkby esa cny tkrh gSA

4.14


MS Excel¼ ,e-,l-,Dlsy½

(a) ,e-,l-,Dlsy dks vkjEHk djuk (Creating the New workbook) ,e-,l-,Dlsy ij dk;Z djus ds fy;s Start Program Microsoft Excel ij fDyd djus ij ,e-,l ,Dlsy dEI;wVj dh eseksjh esa yksM gks TkkRkk gS ,Dlsy yksM gksus ij fp= 3-1 ds vuqlkj odZcqd 1 iznf'kZRk gksrh gSA

odZcqd (Workbook) ,e-,l- ,Dlsy esa ftl Qkby ij dk;Z fd;k tkrk gS ,oa MkVk dks LVksj fd;k tkrk gSa mls odZcqd dgrs gSaA,d odZ cqd esa dbZ odZ'khV gksrh gSa Sheet 1, Sheet 2, Sheet 3 vkfn ds uke ls LØhu dh fupyh Hkkx (Status Bar) ij fLFkRk gksrh gSaA

odZ'khV (Work Sheet) ,d odZ'khV cgqRk lkjs dkye ,oa ykbuksa esa foHkkfTkRk

gksrh gS fTklls ;g xzkQ isij dh Rkjg fn[krh gS izR;sd 'khV dk vkdkj 256 dkye RkFkk 65536 ykbuksa dk gksRkk gSA

dkye gsfaMax (Column Heading ½ odZ'khV esa dkWye ds Top ij Letters A,B,C…… vkfn ds :i esa fy[ks gksrs gSa ftldks dkye gsfMax dgrs gSa A dkWye ds uke A ls IV rd 256 gksrs gSaA

jks & gsfaMax (Row-Heading ½ odZ'khV esa izR;sd Row ds ck;sa rjQ uEcj Åij ls uhps 1,2,3…… vkfn ds :i esa fy[ks gksrs gSa ftldks Row gsfMax dgrs gSa A

lsy (Cell) OkdZ'khV ,d xzkQ isij dh Rkjg fn[kus okyk vk;Rkkdkj {ks= gS tks NksVs NksVs lsyksa esa caVk gksRkk gS] fTklesa MkVk j[krs gSa

4.15

odZÓhV

QkewZyk ckjVkLd iSu

ÓhV VSc

Lsky IokbaVj

dkWye gsfMax

jkss gsfMax

Lsky

fp= 3-1


A OkdZ'khV ds [kkuksa dks vius dk;Z ds vuqlkj NksVk cM+k ;k QkjeSV fd;k Tkk ldRkk gSA ,Dlsy esa izR;sd lsy dk viuk Address gksrk gS ftls Cell Address dgrs gSa fTklesa igys dkye dk uke RkFkk ckn esa row dk uEcj gksRkk gSAT©ls%& D8, F2 vkfn & & & &fTklesa D dkye dk uke RkFkk 8 row dk uEcj gSAlsy IokbaVj (Cell Pointer) ,Dlsy dh odZ'khV esa ,d lsy vk;Rkkdkj [kkus dk tks pedRkk fn[kk;h nsRkk gS] lsy IokbaVj ;k ,fDVo lsy dgykRkk gS v©j og ;g ladsRk djRkk gS fd vHkh dh cksMZZ ij tks MkVk Vkbi djsaxs og ,fDVo lsy esa vk;sxk A ;fn MkVk fdlh nwljs lsy esa j[kuk pkgrs gSa rks ,fDVo lsy dks ewo djds ml lsy ij ys Tkk ldrs gSa A QkeZwyk ckj (Formula Bar ½ ;g ckj ,fDVo lsy ds dUVsUV~l v©j mudh fLFkfRk fn[kkRkh gS ftl LFkku ij Active Cell dk Cell Address T©ls A4, C39, K145 vkfn iznf'kZRk gksrs gSa mls Name Box dgrs gSa,oa ftl LFkku ij Active Cell ds Contents & Formula fn[kkbZ nsrs gSa mls Entry Area dgrs gSA Entry Area esa MkVk vafdRk dj ldrs gSaS bl LFkku ij tks MkVk vafdRk fd;k TkkRkk gS og ckn esa Active Cell esa LFkkukURkfjRk gks tkrk gS A

fp= 3.2

(b) igys ls cuh Qkby dks [kksyuk (Open an Existing File) igys ls cuk;s x;s FILE [kksyus ds fy;s Qkby esuw dks fDyd djsa iznf'kZRk gksus okys iqy&Mkmu esuw ds fupys Hkkx esa mu pkj Qkbyksa dh lwph] QksYMj ds uke ds lkFk] vafdRk gksxh tks vHkh gky gh esa [kksyh Tkk pqdh gSa] ;fn okafNRk Qkby bl lwph esa miyC/k gS rks mls fDyd djsaA lEcfU/kr Qkby ,Dlsy esa [kqy Tkk;sxh v©j ;fn lEcfU/kRk Qkby bl lwph esa miyC/k ugh gS rks ‘Open’ fodYi dks fDyd djsa blls ‘Open’ Mk;ykx ckDl iznf'kZRk gksxkA bl Mk;ykx ckDl esa lEcfU/kRk QksYMj ls lEcfU/kRk Qkby p;fuRk djds ‘Open’cVu fDyd djus ls okafNRk Qkby [kqy Tkk;sxhA

(c) Qkby lafpRk djuk (Saving a File ) odZ'khV dks lafpRk djus ds fy, Qkby esuw ds ‘Save As’ fodYi ij fDyd djus ij ‘Save As’ Mk;ykx ckDl iznf'kZRk gksxkAMk;ykx ckDl esa ‘File name’ ds lEeq[k ckDl esa Qkby dk uke Vkbi djds ‘Save’ cVu fDyd dj nsaA (d) u;h odZ'khV Mkyuk] gVkuk ,oa uke cnyuk (Creating /Renaming/ Deleting Worksheet)

4.16


LØhu dh fupyh Hkkx (Status Bar) ij Sheet Tab dks Right Click djus ij Insert }kjk vko';dRkkuqlkj odZ'khV dh la[;k c<kbZ o Delete }kjk ?kVkbZ Tkk ldRkh gS RkFkk Rename }kjk bPNkuqlkj ukfeRk Hkh fd;k Tkk ldRkk gSA(e) MkVk ds izdkj (Type of Data )

,Dlsy odZ'khV esa lsy esa tks MkVk izfo"V djk;k TkkRkk gS og ik¡p izdkj dk gksrk gSA

la[;k (Numbers) 0&9] n'keyo(. )] #, %, +, -, /, ( )

ys[k (Text) A - Z , character(A-Z) ,oa numbers dk feJ.k

fnuk¡d (Date) le; (Time) QkeZwyk (Formula)

(f) lsy esa MkVk dh izfof"V (Entering Data in a Cell) fdlh lsy esa MkVk dh izfof"V ds lEcU/k esa fuEu dk;Zokgh visf{kRk gS&loZizFke MkVk izfof"V fd;s Tkkus okys lsy dks ekml }kjk lysDV fd;k TkkRkk gS dh&cksMZ dh lgk;Rkk ls MkVk izfof"V djuk izkjEHk djsaA dh&cksMZZ dh lgk;Rkk ls Tkc MkVk dh izfof"V dh TkkRkh gS rks QkeZwyk ckj esa mldh izfof"V gksrh gS mlds lkFk gh lkFk p;fuRk lsy esa MkVk iznf'kZRk gksrk gSA MkVk esa fdlh izdkj dk la'kks/ku dk dk;Z QkeZwyk ckj esa Hkh fd;k Tkk ldRkk gSAMkVk izfof"V vFkok lEiknu dh lekfIRk ij dh&cksMZ dk ,UVj cVu nck;saA

(g) lsYl lwpuk dks fMyhV djuk (Delete the Data of Cells ) fTkl lsy vFkok lsy lewg ds dUVsUV~l dks feVkuk gS mls lysDV djsa] esuwckj ls Edit esuw esa Clear fodYi dks fDyd djus ij lsy dk dUVsUV~l feV Tkk;sxk vFkok fMyhV Key dks nckus ij dUVsUV~l feV Tkk;sxkA<wWa<uk ,oa cnyuk ( Find & Replace ) fy[ks x;s MkVk ds vUrZxr fdlh Hkh ÓCn dks [kkstdj ml ÓCn dks fdlh vU; ÓCn ls cnyk Hkh tk ldrk gSA blds fy;s Edit esuw ls Find fodYi dks fDyd djus ij Find & Replace Mk;ykWx ckDl iznfÓZr gksrk gS bles Find What okys text ckDl esa og ÓCn ftldks <w<Wauk gS mls fy[kdj Find next cVu ij fDyd djus ls tgkW tgkW og 'kCn feyrk gS ogkWa&ogkWa oks 'kCn gkbykbV gksrk tkrk gS blh Mk;ykx ckDl ds }kjk 'kCn dks nwljs 'kCn ls cnyk Hkh tk ldrk gS 'kCn dks cnyus ds fy;s Find Mk;ykWx ckDl esa Replace cVu ij fDyd djus ij ftl 'kCn dks cnyuk gS mls Find What okys text ckDl esa rFkk u;s 'kCn dks

4.17


Replacewith okys text ckDl esa fy[ksaxs Replace cVu ij fDyd djus ij mDr text cny tkrk gSAlsYl lwpuk dks dkih@ewo djuk (Copying and Moving the Data of Cells) ,Dlsy dh odZ'khV esa dk;Z djrs le; izk;% lsy vFkok lsy ds lewg ds MkVk dks ,d LFkku ls nwljs LFkku ij dkih vFkok ewo djus dh vko';dRkk iM+Rkh gS ;g dk;Z fuEu fof/k;ksa }kjk fd;k Tkk ldRkk gS&dV]dkih]isLV dek.M }kjk (Using Cut, Copy, Paste command) fTku lsyksa ds dUVsUV~l copy/move djuk pkgrs gSa mUgsa ekml }kjk lysDV djsaA esuwckj ij fLFkRk Edit esuw dks fDyd djsa mi esuw ls Copy/Cut fodYi dks ekml }kjk fDyd djsa vFkok LVSaMMZ Vwyckj esa cus Copy/Cut cVu ij ekml }kjk fDyd djsaA Copy/Cut nksuksa dek.M lysDVsM va'k dks vLFkk;h eseksjh esa j[krsa gSaSa] fTkls fDyi cksMZ dgrs gSaA ekml dk IokbUVj ml LFkku ij j[ksa TkgkWa ij dUVsUV~l dks copy/move djuk gSA iqu% esuwckj ij fLFkRk Edit esuw ij fDyd djsa v©j iznf'kZRk gksus okys mi esuw ls Paste fodYi dks fDyd djsa vFkok LVSaMMZ Vwyckj esa cusa Paste cVu ij fDyd djsaA bl fof/k ls lysDV fd;s x;s lsy vFkok lsy lewg dk MkVk u;s LFkku ij copy/move gks tk;sxk AMzªSx v©j Mªzki }kjk ( Copy /Move by Dragging ) fTku lsyksa ds dUVsUV~l move djuk pkgrs gSa mUgsa ekml }kjk lysDV djs] lysDV fd;s x;s lsYl ds ckDl dks idM+dj Msªx djds ml LFkku Rkd ys Tkk;sa Tkgk¡ ;s dUVsUV~l ys Tkkuk pkgrs gSa vc ;g dUVsUV~l nwljh Tkxg fn[kk;h nsaxs Copy djus ds fy, ,d gkFk ls Ctrl Key dks nck dj nwljs gkFk ls ekml }kjk lysDV fd, x, lsYl ds ckDl dks idM+dj MSªx djds ml LFkku Rkd ys Tkk;sa Tkgk¡ ;s dUVsUV~l Copy djuk pkgrs gSa okafNRk LFkku ij igqWp dj nksuska cVuksa dks NksM+ nsa vc ;g dUVsUV~l nksuks Tkxg fn[kk;h nsaxs ;g MSªx ,oa Mªzki fof/k dgykRkh gSA

(h) QkjesfaVax (Formatting ) ,Dlsy odZ'khV esa Formatting djus dh fuEu fof/k;kWa gSa

Format menu }kjk Formatting Toolbar }kjk AutoFormat Feature }kjk

QkjeSV esuw }kjk (Using Format Menu)

,Dlsy odZ'khV esa fTku lsYl dks QkjesV djuk gS mls Select djds QkjesV

4.18

fp= 3-3


esuw esa Cell fodYi ij fDyd djus ij Format Cell Mk;ykWx ckDl fp= 3-3 ds vuqlkj Ldzhu iznf'kZr gksxh blesa Number, Alignment, Font, Border, Patterns ,oa Protection fodYi gksrs gSaA

Alignment odZ'khV esa fdlh lsy esa izfof"V djus ij lkekU;r% text Left aligned ,oa numbers right aligned gksrs gSaa bldks cnyus ds fy;s fp= 3-3 ls Alignment VSc ij fDyd djus lss text Alignment ds Horizontal iqy Mkmu esuw ls vko';drkuqlkj (Left, right, center, justify etc.) ,oa Vertical iqy Mkmu esuw ls vko';drkuqlkj(Top, Bottom, Center) fodYi dks select djds Alignment fd;k tk ldrk gS ,oa Orientation }kjk degree fodYi ls degree select djds fy[ks x;s text dh fn'kk Hkh cnyh tk ldrh gSA Text control esas Wrap text psd ckDl dks select djds ,d gh lsy ds vUnj text dks Wrap fd;k tk ldrk gS ,oa Merge cell psd ckDl dks select djds dbZ lsyksa dks ,d lsy esa feyk;k tk ldrk gSA

lsy dks etZ djuk ( Merging Cell ) odZÓkhV esa lsy vFkok dkWye Merge djus ds fy, Range of cells

dksss Select djds Formatting Toolbar ls Merge and Center cVu ij fDyd djsA(i) QkeZwyk (Formula)

Calculation djus ds fy, formula dk iz;ksx fd;k tkrk gS fTkldks = fpUg ls izkjEHk djds fy[kk TkkRkk gSA

Formula esa fuEu fpUg] iz;ksx fd;s tkrs gSaAfpUg dk;Z+ lsyksa ds ewY;ksa dks tksM+us esa bls iz;ksx fd;k

TkkRkk gS T©ls =(A3+A4)

-bldk iz;ksx lsyksa ds ewY;ksa dks ?kVkus esa vFkok _.kkRed vad n'kkZus ds fy;s gksRkk gS T©ls =(N5-N9)

/bl fpUg dk iz;ksx Hkkx nsus ds fy;s fd;k TkkRkk gS T©ls B6 dks D6 ls Hkkx nsus ds fy;s bl izdkj fy[kk Tkk;sxk ‘=(B6/D6)’

*bl fpUg dk iz;ksx lsyksa ds ewY;ksa dks xq.kk djus ds fy;s fd;k TkkRkk gS T©ls B4 ls C4 ls xq.kk djus fy;s ‘=(B4*C4)’ fy[kk Tkk;sxkA

vkVks le (Auto SUM ) dbZ lsyksa ds MkVk dk Total fudkyus ds fy;s Autosum cVu dk iz;ksx djrs gS A blds fy;s lsyksa dks lsysDV djds

4.19

fp= 3-5


Standard Vwyckj ij Autosum cVu dks fDyd djus ij mlls vxyh lsy esa MkVk dk Total vk tkrk gSA

(j) o.kZekyk (Font) odZ'khV esa fTku lsYl ds Font cnyus gks mUgs Select djds

QkjesV esuw esa Cell fodYi ij fDyd djus ls iznf'kZr Ldzhu ds Font Tab dks lySDV djus ls fp= 3-5 ds vuqlkj Ldzhu iznf'kZr gksxh vko';drkuqlkj Font dk style, size vkfn cnyk tk ldrk gSA (k) iafDRk ?kVkuk vFkok TkksM+uk ( Add/Remove a Row )

fTkl iafDRk ls Åij ,d vU; iafDRk TkksM+uh gS ml iafDRk dkss Select djsaA Insert Menu ds - Row fodYi ij ekml fDyd djus ls ,d iafDRk c<+ Tkk;sxh blh izdkj Edit menu esa Delete ij ekml fDyd djus ls lsysDV dh xbZ iafDRk;ka delete gks Tkk;sxhA dkye tksM+uk vFkok ?kVkuk (Add/ Remove a Column)

dkye c<+kus ds fy, ml dkye dks Select djsa Insert menu esa Column ij ekml fDyd djus ls ml dkye ds ck;sa rjQ ,d dkye c<+ Tkk;sxk blh izdkj Edit menu esa Delete ij ekml fDyd djus ls lsysDV fd;s x;s dkye delete gks Tkk;sxsaAuksV%&Quick Menu ls Hkh Insert (Row/column)/ Delete (Row/column) Select fd;k Tkk ldRkk gS

(l) MkVk dks lksVZ djuk (Sorting Column)Column esa fdlh Specific order(Name,City) esa MkVk Rearrange djus dks Sorting dgrs gSaA Specific order dks gh Sort order Hkh dgrs gSaa MkVk dks Ascending(0-9 or A-Z) ,oa Descending order (9-0 or Z-A)esa Sort fd;k tk ldrk gSAMkVk dh Sorting dk dk;Z fuEu izdkj fd;k tkrk gSA

MkVk dks lsysDV djds Data Menu ls Sort Command ij fDyd djus ij Sort Mk;ykWx ckDl fp= 3-6 ds vuqlkj iznf'kZr gksxkA

Sort by Section esa Sort by ckDl ds Down arrow dks fDyd djds vko';drkuqlkj dkye ,oa Ascending /Descending cVu dks Select djsaA

;fn ,d ls T;knk dkye ds vuqlkj sorting djuh gS rks vko';drkuqlkj Then by Section ls dkye ,oa Ascending /Descending cVu

4.20

fp= 3-6


dks Select djds ok cVu ij fDyd djus ij MkVk lcls igys sort by mlds ckn First Then by ,oa second then by dkye ds vuqlkj sort gks tk;sxkA (m) ist uEcj Mkyuk (Inserting Page Number) Header/Footer Tab }kjk Custom Footer cVu }kjk Footer esa ist uEcj bUlVZ fd;s tk ldrs gS rFkk Page Tab esa First Page Number esa odZ'khV ds fy, dksbZ uEcj Vkbi dj ldrs gSa tks vkjfEHkd isTk la[;k ds LFkku ij Tkk,xkA

(n) ist ;k VsDLV ckMZj (Border) odZ'khV esa fTku Cells/ Row/

Coulmn ds Border Set djus gks mUgs Select djds QkjesV esuw esa Cell fodYi ij fDyd djus ls iznf'kZr Ldzhu ds Border Tab dks lySDV djus ls fp= 3-7 ds vuqlkj Ldzhu iznf'kZr gksxh vko';drkuqlkj Border ,oa Pattern VSc }kjk Color/Pattern dks cnyk tk ldrk gSA(o) isTk QkWjesfVax (Page Formatting)

File esuw esa Page Setup fodYi ij fDyd djsa A fp= 3-8 ds vuqlkj Mk;ykx ckDl iznf'kZRk gksxkA blesa Page VSc dks Select djsaAekftZu (Margin) Margin Tab }kjk Top,Bottom,Left ,oa Right Margin lsV fd;k tk ldrs gSAIksij lkbt (Paper size) Paper size esa vko';dRkkuqlkj isij dk Mkbesa'ku (Dimension) Vkbi dj nhfTk,A oSls ;g fMQkYV }kjk igys ls lsV jgRkk gS A vksfj,UVs'ku (Orientation) ;fn isTk dks Vertical j[k dj ml ij fizUV ysuk pkgrs gSa rks Orientation Section esa Portrait fodYi v©j ;fn odZ'khV ds vf/kd ls vf/kd dkye ,d gh isTk ij fizUV djuk pkgrs gSa rks Landscape fodYi pqfu,A

(p) Qkby fizUfVax (Printing)

4.21

fp= 3-7

fp= 3-8

Chart Wizard Button


Sheet VSc dks fDyd djsa Print area esa odZ'khV dk og ,fj;k (Area) fu/kkZfjRk djrs gSa] ftls fizUV djuk pkgrs gSaA vko';drkuqlkj Print djus ds fy;s Print cVu ij fDyd djus ds I'pkr~ Print What Section esa vko';drkuqlkj Active Sheet vFkok Entire Workbook dks Select djds OK cVu ij fDyd djsaA Print Preview cVu ij fDyd djds fizUV dh lfsVx ns[k ldrs gSaA (q) dV dkih djuk ( Copy/Moving text between worksheets and workbooks ) loZizFke VSDLV dks lysDV djds dV vFkok dkih djsaA Sheet Tab }kjk nwljh Sheet vFkok nwljh odZcqd [kksydj lsy dks lySDV djds isLV djsaA (r) pkVZ v©j xzkQ (Charts & Graphs)

,Dlsy esa MkVk ds mRkkj p<+ko ;k mldh Rkqyuk dks pkVZ ;k xzkQ ds ek/;e ls izLRkqRk djds mldk fo'ys"k.k vklkuh ls dj ldrs gSa A fof/k bl izdkj gS%& og MkVk lsysDV djsa fTkls pkVZ }kjk iznf'kZRk djuk pkgrs gSa A

Insert Menu ls Chart fodYi ij vFkok Standard Vwyckj esa Chart Wizard cVu ij fDyd djus ij fp= 3-9 ds vuqlkj Chart type Mk;ykWx ckWDl iznfÓZr gksxk A

Standerd type Tab dks fDyd djsa vko';drkuqlkj Chart type ,oa Chart sub-type Select djds Next cVu ij fDyd djsa Chart source data Mk;ykx ckDl fp= 3-10 ds vuqlkj iznf'kZr gksxkA

4.22

fp= 3-9


bl Mk;ykx ckDl esa fn[kus okyh MkVk jsUTk ;fn xyRk gS rks odZ'khV ,fj;k fQj lysDV djsa vFkok MkVk jsUTk ckDl esa MkVk dh jsUt fy[k nsa ,oa column fodYi dks select djds Next cVu ij fDyd djsa Chart option Mk;ykx ckDl fp= 3-11 ds vuqlkj iznf'kZr gksxkA Chart option esa Title , Axes, Grid lines , Legend, Data lebels ,oa Data table fodYi gksrs gSa A pkVZ ds Åij ;fn dksbZ Title nsuk pkgrs gSa rks Title VSc ij fDyd djds Chart Title okys ckDl esa Title dks VkbZi djsaA blh Rkjg Axes, Grid lines , Legend, Data lebels ,oa Data table fodYi dks vko';dRkkuqlkj fDyd djds muds fodYi dks pqudj Next cVu ij fDyd djsa A Chart location Mk;ykx ckDl fp= 3-12 ds vuqlkj iznf'kZr gksxkA Chart Location Mk;ykWx ckDl esa pkVZ dks mlh odZ'khV esa j[kus ds fy;s As object in cVu dks rFkk u;h 'khV esa j[kus ds fy;s As new sheet cVu dks Select djds

4.23

fp= 3-10

fp= 3-11

fp= 3-12

fp= 3-13


Finish cVu ij fDyd djus ij odZ'khV esa fp= 3-13 ds vuqlkj pkVZ cu Tkk;sxk A

(s) 'kkVZdV dh (Shortcut Keys) Ctrl + Space Select entire column.

Shift + Space Select entire row.

Ctrl + A Select all contents of the worksheet.

Ctrl + B Bold highlighted selection.

Ctrl + I Italic highlighted selection.

Ctrl + U Underline highlighted selection.

F2 Edit the selected cell.

F5 Goto a specific cell. For example, C6.

F7 Spell check selected text and/or document.

F11 Create chart.

Alt + Shift + F1 Insert New Worksheet.

Shift + F3 Open the Excel formula window.

Shift + F5 Bring up search box.

Ctrl + Shift + ! Format number in comma format.

Ctrl + Shift + $ Format number in currency format.

Ctrl + Shift + # Format number in date format.

Ctrl + Shift + % Format number in percentage format.

Ctrl + Shift + ^ Format number in scientific format.

Ctrl + Shift + @ Format number in time format.

Ctrl + Arrow key Move to next section of text.

Ctrl + 5 Strikethrough highlighted selection.

Ctrl + P Bring up the print dialog box to begin printing.

Ctrl + Z Undo last action.

Ctrl + F9 Minimize current window.

Ctrl + F10 Maximize currently selected window.

Ctrl + F6 Switch between open workbooks / windows.

4.24

http://www.computerhope.com/jargon/r/row.htm

http://www.computerhope.com/jargon/c/column.htm


Ctrl + Page up Move between Excel work sheets in the same Excel document.

Ctrl + Page down Move between Excel work sheets in the same Excel document.

Ctrl + Tab Move between Two or more open Excel files.

Alt + = Create a formula to sum all of the above cells

Ctrl + ' Insert the value of the above cell into cell currently selected.

Ctrl + Shift + ; Enter the current time.

Ctrl + ; Enter the current date.

4.25


MS Access (,e-,l-,Dlsl)

(a) MkVkcsl ,oa Vscy ( Database and Tables ) lEcfU/kr lwpukvksa dks leqfpr :i ls ,df=r djuk gh MkVkcsl gS

tSls uke] ftyk] in] tUe frfFk] HkrhZ dh frfFk ,oa eksckby uEcj bR;kfnA lg lHkh lwpuk;sa fofHkUu Tables esa Store dh tkrh gSAMicrosoft Office esa ekbZdzkslk¶V ,Dlsl ,d cgqRk gh egRoiw.kZ lk¶Vos;j ekWM;wy gS ftldk iz;ksx lqO;ofLFkr mRd`"V Lrj dk MkVk Hk.Mkj rS;kj djus vFkok MkVkcsl eSustes.V ds fy;s fd;k TkkRkk gS A (b) ,e-,l-,Dlsl dks vkjEHk djuk (Creating the New Database)

,e-,l-,Dlsl ij dk;Z djus ds fy;s Start Program Microsoft Access ij fDyd djus ij ,e-,l ,Dlsl dEI;wVj dh eseksjh esa yksM gks TkkRkk gS u;k Database rS;kj djus ds fy;s nkW;h rjQ Task Pane esa new option ls Blank Access Database ij ekml fDyd djus ls Ldzhu fn[kk;h nsrh gSA bl Ldzhu ij Qkby use ds lkeus Database dk uke tSls db1 ;k db2 bR;kfn] viuh rjQ ls fn[kkrk gS ijUrq MkVkcsl dh Li"V igpku ds fy;s MkVkcsl dks ,d fo'ks"k uke nsrs gSaa] Qkby use ds lkeus fu/kkZfjr uke dh izfof"V djds Ldzhu ij nkW;h vksj iznf'kZr Create CkVu ij ekml fDyd djus ls Database cu tkrk gSubZ Vscy cukuk (Create New Table)

4.26

fp=&4-1

fp=&4-2


ubZ MsVkcsl Qkby dk fuekZ.k djus ds fy;s Table fodYi dks pqurs gSa v©j mlds ckn TkgkWa ij Open, Design ,oa New fy[kk gksRkk gS mlds New fodYi ij fDyd djRks gh ekuhVj ij Vscy cukus ds fy;s fp=&4-3 ds vuq:i Ldzhu fn[kkbZ nsxhA

blesa fofHkUu izdkj ds fodYi (option) fn[kk;h nsrs gSa] dk;Z dks vko';drkuqlkj djus ds fy;s MsVk Vscy dh QhYMksa ,oa muds izdkjksa dks fu/kkZfjr djus gsrq Design View option dks p;u djus ds ckn `OK' cVu ij fDyd djrs gSa ftlls Vsfcy fMtkbu djus ds fy;s fp= 4-4 ds vuq:i Ldzhu fn[kk;h nsrh gSA bl fodYi ehuw esa QhYM use ds uhps lcls igys QhYM dk uke fy[kuk gksxk] bl ds ckn tc Enter Key dks nck;saxs rks dlZj MsVk Vkbi fodYi ds uhps igqap tk;sxk rFkk ogkWa ij frdksus fu'kku ij ekml IokbUVj ykdj fDyd djus ls MsVk Vkbi fu/kkZfjr djus ds fy;s fo.Mks fp= 4-5 ds vuq:i fn[kk;h nsxh A

bl fo.Mks ds }kjk ge fuEufyf[kRk Ádkj ds MsVk Vkbi dk iz;ksx dj ldrs gSa%&

VSDLV (Text) ;g ,d ,slk MsVk Vkbi gS ftlds vUrxZr fdlh Hkh izdkj dh

lwpuk;sa tSls&A to Z, 0 to 9, fo'ks"k djsDVj ",/-" bR;kfn fy[ks tk ldrs gSa] bldh pkSM+kbZ 255 /Character rd j[kh tk ldrh gSA

eSeksa (Memo) bl izdkj dk MsVk Vkbi ml QhYM

ds fy;s fu/kkZfjRk djrs gSa] fTklesa cgqRk cM+h ek=k esa VSDLV dks fy[kuk gksrk gS A bldh p©MkbZ 65]536 character Rkd gksrh gS A

uEcj (Number) bl izzdkj MsVk Vkbi xf.kRkh; x.kukvksa ds fy;s iz;ksx

djrs gSa

MsV@Vkbe (Date/Time)

4.27

fp=&4-3

fp=&4-4

fp=&4-5


bl Vkbi dh QhYM dks fu/kkZfjr djus ds fy;s ge MsVk Vkbi ds MsV@Vkbe fodYi dks pqurs gSa rFkk MsV dk QkesZV fu/kkZfjr djus ds fy;s uhps QhYM izkiVhZ@tujy yqdvi esa QkesZV fodYi }kjk lsV djrs gSaA

Vscy dks lafpRk djuk (Table Saving) MsVk ds vuqlkj Vscy R©;kj djus ds fy;s QhYM ds

vuqlkj mldk uke ,oa izdkj pqurs gSa] izR;sd QhYM ds Data Description ds dkye ds uhps ml QhYM esa vafdRk fd;s Tkkus okys MsVk@QhYM use dk fooj.k Hkh mfYyf[kRk dj ldrs gSa A vko';dRkkuqlkj lHkh QhYM ,oa muds izdkj fu/kkZfjRk djus ds i'pkRk File ds Save ij fDyd djus ij Ldzhu ij ,d fo.Mks Save as dk vk TkkRkk gS vius }kjk fu/kkZfjRk Vscy uke Vkbi dj OK ij fDyd djds Vscy dks lafpRk djrs gSa A

Tkc iqu% Vscy dks lSysDV djds ‘open’ fodYi ij fDyd djrs gS rks og Vscy [kqy TkkRkh gS v©j mlesa MsVk bUVzh dj ldrs gaS ,oa ‘Design’ fodYi ds }kjk Vscy ds fMTkkbu esa vko';d la'kks/ku dj ldrs gSa A

c. fjys'kuy MkVkcsl esustesaV flLVe (RDBMS) MkVkcsl dh fofHkUu Tables dh lwpuk;ksa (tks vkil esa Related gksrh gSa½ dks fdlh ,d keyfield }kjk link fd;k tk ldrk gSa rkfd T;knk lwpuk;sa izkIr gks ldsAMicrosoft Access ,d Relational Database management system gS blds }kjk fofHkUu Tables dh lwpuk;sa relationship ls izkIr dh tk ldrh gSaAd. MkVk LVksjst] vkfpZoy] fjfVªoy¼ Data Storage, Archival and Retrival )QkeZl (Forms) Vscy esa MsVk dh izfof"V Forms ds ek/;e ls lqxerkiwoZd dh tk ldrh gSAblds fy;s MsVk ,UVªh QkeZ dk fuekZ.k djuk gksrk gSA ;g dk;Z MsVkcsl ds vUrxZr fns; x;s Forms uked fodYi ds }kjk fd;k tk ldrk gSA ftlls MsVkcsl ekWuhVj ij fp= 4-6 ds vuq:i fn[kk;h nsus yxrk gSA

u;s QkeZ ds fuekZ.k ds fy;s `New' option ij fDyd djuk gksxkA fDyd djrs gh Ldzhu fp= 4-7 ds vuq:i fn[kk;h nsxhA blesa Form Wizard fodYi dks lySDV djds lEcaf/kRk Vscy

4.28

fp=&4-6

fp=&4-7 fp=&4-8


(fTkldk QkeZ R©;kj djuk g®) lySDV djds OK ij fDyd dj nsrs gSa rri'pkr~ okafNr Fields lySDV djds wizard }kjk Form fp= 4-8 ds vuqlkj rS;kj gks tkrk gSA

Form dh fMtkbu esa vko';drkuqlkj ifjorZu djus ds fy;s View ehuw ls Design View esa Form dks [kksydj la'kks/ku dk dk;Z fd;k tk ldrk gSA

DosjhTk ( Queries ) MkVk Vscy ls fofHkUu fcUnqvksa ij lEcaf/kRk lwpukvksa dks

Dosjh ds ek/;e ls izkIRk djus gsRkq MS-Access cgqRk gh mi;ksxh lk¶Vos;j iSdsTk gSA ;g dk;Z MsVkcsl ds vURkxZRk fn;s x;s Queries uked fodYi ds }kjk fd;k TkkRkk gSA fdlh Vscy ls Dosjh nks izdkj ls dh Tkk ldRkh gSaA 1. fQYVj ckbZ lySD'ku (Filter by Selection)2. Dosjh dk fuekZ.k djds (To Make Query)

fQYVj ckbZ lySD'ku ds }kjk fdlh ,d QhYM ij Dosjh dh Tkk ldRkh gSa A bldk iz;ksx QhYM ds fo'ks"k fcUnq ( fTkl ij Dosjh djuh gks) ij Dosjh fQYVj dk iz;ksx djds fd;k TkkRkk gS A blds ek/;e ls Dosjh djus ds fy;s Vscy lySDV djus ds ckn Open dks fDyd djds Vscy [kksy ysrsa gSa] fDyd djrsa gh Ldzhu fp=&4-9 ds vuq:i fn[kk;h nsxh A mlds i'pkRk~ QhYM ds fTkl fcUnq ;k fo'ks"k lwpuk ij Dosjh djuh gksrh gS] ml QhYM esa mfYyf[kRk ml fcUnq@lwpuk ij ekml IokbaVj ykdj ,d ckj fDyd dj nsrs gSaA

mlds ckn ‘Filter by Selection’ (fp=&4-9) fTklds fy;s dhi (Funnel) dk fpUg cuk gksrk gS] ml ij fDyd dj nsrs gSa fTklds i'pkRk~ dEI;wVj MsVk Vscy esa ml fof'k"V fcUnq@lwpuk ls lEcaf/kRk fTkRkus fjdkMZ miyC/k gksrs gSa] dsoy mudks Nkudj Ldzhu ij fn[kkRkk gS fTkls fizUV fodYi ds }kjk fizUV Hkh dj ldrs gSa A mlds mijkURk fQYVj gVkus ds fy;s 'Remove Filter' (fp=&4-9) ds fodYi ij fDyd djrs gSa] fTklls fd MsVk Vscy ls fQYVj gV TkkRkk gS ,oa MsVk lkekU; fLFkfRk esa vk TkkRkk gS ijURkq bl Dosjh

4.29

Filter By Selection

Remove Filter

fp=&4-9


dks lafpRk ugh dj ldrs blfy;s lafpRk Dosjh R©;kj djus ds fy;s nwljs izdkj dh Dosjh dk fuekZ.k fd;k TkkRkk gSa A MS-Access esa N% izdkj dh Dosjh dk fuekZ.k fd;k tk ldrk gSA

1. Select Query2. Update Query3. Delete Query4. Append Query5. Make Table Query6. Crosstab Query

fMtkbu O;w esa Dosjh esuw dks fDyd djus ij vko';drkuqlkj Dosjh dk Vkbi lysDV dj ldrs gSaA QhYM ds ,d fcUnq ;k dbZ QhYMksa ds fofHkUu fcUnqvksa ij Dosjh ds l`tu djus ds fy;s MsVkcsl ds vUrxZr Dosjht uked fodYi dk iz;ksx djuk gksxkA tc MsVkcsl ds Dosjht fodYi dks lysDV djus ds ckn nkfguh vksj blds New fodYi ij fDyd djds Design view lySDV djds ok cVu ij fDyd djrs gSa Show Table Mk;ykWx ckDl ls okafNr Table o query lySDV djds Add cVu ij fDyd djus ij Select Query iznZf'kr gksrh gSA Ldzhu ij ftl QhYM ds ftl fcUnq ij Dosjh djuh gks mldh izfof"V ml QhYMuse ds dkye esa Criteria dh ykbu esa djrs gSaA mnkgj.k ds rkSj ij ;fn `SI' in rFkk `Lucknow' bdkbZ ls lEcfU/kr lHkh fjdkMZ dh uke ij Ascending order (sorting) esa lwpuk pkfg, rks Rank dkye dh Criteria ykbu esa 'SI' Posting dkye dh Criteria ykbu esa `Lucknow' ,oa Name dkye dh sort ykbu esa Ascending fodYi dk p;u djsaA ftldks fp= 4-10 esa fn[kk;k x;k gSA

ehuw ds Save ij fDyd djus ls Dosjh lafpr gks tkrh gS rRi'pkr~ File ehuw ds Close fodYi ;k 'X' fpUg ls can dj nsaxs A mlds ckn Tkc bl Dosjh dks *Open' fodYi }kjk [kksysaxs rks Dosjh dk ifj.kke Ldzhu ij vk Tkk;sxkA bls *Print' fodYi ls ;k fjiksVZ cukdj fizUV fd;k Tkk ldRkk gS A

fjiksVZl (Reports) Vscy esa izfof"V fd;s x;s

MsVk ;k fufeZr Dosjh dks vko';drkuqlkj fizUV djus ds fy;s fjiksVZ cukus dh vko';drk iM+rh gSA ;g dk;Z MsVkcsl ds vUrxZr fn;s x;s Reports uked fodYi ds }kjk fd;k tkrk gS ubZ fjiksVZ cukus ds fy;s *New' fodYi dks fDyd djus ij Ldzhu

4.30

fp=&4-10

fp=&4-11


fp= 4-11 ds vUkq:i iznf'kZr gksrh gSA blesa Report Wizard fodYi dks lySDV djds lEcaf/kRk Vscy (fTkldh fjiksVZ R©;kj djuh g®) lySDV djds OK ij fDyd dj nsrs gSa rri'pkr~ okafNr Fields lySDV djds wizard }kjk Report rS;kj gksdj Ldzhu ij fizUV&fizO;w ds :i esa fn[kk;h nsRkh gS] bldks File ehuw ds Print fodYi }kjk fizUV dj ldrs gSa A vxj ckn esa fjiksVZ ij dqN la'kks/ku djuk pkgs rks ml fjiksVZ dks lysDV dj 'Design' fodYi }kjk blds fMTkkbu esa vko';d la'kks/ku dj ldrs gSa

e. cSdvi ,oa jhLVksj (Backup and Restore) External Hard Disk ,oa Pen Drive ,oa Floppy ij MkVk dk cSdvi vFkok jhLVksj djus ds fy;s okafNr Qkby dks lySDV djds Copy Paste dk iz;ksx djrs gSA CD(Compact Disk) ,oa DVD( Digital Versatile Disk) ij cSdvi ysus ds fy;s CD Writter ,oa mldk lkQVos;j dh vko';drk gksrh gSA lkQVos;j }kjk vko';drkuqlkj MkVk Qkby dks Add djds CD Write dh tkrh gSA

CD(Compact Disk) ,oa DVD( Digital Versatile Disk) ls MkVk jhLVksj djus ds fy;s okafNr Qkby dks lySDV djds Copy Paste dk iz;ksx djrs

gSA

----x----

4.31

IT Basic Advance course for constables

Documents

Transcript of IT Basic Advance course for constables