Insight Reports Financial reporting Salary Report User guide · ANU Insight – Financial Reporting...
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Insight Reports – Financial reporting Salary Report User guide Current: August 2018
Transcript of Insight Reports Financial reporting Salary Report User guide · ANU Insight – Financial Reporting...
Insight Reports – Financial reporting
Salary Report User guide
Current: August 2018
ANU Insight – Financial Reporting – Salary report
Salary Report - user guide v2 Page 2 of 8
Contents
1 Overview............................................................................................................................................................................ 3
2 Salary report prompt pages ............................................................................................................................................... 3
3 Understanding the Salary report ........................................................................................................................................ 5
3.1 Report columns .................................................................................................................................................................. 5
3.2 Data rows and reconciliation to Income Statement .......................................................................................................... 6 3.2.1 “Unknown” Eligibility Group and “Undefined Employee” Employee Name ................................................................. 6 3.2.2 Budget and Forecast columns ....................................................................................................................................... 6 3.2.3 YTD Actuals column ....................................................................................................................................................... 7
3.3 Sample reports .................................................................................................................................................................. 7
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1 Overview This report is part of a suite of new reports available under the “Financial Reporting” heading in the ANU Insight
system:
The Salary report provides detailed employee information for a selected Org Areas/ projects. The data is sourced
from the enterprise system TM1. The data set contains a mix of YTD actuals, full year forecast and budget salary
information for each employee.
This report is designed to be used in conjunction with the new Income Statement pack report, and or the Income
Statement report. For further information on the Income Statement reports, and a generic guide on running reports in
Insight, please refer to the following user guides:
“Insight – Financial reporting – Income Statement pack”
“Insight – Financial reporting – Income Statement”
“Insight - Financial reporting - Overview of Running Reports”
2 Salary report prompt pages The Salary report has a series of prompts on the 2nd prompt page that drive the format and information displayed in
the rows and columns. The table below details the function of each prompt available.
For general information on prompts in this report, please refer to the “Insight – Financial reporting – Overview of
Running Reports” user guide.
Figure 1 – Salary report – 2nd prompt page
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Table 1 – Second page prompt options
Prompt Function
Fund Currently only the R (Recurrent Operations) fund is available. In future all funds will be available.
Period – actuals Determines the data returned in both the single period Px (eg. P2 ACT) and the YTD period actuals (eg.YTD-P2 ACT) columns in the report.
This data originates from TM1 and includes period end accruals and some ES-Financial journals that are not in the payroll. E.g. Those with a UID reference mapped to individual employees
Note: Future periods beyond latest closed accounting periods cannot be chosen for this prompt.
Published – forecast Determines the data in the Published forecast column in the report. This data is presented from the published forecast in TM1.
This forecast will be snapshotted at specified dates after period end.
Display Options This prompt is optional as it has pre-set selections. To change the default, check or uncheck the required box.
Display current forecast
Will display the current forecast column in the report. The current forecast is t h e w or k in g f o r e c a st captured overnight from TM1.
Display periodic forecast
Will display the periodic forecast column in the report for the period chosen at the “Period-forecast” prompt. This forecast is captured periodically from TM1.
Note- This forecast is currently hidden as there is no published forecast for 208. Will be displayed when first published forecast is available in June/July 2018.
Display subtotals
This option will add subtotals in the output report for both the “GLC project” and “Eligibility group” columns (e.g. Professional/ Academic/ Casual etc.).
Organisational areas This refers to the Department structure and will provide a ‘tree’ view for all levels up to Department.
You can choose multiple Org Areas. This can be used in conjunction with the “Summary and detail pages” prompt (refer above) to receive the desired report/s.
Ensure you only choose the single or lowest levels required in the tree. E.g. If you require Dept A only within school 1, then only click the check box for Dept A, not both school and department.
Correct selection Incorrect selection
If you have chosen “Reporting by projects (browse projects by organisational areas)” from the 1st prompt page, the Org Areas selection is presented only for the purpose of searching projects in the “GLC projects” prompt (see below).
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Prompt Function
GLC projects This prompt will appear on the 3rd prompt page if you have chosen either of the following from the 1st prompt page:
Reporting by projects (search for projects)
You can search for projects directly if you know the name or number.
Reporting by projects (browse projects by organisational areas)
You can search for projects based on their location in the Org Areas structure.
Note: Please refer to “Insight - Financial reporting - Overview of Running Reports” user guide for detailed information on how to use GLC projects prompts option.
3 Understanding the Salary report
3.1 Report columns To understand the data columns presented, please refer to Table 2 below.
Table 2 – Salary report columns
Column Name Data source Prompt driven
GLC Project Break down by project based on your Organisational Area/ GLC project selection prompt Yes
Eligibility Group Breakdown by different employee groups: - eg:
Professional
Academic
Casual
Note – In some areas, there will be values against an “Unknown” Eligibility group (refer to 3.2.1 below).
No
University ID Employees UID as per the ES-HRMS system. No
Job Record Refers to the employee’s job record as per the ES-HRMS system. Some employees will have multiple job records if they have moved, or are working in new positions with the year.
No
Employee Name Employee name as per the ES-HRMS system
Note – where the values belong to an “Unknown” Eligibility Group, the employee name will display as “Undefined Employee” (refer to 3.2.1 below).
No
Job Classification Employee job classification level without the step level as per the ES-HRMS system. No
P10
ACT
Actuals for a single period as selected at prompt – “Period- actuals”.
This data originates in the enterprise ES-HRMS (payroll) system and is adjusted for period end accruals and ES-Financial journals that are not in the payroll.
Yes
YTD_P10 Actuals for a range of periods (year to date) as selected at prompt – “Period- actuals”.
This data originates in the enterprise ES-HRMS (payroll) system and is adjusted for period end accruals and ES-Financial journals that are not in the payroll.
Yes
FULL YEAR
BUD
Current year budget from TM1. This represents the budget locked in the prior year. No
FULL YEAR
FCAST MMM
Displays the full year published forecast snapshotted from TM1 after the chosen closed
period (per the “Published-forecast” prompt). Also known as the “Published Forecast”
The snapshot is taken from the “Working Forecast” in TM1 on a periodic basis after each period end.
Y
FULL YEAR
Current Forecast
Current year forecast as snapshotted from the latest “Working Forecast” from TM1 on a daily basis.
Also known as the “Current Forecast”. This forecast may equal the periodic forecast
(above).
TM1 users will nominate which Departments (Org Areas) will be snapshotted.
Yes
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Column Name Data source Prompt driven
Variance columns Two variance columns are presented if both forecast options are chosen.
FCAST Px vs BUD = “Full year Fcast Px” LESS “Full year BUD” data
Current Fcast vs BUD = “Full year current fcast” LESS “Full year BUD” data
Note – variance values are presented as favourable (positive)/ unfavourable (negative)
Yes
Note:
Salary forecasts from TM1 represent a mix of year to date actuals + year to go forecast as calculated by the TM1
system.
All values are shown as positive values. Any negatives are calculated values and represent an unfavorable
result - with values in brackets.
3.2 Data rows and reconciliation to Income Statement This section explains:
How to understand the “Unknown” and “Undefined Employee” rows;
How to reconcile the “Overall-Total” salary values that appear at the bottom of each Salary Report - for YTD
Actuals, Forecast and Budget columns.
3.2.1 “Unknown” Eligibility Group and “Undefined Employee” Employee Name
In some areas, there will be values against an “Unknown” Eligibility group. This relates to actuals transactions
against salary accounts that are not linked to an employee as they have not been processed through the HRMS
payroll system. For example, they may be transfer salary journals that have been posted in ES-Financials.
Where the values belong to an “Unknown” Eligibility Group, the employee name/s for this group will display as
“Undefined Employee”
Figure 2 – Salary report – “Unknown” & “Overall – Total”
3.2.2 Budget and Forecast columns
The Overall-Total salaries value in the Salary Report (at the bottom of the report) will reconcile to the Income Statement
“Salaries” line for each of the budget and forecast columns.
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3.2.3 YTD Actuals column
The YTD Actuals Overall-Total salaries value will not reconcile fully to the Income Statement. Any variances will be
as a result of salary related transactions in ES (processed by Central Finance) that are not broken down by individual
employee. This will apply to for any of the following account/s:
Account 5007R (Long Service Leave-Levy Rec).
Account 5054 (Annual Leave-Academic),
Account 5061 (Long Service Leave – Academic); and
Account 5064 (Long Service Leave- Non Academic).
An example of a reconciliation is shown below.
Example – YTD-P11, BUD and FCAST current reconciliation
In the example below, the YTD-P11 actuals do not reconcile:
$
Income Statement Salaries 444,074
Salary Report Salaries 452,043
Variance (7,969)
Account 5007R (7,969)
Income Statement – extract (Salaries total)
Salary Report extract (Salaries total)
3.3 Sample reports Samples of 2 salary reports are shown below – one with subtotals and one without. All data has been redacted due
to sensitivity.
Note: The header of the Salary report will display all the selections made in the 2nd prompt page other than the “Display
options”.
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Figure 3 – Salary report sample – display subtotals
Figure 4 – Salary report sample – no subtotals
