International Inbound Logistics: Test Case

Test Case Description CUSTOMER

SAP TM 9.5 SP002017-11-30

International Inbound Logistics: Test Case

Content

1 International Inbound Logistics: Test Case. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

2 Prerequisites. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62.1 User-Specific Customizing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62.2 Master Data and Organizational Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62.3 Roles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

3 Process Overview Table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

4 Process Steps. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114.1 Process Purchase Orders in SAP ERP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Creating or Processing Purchase Orders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114.2 Manage Transportation Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Checking the Creation of Order-Based Transportation Requirements. . . . . . . . . . . . . . . . . . . . . . . . 154.3 Container Consolidation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Checking the Creation of Freight Units. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .174.4 Manage Bookings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Creating or Changing Bookings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20Sending Bookings to a Carrier. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21Receiving Conformation and Updating Bookings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21Assigning Freight Units to Bookings (Manual Variant 1). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22Assigning Freight Units to Bookings (Manual Variant 2). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Changing or Assigning Freight Units. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Sending Shipping Instructions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

4.5 Plan Freight and Select Carriers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Determining Planning Scope. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Performing Automatic or Manual Planning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27Reviewing Planning Output. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27Selecting and Assigning Carriers for Pre-Carriage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Sending Freight Orders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

4.6 Execute and Monitor Freight. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29Checking the Status of Freight Orders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30Arranging and Printing Documentation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30Loading Freight Orders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31Monitoring Cargo in Transit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32Handling Exceptions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32Making Final Deliveries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

4.7 Settle Freight Orders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

2 C U S T O M E RInternational Inbound Logistics: Test Case

Content

Creating Freight Settlement Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34Updating and Recalculating Charges (Optional). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34Transferring Freight Settlement Documents to SAP ERP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

4.8 Verify Logistics Invoices Online. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36Creating or Processing Invoices Online. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36Releasing Blocked Invoices (Optional). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37Canceling Invoices (Optional). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

International Inbound Logistics: Test CaseContent C U S T O M E R 3

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1 International Inbound Logistics: Test Case

You use this business scenario to manage your international inbound logistics. As an ordering party you procure material from different overseas vendors. There are two variants for managing inbound transportation:

1. You hand over the transportation planning and execution responsibility to a third party, for example, a logistics service provider or agent. Here typically you do not own an SAP Transportation Management (SAP TM) system.

2. You have a responsible logistics unit in your company (internal logistics service provider) that plans the individual stages including nomination of a vessel for the ocean shipment. Depending on the Incoterm, you can be responsible for arranging inbound shipment for certain stages. For example, with Incoterm FOB (Free On Board), the vendors are responsible for pre-carriage shipments (from source location to port of loading), and you must arrange the inbound shipment from port of loading to your final destination plant (main carriage and on-carriage).

This scenario focuses on the second variant, where you are an ordering party who owns an SAP TM system.

When you integrate SAP Enterprise Resource Management (SAP ERP), SAP TM, SAP Environment, Health & Safety (SAP EH&S), and SAP Event Management, you can use the following features:

● Enable an integrated and automated purchase-order-based planning and booking process● Reduce transportation costs by consolidating shipments into shared containers where possible● Reduce work effort for manual planning● Increase visibility of shipments at all times for different roles by using SAP Event Management● Manage incompatibilities based on dangerous goods classification● Distribute planning responsibility to users with regional expertise (stage level planning)● Design automated process flows relying on triggers such as booking confirmations and transportation

execution events

International Inbound Logistics: Test CaseInternational Inbound Logistics: Test Case C U S T O M E R 5

2 Prerequisites

Before you start to conduct this test case, you must complete the following tasks:

● Configure your user data (see User-Specific Customizing [page 6])● Set up your master data and organizational data (see Master Data and Organizational Data [page 6])● Configure your roles (see Roles [page 8])

2.1 User-Specific Customizing

SAP Event Management Setup

Ensure that you setup your user according to the Assigning User to Web Transactions details in the Integration of SAP Event Management guide. You can access the guide in SAP Solution Manager by choosing Solutions/Applications SAP Transportation Management Configuration Structures Basic Settings for SAP TM <release>

Integration of SAP Event Management .

Invoice Integration

Ensure that your user profile contains the parameter TM_INVOICE_CLERK (with an initial value).

2.2 Master Data and Organizational Data

Essential master data and organizational data are created in your SAP ERP system during the implementation phase. Master data and organizational data reflect the organizational structure of your company. Master data suits the operational focus of your company, for example, master data for materials, vendors, and customers.

The business process is enabled with this organization-specific master data.

NoteAdditional Default Values

You can test the scenario with other SAP Best Practices default values that have the same characteristics. Check your SAP ECC system to find out which other material master data exists.


Prerequisites

NoteUsing Your Own Master Data

You can also use customized values for any material or organizational data for which you have created master data. For more information on how to create master data, see the Master Data Procedures documentation.

Use the master data described in the following table in the process steps described in this document:

Table 1:

Master and Organizational Data

Value Master and Organizational Data Details

Charge

Material IIL-PROD-01

IIL-PROD-02

IIL-PROD-03

IIL-PROD-04

Business partner IIL-CR-01 Ocean carrier Carriers

IIL-CR-02 Rail carrier

IIL-CR-04 IL_FF_AGENT_CN (freight forwarding agent)

IIL-CR-03 IL_CAR_TRUCK_CN (truck carrier)

Transportation zone IIL-CN-CHINA China

IIL-DE-GERMANY Germany

Means of transport IIL_VESSEL Scheduled Vessel Shanghai-Hamburg

IIL_RAIL European scheduled train

IIL_FCL Truckload (China)

Equipment group CN Container

Equipment type 22GP 20 foot general purpose container

28GP 40 foot general purpose container

Plant 1200

International Inbound Logistics: Test CasePrerequisites C U S T O M E R 7

Master and Organizational Data

Value Master and Organizational Data Details

Charge

Departure calendar IIL-DCAL-1 Ocean calendar

IIL-DCAL-2 Rail calendar

Schedule IIL-SCHED-OCEAN Shanghai – Singapore – Hamburg

IIL-SCHED-TRAIN European scheduled train

Transshipment chain IIL-TRANSLOC-CHAIN1 Inbound logistics - vendor 1

IIL-TRANSLOC-CHAIN2 Inbound logistics - vendor 2

Shipping point 1200 Receiving point for plant 1200

Loading group 0001

Sales organization 1000

Locations IIL-CNSHA Port of Shanghai

IIL-DEHAM Port of Hamburg

Company code 1000

Purchasing organization 1000

Vendor IIL-VN-01 Vendor 1

IIL-VN-02 Vendor 2

IIL-CR-01 Ocean carrier

IIL-CR-02 Rail carrier

2.3 Roles

The following roles must have already been installed to test this scenario in the SAP NetWeaver Business Client (NWBC). The roles in this business process documentation must be assigned to the users testing this scenario.


Prerequisites

SAP Transportation Management

Table 2:

Business Role Technical Name

Customer service agent /SCMTMS/CUSTOMER_SERVICE_AGENT

Transportation planner /SCMTMS/PLANNER

Dispatcher /SCMTMS/DISPATCHER

Booking specialist /SCMTMS/BOOKING_AGENT

Carrier settlement specialist (for example, payment specialist) /SCMTMS/CARRIER_SETTLEMENT_SP

Customer settlement specialist /SCMTMS/CUSTOMER_SETTLEMENT_SP

Freight contract specialist /SCMTMS/FREIGHT_CONTRACT_SPEC

Process administrator /SCMTMS/PROCESS_ADMINISTRATOR

Transportation manager /SCMTMS/TRANSPORTATION_MANAGER

Carrier internet user /SCMTMS/SERVICE_PROVIDER

Display /SCMTMS/DISPLAY

SAP Event Management

Table 3:

Business Role Technical Name Comment

SAP Event Management user /SAPTRX/SAP_EM_USER Required to access Web transactions in SAP Event Management

SAP ERP

Table 4:

Business Role Technical Name Comment

Process purchase orders SAP_MM_PUR_PURCHASEORDER None

Online invoice verification SAP_MM_IV_CLERK_ONLINE Required to enter and verify carrier invoices

International Inbound Logistics: Test CasePrerequisites C U S T O M E R 9

3 Process Overview Table

Table 5:

Process Step Business Role Transaction Code Expected Results

Processing purchase orders in SAP ERP

Purchasing agent ME21N Purchase order should be created and transferred

TM: Managing transportation requirements

Transportation planner NWBC OTR and DTR should be created with correct data

TM: Container consolidation Transportation planner NWBC Freight units consolidated into containers

TM: Managing bookings Booking specialist NWBC Ocean booking is saved, and shipment instructions are sent to carrier

TM: Planning freight and selecting carriers

Transportation planner NWBC Freight order should be created and carrier should be assigned

TM: Executing and monitoring freight

Dispatcher NWBC Events in freight order should be reported and monitored

TM: Settling freight orders Carrier settlement specialist MIRO Freight settlement document should be created and transferred.

Service purchase order and entry sheet should be created

Verifying logistics invoices online

Carrier settlement specialist MIRO

MRBR

MR8M

Invoice document to the service purchase order should be created


Process Overview Table

4 Process Steps

● Process Purchase Orders in SAP ERP [page 11]● Manage Transportation Requirements [page 14]● Container Consolidation [page 16]● Manage Bookings [page 19]● Plan Freight and Select Carriers [page 25]● Execute and Monitor Freight [page 29]● Settle Freight Orders [page 33]● Verify Logistics Invoices Online [page 36]

4.1 Process Purchase Orders in SAP ERP

Use

In this activity, you create a purchase order in SAP ERP.

More Information

● Creating or Processing Purchase Orders [page 11]

4.1.1 Creating or Processing Purchase Orders

Creating a Purchase Order

1. In SAP ERP, use one of the following options to access the transaction:

○ Run transaction code NWBC and choose SAP ECC Menu Logistics Materials ManagementPurchasing Purchase Order Create Vendor/Supplying Plant Known

○ Enter transaction code ME21N2. Enter the order type IIL4 (International Purchase), and press Enter .

International Inbound Logistics: Test CaseProcess Steps C U S T O M E R 11

3. Enter the data contained in the following table:

Table 6:

Field User Action and Values

Vendor IIL-VN-01

Purchase organization 1000

Purchase group 002

Company code 1000

Material IIL-PROD-01

Quantity 20 TO (ton) (variant B)

Delivery date <Date> + 4 weeks

Plant 1200

NoteIf no price is determined, enter a manual price with condition category PBXX.

NoteAfter creating the purchase order, check the Incoterm Location field in the header data of the Delivery/Invoice tab page. Check that the Incoterm Location is Shanghai (SHANGHAI(IIL-CNSHA)).

4. Save the purchase order.Make a note of the purchase order number: ______

5. Create purchase orders for the variants described in the following table to test that the freight units have been created correctly. (Freight unit creation is checked in Manage Transportation Requirements [page 14]):

Table 7:

Variant No. Details

Variant A One product, quantity less than FCL (choose 15 TO); vendor = IIL-VN-01. Use freight unit building rule IIL-FUBR-20FOOT

Variant B One product, quantity equal to FCL (= 20 TO); vendor = IIL-VN-01. Freight unit building rule IIL-FUBR-20FOOT

Variant C One product, quantity greater than FCL (>20 t), vendor: IIL-VN-01, freight unit building rule: IIL-FUBR-20FOOT


Process Steps

Variant No. Details

Variant D One product, quantity less than FCL (=20 TO); vendor = IIL-VN-02. Use freight unit building rule IIL-FUBR-40FOOT

Variant E Two dangerous goods materials,IIL-PROD-02 and IIL-PROD-04 that are incompatible according to the mixed loading check, but have the same transportation group

Variant F Two materials with incompatibilities, for example, IIL-PROD-01 and IIL-PROD-03 (materials have incompatible transportation groups)

You can test container merge functionality with the variants that are listed in the following table

Table 8:

Variant No. Details

Variant G One non-dangerous goods product; quantity = 10 tons; vendor = IIL-VN-01; freight unit building rule = IIL-FUBR-20FOOT

Variant H Two dangerous goods materials in same PO IIL-PROD-02, and IIL-PROD-04 that are incompatible according to the mixed loading check, but have same transportation group; quantity = 10 ton

Variant I Two materials in same PO with incompatibilities, for example, IIL-PROD-01 and IIL-PROD-03 (materials have incompatible transportation groups); quantity = 10 ton

Variant J One non-dangerous goods product, quantity = 15 ton; vendor = IIL-VN-02. Use freight unit building rule IIL-FUBR-40FOOT

Variant K One non-dangerous goods product, quantity = 15 ton; vendor = IIL-VN-02. Use freight unit building rule IIL-FUBR-40FOOT

Processing a Purchase Order

Process a purchase order using one of the following options.

Option 1 – Change Purchase Order




○ Enter transaction code ME22N2. Choose the purchase order to be changed from the document overview.3. Change the delivery date and save the document.4. Check if the OTR details are in line with the purchase order data and if the quantities are in line with the

purchase order data.5. Check the freight units. Check that the delivery date is updated for the OTR-item schedule line and that it

corresponds to the purchase order data.

Option 2– Delete Purchase Order



○ Enter transaction code ME22N2. Choose the purchase order to be deleted from the document overview, and delete the purchase order item.

Save the document.3. The lifecycle status of the OTR linked to this PO should change to Cancelled. The consumption status should

change to Consumed Completely. You can check this in SAP NWBC ERP Logistics Integration Order Based Transportation Requirements . Open the OTR and go to the Statuses screen area on the General Data tab page.

4.2 Manage Transportation Requirements

Use

The main focus of this activity is to test the creation of an order-based transportation requirement (OTR) in the SAP TM system. The activity also tests the creation of a delivery-based transportation requirement (DTR) in the SAP TM system and its transport to the SAP ERP system. After freight unit building and planning in SAP TM, the delivery proposal in SAP TM and the delivery in SAP ERP are created. This results in a DTR in SAP TM, which consumes the corresponding OTR.

More Information

Checking the Creation of Order-based Transportation Requirements [page 15]


Process Steps

4.2.1 Checking the Creation of Order-Based Transportation Requirements

Procedure

1. In SAP NetWeaver Business Client (SAP NWBC), use the business role Transportation Planner, and choose Business Role Menu ERP Logistics Integration Worklist Overview Transportation Requirements

Order-based Transportation Requirements2. Select the line with the same original order as the purchase order created in Process Purchase Orders in ERP

[page 11], and select the document number (OTR number)..

A new window, Order-Based Transportation Requirement, is displayed, containing details of the OTR.3. Go to the Document Flow tab page.

The OTR number, Purchase Order and Freight Unit details are displayed. Freight units should be created correctly, according to the customizing settings. See the table below for details.

For the variants in Process Purchase Orders in ERP [page 11], freight units (FU) should be created as described in the following table:

Table 9:

Variant Details Result

Variant A One product, quantity less than FCL (<20 t), vendor: IIL-VN-01, freight unit building rule: IIL-FUBR-20FOOT

1 FU created

Variant B One product, quantity equal to FCL (20 t), vendor, IIL-VN-01, freight unit building rule: IIL-FUBR-20FOOT

1 FU created

Variant C One product, quantity greater than FCL (>20 t), vendor: IIL-VN-01, freight unit building rule: IIL-FUBR-20FOOT

2 FUs created: one with a quantity of 20 TO and the other with the remaining quantity

Variant D One product, quantity less than FCL (=20 t), vendor: IIL-VN-02, freight unit building rule: IIL-FUBR-40FOOT

1 FU created

Variant E Two dangerous goods materials, IIL-PROD-02 and IIL-PROD-04, that are incompatible according to the mixed loading check, but have the same transportation group

2 FUs created, one for each incompatible material


Variant Details Result

Variant F Two materials with incompatibilities, for example, IIL-PROD-01 and IIL-PROD-03 (materials have incompatible transportation groups)


4. Select the freight unit number, and open it in edit mode.5. Enter appropriate dates in the Source Start Date (Requested), and Source End Date (Acceptable) fields on the

General Data tab page and save the freight unit.6. Repeat steps 4 and 5 for all freight units.

Results

The OTR number, purchase order, and freight unit details are available. Freight units are created correctly, according to the customizing settings.

4.3 Container Consolidation

Use

The main focus of this activity is to test the ability to merge freight units so that freight units that can fit into a single container can be merged into a freight unit with an associated container (the container type is specified in the freight unit building rule used during the merge). Also tested here is the ability of the merge functionality to take account of product incompatibilities and hard constraints such as container size.

More Information

Checking the Creation of Freight Units [page 17]


Process Steps

4.3.1 Checking the Creation of Freight Units

Procedure

1. Use the freight unit worklist to access the list of freight units created in Manage Transportation Requirements [page 14]. Check that the appropriate FUs were created for variants G to K.

In SAP NetWeaver Business Client, use the business roleTransportation Planner, and choose Business Role Menu Planning Planning Transportation Cockpit .

2. 2Use Selection Profile IIL-GEN-SEL-PRE-WO-TIME with the standard transportation cockpit layout.

For the variants G through K in Checking the Creation of Order-based Transportation Requirements [page 15], freight units should be created as described in the following table:

Table 10:

Variant Details Result Record FU Numbers

Variant G One non-dangerous goods product, quantity: 10 t, vendor: IIL-VN-01, freight unit building rule: IIL-FUBR-20FOOT

1 FU created

Variant H Two dangerous goods materials in same purchase order,IIL-PROD-02 and IIL-PROD-04, that are incompatible according to the mixed loading check, but have same transportation group, quantity: 10 t


Variant I Two materials in same purchase order with incompatibilities, for example, IIL-PROD-01 and IIL-PROD-03 (materials have incompatible transportation groups), quantity: 10 t


Variant J One product, quantity: 15 t, vendor: IIL-VN-02, freight unit building rule: IIL-FUBR-40FOOT

1 FU created

3. Use Ctrl -click to highlight the freight units created for variant J and K.


4. Choose Split/Merge.5. In the Split/Merge table, highlight both freight units and choose the Merge into Container option.

Enter the values described in the following table:

Table 11:

Field Value

Freight Unit Building Rule IIL-FUBR-40FOOT

Equipment Group CN

Equipment Type 42G0

6. Choose OK.

A new freight unit is created including both products in a new container.7. Choose Accept.

A message indicates that the old freight units are cancelled.8. Follow the steps above to insert merge freight units. Validate your results based on the details in the following

table:

Table 12:

Select These FUs Insert This Container Get This Result

Both FUs for variant H Freight unit building rule IIL-FUBR-20FOOT FUs do not merge.

Equipment group CN

Equipment type 22GP

Source location SUILVEND1@ERP001

Destination location PLILPL@ERP001

Both FUs for variant I Freight unit building rule IIL_FUBR_20FOOT FUs do not merge. The following error message is displayed:

Hard constraint <Transp. Group> violated

Equipment group CN

Equipment type 22G0



FUs for variants J and K Freight unit building rule IIL-FUBR-40FOOT FUs do not merge.

Equipment group CN

Equipment type 22G0


Process Steps

Select These FUs Insert This Container Get This Result



9. Choose Save before you leave the transportation cockpit.

Results

You can merge freight units as long as the following conditions are met:

● Freight unit materials are not incompatible.

● The merged quantity can fit in the capacity defined for the container (equipment type) as specified in the freight unit building rule used for the merge.

4.4 Manage Bookings

Use

The main focus of the transportation planning in this scenario is the ocean movement, the main carriage planning. Pre-carriage and on-carriage are associated stages and are usually scheduled after booking is confirmed by the ocean carrier and planning is fixed for the main carriage.

More Information

● Creating or Changing Bookings [page 20]● Sending Bookings to a Carrier [page 21]● Receiving Confirmation and Updating Bookings [page 21]● Assigning Freight Units to Bookings (Manual Variant 1) [page 22]● Assigning Freight Units to Bookings (Manual Variant 2) [page 23]● Changing or Assigning Freight Units [page 24]● Sending Shipping Instructions [page 25]


4.4.1 Creating or Changing Bookings

Procedure

1. In SAP NetWeaver Business Client (SAP NWBC), in the business role Transportation Planner, choose Business Role Menu Freight Order Management Ocean Create Ocean Freight Booking .

2. Use document type IIL7, and choose Continue.

The New Ocean Booking screen appears.3. Enter the following data:

Table 13:


Freight Booking Type IIL7

Purchasing Org. IIL-PORG-01

Cargo Cut-Off Date <Date> + 1 week

Sailing Date <Date> + 1 week

Expected Arrival Date <Date> + 3 weeks

Port Pick-Up Date <Date> + 3 weeks

Shipper IIL-VN-01

Consignee SP-1200 (business partner ILPLANT)

Carrier IIL-CR-01

Port of Loading and Discharge IIL-CNSHA and IIL-DEHAM

Source, Destination timelines Enter timelines here

4. On the Capacity Requirements tab page, choose Insert Capacity Requirement and enter the following data:

Table 14:


Equipment Type 22G0

Equipment Group CN

Container Count 5(see note)


Process Steps


Unit of Measurement EA

NoteThe Container Count should fit the containers in your corresponding freight unit. This quantity in the ocean booking stands for the required space on the ship. If you plan other container types on the ocean booking the system creates additional container lines in the ocean booking items overview. The reserved container lines stay untouched and can be deleted from the ocean booking later.

5. Choose Save.

The booking is saved.

4.4.2 Sending Bookings to a Carrier

Procedure

1. In SAP NetWeaver Business Client (SAP NWBC), in the business role Transportation Planner, choose Business Role Menu Freight Order Management Ocean Edit Freight Booking .

2. Open the booking created earlier in Creating or Changing Bookings [page 20].

3. Choose Subcontracting Send Booking .

The booking is sent to the carrier.4. Check that the Booking Confirmation Status field (see General Data tab page) changes to 2 Sent to Carrier.

4.4.3 Receiving Conformation and Updating Bookings

Procedure


2. Open the booking created in Creating or Changing Bookings [page 20].

3. Choose Subcontracting Set to Confirmed by Carrier .

The booking is saved.


4. Check that the Booking Confirmation Status field changes to 4 Confirmed by Carrier.5. After saving, the booking appears as a freight order in the transportation planning cockpit.

NoteThe settings of the selection profile include confirmed and unconfirmed bookings.

4.4.4 Assigning Freight Units to Bookings (Manual Variant 1)

Procedure

1. In SAP NetWeaver Businesss Client (SAP NWBC), in the business role Transportation Planner, and choose Business Role Menu Planning Planning Transportation Cockpit .

2. Select the profile settings contained in the following table:

Table 15:

Field Value

Selection Profile (FUs) IIL-GEN-SEL-MAIN-WO-TIME

Planning Profile IIL-PLAN-PROF-STD

Selection Profile (FOs, FBs) IIL-GEN-SEL-MAIN-WO-TIME

3. Save and click Continue.4. Search for the freight order created in Receiving Conformation and Updating Bookings [page 21], in the Freight

Orders section of the planning cockpit.

Verify that the information in the freight order matches the information used in Creating or Changing Bookings [page 20].

5. In the Transportation Cockpit - Standard Layout screen, select a freight unit created in the Manage Transportation Requirements [page 14] section. This can be found in the Freight Unit section.

6. Drag and drop the freight unit on to the freight booking created in Receiving Conformation and Updating Bookings [page 21].

7. Choose Save.

The freight unit is assigned to the freight order.8. Highlight the freight order and examine the Overview tab page of the pane below.

Expand the first Booking Capacity Requirement for each port entry. Expand the first container.

You should see the FU you have assigned listed as Load freight unit…<FU Number>.

9. Go to the Charges tab page of the freight booking and choose Calculate Charges.

The freight charges populate the freight booking.


Process Steps

10. Choose Save.

4.4.5 Assigning Freight Units to Bookings (Manual Variant 2)

Procedure

1. In SAP NetWeaver Business Client (SAP NWBC), in the business role Transportation Planner choose Business Role Menu Planning Planning Transportation Cockpit .


Table 16:

Field Value

Selection Profile (FUs) IIL-GEN-SEL-MAIN-WA-TIME


Selection Profile (FOs, FBs) IIL-GEN-SEL-MAIN-WA-TIME

3. Choose Start Planning.4. Search for the freight order, created in Receiving Conformation and Updating Bookings [page 21], in the

Freight Orders section of the planning cockpit.

Verify that the information in the freight booking matches the information used in Creating or Changing Bookings [page 20].

5. In the Transportation Cockpit - Standard Layout screen, select a freight unit created in the Manage Transportation Requirements [page 14] section. This can be found in the Freight Unit section.

6. Highlight the freight booking so that the Overview pane displays the details of the freight order.7. Fully expand the Overview to view the individual containers specified in the booking order.8. Drag and drop the freight unit on to a specific container.9. Choose Save.

The freight unit is assigned to the specific container in the freight order (that is, to a specific type and size of container).

10. In the Overview pane, you should see the freight unit you have assigned listed beneath the appropriate container as Load freight unit... <FU Number>.

11. Choose Save.12. Open the freight booking, and go to the Charges tab page. Choose Calculate Charges in edit mode.13. Choose Save.


4.4.6 Changing or Assigning Freight Units

Context

NoteChanging or Assigning Freight Units can only proceed if the transportation cockpit is still open. Otherwise the Planning Profile hides already planned stages.

Procedure

1. In SAP NetWeaver Business Client (SAP NWBC), in the business role Transportation Planner, choose Business Role Menu Planning Planning Transportation Cockpit .


Table 17:

Field Value

Selection Profile (FUs) IIL-GEN-SEL-MAIN-WO-TIME


Selection Profile (FOs, FBs) IIL-GEN-SEL-MAIN-WO-TIME

3. Choose Start Planning.4. Select the freight unit assigned to the freight order in Assigning Freight Units to Bookings (Manual Variant 1)

[page 22] or Assigning Freight Units to Bookings (Manual Variant 2) [page 23].5. Choose Remove Capacity Document.

The message Planning removed for 'Freight Unit - Inbound Logistic <FU Number>' is displayed.

The freight unit is unassigned from the freight order. The green indicator in the Planning column is removed for the freight unit. The Execution Document column goes blank for the freight unit.

6. Choose Save.7. Follow the steps in Assigning Freight Units to Bookings (Manual Variant 1) [page 22] or Assigning Freight Units

to Bookings (Manual Variant 2) [page 23] to assign another freight unit to the same freight order.8. Choose Save to complete the assignment.

The freight unit is assigned to the freight order.9. Highlight the freight order and examine the Overview tab page of the pane below.

Expand the first Booking Capacity Requirement for each port entry. Expand the first container.

You should see the freight unit you have assigned listed beneath it as Load freight unit…<FU Number>.


Process Steps

10. Go to the Charges tab page of the freight order and choose Calculate Charges.

The freight charges populate the freight order.11. Choose Save.

4.4.7 Sending Shipping Instructions

Procedure


2. Open the booking created in Creating or Changing Bookings [page 20].

3. Choose Subcontracting Send Shipping Instructions .

Results

The booking is saved, and shipment instructions are sent to the carrier.

4.5 Plan Freight and Select Carriers

Use

This activity deals with planning the pre-carriage and on-carriage stages of a transportation.

Pre-carriage is blocked for planning until the main carriage planning is stabilized and fixed. Based on the vessel cut off time, freight units are updated with the latest delivery date at the loading port and the earliest pick up date at the destination port. Pre-carriage planning can then be started based on the date constraints stored in the freight units. As a result, freight orders for pre-carriage are created. The planning is usually done by a transportation planner with regional expertise.

More Information

● Determining Planning Scope [page 26]● Performing Automatic or Manual Planning [page 27]


● Reviewing Planning Output [page 27]● Selecting and Assigning Carriers [page 28]● Sending Freight Orders [page 29]

4.5.1 Determining Planning Scope

Procedure



Table 18:

Field Value

Selection Profile (FUs) IIL-GEN-SEL-PRE-WO-TIME (For pre-carriage planning)

IIL-GEN-SEL-ON-WO-TIME (For on-carriage planning)

Planning Profile IIL-PLAN- PROF-STD

Selection Profile (FOs, FBs) IIL-GEN-SEL-PRE-WO-TIME (For pre-carriage planning)

IIL-GEN-SEL-ON-WO-TIME (For on-carriage planning)

3. Choose Continue.

The Transportation Cockpit – Standard Layout screen is displayed.4. Ensure that the planning screen displays the correct data based on the following profiles:

○ Freight units○ Freight orders

5. For pre-carriage, ensure that stage 10 (pre-carriage) is specified in the Freight Unit section, for the freight units being considered.

For on-carriage, ensure that stage 30 (on-carriage) is specified in the Freight Unit section for the freight units being considered.


Process Steps

4.5.2 Performing Automatic or Manual Planning

Use

This procedure generates a freight order for the pre-carriage stage and a freight order for the on-carriage stage. The procedure can be carried out automatically or manually.

Procedure


2. Select the required profile settings and choose Continue.The Transportation Cockpit – Standard Layout screen is displayed.

3. Proceed with either automatic planning or manual planning as described below.

Automatic Planning

1. Select the appropriate freight unit for the pre-carriage or on-carriage, and the vehicle or schedule resource.2. Optionally, choose Show Map to display the involved locations and necessary stages.

3. Choose Optimizer Planning Selected Entries Only .4. After the optimizer has delivered a result, choose Accept and Save to save the result.

A newly created freight order should be visible in the Freight Orders window.5. You must make sure that the source location corresponds to that of the respective shipper.

Manual Planning

1. For planning pre-carriage, select a freight unit with Stage 10 (or stage 30 for on-carriage planning) for the pre-carriage.

2. Optionally, choose Show Map to display the involved locations and necessary stages.3. Drag and drop the freight unit on to the vehicle resource.

For planning on-carriage, select a freight unit with Stage 30, and drag and drop it on to the rail schedule in the Schedules tab page.A newly created freight order should be visible in the Freight Orders window.

4. Choose Save to save the freight order.

4.5.3 Reviewing Planning Output

Procedure



2. Select the required profile settings and choose Start Planning.

The Transportation Cockpit – Standard Layout screen is displayed.3. Select the freight order created in Receiving Conformation and Updating Bookings [page 21]. Proceed as

follows:1. Optionally, choose the Map tab page to display the stops, stages, and freight units on the map.2. Check to make sure the freight order contains the correct information about the resource and from the

freight units (such as assignment, dates and times, items, and dimensions).3. Check to make sure the freight order is assigned to the resource.4. Check to make sure the Resource Utilization is updated.

You can check this in the right-hand bottom pane of the planning window, on the Stages tab page in the Maximum Utilization column.

5. Enter the freight order date information on the General Tab – Destination-Arrival Date tab page.

4.5.4 Selecting and Assigning Carriers for Pre-Carriage

Context

In this procedure, you select and assign the carriers for the pre-carriage and on-carriage stage.

Procedure


2. Select the required profile settings and choose Continue Planning.3. Select the freight order, created in Receiving Conformation and Updating Bookings [page 21], in the Freight

Orders section of the planning cockpit.

Verify that the Lifecycle Status is In Process.4. You must make sure that the source location corresponds to the respective facility of the shipper SUIIL-

VN-01@ERP001 or SUIIL-VN-02@ERP001.

5. Choose Carrier Selection - Automatic.

The Result of Carrier Selection popup appears.6. Select one of the carriers and choose Accept, then Save.

The carrier selection is saved.7. Go to the Charges tab of the freight order and choose Calculate Charges.

The freight charges populate the freight order.8. Choose Save.


Process Steps

4.5.5 Sending Freight Orders

Procedure


2. Select the required profile settings and choose Start Planning.3. Select the freight order created in Receiving Conformation and Updating Bookings [page 21], in the Document

column of the Freight Orders section of the planning cockpit.

The Freight Order window opens.

4. Choose Subcontracting Send to Carrier , and choose Save.

The freight order is saved. The Subcontracting Status on the Statuses tab page changes to Sent.

5. If the freight order is not confirmed automatically, choose Subcontracting Set to Confirmed by Carrier , and choose Save.

The freight order is saved. The Confirmation Status field on the Statuses tab page changes to Confirmed.

Results

The freight order is planned with carrier assignment.

4.6 Execute and Monitor Freight

Use

The purpose of this activity is to test the dispatching and monitoring features in SAP Transportation Management. Based on the planning results, the system creates the expected milestones for the entire transportation chain. The carrier reports the progress of the transport to the ordering party by sending status messages or through the event manager Web front end. The transportation dispatcher monitors the execution.

More Information

● Checking the Status of Freight Orders [page 30]● Arranging and Printing Documentation [page 30]


● Loading Freight Orders [page 31]● Monitoring Cargo In Transit [page 32]● Handling Exceptions [page 32]● Making Final Deliveries [page 33]

4.6.1 Checking the Status of Freight Orders

Procedure

1. In SAP NetWeaver Business Client (SAP NWBC), in the business role Transportation Planner, choose Business Role Menu Freight Order Management .

2. Choose Edit Freight Order under the appropriate class, for example, Land.3. Open the freight order and view its details.4. Go to the Statuses tab page at header level. .

The document should not be blocked for any reason

4.6.2 Arranging and Printing Documentation

Procedure

1. In SAP NetWeaver Business Client (SAP NWBC), in the business role Transportation Planner, choose Business Role Menu Freight Order Management .

2. Choose Edit Freight Order under the appropriate class, for example, Land.3. Open the Freight Order.4. Navigate to the Output Management tab page and select the Shipping Instructions from the list of unprocessed

actions.5. Optionally, you can display a document preview in order to verify the correctness the data.6. Select the output device (Print) and use printer LP01.

7. Choose Execute Actions Include Conditions Checks8. Save the document.9. Repeat the above for all of your freight orders.


Process Steps

Results

The shipping instructions are printed and available for further processing.

4.6.3 Loading Freight Orders

Prerequisites

If you have not worked with the SAP Event Management system with a link to the SAP Transport Management (SAP TM) system, some setup is required. For information on assigning Web transactions to your user, see TM EM integration guide.

Procedure

1. In the SAP Event Management system, choose Event Management Web interface or call transaction /n/SAPTRX/EM_START.

2. In the SAP Event Management system, go to the Tracking Scenario field and select Shipper- Freight Order Visibility Process, search for your freight order, and choose Apply.

A line should appear below search results highlighting the freight order.3. Select the freight order and choose the Events Messages tab page.4. Choose Report all Expected Events.

The system displays all events in a new dialog box. The possible events are described in the following table:

Table 19:

Event Description

ARRIV_DEST Arrival at destination

DELAYED_FU Freight unit delayed

DEPARTURE Departure

LOAD_BEGIN Loading begin

LOAD_END Loading end

POD Proof of delivery


Event Description

POPU Proof of pick-up

UNLOAD_BEGIN Unloading begin

UNLOAD_END Unloading end

5. Select rows, which represent loading events (for example, LOAD_BEGIN and LOAD_END), and choose Send.

The system updates the data.6. Logon to the SAP TM system. In the SAP NetWeaver Business Client (SAP NWBC), in the business role

Transportation Planner, choose Business Role Menu Freight Order Management Edit Freight Order .7. Choose Edit Freight Order under an appropriate class, for example Land.8. Open the freight order.9. Go to the Execution Information tab page at header level.

The events, recently reported in SAP Event Management, should be updated in this tab page.10. Go to the Statuses tab page. The Execution Status of the document should be In Execution.

4.6.4 Monitoring Cargo in Transit

Procedure

Follow the same steps as for Loading Freight Orders [page 31] to update the shipment status of cargo in transit.

The possible events are described in the table in Loading Freight Orders [page 31]. They include, for example, ARRIV_DEST and DEPARTURE.

4.6.5 Handling Exceptions

Procedure

1. In the SAP Event Management system, choose Event Management Web interface or call transaction /SAPTRX/EM_START.

2. In the SAP Event Management system, go to the Tracking Scenario field, select Shipper- Freight Order Visibility Process, and search for your freight order.


Process Steps

3. A line should appear below the search results highlighting the freight order. To open the freight order, choose the freight order number.

4. Select the Delay checkbox to introduce a delay.5. Choose Apply.

A dialog box asks for details on the delay such as Delayed Event, Estimated delay date, and Estimated delay time.

You can select the event where you want to report a delay and also you can give other details related to delay.6. Complete the required fields and choose Send.

The system updates the data and sends an alert e-mail to the responsible person if this option is configured.7. Logon to the SAP Transportation Management (SAP TM) system. In the SAP NetWeaver Business Client (SAP

NWBC), in the business role Transportation Planner, choose Business Role Menu Freight Order Management Edit Freight Order .

8. Choose Edit Freight Order under an appropriate class, for example Land.9. Open the freight order.10. Go to the Execution Information tab page at header level.

The delayed event should be updated in the series of events.

4.6.6 Making Final Deliveries

Procedure

1. Access the freight order in the SAP Event Management system as described in Handling Exceptions [page 32]2. In the freight order, select the last expected event Unloading Begin, Unloading End, and Proof of Delivery.

Choose Send.

All event dates should be updated.3. Report all expected events for the freight order.

Check that the status of the freight order and freight unit changes to Executed.

4.7 Settle Freight Orders

Use

The purpose of this activity is to test the creation of a freight settlement document from a freight order and transferring the created freight settlement documents to SAP ERP for the creation of a service purchase order and a service entry sheet.


The results are freight accruals, which are used to account for anticipated future freight liabilities in their internal cost accounting and general ledger systems.

More Information

● Creating Freight Settlement Documents [page 34]● Updating and Recalculating Charges (Optional) [page 34]● Transferring Freight Settlement Documents to your SAP ERP System [page 35]

4.7.1 Creating Freight Settlement Documents

Procedure

1. In the SAP NetWeaver Business Client (SAP NWBC), in the business role Transportation Planner, choose Business Role Menu Freight Order Management Freight Order Overview .

2. Select and open the required freight order.3. Choose Charges/Settlement and then Create Freight Settlement Document.4. A new window opens with the title New Freight Settlement Document $1. Check that the carrier and charges

details have been correctly copied from the freight order.5. For the freight booking enter Settlement Document Type IIL5.

6. Choose Save All.

The system displays the message: Freight settlement document created.7. Save the freight order if it is not already saved.8. Go to the Statuses tab page of the freight order.

The invoicing status should be Completely Invoiced.

4.7.2 Updating and Recalculating Charges (Optional)

Context

This is an optional procedure.


Process Steps

Procedure

1. In SAP NetWeaver Business Client (SAP NWBC), in the business role Transportation Planner, choose Business Role Menu Freight Settlement Worklist Overview Freight Settlement Documents .

2. Open the required freight settlement document.

Details of the charge calculation should be displayed.3. Choose Edit/Delete existing charges. Try to include new charges.

The system should update the total charges at header level.

4.7.3 Transferring Freight Settlement Documents to SAP ERP

Procedure

1. In the SAP NetWeaver Business Client (SAP NWBC), in the business role Transportation Planner, choose Business Role Menu Freight Settlement Worklist Overview Freight Settlement Documents .

2. Open the required freight settlement document, and choose Save and Transfer.

The purchase order number and service entry sheet should be created in SAP ERP and it should be updated in the freight settlement document. This service purchase order is newly created and can be checked in the corresponding freight order or freight settlement document under the Document Flow tab page.

3. Go to the Statuses tab page of the freight settlement document.

The lifecycle status should be Accruals Posted, and the confirmation status should be Confirmation from SAP ERP.

4. Use the following steps to check the transfer of the freight settlement document:1. In SAP ERP, go to transaction ME23N and open the service purchase order, and go to the Service purchase

order history tab page.The service entry sheet attached to purchase order should be visible. If posted, the material document and the goods receipt should be visible.

2. On the service entry sheet, go to transaction ML81N. The account assignment category should be K (cost center).On the Accept Data tab page, the Document date, Posting date, and Freight settlement document date should be identical. On the Vals tab page, the Net value should be same as the Freight settlement document line item amount.

Results

The freight settlement document is created in SAP TM and transported to SAP ERP.


4.8 Verify Logistics Invoices Online

Use

The purpose of this process is to test the verifying logistics invoice online functionality in SAP ERP.

Shippers as logistics service providers can order transportation services from external parties or subcontractors. When a subcontractor has executed the ordered transportation activities and sends an invoice, the invoice must be verified. Alternatively, an evaluated receipt settlement can be performed.

More Information

● Creating or Processing Invoices Online [page 36]● Releasing Blocked Invoices (Optional) [page 37]● Canceling Invoices (Optional) [page 37]

4.8.1 Creating or Processing Invoices Online

Procedure

1. In the SAP Graphical User Interface (SAP GUI), access the SAP ERP transaction MIRO.

2. Enter the company code and press Enter .

The entry screen for entering an incoming invoice opens.3. Enter the following data and press Enter :

○ Freight order number (or service entry sheet number) and invoice date○ Amount (including or excluding tax)○ Payment period baseline date

The Item, Amount, and Quantity are displayed.4. Save the document.

The Invoice is created. Make a note of the number.

When the document is saved, the saved status is reflected in SAP TM freight settlement document. The Life Cycle Status of FSD field on Statuses tab page should change to Invoice Verified in ERP.

5. Check the SAP TM invoice status in the document flow of the freight settlement document.

The SAP ERP invoice should be displayed in the document flow.


Process Steps

4.8.2 Releasing Blocked Invoices (Optional)

Context

This is an optional procedure.

Procedure

1. In the SAP Graphical User Interface (SAP GUI), access the SAP ERP transaction MRBR.

2. Choose your selection criteria from the following: Company Code, Invoice Document, Fiscal Year, Vendor, Posting Date, Due Date, Purchasing Group, and User.

3. Select either Release Manually or Release Automatically.4. Choose Execute.

All the selected blocked invoices are released,5. Verify that the document status is automatically transmitted to SAP TM.

4.8.3 Canceling Invoices (Optional)

Context

This is an optional Procedure.

Procedure

1. In the SAP Graphical User Interface (SAP GUI), access the SAP ERP transaction MR8M.

2. Open the invoice document to be canceled.3. Cancel and save the document.4. Verify the cancellation.

When the document is saved, the cancellation status should also be reflected in the SAP TM document. The document status is automatically transmitted to SAP TM.


If all invoices for one freight settlement document are canceled in SAP ERP, the status of the freight settlement document should change back to Accruals Posted. However, if one invoice exists, the status of the freight settlement document remains as Invoice verified in ERP.

The cancellation document should be visible in the SAP TM document flow.


Process Steps

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International Inbound Logistics: Test Case

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