IPEDS Update

Marti Leisinger, Team Leader, Data Collections2012 KBOR Conference

June 13, 2012

Data Collections Marti Leisinger, Team Leader Elenor Buffington, Project Specialist Patti Biggs, Project Specialist Mary Galligan, Project Specialist

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Agenda Timelines for 2012-13 Changes to 2012-13 Training resources available Review College Affordability and

Transparency Center (CATC) in relation to IPEDS data used

How & Where IPEDS data is used Future for IPEDS

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IPEDS Data Submission Requirements The completion of all IPEDS surveys, in a timely

and accurate manner, is mandatory for all institutions that participate or are applicants for participation in any Federal financial assistance program authorized by Title IV of the Higher Education Act of 1965, as amended. The completion of the surveys is mandated by 20 USC 1094, Section 487(a)(17).

IPEDS data are not collected under a pledge of confidentiality.

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IPEDS 2012-2013Fall Collection

Institutional Characteristics (IC)Completions (C)12-month Enrollment (E12)

Opens 9/5 Keyholder close 10/17 Coordinator (KBOR) close 10/31

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IPEDS 2012-2013Winter Collection

Student Financial Aid (SFA)

Opens 12/5 Keyholder close 2/6 Coordinator (KBOR) close 2/20

Note: SFA is the ONLY Winter collection6

IPEDS 2012-2013Spring Collection

Fall Enrollment (EF)Graduation Rates (GR) (Note: IPEDS has changed to GR from GRS)

200% Graduation Rates (GR200)Finance (F)Human Resources (HR) (Note: Moved from Winter due to changes)

Opens 12/5 Keyholder close 4/10 Coordinator (KBOR) close 4/24

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IPEDS 2012-2013 Change Distance Education Data

Surveys updated for distance education data:

Institutional Characteristics Completions Fall Enrollment

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IPEDS Distance EducationDefinitions

Distance education - Education that uses one or more technologies to deliver instruction to students who are separated from the instructor and to support regular and substantive interaction between the students and the instructor synchronously or asynchronously.

Note: Technologies defined on next slide.

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IPEDS Distance Education Definitions

Technologies used for instruction may include the following: Internet; one-way and two-way transmissions through open broadcasts, closed circuit, cable, microwave, broadband lines, fiber optics, satellite or wireless communication devices; audio conferencing; and video cassette, DVDs, and CD-ROMs, if the cassette, DVDs, and CD-ROMs are used in a course in conjunction with the technologies listed above.

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IPEDS Distance Education Definitions

Distance education course - A course in which the instructional content is delivered exclusively via distance education.

Distance education program - A program for which all the required coursework for program completion is able to be completed via distance education courses. The definition of a distance education program in IPEDS is different from KBOR definition!!!!

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Institutional Characteristics – Distance Education

Item added to collect whether distance education is offered and at what level

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New Question

Completions – Distance Ed

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New question added.

Exclusively

Fall Enrollment – Distance Ed

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Fall Enrollment – Distance Ed

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IPEDS 2012-2013 Completions

Completions – Survey items added to collect number of students who earned awards. Completers by headcount (unduplicated) Completers by award level

Note: Previous IPEDS Completions survey collected data on total awards by CIP. Since graduates may receive more than one award, students were duplicated when they completed more than one award.

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Completers – Unduplicated Headcount

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NEW screen!

Completers by Level

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One screen per award level.

IPEDS 2012-2013 Human Resources

Eliminate full-time non-instructional research and public service staff from Part G reporting in the Fall Staff section

Add research and public service categories to Part I of the Fall Staff section

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IPEDS 2012-2013 Human Resources

New occupational categories to align with Standard Occupational Classification (SOC)

Add questions to determine if institution has:

1. graduate assistants2. tenure system

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Human Resources

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https://surveys.nces.ed.gov/ipeds/VisIndex.aspx(2011-12 surveys)

View new HR survey by viewing documents in “2012-13 Changes” column.

Human Resources

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To see preview of new surveys

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Select 2011-12 survey materials, and then answer questions to obtain correct survey.

Preview Screens for 2012-13

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If you go to look at 2011-12 survey materials, there is a column to look at changes to the surveys.

Prior Year Data Revisions Revisions to data submitted for 2011-12

can be made through IPEDS Prior Year Revision System during the regular collection period for the survey needing to be revised. For example, revisions to Completions survey can be made during the fall collection period.

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IPEDS 2012-2013

Additional details on the changes can be found at:

https://surveys.nces.ed.gov/IPEDS/ViewContent.aspx?contentId=22

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AIR/IPEDS Web Tutorials New format! Data collection tutorials are

based on key concepts needed for data reporting. Available from:

1. Survey screens2. Help menu3. Data Provider Center4. IPEDS website (Training and Outreach)5. AIR Website

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Where are IPEDS Data Used? College Navigator (http://nces.ed.gov/collegenavigator/) College Affordability and Transparency List

(http://collegecost.ed.gov/catv/) US News AAUP AAUDE Delta Project (Trends in College Spending (TCS) Online FAFSA Online survey KBOR Data Book and many more places

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Net Price Data Free Application for Federal Student

Aid (FAFSA) – Also includes graduation and retention rates.

College Navigator – Revised net price data will be posted in March 2013.

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College NavigatorIncludes survey information from: Institutional Characterstics Header Institutional Characteristics Completions Fall Enrollment Graduation Rates Student Financial Aid

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Who Uses College Navigator Students and parents to look at things like

cost and program availability High School Counselors Other institutions (Peer benchmarking) Lawmakers Researchers Media

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College Affordability and Transparency Center (CATC)

http://collegecost.ed.gov/catc/ Generate a report on the highest (top 5%) and

lowest (bottom 10%) academic year charges for each sector. Tuition reports include tuition and required fees. Net price is cost of attendance minus grant and scholarship aid. Data are reported by institutions and are for full-time beginning students.

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http://collegecost.ed.gov/

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http://collegecost.ed.gov/catc/

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http://collegecost.ed.gov/catc/

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College Affordability and Transparency Center (CATC)

College Affordability and Transparency Center (CATC) – 2013 CATC lists will be generated using IC and SFA data submitted 2011-12. Lists will be posted by 7/1/13. Data can not be changed after lists are published!

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Occupational Supply Demand System (OSDS)

www.occsupplydemand.org Data used from IPEDS completions:

Programs and schools Program completers by degrees level Program completers by school and gender Occupational licensing data and information

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OSDS

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Delta Project – TCS Online Trends in College Spending (TCS) Online http://www.deltacostproject.org The Delta Project is focused on the spending part of the

college cost problem – how spending relates to access and success, and ways that costs can be controlled without compromising quality. This requires a change in traditional approaches to higher education finance – from a focus on inputs (enrollments) and efficiency measures (funding per student) -- to an integrated view of productivity, and how funds are used to ensure access, equity, and successful learning results.

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Delta Project AIR will maintain the interactive Web-based data system,

Trends in College Spending, which allows the public to search for information on institutional revenues and spending, performance, and enrollment.

The National Center for Education Statistics (NCES) will maintain the Delta Cost Project’s database as part of its Integrated Postsecondary Education Data System (IPEDS). IPEDS conducts annual surveys gathering information from every college, university, and technical and vocational institution that participates in the federal student financial aid programs.

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Delta Project

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Process for Changes to IPEDS Surveys

Review by TRP Recommendation of TRP goes to OMB for

approval Comment period If approved by OMB, changes are

implemented

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IPEDS Technical Review Panel (TRP)

Group of technical experts that meet several times per year to: Implement legislation and regulation into

IPEDS Address emerging areas of concern Decrease reporting burden Retain federal data necessary for policy

making and analysis43

TRP Meetings of the IPEDS TRP are convened by

RTI International, the contractor for the IPEDS web-based data collection system

Detailed summaries of each meeting are posted (https://edsurveys.rti.org/IPEDS_TRP/Default.aspx) and comments on panel suggestions are solicited. Three meetings of the TRP resulted in changes for 2012

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National Postsecondary Education Cooperative (NPEC)

Voluntary 15 members 6 representatives from academic

organizations such as ACE and AAICU. 9 representatives from colleges, regional

organizations and data user groups Staffed and supported by NCES

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NPEC Role: Promote the quality, comparability

and utility of postsecondary data and information that support policy development at the federal, state, and institution levels.

NCES has assigned NPEC the specific responsibility for developing a research and development agenda for IPEDS.

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IPEDS Data Center IPEDS State Data Center has been retired New Trend Generator for selected IPEDS

data National Regional State

IPEDS Data Center - https://nces.ed.gov/ipeds/datacenter/Default.aspx

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IPEDS Trend Generator

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Go to IPEDS Data Center

IPEDS Trend Generator

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Select IPEDS Trend Generator

IPEDS Trend Generator

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Select question

IPEDS Trend Generator

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See answer and select “show trend” or “build a table” for more info

IPEDS Trend Generator

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See trend

IPEDS Trend Generator

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Create table

IPEDS Reminder Fall Enrollment

Enrollment as of the institution’s official fall reporting date or as of October 15.

The official fall reporting date is the date (in the fall) on which an institution must report fall enrollment data to either the state, its board of trustees or governing board, or some other external governing body.

KBOR uses the 20th day as census day Please use the official KBOR reporting date for

consistency in reporting 54

Future for IPEDSPossible Changes

GR and GR200 move to Winter collection Collection of information on veterans Changes to GR:

Add non-first-time students Part-time graduation rates

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Questions?

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Contact InformationMarti Leisinger, Team Leader, Data

Collections(785)296-7248mleisinger@ksbor.orgFor immediate help on issues contact

KBOR: IRHelp@ksbor.orgIPEDS: ipedshelp@rti.org

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