Investing in the Creators of a Better TomorrowAmazing Learning Experiences. Remarkable Learning Environments.

FY 2022 Operating Budget and FY 2022-26 CIPSchool Board Special Meeting * Feb. 25, 2021

● Priority No. 1: Addressing teacher decompression● Priority No. 2: Meeting the needs of our students/staff● Continue to meet statutory and regulatory requirements● Continue to catch up from Great Recession● Right size staffing and departmental operations● Focus on safety and instructional enhancements

Meeting Our Needs

● Operating budget is now at $744.8 million.● This represents a $41 million increase from FY 21.

○ $25 million to address 2020 salary study’s Phase I recommendations (decompression of salary scale) and cost-of-living adjustment for staff not in the study

○ $10 million in non-discretionary cost increases○ $4 million for differentiated support for schools○ $2 million in other enhancements to improve schools

● Additional needs addressed through federal ESSER funds.

Operating Plan Summary

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Revenue increases

Revenue Description

FY 21 Adopted $703,661,714

Superintendent’s proposed budget

$719,757,538 Include $8.2M county, $9.7M State increase

Adjustments since Superintendent’s proposal was released

$25,000,062 $10M increased county transfer, $15M use of one-time fund balances

FY22 revised budget $744,757,600

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New proposed operating Rev.Category FY 21 Adopted FY 22 Approved Dollar Change

County Transfer $311,704,300 $329,904,300 $18,200,000

One-Time Funds $15,000,000 $15,000,000

Local (CCPS generated) $8,137,500 $7,122,800 -$1,014,700

State $316,622,985 $323,067,210 $6,444,225

Sales Tax $63,286,929 $66,580,290 $3,293,361

Federal $360,000 $283,000 -$77,000

Medicaid Reimbursement $1,800,000 $1,800,000 $0

Beginning Balance $1,750,000 $1,000,000 -$750,000

Total $703,661,714 $744,757,600 $41,095,886

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Summary

FY 21 Baseline $703,661,714

Non-Discretionary $9,912,388

Compensation $25,205,000

Enhancements $5,978,498

FY22 Approved Expenses

$744,757,600

Total Change +$41,095,886

FY 21 Baseline $703,661,714

State $9,737,586

County, inc 1-time $33,200,000

Fed/Local/Other ($1,841,700)

FY 22 Approved Revenue

$744,757,600

Total Change +$41,095,886

Revenue Expenditures

● Non-discretionary costs increased by $10-plus million○ Funding required increases in costs

● Compensation increases of more than $25 million○ Fully funds Phase 1 recommendations in 2020 salary study○ Provides 2 percent cost-of-living adjustment for other staff

● Enhancements to current operations of more than $6 million○ Provides differentiated funding support for schools based on

student population and school need○ Additional investments in maintenance, support positions,

translation and supplements

Expenditure summary

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Non-Discretionary Items

VRS rate change, Group Life, hybrid disability $453,428 Required match increase

County transfer: Shared services, IDT increase $526,929 Increased costs for county-provided services

Healthcare Increase $2,440,824 Projected 5% year-over-year increase

Increase in custodial contract $2,034,618 Vendor replacement, 1% contract increase

Transfer to Grants Fund $10,400 Required local match to grants

Utilities costs $261,868 Increase in utilities; new school in FY 22

Additional SRP contribution $500,000 Required additional contribution to plan

Debt service 1,983,563 Adjusted payment increase (county est.)

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Non-Discretionary ItemsInstructional assistants $66,417 FY 22 = 2 FTE to maintain service levels

Opening of new schools: Staffing $205,000 FY 22 = 2 FTE (Planning staff for Moseley ES)

Children's Services Act $300,000 To meet expected funding levels

HR software/ADA costs $151,260 New software and ADA costs

Regional schools tuition increase $73,081 FY 22 increase in ARGS, MWS & Code RVA

Transportation: Overtime $600,000 Reduced/offset by salary savings from vacancies

Transportation: Fuel & vehicle maintenance $100,000 County expected costs

Tyler Drive Service Plan annual fee $165,000 Annual maintenance fee for tablets

Sanitary napkins in all schools (GA mandate) $40,000 Required in Female restrooms

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● $23.2 million to implement Phase 1 of the salary study

for studied positions.

● $1.975 million to support a cost of living increase

for other employees (2 percent)

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Compensation

Differentiated Support

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1. Differentiated Financial Support

● Direct support for schools based on need

● $3,011,416 in direct support FY 22

● 3 percent increase every year thereafter

2. Additional Differentiated Staffing Support

● Direct support for schools based on need

● FY 22 - $966,048 = ~15 FTEs

● Annually add 21 FTEs for the next two years

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Enhancements (1 of 2)

CSE Contract Extension (10 to 11 month) $318,400

Contract extension to allow

Coordinators of Special Education

to meet required services

Budget & Management: Right-size staffing $105,543 1 FTE

SAT/PSAT For All Program $148,000

Provide high school students

with access to necessary testing

Human Resources: Analytics Specialist $103,570 Staff to review and correct system errors

Technology: Technology Support $101,875 1 FTE

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Enhancements (2 of 2)

Translation and Interpretation $80,000

Necessary to meet requirements for

communicating in home languages

Supplements for coaches, dual enrollment

and early college academy $51,936 5% increase

Preventative Maintenance Plan $697,500 Proactive school maintenance program

Pay-as you-go-Major Maintenance $250,000 Year-over-year increase in CIP

RAVE App $144,210 Current program is grant funded

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County request: prioritized list of initiatives, should additional funding become available

Payroll System $1,554,485

Differentiated Staffing Pool $579,274

Elementary Literacy Decodable Texts $93,600

Schools Based Annual Substitutes $638,399

Transportation Staffing $183,006

Preventative Maintenance Plan $697,500

Digital Curriculum Expansion $50,000

Budget & Management: Rightsized staff $105,543

Pay-as you-go-Major Maintenance $250,000

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County request: prioritized list of initiatives, should additional funding become available

Student Email-Gaggle $66,092

Virtual Access Software Solution $466,178

Residency Technician $63,255

Trades Career Dev Program $72,000

HVAC Recommissioning Program $400,000

Maintenance Staffing $454,170

Construction Dept. Staffing increase $292,056

New Teacher Support Network $520,000

Maintenance Painting and Flooring Program $491,000

Add Custodian Day Porters $449,760

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School Board Approved FY 22 Total Operating Budget with All Funds, including ARGS

Fund

FY 21 Adopted

(Rev)

FY 22

Approved

Dollar

Change

Percent

Change FY 22 FTE

Operating 703,661,714 744,757,600 41,095,886 5.84% 7,604.0

Grants 36,980,800 33,418,900 -3,561,900 -9.63% 409.6

Food Service 28,701,900 28,277,600 -424,300 -1.48% 570.0

Total CCPS 769,344,414 806,454,100 37,109,686 4.82% 8,583.6

Appomattox Regional Governor's

School (ARGS) 4,275,000 4,439,500 164,500 3.85%

Grand Total (incl. ARGS) 773,619,414 4,439,500 37,274,186 4.82%

Capital Improvement Plan

● The school division was notified by county officials that they do not plan to hold a bond referendum in November 2021.

○ The bond is tentatively planned for 2022.● The following schedule was discussed for future new

school construction and the replacement of aging structures.

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The CIP

Page 20

Proposed Capital Improvement Program

BUNDLE 1 FY23/FY24

• New ES – upper Magnolia Green (360 W)

• Rebuild ES – A.M. Davis

• Rebuild ES – Bensley

Future projects TBD

• New HS – upper Magnolia Green (360W)

• Rebuild ES - Grange Hall

• New ES - TBA

BUNDLE 3FY25/FY26

• Rebuild MS - Midlothian

BUNDLE 2 FY24/FY25

• New MS – central/eastern area

• New MS – upper Magnolia Green (360W)

• Rebuild MS – Falling Creek

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Proposed Capital Improvement Program

The planned delay/reduction of the referendum will

defer needed investment (Bundle 1-3)Project - Building portion Target FY22 FY23 FY24 FY25 FY26

ES - Bensley FY2024 $19.1 $13.0

ES - Upper Mag Green FY2024 $19.1 $13.0

ES - AM Davis FY2024 $19.1 $13.0

MS - Central/Eastern FY2025 $4.0 $37.0 $26.0

MS - CH/Matoaca W FY2025 $4.0 $37.0 $26.0

MS - Falling Creek FY2025 $4.0 $37.0 $26.0

MS - Midlo FY2026 $4.0 $37.0 $26.0

● A/E Pre-Design to cost $0.8M in FY22 and $1.5M in FY23● FY22 Soft Costs for ES $4.2M

● Priority No. 1: Addressing teacher decompression● Priority No. 2: Meeting the needs of our students/staff● Continue to meet statutory and regulatory requirements● Continue to catch up from Great Recession● Right size staffing and departmental operations● Focus on safety and instructional enhancements

Meeting Our Needs

Investing in the Creators of a Better TomorrowAmazing Learning Experiences. Remarkable Learning Environments.

FY 2022 Operating Budget and FY 2022-26 CIPSchool Board Special Meeting * Feb. 25, 2021