Introduction to Microsoft Wordand Word Processing

Lead-Deadwood

Middle School

Word Processing

• Used to create, modify, and print documents.

Basic Terms

• Title Bar– across the top of your window. Tells you what

program you are using (and title of document!)

• Menu Bar– also across the top of your window. Contains

a set of commands for you to tell the computer what to do.

Standard Toolbar

• Contains the buttons you most often use in Microsoft Word.

New Page Open Document

Print

Please DO NOT Use!

Save Spell Check Cut Copy

Paste Undo Redo Zoom Show/Hide

Print Preview

Formatting Toolbar

• Helps you to FORMAT/enhance your documents. It enhances the appearance

Fonts Font Size Bold

Italic Underline Alignments

NumberedBullets

PictureBullets

Highlighting

Text Color

Styles

Please label this on the VERY back page – use the bottom window picture

Borders

Line Spacing

• Allows you to change the size of the space between the lines.– Choose either Single, 1.5, or Double

– Double is most commonly used in reports.

• To Format Line Spacing:– Select Text, then– From the Menu Bar choose: Format,

Paragraph, then the spacing you want from the Line Spacing box.

Line Spacing (continued)

• Single Space – (SS) No blank lines between typed lines.

• Wraparound – (Soft Returns)– When the computer automatically moves

your text to a new line

– Always want to do this, unless it shows/tells you to! (DO NOT use return key!)

Line Spacing (continued)• Hard Return –

– When you hit enter/return and tell the computer to start a new line.

– Can see them with the ¶ symbol.

• Double Space – DS Return is when you press ENTER twice.– DS line spacing is one blank line in-between

typed lines

• Quadruple Space – QS Return is when you press ENTER 4 times.– No QS Line spacing.

Line Spacing (continued)

Header

• The special area at the top of the page. It extends across the entire page.

• From Menu bar, choose View, then Header and Footer.

Basic Terms (continued)

• Body – The main part of the document. It may have

unlimited pages.

• Insertion Point - (Cursor) – Small, blinking vertical bar. Use the mouse to

place (click) the insertion point to add text.

• Formatting Characters -- ¶ – Shows where returns, tabs, and spaces are in

your document.– On the Standard Toolbar: Click the Show/Hide

button

Spell Check

• Finds words that are not in the Microsoft Word dictionary.– It will suggest spellings. You can choose to ignore or

replace it.– From the Menu Bar: Choose Tools, Spelling and

Grammar.

– ~OR~ Click on the ABC button on the Standard Toolbar.

• All words underlined in Red are Not in Dictionary.

• All words/sentences underlined in Green are not grammatically correct.

Using/Formatting Text

• Delete– Removes the character to the right of the

insertion point– Also removes any graphic or text that is

highlighted or selected.

• Space Bar – Inserts a space.

• Return/Enter Key – (Same Key!)– Inserts a new line

Using/Formatting Text (cont’d)

• Alignment – The way the text lines up against the margins. Most

documents have text lined up with the left margin. – The default is align left. (All lines are flush left)

• Changing Alignment – – Click on one of the buttons in the Formatting Toolbar.

Left Right

Center Justify

The 4 Types of Alignment

• Left: All text lined up on the left side. (Right side is uneven)

• Centered: All text is in the middle. (Both sides are uneven)

• Right: All text is lined up on the right side. (Left side is uneven)

• Justified or Full: Text is lined up on both sides. (Uneven spacing between words)

Printing

• From the Menu Bar: File, Print – ~OR~ use Ctrl-P.

• Double check what you are printing – PowerPoint slides, handouts, charts, graphs, etc.

• Double check WHERE you are printing – is the correct printer stated? (HS218Lab)

• Click OK.

Page Margins

• White area that is your border on all sides of your document (Top, Bottom, Left, Right)

• To change your margins– From the Menu Bar: File, Page Setup, then

change the sizes on the T,B,L,R margins.

• Never change the Gutter – it is always 0! (zero)

Page Margins (continued)

Tab Settings

• This allows you to custom-set a tab stop any place in your document.

• Great for making lists and organizing information• Left Tab (default) –

– All text is lined up on the left side

• Right Tab – – All text is lined up on the right side

• Center Tab – – All text is lined up in the center

Tab Settings (continued)

• To change – Select the style you want from the upper left corner of document, next to the ruler.

• Then click a spot on the ruler.

• To Remove – click onto the tab setting and drag it down into your document.

Bullets

• Allow you to enhance a list or set of ideas in a document.– From the Menu Bar: Format, Bullets and

Numbering, then choose style you want.– ~OR~ Click on the bullets/numbering button

on the formatting toolbar

• To get rid of bullets: place cursor in text, click on bullets button to turn it OFF.

Task Bar

• Shows you what documents you have open

Status Bar:

• Shows you how many pages you have in your document!

Current Page of Document

Total Number of Pages

ClipArt/Graphics

• To Insert ClipArt: Insert, Picture, ClipArt.– can use clip gallery or use Clips Online

• To Insert Graphics: Insert, Picture, From File– follow the path to your folder and choose graphic you

want

• To Format your ClipArt/Graphic: Select picture, Format, Picture, choose Layout Tab, select Square or Tight Wrapping.– Now you can move it all around your document!

WordArt/AutoShapes

• Bring out Drawing Toolbar: View, Toolbars, Drawing

• Click on the Blue, slanted ”A” – choose style, type text, select font

• Draw your own graphics with AutoShapes!– Click on AutoShapes, choose shape, click and

drag. – To Format: Format, AutoShape, then select fill

color.