INTEGRATED PERFORMANCE MANAGEMENT SOLUTIONLOCAL GOVERNMENT LEVEL IDP/PMS PRESENTATION [PLANNING TO MEASUREMENT] OCTOBER IMFO 86th CONFERENCE Mr Motsumi Mathe: Director- Municipal Systems (SDM) 1 2 3 4 CONTENTS PLANNING & ALIGNMENT SEAMLESS INTEGRATION BENEFITS
LEVELS OF ASSURANCE PLANNING & ALIGNMENT IDP - Integrated Development Planning
IDP-PMS ALIGNMENT 5 Year IDP (Reviewed Annually) Growth & Development Strategy (GDS) Organisational, Cluster and Directorate SDBIPs Performance Agreements Progress Dashboards & Evaluation SDF NationaI & Provincial Outcomes SDBIP Planning Performance Contracting Monitoring & Evaluation IDP Planning National Development Plan (NDP) IDP - Integrated Development Planning PMS - Performance Management System Line of Sight IDP/PMS National Provincial Municipal Manager
Executive Director Director Senior Manager IDP Municipal SDBIP MMs PA Directorate SDBIP EDs PA Department SDBIP Dirs PA Section SDBIP SMs PA Seamless Integration Strategy and Planning Monitoring
Business Evaluations Organisational Performance Performance Agreements Progress Reporting Performance Appraisals Employee Performance IDP CHAPTER OUTLINE CHAPTER1: INTRODUCTION AND LEGISLATIVE CONTEXT:
CHAPTER 2: REVIEW ANALYSIS: CHAPTER 3:REGIONAL SPATIAL DEVELOPMENT FRAMEWORK: CHAPTER4:STRATEGIES & PROJECTS CHAPTER5:BUDGET CHAPTER 6: PERFORMANCE MANAGEMENT & SDBIP CHAPTER 7: MAINSTREAMING CHAPTER 8: INTEGRATION /PLANS CHAPTER 9: GAME CHANGERS Benefits 1 2 3 4 5 Strategic Planning
Alignment around Strategic Priorities 2 Organisational Participation and Buy-In 3 Line-of-Sight and Goal Alignment 4 Improves Effectiveness and Efficiency of planning 5 Automated system to manage information Benefits Contracting Establishes Accountability for Performance 1 Clarifies Expectations and Evaluation Criteria for Employees and Line Managers 2 Links Performance Agreements to Organisational Goals and Job Descriptions 3 Improves efficiency to prepare and approve Performance Agreements 4 Provides a sound basis for Progress Reporting And Monitoring 5 Benefits Monitoring Provides for a robust monitoring framework 1 Improved quality and accuracy of monitoring management information 2 Automated progress reporting and monitoring 3 Improved capacity regarding progress reporting and monitoring 4 Enables early warnings and improved decision making 5 Benefits 1 2 3 4 5 Evaluation Builds Employee Trust and Confidence
Creates Objectivity and Transparency 2 Ease of Evidence Management 3 Links Rewards to Performance 4 Helps to improve poor performance areas 5 Key Learnings and Insights
This enables municipalities to address underlying processes Provides sound platform for municipalities to transform Fast growing levels of understanding of IDP/PMS Processes Total Alignment SMART Measurement Indicators Clearly defined targets Business Plan to be underpinned by robust Monitoring PlatformOverall Quality of IDP/SDBIP Anchors Planning, Contracting, Reporting, Monitoring, Evaluation, and Appraisals. Levels of Assurance Financial Year
Plans Stakeholders Timeline IDP Process Plan Audit Committee & Council Steering Committee Representative Forum Ward-based Public Participation August IDP Development Process Analysis, Strategies Sept-Oct-Nov February/March Draft IDP (SDBIP) May Final IDP (SDBIP) Council Approval Audit Committee June Draft & Final SDBIP Executive Mayor CONCLUSION Thanking you