IPEDS Update

Dawn ResselKansas Conference

June 8, 2010

AgendaHigher Education Opportunities Act UpdateIPEDS Submission ProcessChanges for 2011-12 CycleProposed Changes for 2012-13 Cycle

HEOA UpdateConsumer Information on College NavigatorCollege Affordability & Transparency ListsInstitutional Net Price CalculatorOthers non – institution specific or not implemented yet

HEOA Consumer Information on College Navigator

“A to Z” consumer information listMulti-year Tuition CalculatorNet Price Data on College Navigator• 3 years of average net price• 1 year of average net price disaggregated by

income• 3 years of average net price disaggregated by

income (project completion 7/1/13)

College Navigator screen shot

3 years of Net Price

College Navigator screen shot

College Navigator screen shot

1 year Net Price

Total expenses in Tuition section range from $11,448 to $28,722

Net Price CalculatorHEOA disclosure requirement – but not IPEDSBy Oct 29, 2011, Institutions must post a net price calculator on their own websiteResources page on IPEDS website• 2009-10 version of Dept of Ed template• Source Code, EFC, FAQs• Link to AIR Net Price Calculator Resource Page

KBOR worked with a subcommittee of SCOBO but did not create a system wide approach

IPEDS Submission ProcessInstitution identifies a “keyholder”• The keyholder is responsible for entering data

and locking the site by each survey completion date.

Once Institution locks data, KBOR as state coordinator must lock the data.HelpDesk performs edits … could ask state coordinator and Keyholder to correct data

Dates to Be Aware ofRegistration Fall (6 weeks) Winter (9 

weeks)Spring (16 weeks)

Open Date Aug 3 Sept 7 Dec 7 Dec 7

KeyholderClose Date

Oct 19 Feb 8 April 11

Coordinator Close Date

Nov 2 Feb 22 April 25

Includes Registration Institution IDIC‐H

ICCEF12

HRSFA

EFGRSGR200F

Proposed Changes for 2011-12Detailed summary document available at Data Provider Center:

https://surverys.nces.ed.gov/ipeds

Institutional Characteristic (IC) Changes

Add Item to collect whether institutions are completely distance educationAdd item to collection institution’s URL for their Net Price Calculator; URL will be posted on College Navigator

Completions (C) ChangesClarify instructions; only credit awards are to be reported• Kansas Clarification – all Records in PI should

be reported in IPEDS►KBOR Question to Institutions --

– What about SAPP?– Do you report anything else that is not in PI?

12-month Enrollment (EF-12) Updates

Eliminate the choice of reporting periods• All institutions will report for July 1 – June 30

If course registration crosses both reporting years, report enrollments in both years

KBOR alignment• KBOR currently only basis things on the

reporting year course starts. Will review to see if future implications need to be addressed

Human Resources (HR) Updates

Fall Staff: Eliminate the 9 salary class interval screens• All Part H and all but last screen in Part I

Salaries: Eliminate the 2 fringe benefit screens• All Part F

Part H of HR Survey Eliminated

Last section of Part I in HR Survey … only part required in 2011-12

Part F of HR survey … Removed for all 9/10 and 11/12 instructional staff

Graduation Rates (GRS) and 200% Graduation Rates (GRS200) Updates

Add column to collect the number of students who are still enrolled

IPEDS SFA Student Groups Definitions

Student Financial Aid (SFA) Updates

Move to Winder collection; extend Winter by 2 weeksFor Group 4, add column to Part E to collect # of students receiving any Title IV grant aid, by income categoriesClarify instructions: reports “aid awarded,” rather than aid received or aid awarded and accepted

Other “Expected” ChangesMust use new race categories on all surveys, including the GRS• Schools will need to convert preloaded cohort

to new categories►4-year schools report on 2005 cohort►2-year schools report on 2008 cohort (note: could

have used new race categories for this cohort reporting)

Other “Expected” ChangesGainful EmploymentInstitution must report by Oct 1, 2011• 2006-2007, 2007-2008, 2008-2009, 2009-

2010 award year informationTo learn more go to http://ifap.ed.gov/ifapQuestions can be submitted to

GE-Questions@ed.gov

Planning Ahead 2012-13 ChangesLevel Distance Education is offeredCompletions CIP of programs that can be completed completely by distance edCompletions by gender, race/ethnicity, and ageFall Enrollment will include data in distance edNumerous HR changes to reporting categories

Questions