INTELLIGENT SOLUTIONS FOR TODAY’S INVESTORSINTELLIGENT SOLUTIONS FOR TODAY’S INVESTORS...

INTELLIGENT SOLUTIONS FOR TODAY’S INVESTORS

Navigating the Navigating the §403(b) Regulations§403(b) Regulations

Resource WebsiteResource Website

® ADSERV/® ADSERV/

TThank you for choosing

to work with The Legend

Group/ADSERV. We are

pleased that your orga-

nization has joined the

growing number of em-

ployers nationwide that

rely on our products and

services for the benefi t of

their employees.

This guide is designed to

assist you in navigating

the §403(b) Regulations

Resource website.

For questions or com-

ments, please contact

The Legend Group/

ADSERV’s §403(b) Service

Team.

Phone: (888) 883–6710

e-Mail: [email protected]

2

Welcome to www.403bregs.com!

To facilitate the tasks associated with plan administration, this guide is designed to assist you in navigating the §403(b) Regulations Resource website.

Navigating the §403(b) Regulations Resource Website

Table of Contents

Section 1: Initial Password Setup & Plan Administration .........3-9

How to edit employer information

How to update plan contacts

How to update registered web users

My User Profi le

Section 2: Tools for Employers ...............................................10-13

News & Updates

Letters to Employees

Newsletters

Calculators

Forms

Section 3: Employer Census Data ..........................................14-16

Section 4: Universal Availability/ Salary Reduction Agreements ..............................17-19

Section 5: Administration Transaction Approvals/Rejects ....20-21

Section 6: Employer Billing Summary ....................................22-32


§403(b) Regulations Resource Website • www.legendgroup.com

Section 1: Initial Password Setup & Plan Administration

• Go to www.403bregs.com and click on Employer Site.

3

• Enter the Username and Password issued to you by The Legend Group/ADSERV:



4

• Complete the form to create a User ID and Password unique to you. You should also select a security question and answer, which will be used to retrieve a forgotten password.

• When you have completed the registration process, click on the link to go to the login page and enter your User ID and password. You will then be directed to the Employer Plan Summary page.

• Once completed, you can add users. If you select the radial button next to Click here to add users, a box will appear to add user information.



5

• This page will provide you with copies of your fully executed Investment Provider Agreements, Information Sharing Agreements, Plan Document and Adoption Agreement. You can also ob-tain blank copies of the Salary Reduction Agreement and the Administration Approval Form. To access these documents, simply click on the link.



6

• In the event that you need to edit your organization’s information, you simply need to click the Edit Employer Information button on the Plan Summary page. You will be directed to a page where you can update your organization’s address, phone number, fax number, e-mail or web-site information. Be sure to click on the Update button to save the changes.



7

• If you need to update the contact information for your organization, click on the Update Plan Contacts button. You will be directed to a contact information screen where you can update all necessary information.



8

• If you are logged in as the Administrator for your organization, you can manage the web access for any other registered user. To do so, simply click on Update Registered Web Users. You will then be directed to a new screen which will list all employees that currently have access to the Employer Site.

• Here you can add, delete or change what information other users can access. Click on the option desired and follow the prompts.



9

• To manage your own login and password, click on My User Profi le on the menu bar.

• You will be directed to your profi le set up where you can make any necessary changes. When you have made the changes, be sure to click on Update to save the information.



10

Section 2: Tools for Employers

• The www.403bregs.com website offers tools to you as an employer. To access these tools, simply click the Tools for Employers option in the menu bar at the top.

• To access any of the tools available, simply click on the item in the drop down.



11



12



13



14

Section 3: Employer Census Data

• To input Employer Census Data – click on the link to the left labeled Employer Census Data.

• If you have not provided this information, you will see the below screen. Click on Add to begin to enter employee information.



15

• You will need to fi ll in all items with an asterisk. Once you select Emp. Status, the Emp. Sub Type will change giving you options based off of your selection. Be sure to click on Update to save your data.



• If you have already provided the employee census data and need to update or make a correc-tion, you will see the below screen when you click on the Employer Census Data link. From here you can search by last name or social security number. You can also sort by clicking on the headers of the columns. When you see the employee name, click on the social security number to access the fi le.

• From here you can make any necessary changes. Be sure to click on Update to save changes.

16



Section 4: Universal Availability / Salary Reduction Agreements

• When The Legend Group/ADSERV receives your Salary Reduction Agreement and Notices of Universal Availability, we post/archive copies of the documents on the website. To access copies of these documents, click on the Universal Availability/Salary Reduction Agreement op-tion.

• To obtain copies of the Notices of Universal Availability, click on the 6 digit number below the heading of Universal Availability.

17



• Check the effective date to fi nd the calendar year you want to see. Then click on the View box to the left. A PDF of all of the notices received as of the input date will become available.

• To obtain copies of Salary Reduction Agreements, select the employee you need and then click on the social security number. You can search for a specifi c employee by typing the last name or the social security number in the search fi elds.

18



• Click on the View box next to the Eff Date you need. A PDF of the salary reduction agreement for that date will become available. The Input Date refl ects the date the document was scanned.

19



Section 5: Administration Transaction Approvals / Rejects

• When The Legend Group/ADSERV receives requests for transactions for your employees, we archive copies of the requests and documentation on the website. To access copies of these documents, click on the Administration Transaction Approvals/Rejects option.

• Select the year from the drop down.

20



• Transactions are posted based upon the outcome of the request. Select the corre-sponding radial button to access an approval or rejection.

• Then click on the employee’s name to view/print the transaction paperwork. If needed, you can search by name.

21



Section 6: Employer Billing Summary

• By selecting the Employer Billing Summary option, you will be directed to the web billing system with which your employer group is currently set up.

• Any employees who are currently set up to receive contributions will already be populated on this screen.

22



Website Billing for Employers with multiple investment providers and multiple account types.

#1. This screen enables you to make changes to an employee’s contribution amounts. Be sure to indicate the reason for the change in the drop down.

#2. To add a brand new employee, click on the Add button.

• From here you will enter the information for the new employee contribution.

• Be sure to click on the Save button when fi nished.

23



• Be sure to click Save All when you are fi nished adding employees.

• Once you have made all of the necessary changes, click on the Submit button. Depending on your payment method, you will be directed to the appropriate Employer Billing Submit Bill page.

Employers who pay deductions by check

• You will need to confi rm the payment amount, enter the payroll date and any comments needed. When complete, click on the Submit button.

24



Employers who pay deductions by ACH

• You will be directed the to ACH Payment screen.

• You will need to enter the payroll date and, if necessary, any comments.

• When fi nished click on ACH Payment button.

• From here you will be directed to a screen where you can enter your ACH information.

• Confi rm the payment amount is correct and enter your account and ABA numbers.

• When fi nished click on the GO button.

25



• To pull reports from the website, simply select the report type from the drop down and then click on the Reports button. A PDF of the report will generate that you can print if needed.

26



Website Billing for Employers with The Legend Group/ADSERV as their only investment pro-vider and one account type (§403(b) only).

• Please note that if you place your mouse over any button, a brief description of the button function will pop up.

• #1. You can sort employees by SSN or Name by simply clicking on the header for each column.

• #2. This screen enables you to make changes to an employee’s contribution amounts. Be sure to indicate the reason for the change in the drop down.

• #3. If you have a group of employees who do not contribute for several months of the year (ex-ample: summer months), you can check them as Temporarily Off Payroll and their contribu-tion amounts will be removed. When this group of employees begins contributing again, simply click on the Reinstate All Payroll button at the bottom. This will reinstate these employees on the bill.

• #4. To add a brand new employee, click on the Add Employees button.

27



• From here you will enter the information for the new employee’s contribution.

• We have pre-populated the approved providers in your Plan and your allowed plan types into the system for your convience. Simply choose from the drop down. When you are fi nished en-tering the data, be sure to hit the save button.

• You will see a pop up which will advise you that the changes have been made and ask what you want to do from here. Select accordingly.

• If you choose to Return to the Summary, you will see all changes made.

28



• The system will ask you if you want to Refresh the bill to update the totals. If you are fi nished – select Yes.

• Once you have made all of the necessary changes, click on the Submit button. Depending on your payment method, you will be directed to the appropriate Employer Billing Submit Bill page.

29



Employers who pay deductions by check

• You will need to confi rm the payment amount, enter the payroll date and any comments needed. When complete, click on the Submit Bill to Legend button.

Employers who pay deduction by ACH

• You will need to enter the payroll date and any comments needed.

• If you need assistance with completing the ACH portion of the bill click on the ACH Help tab at the top.

• When complete, click on the Next button.

• From here you will be directed to a screen where you can enter your ACH information.

30



• Confi rm the payment amount is correct and enter your ACH information.

• Click Next when complete. You will receive then receive a confi rmation that the payment was sent.

• To pull reports from the website, simply click on the Employer Billing Reports option on the menu bar. From here you can pull numerous types of reports. Just select the report type from the drop down.

31



• Should you need to contact us, simply click on the Contact Us option on any of the Quick Links or Site Access menus. From here you can ask for updates or specifi c questions. Simply complete the form and click on Submit.

If you have questions, suggestions or feedback on any of our services please contact us at:

§403(b) Service TeameMail: [email protected]

Toll-free: 888-883-6710

32



INTELLIGENT SOLUTIONS FOR TODAY’S INVESTORSINTELLIGENT SOLUTIONS FOR TODAY’S INVESTORS...

Documents

Transcript of INTELLIGENT SOLUTIONS FOR TODAY’S INVESTORSINTELLIGENT SOLUTIONS FOR TODAY’S INVESTORS...