ISES UPDATES

April 16, 2008

Topics for Session

Review of the Fall 2007 CD/YE Collection Changes in WSLS ISES Data CD/YE Element Changes October 1 Supplement Preparing for Summer 2009 Review of the Fall 2007 Discipline Collection Discipline Record Examples ISES Discipline Data Element Changes Schedule

Review of the Fall 2007Count Date / Year End

Collection

Meeting data submission schedule

Continuing to work together

Taking advantage of training opportunities

General Comments:

Submitting and AccountableDistrict and School:

Release of students for short term enrollment out of district

Timely and consistent reporting of schools, grade ranges, and district calendar

ISES Public Enrollment and PI-1563 Pupil Count (Membership) have different student populations

Educational Services provided outside of District Facilities:

Services Provided by Third Party Providers:

Wisconsin School for the Deaf

Wisconsin School for the Blind and Visually Impaired

CESAs

CCDEBs

Universities and Colleges

Residential Care Centers

Other Third Party Providers

Educational Services provided outside of District Facilities:

Services Provided by District Staff at Alternative Locations:

Libraries

Home

Hospitals

Juvenile Detention Centers

Jails

Economically Disadvantaged Status:

NSLP Provision 2 public school districts must submit individual student economic data

Disability & Educational Environment Classification:

Include student groups with alternative settings or schedules

Work with district special education staff

Review use of Significant Developmental Delay

Review new Ed Environment code set

Parentally Placed Private:

Verify which students with disabilities are covered by a Services Plan

Students are submitted by district in which the private school is located

Ed Environment should reflect parent placement

October 1 Child Count:

Improve response from districts

Clarify students expected in file

Submission only via file upload

Certification of Child Count:

No certification for 2007-08

Districts may contact the Special Education Team to request the Child count

Changes in WSLS

Match Criteria:

Revised ‘near match’ criteria

Improved on-line to match review process

Birth State

US Territories are available

Specific Birth Country is NOT required

Provide Birth State = Other for all students born outside the US and US Territories

Birth Certificates

DO NOT photocopy birth certificates

District admission policy may not require a birth certificate

Count Date / Year End Data Element Changes

Immigrant (Title III) Status:

Immigrant (Title III) is an indication of whether a student qualifies as an immigrant under Title III, Section 3301 (6) of the NCLB.

Date of Birth, Birth State and Year in US Schools may be used to determine Immigrant Status in Count Date records for 2008-09.

ELL Served Status:

"ELL Served" indicates whether an ELL student is served in English language instruction educational programs designed for English Language Learners and if the program is funded by Title III.

Expected for Year End and Count Date records.

Migrant and Homeless Status

Migrant Status and Homeless Status will be required in all ISES Year End records beginning in 2007-08.

Years in US Schools:

Years in US Schools will be calculated from Months in State when not provided.

Native Language: Change in Definition

Native Language will be collected for all grades based on English Language Proficiency and Immigrant (Title III) status.

District: Change in Definition

Additional Student Groups for Year End• Parentally Placed Private Students with Disabilities• DOC• DHFS

October 1 Supplement for Students with Disabilities

Preparing for 2009

Race / Ethnicity: Change in Definition

ISES will continue to collect the five racial/ethnic categories

New guidelines for multiple-racial categories plus an ethnic category

Changes must be implemented by fall of 2010 for the 2010-11 school year

Replace October 1 Supplement for Student with Disabilities

ISES must implement a more cohesive user friendly means to gather the October 1 Child Count

ISES UPDATES

April 16, 2008

Review of the Fall 2007 CD/YE Collection Changes in WSLS ISES Data CD/YE Element Changes October 1 Supplement Preparing for Summer 2009 Review of the Fall 2007 Discipline

Collection Discipline Record Examples ISES Discipline Data Element Changes Schedule

Topics for Session

Review of the Fall 2007 Discipline Collection

Trends

Elements needing improvement:

Removal Days

Primary Disability

In School Suspensions

Incident Types for Firearms

Expelled students with disabilities

Incidents with Multiple Removals

Discipline Record Examples

Incident

Removal

2008

2006 -07 2007 -08 2008 -09

Incident with Single Removal

Incident

Removal

2008

2006 -07 2007 -08 2008 -09

Removal

2008

Incident

2008

Removal

Incident with Single Removal

Incident with Multiple Removals

Incident

Removal

2008

2006 -07 2007 -08 2008 -09

2009

Removal

Incident

Removal

2008

Incident

2008

Removal

Incident with Single Removal where incident date and removal date are in different school terms

Incident with Single Removal

Incident with Multiple Removals

Incident

Removal

2008

2006 -07 2007 -08 2008 -09

2009

Removal

Incident

Removal

2008

Incident

2008

Removal

Incident with Single Removal where incident date and removal date are in different school terms

Incident with Single Removal

Incident with Multiple Removals

2008

Removal

IncidentIncident with Single Removal where incident date and removal date are in different school terms

2006 -07 2007 -08 2008 -09

2008

Removal

2007

IncidentIncident with Removal spanning multiple school terms

2006 -07 2007 -08 2008 -09

2008

Removal

2007

Incident

Removal

2007

Incident

2008 Return to School?

Expected Return Yr = 2008

Incident with Removal spanning multiple school terms

Expulsion where student expected to return in current collection

ISES Discipline Data Element Changes

Discipline Record Uniqueness Criteria:

Multiple incidents on the same daymust have different removal start dates

Multiple removals on the same daymust have different removal types

Incident Type Change in Code Set:

Assault and Endangering Behavior are separated into distinct categories

Modified Term Change in Code Set:

Allowed only for firearms incidents

Y is no longer valid

N = firearms Incident Type and not modified M = modified for reasons other than IDEA I = modified because of IDEA

Schedule

Training Opportunities

ISES Vendor Conference – March 2008 WSLS Spring Training – May/June 2008 ISES Spring Training – May/June 2008 ISES Fall Training – September 2008

Specific dates to be announced

Tentative Fall 2008 ISES Schedule

ISES Count Date / Year End will open in July

WSAS roster file will be pulled around the first week of October.

Initial submission deadline for ISES Discipline data will be in early October.

ISES October 1 Supplement for Student with Disabilities will be due mid-October.

Initial submission deadline for ISES Count Date and Year End data will be in late October.