Instructions for Using MailChimp

Updated: 1/11/13

Logging in to MailChimp

Creating and Sending an Email

1. Starting a campaign

2. Selecting a mailing list

3. Setting up email data

4. Getting an email template

5. Writing the email

6. Attaching a file/document

7. Previewing the email

8. Editing the plain-text version

9. Preparing to send the email

10. Sending the email

Adding Members to the Mailing List

1. Accessing member lists

2. Adding members individually

3. Adding multiple members through importing

a. Copying from excel

b. Setting up imported data

Questions? Email Lauren at laurenburdockrd@gmail.com!

Logging In

Go to login.mailchimp.com, enter username and password.

Starting a Campaign

To send an email, choose the Campaigns option at the top toolbar

Select the red button Create Campaign on the left, then choose Regular Ol’ Campaign from the drop down.

Choosing a Mailing List

Select the appropriate mailing list and choose Send to Entire List

Setting up Email Data

Enter the following titles in the following boxes:

Name Your Campaign (this title is for internal use only, no members will see this name)

Email Subject (this is the email subject line that members WILL see)

Uncheck the Personalize the “To:” Field

Getting an Email Template

At the top toolbar, click on Design to access email templates. Then select My Templates on the far right.

Hover over the appropriate template and click on Select

Choose the General Update template for general NDDA information

Choose the Job Posting template to send out job openings

Choose the Member Meeting template to send reminders for upcoming meetings

Writing the Email

Hover over the dotted box with text that needs to be changed and click Edit, which will bring up a content box

In the content box, delete the text and enter your own. Style the text using the style buttons provided. Click

Save Now when you are finished.

Delete This Text!

DON’T change

the box with the

copyright info!

Attaching a File/Document

Mailchimp doesn’t let you attach a file! However, it will let you load a document onto their site and link to it

in the email. The following steps explain how to do this.

In the content box opened in the previous step, select the text you would like to link to the document and then

choose the link button (it looks like a chain)

Then choose the File option:

Select Browse and choose the appropriate file from your computer.

Steps continued on the next page…

Attaching a File/Document

Hit the Upload button to upload the file:

Then Insert the link into the email:

Previewing the Email

To preview the email, select Preview & Test then click on Open Popup Preview from the drop down menu.

Editing the Plain Text Version

Once you are satisfied with how the email looks, choose Plain-Text from the top toolbar.

If the text doesn’t match what you entered, click Copy Text From HTML to bring over your information.

Make sure to clean up all the

text above the copyright

information so it looks nice!

Preparing to Send the Email

Click Confirm on the top toolbar when you are done formatting the HTML and Plain-Text emails.

Double check the List section (to make sure you have the correct mailing list) and the Subject Line section.

If all the sections are green, you will be able to send the email. If a section is red, click Resolve to fix the issue.

Choose Send Now for immediate emailing, or Schedule to set up a time.

Sending the Email

To send immediately: After clicking Send Now, choose Send Campaign when the confirmation box pops up.

To delay the email: After clicking Schedule, choose a date and time from the drop down boxes, then click

Schedule again.

You’re done!

Adding Members to the Mailing List

Accessing Email Lists

At the top toolbar, click on List to access the member lists.

Adding Members Individually

To add members one at a time, click on the gear button for the list you want to update, then choose Add

Enter the user’s information, check the permission box, and choose Subscribe

You’re done!

Importing Multiple Members

To import members, click on the gear button for the list you want to update, then choose Import

Choose Copy/Paste from Excel

Copying From Excel

Open your excel member list. Highlight the members to add and select copy (or hit Ctrl + C).

In MailChimp, click in the box and paste your member list using Ctrl + V.

Though the box suggests your data needs to be in the format Email First Last, it can be in any order.

You can check the Auto-update box if you want an existing member’s data to be updated with the new

information you are importing

When finished pasting, select Import List.

Setting up Imported Data

Once the data is imported, you need to tell MailChimp what data is in each column. Click on each column and

select the appropriate label.

Select Done when all the columns are labeled.

You’re done!