INGHAM COUNTY BOARD OF COMMISSIONERS › bc › FIN › 030423.pdf · CHRIS SWOPE VICE-CHAIRPERSON...

CHAIRPERSON FINANCE COMMITTEECALVIN LYNCH MARK GREBNER, CHAIR CHRIS SWOPEVICE-CHAIRPERSON LISA DEDDENCURTIS HERTEL, JR. CURTIS HERTEL, JR. MARC THOMASVICE-CHAIRPERSON PRO-TEM THOMAS L. MINTER THOMAS L. MINTER

INGHAM COUNTY BOARD OF COMMISSIONERSP.O. Box 319. Mason, Michigan 48854 Telephone (517) 676-7200 Fax (517) 676-7264

THE FINANCE COMMITTEE WILL MEET ON WEDNESDAY, APRIL 23, 2003 AT 7:00 P.M. INTHE PERSONNEL CONFERENCE ROOM (D & E) OF THE HUMAN SERVICES BUILDING,5303 S. CEDAR, LANSING.

Agenda

Call to OrderApproval of the April 9, 2003 MinutesAdditions the AgendaLimited Public Comment

1. Sheriff’s Office - Resolution to Amend the Current Agreement for Law EnforcementServices Between Ingham County and Delhi Township

2. Circuit Court/County Controller - Resolution Authorizing a Contract with The Center forCriminal Justice Research (CCJR), The University of Cincinnati, to Evaluate the InghamCounty Juvenile Corrections System

3. Treasurer’s Officea. Resolution Requesting the Establishment of an Office at the Veterans Memorial

Courthouseb. Resolution Authorizing a Contract for Accommodation Audit Services Through the

Treasurer’s Office

4. MSU Extension - Resolution to Create a Grant Funded Project Specialist / CommunityDevelopment Position in Ingham County MSU Extension

5. Mid-South Substance Abuse Commission - Resolution to Revise the Intercounty Agreementfor the Creation of the Mid-South Substance Abuse Commission

6. Health Departmenta. Resolution to Authorize an Adjustment to the Health Department Fee Scheduleb. Resolution to Reclassify a Public Health Nurse II Position to a Charge Nurse

7. MIS Department - Resolution Authorizing Contracts with Waypoint/Bebee and US Signal for aWide Area Network and Internet Service (Information will be sent under separate cover)

8. Controller’s Officea. Information: Fiscal Year 2003-2004 Budget Capital Region Airport Authority b. Resolution Authorizing Adjustments to the 2003 Ingham County Budgetc. Discussion of 2004 Update of County Feesd. Discussion: Strategic Planning Areas of Priority for the 2004 budget. (PLEASE

BRING 2004 STRATEGIC PLANNING INFORMATION REPORT PACKETTO MEETING THAT WAS MAILED UNDER SEPARATE COVER)

e. Resolution to Oppose the Mandatory Private Placement of Michigan’s ChildrenNeeding Foster Care Depending on FIA Caseworker Ratio

Announcements PLEASE TURN OFF CELL PHONES OR OTHER ELECTRONICPublic Comment DEVICES OR SET TO MUTE OR VIBRATE TO AVOID Adjournment DISRUPTION DURING THE MEETING

The County of Ingham will provide necessary reasonable auxiliary aids and services, such as interpreters for the hearingimpaired and audio tapes of printed materials being considered at the meeting for the visually impaired, for individuals withdisabilities at the meeting upon five (5) working days notice to the County of Ingham. Individuals with disabilitiesrequiring auxiliary aids or services should contact the County of Ingham in writing or by calling the following: InghamCounty Board of Commissioners, P.O. Box 319, Mason, MI 48854 Phone: (517) 676-7200. A quorum of the Board ofCommissioners may be in attendance at this meeting

FINANCE COMMITTEEApril 9, 2003

Minutes

Members Present: Calvin Lynch, Mark Grebner, Chris Swope, Lisa Dedden, Curtis Hertel, Jr.,Marc Thomas, and Thomas Minter

Members Absent: None

Others Present: Gerald Ambrose, Matthew Myers, Bruce Bragg, Doug Stover, Paula Johnson,Robin Reynolds, and Jared Cypher

The meeting was called to order by Chairperson Grebner at 7:35 p.m. in the Personnel ConferenceRoom of the Human Services Building, 5303 S. Cedar Street, Lansing.

Approval of the March 19, 2003 MinutesTHE MARCH 19, 2003 MINUTES WERE APPROVED WITH THE FOLLOWINGAMENDMENTS:Page 2, 4th paragraph: correct the spelling of Wrigglesworth to Wriggelsworth.Board Chairperson Calvin Lynch should be listed under members present for future minutes.MOTION CARRIED UNANIMOUSLY as amended.

Additions to the Agenda1a. Additional Information: Actual Cost of Software and Equipment1c. Late: Resolution Reaffirming Resolution #02-230 - Resolution Authorizing the Ingham County

Building Authority to Proceed with Revised Plans for the Renovation and Financing of theIngham County Correctional Facility

3. Additional Information: Brent A. Williams’ Resume 4. This item was pulled from the agenda - The County Services Committee recommended

sending the resolution back to the Law Enforcement Committee.6a. Substitute Resolution7b. Amended Resolution 10a. Additional Information:

- Drain Commissioner’s 2004 Strategic Planning Background Information, Activity Indicators, and Performance Measures. - Information from the Controller “Overview of Issues and Concerns for 2004”

Limited Public Comment None

MOVED BY COMM. MINTER, SUPPORTED BY COMM. HERTEL, TO APPROVE A CONSENTAGENDA FOR THE FOLLOWING ITEMS:

1. Sheriff’s Office1. Resolution to Accept a $7,025.00 Grant from the Capital Area United Way

2. Mid-South Substance Abuse Commission - Resolution Authorizing the Transfer of Funds to

the Mid-South Substance Abuse Commission and a 2003 Contract for Accounting WithRespect Thereto

5. Register of Deeds - Resolution Creating a Register of Deeds Automation Fund Pursuant toPublic Act 698 of 2002

7. Human Resources Department b. Resolution Authorizing the Temporary Reclassification of a Position Within the Health

Department

9. MIS Department - Resolution Authorizing a Two-Year Contract with LDMI for Long DistanceService

10. Controller’s Office a. 2004 Strategic Planning Information Report. Information from County Offices,

Departments and the Courts Regarding 2004 Strategic Planning & Budget Process. This report includes background information, activity indicators, and performancemeasures. (PLEASE BRING 2004 STRATEGIC PLANNING INFORMATIONREPORT PACKET TO MEETING THAT WAS MAILED UNDER SEPARATECOVER)

b. Resolution Encouraging Employee Voluntary Time off Without Pay

MOTION CARRIED UNANIMOUSLY.

MOVED BY COMM. MINTER, SUPPORTED BY COMM. HERTEL, TO APPROVE THE ITEMSON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY.

Ms. Johnson wanted to explained in detail the need for the Register of Deeds Automation Fund. Therecording fees of $9 for the first page and $2 for each additional page have been increased to $14 forthe first page and $3 for each additional page. The increase has been approved on the state level. Theincrease of $5, per first page, will go into the technology fund because of the critical nature theRegister of Deeds throughout the state. This is an effort to bring the offices up to date on the statelevel. Statewide, Register of Deeds have six years to bring themselves up to date in the technologyarena. Ingham County is not only trying to employ an upgrade to the present software system, but islooking into electronic recording.

In response to Comm. Dedden, Ms. Johnson replied by stating that mortgage title companies are reallyexcited about the upgrade. Title companies are currently processing approximately 20 pagemortgages. Now they can have a standard templet in their computer system, electronically sign andtransmit the documents to the Register of Deeds Office. Register of Deeds will review thedocuments, either accept or reject with reason. If accepted, the documents will be automaticallyscanned with a Liber and page which are applied electronically, dated and time stamped, then filledelectronically. The title company will be sent a flag stating that the documents have been filed.

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1. Sheriff’s Office b. Resolution to Purchase a Live Scan System from ID Networks

MOVED BY COMM. HERTEL, SUPPORTED BY COMM. MINTER, TO APPROVED THERESOLUTION TO PURCHASE A LIVE SCAN SYSTEM FOR ID NETWORKS.

Comm. Thomas wondered about which one of the acronyms IJIGS or IJIS was the correct acronym,and what was its meaning.

Comm. Grebner responded by stating that the names IJIGS and IJIS had been previously changed. He also stated IJIS is the acronym for Integrated Justice Information System.

Mr. Ambrose replied by stating that the G in the acronym IJIGS refers to the Group of people whooversee the system.

A MOTION WAS MADE BY COMM. THOMAS TO SPELL OUT THE WORDS INTEGRATEDJUSTICE INFORMATION SYSTEMS INSTEAD OF USING ACRONYMS. THE MOTIONWAS ACCEPTED AS A FRIENDLY AMENDMENT.

MOTION CARRIED UNANIMOUSLY w/ Friendly Amendment.

c. Late - Resolution Reaffirming Resolution #02-230- Resolution Authorizing the InghamCounty Building Authority to Proceed with Revised Plans for the Renovation andFinancing of the Ingham County Correctional Facility

Mr. Ambrose explained that last year the Board of Commissioners approved a resolution authorizingthe Building Authority to proceed with the renovation at the jail. The Law Enforcement Committeemade a request for staff to draft a resolution to reaffirm the plans. It also authorizes an additional 90beds to rent out on the state, local or federal government levels. There are no contracts guaranteeingthat they will rent the beds, but the County is requesting letters of interest from the state and federalgovernments. The primary benefit to the County will be that it will give the County funds to increasenursing services.

Chairperson Grebner stated that the resolution also reaffirms the number of beds for local use of 472. At some pont it may be changed.

In response to Comm. Dedden, Mr. Myers explained that to cover the additional cost was not the onlyreason to increase the beds from 76 to 90. The decision was based upon the architect’s drawings. Some of the work release beds will also be for females. There was further discussion.

MOVED BY COMM. SWOPE, SUPPORTED BY COMM. MINTER, TO APPROVE THERESOLUTION REAFFIRMING RESOLUTION #02-230- RESOLUTION AUTHORIZING THEINGHAM COUNTY BUILDING AUTHORITY TO PROCEED WITH REVISED PLANS FOR THERENOVATION AND FINANCING OF THE INGHAM COUNTY CORRECTIONAL FACILITY. MOTION CARRIED UNANIMOUSLY.

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6. Equalization Officea. Resolution to Adopt the 2003 County Equalization Report as Submitted with the

Accompanying Statementsb. Resolution Designating County Representatives at State Tax Commission Hearings

Mr. Stover distributed additional information. He stated that the report is usually ready for the secondround of meetings in April. The full report is not back from the printer. The report will be ready forthe Board of Commissioners’ meeting on the Tuesday, April 15, 2003. He also reported that theCounty’s accessed value is up 8.19%, and the total taxable value is up 4.65%. There were no factorsthis year.

MOVED BY COMM. SWOPE, SUPPORTED BY COMM. HERTEL, TO APPROVE THERESOLUTION TO ADOPT THE 2003 COUNTY EQUALIZATION REPORT AS SUBMITTEDWITH THE ACCOMPANYING STATEMENT AND RESOLUTION DESIGNATING COUNTYREPRESENTATIVES AT STATE TAX COMMISSION HEARINGS.


3. 911 Advisory Board - Resolution Authorizing a Contract with MLJ Consulting for VoiceRadio Communications Systems Project Management Services

MOVED BY COMM. MINTER, SUPPORTED BY COMM. DEDDEN, TO APPROVE THERESOLUTION AUTHORIZING A CONTRACT WITH MLJ CONSULTING FOR VOICE RADIOCOMMUNICATIONS SYSTEMS PROJECT MANAGEMENT SERVICES.

In response to Comm. Hertel and Comm. Dedden, Mr. Ambrose stated that the consultant will be paidby the hour. The total is not to exceed $5,000. This was anticipated and would have been doneregardless of the vendor.


7. Human Resources Department a. Resolution Approving the FOP/Supervisory Collective Bargaining Agreement

MOVED BY COMM. DEDDEN, SUPPORTED BY COMM. MINTER, TO APPROVE THERESOLUTION APPROVING THE FOP/SUPERVISORY COLLECTIVE BARGAININGAGREEMENT.

Comm. Swops inquired about the provisions for nondiscrimination on the basis of sexual orientation.

Comm. Grebner suggested that a friendly amendment be made, to the resolution, to include suchprovisions.

The language for the friendly amendment was as follows:

WHEREAS, County policy prohibits discrimination against persons on the basis of sexualorientation; and 4

WHEREAS, this contract does not include such provisions.

THEREFORE BE IT RESOLVED, that the County reasserts its policy of nondiscrimination.

BE IT FURTHER RESOLVED, that the County negotiators are directed to continue efforts toinclude such language in future bargaining contracts.

MOTION CARRIED UNANIMOUSLY as amended.

8. Purchasing Department - Resolution Authorizing Entering Into a Contract with VerizonWireless for Corporate and Employee Cellular Phone Service and Equipment

MOVED BY COMM. MINTER, SUPPORTED BY COMM. HERTEL, TO APPROVE THERESOLUTION AUTHORIZING ENTERING INTO A CONTRACT WITH VERIZON WIRELESSFOR CORPORATE AND EMPLOYEE CELLULAR PHONE SERVICE AND EQUIPMENT.

Comm. Dedden inquired about the cost of the contract and who utilizes the phones.

Mr. Ambrose explained by stating that there are a number of different plans which vary based on theusage. The standard plan for most cell phone contracts is 300 minutes. The standard cost for a 300minute contract is $35.00 a month. The County is charged $32.00 per month per phone. Verizongives the County a government discount of eight percent (8%). There are approximately 200 Countyissued phones. The approximate total cost would be $80,000 annually. Most phones are used by theSheriff’s Office, Drain Commissioner’s Office, Health Department, Parks Department, Prosecutor’sOffice, Family Division Juvenile Case Officers, and other department heads. Approximately 20phones out of 194 phones are used by management. The effort is to reduce cost. All departments areencouraged to look at reducing all expenses and including looking for better plans. Departments cancancel their phone plans at any time.

In response to Comm. Hertel, Mr. Ambrose added that there is no policy that relates to going overminutes. It is up to the departments to regulate phone usage.

Comm. Minter expressed his concern regarding the memorandum from Mr. James Hudgins, Jr.,Purchasing Director. He stated that the total value of a contract, even if it is an approximate value,would be very helpful if noted. He added that it will preclude further discussion and could have beena part of the consent agenda. He also requested that staff notify Mr. Hudgins regarding the matter.

There was further discussion.

MOTION CARRIED UNANIMOUSLY as amended by the County Services Committee.

Mr. Ambrose expounded on the additional information regarding the Controller’s Office 2004Strategic Planning Information Report. He stated that the Drain Commissioner’s Office informationwas not included in the original packet. Included in the information from the Drain Commissioner isthe 2004 Strategic Planning Background Information, Activity Indicators, and Performance Measures.

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The information from the Controller’s Office includes the Overview of Issues and Concerns for 2004. Information from County departments, offices, and courts show a common concern for the impact ofcurrent economic conditions, the State’s financial condition, and homeland security.

Announcements

Mr. Lynch reminded the Committee about County Government Week. There will be story bookreadings, for the children on Friday, April 11, 2003, at the Human Services Building in the HealthDepartment.

Mr. Lynch announced that he is in the process of forming a Commissioners’ softball team. He asked for Commissioner participation.

Public Comment None

Adjournment was at approximately 8:20 p.m.

Respectively submitted,

Shelly McReynolds - Render

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Agenda Item 1

RESOLUTION STAFF REVIEW DATE April 10, 2003

Agenda Item Title: Resolution to Amend the Current Agreement for Law EnforcementServices Between Ingham County and Delhi Township

Submitted by: Sheriff’s Office

Committees: LE * , JD____, H.S.___ , CS ___ , Finance *

Summary of Proposed Action: This resolution will authorize the Sheriff’s Office to amend theJanuary 1, 2001 through December 31, 2004 Ingham County Sheriff’s Office/Delhi Township PoliceServices Agreement by adding to the current contract one new half-time clerical position through theend of the agreement.

Financial Implications: There is one new half-time clerical contract position created by this resolutionwith a cost range of:

2003 costs will be determined when the new half-time clerical position is filled. 2004 costs would range from $23,117 (step 1) to $26,332 (step 5). * .085 =

$25,082 to $28,570

Other Implications: This is a long term contract for police services that the County and Sheriff haveprovided for several years. Delhi Township is willing to amend the contract accordingly.

Staff Recommendation: JA JN * HH This resolution should be approved.

Agenda Item 1

TO: Mr. John Neilsen, Deputy Controller

FROM: Matthew J. Myers, Undersheriff

DATE: April 4, 2003

RE: Amendment to the Agreement for Law Enforcement Services BetweenIngham County Sheriff’s Office, the County of Ingham and Delhi Township

The attached Resolution authorizes an amendment to the current Agreement for Law EnforcementServices between the Ingham County Sheriff’s Office, the County of Ingham and the CharterTownship of Delhi.

Two years ago I was requested by Delhi Township Officials to submit a 10 year plan for staffing at theDelhi Township Office Substation. As part of that plan, I proposed adding a half time Clericalposition. On Tuesday, April 1, 2003, the Delhi Township Board requested that I submit a Resolutionto the County amending the current Contract to add the half time position.

Also enclosed is a copy of the letter I sent to Mr. Elsinga, indicating the yearly cost for the half timeposition. Once the Resolution is adopted by the County, and the Amendment is signed, the positionwill be added as quickly as it can be filled. The exact amount of the 2003 cost will be determined bythe start date of the new employee. The yearly cost for the new position is $21,743.00, plus .085%administration fee, for a total of $23,591.00. The Contract will also be amended to eliminate thetemporary clerical position from the 2004 budget, and amend the 2003 budget to $1,050.00.

If there are any questions I will be available.MJM/jp

cc: Mr. John Elsinga, Township ManagerCharter Township of Delhi

Agenda Item 1

TO: Mr. John Elsinga, Township Manager

FROM: Matthew J. Myers, Undersheriff

DATE: March 24, 2003

RE: Half Time Clerical Position

The purpose of this communication is to request that Delhi Township fund a half-time clerical positionfor the Sheriff’s Office in Delhi Township. As we have discussed in the past, the addition of a half timeclerical position is necessary to keep up with the increased demands placed on the staff at Delhi Township.This position would not only provide valuable assistance to the current clerical position, but would alsofree up time of uniform personnel, who are currently relieving the clerical position for breaks, lunches andvarious vacation and personal leave time.

While I recognize budgets are tight, this position was requested for 2002, and is part of the 10 year planthat was submitted in 2001. The yearly cost for the half time position is $23,591.00 (this includes .085Administration Fee). If approved at this time, I would anticipate a delay of four to six weeks in actuallybeing able to hire an individual for this position. It would be necessary to amend the current Agreement,and I would anticipate a 4% to 4.5% increase for 2004.

I would appreciate this request being placed on the next available agenda for the Township to bediscussed. Unfortunately, I have a conflict in my schedule for your April 15th meeting. Please let meknow if it will be placed on the agenda at that time, and a representative from the Sheriff’s Office willattend.

Thank you for your consideration of this request. If you have any questions, I will be available.

MJM/jp

cc: Sheriff Gene L. WriggelsworthChief Deputy Vicki L. HarrisonCaptain Rick MillerLt. Cynthia Martin

Agenda Item 1

Introduced by the Law Enforcement and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERSRESOLUTION TO AMEND THE CURRENT AGREEMENT FOR LAW ENFORCEMENT

SERVICES BETWEEN INGHAM COUNTY AND DELHI TOWNSHIP

WHEREAS, Delhi Township has agreed to add a half-time clerical position to the current contingentof employees assigned to the Sheriff’s Office in Delhi Township; and

WHEREAS, adding the half-time clerical position is a recognition of the increased clerical work load;and

WHEREAS, adding the half-time clerical position will eliminate the need for the temporary clericalbudget.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes theAmendment to the 2001 - 2004 Agreement for Law Enforcement Services between the InghamCounty Sheriff’s Office, the County of Ingham and the Charter Township of Delhi.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes theBoard Chairperson, the County Clerk, and the Sheriff to sign any and all amendment agreementsconsistent with this resolution and approved as to form by Corporate Counsel.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes theController to make any necessary budget adjustments in the Ingham County Sheriff’s Office 2003budget.

Agenda Item 1

EXHIBIT A

PERSONNEL COST PROJECTIONSDELHI CONTRACT: 2001 - 2004SUMMARY

2001 2002 2003 2004

1 LIEUTENANT $85,746 $88,815 $91,808 $94,913

2 SERGEANTS 175,858 182,582 189,240 196,176

2 DETECTIVES 134,430 139,220 143,864 148,686

16 DEPUTIES 1,007,184 1,045,120 1,082,240 1,120,9601 COMM. SERV.1 METRO1 BUS. COMM.3 COMM. POL.8 PUB. SAFETY5 PARAMEDICS

1 CLERK 41,846 43,337 44,790 46,300

1 TEMP. CLERICAL 2,100 2,100 1,050

1 HALF-TIME CLERK 21,743 23,117

SUBTOTAL $1,447,164 $1,501,174 $1,574,735 $1,630,152

X .085 ADMIN. FEE $1,570,173 $1,628,774 $1,708,587 $1,768,715

OVERTIME 23,500 24,000 24,500 25,000

TOTAL PERSONNEL $1,593,673 $1,652,774 $1,733,087 $1,793,715SERVICES:

Agenda Item 1

DELHI TOWNSHIP

2001 2002 2003 2004

MEDICAL SUPPLIES 4,000 4,000 4,100 4,100

SUPPLIES 16,300 16,500 16,700 16,900

UNIFORMS & ACCESSORIES 4,500 4,500 4,600 4,600

GAS & OIL 21,000 21,000 21,750 21,750

TOTAL SUPPLIES 45,800 46,000 47,150 47,350

MEMBERSHIPS 550 550 550 550

COURIER SERVICE 700 700 750 750

DATA PROCESSING 4,000 4,100 4,200 4,300

TELEPHONE 6,500 6,700 6,900 7,100

PROFESSIONAL SERVICES TOTAL 11,750 12,050 12,400 12,700

EQUIPMENT REPAIR 1,500 1,500 1,600 1,600

VEHICLE REPAIR 12,000 12,000 13,500 13,500

OTHER EXPENSES 13,500 13,500 15,100 15,100

MACHINERY/CARS 90,000 90,000 94,000 94,000

TELEPHONE SYSTEM 2,400 2,400 2,400 2,500

CAPITAL OUTLAY 92,400 92,400 96,400 96,400

Agenda Item 1

OVERALL PROPOSED BUDGET FOR DELHI TOWNSHIP

2001 2002 2003 2004

PERSONNEL SERVICES 1,593,673 1,652,774 1,733,087 $1,793,715

TOTAL SUPPLIES 45,800 46,000 47,150 47,350

PROFESSIONAL SERVICES 11,750 12,050 12,400 12,700

OTHER EXPENSES 13,500 13,500 15,100 15,100

CAPITAL OUTLAY 92,400 92,400 96,400 96,400

TOTAL BUDGET 1,757,123 1,816,724 1,904,137 1,965,265

Agenda Item 2


Agenda Item Title: Resolution Authorizing a Contract with The Center for Criminal JusticeResearch (CCJR), The University of Cincinnati, to Evaluate the InghamCounty Juvenile Corrections System

Submitted by: Ingham County Controller’s Office/Circuit Court

Committees: L.E. , JD * , C.S. , H..S. , Finance *

Summary of Proposed Action: This resolution will authorize a contract with The Center forCriminal Justice Research (CCJR), The University of Cincinnati as outlined in their proposal,“Proposal to Evaluate the Ingham County Juvenile Corrections System.” Upon the completionof this evaluation a final report will be prepared and presented to the Board of Commissioners andCourt. The report will provide an assessment to determine what types of services are mostneeded within Ingham County to adequately provide services to youth that have come in contactwith the Family Division of Circuit Court and provide public safety to the County.

Financial Implications: The contract with The Center for Criminal Justice Research (CCJR),The University of Cincinnati, is at a cost not to exceed $55,799. These monies would be drawnfrom this year’s Juvenile Millage fund balance of approximately $2,463,000 million.

Other Implications: This recommendation to accept the proposal from The Center for CriminalJustice Research (CCJR), The University of Cincinnati, for these services are presented to you bythe Juvenile Justice Advisor Interview Committee consisting of the following members:

Commissioner Calvin Lynch, Chairperson Ingham County Board of CommissionersCommissioner Mary Stid, Chairperson Judiciary CommitteeCommissioner Marc Thomas, Vice-Chairperson Judiciary CommitteeThe Honorable Richard J. Garcia, Presiding Judge, Family DivisionThe Honorable Laura Baird, Chief Circuit Judge, Pro TemporeDon Reisig, Deputy Court Administrator, Family Division/Friend of the CourtJerry Ambrose, ControllerJohn Neilsen, Deputy Controller

The Juvenile Justice Advisor Interview Committee developed and advertised a Request forQualifications and received a total of eight Statements of Qualifications. This group then

Agenda Item 2

reviewed the various Statements of Qualifications and agreed to interview the top three of theorganizations responding. Those interviews were conducted on March 19 and 28, 2003. TheJuvenile Justice Advisor Interview Committee came to a consensus on The Center for CriminalJustice Research (CCJR), The University of Cincinnati as the organization best suited to providethese Juvenile Justice Advisor services. After reference checks were conducted and a proposalwas received, this recommendation is being presented to the Board of Commissioners by theJuvenile Justice Advisor Interview Committee.

Staff Recommendation: JA * JN * HH This resolution should be approved.

Agenda Item 2

Introduced by the Judiciary and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING A CONTRACT WITH THE CENTER FOR CRIMINALJUSTICE RESEARCH (CCJR), THE UNIVERSITY OF CINCINNATI, TO EVALUATE THE

INGHAM COUNTY JUVENILE CORRECTIONS SYSTEM

WHEREAS, a Juvenile Millage was approved by the voters of Ingham County in November of2002 for the purpose of funding an increase to Ingham County’s capacity to detain and housejuveniles who are delinquent or disturbed, and to operate new and existing programs for thetreatment of such juveniles; and

WHEREAS, the Ingham County Board of Commissioners and Circuit Court determined that a Juvenile Justice Advisor was necessary to provide a Juvenile Corrections System assessment todetermine what types of services are most needed within Ingham County to adequately provideservices to youth that have come in contact with the Family Division of Circuit Court and providepublic safety to the County; and

WHEREAS, the Juvenile Justice Advisor Interview Committee developed and advertised aRequest for Qualifications, received Statements of Qualifications, and interviewed three of theorganizations responding; and

WHEREAS, the Juvenile Justice Advisor Interview Committee is recommending the Center forCriminal Justice Research (CCJR), The University of Cincinnati, to evaluate the Ingham CountyJuvenile Corrections System as the Ingham County Juvenile Justice Advisor.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes a contract with The Center for Criminal Justice Research (CCJR), The University of Cincinnati, to evaluate the Ingham County Juvenile Corrections System as the Ingham County JuvenileJustice Advisor as outlined in their attached proposal at a cost not to exceed $55,799 for the timeperiod of May 1, 2003 through September 30, 2003.

BE IT FURTHER RESOLVED, that the Chairperson of the Ingham County Board ofCommissioners and the County Clerk are authorized to sign any necessary contract documentsconsistent with this resolution and approved as to form by the County Attorney.

BE IT FURTHER RESOLVED, that the funds will come from the Juvenile Millage budget.

Agenda Item 3a


Agenda Item Title: Resolution Requesting the Establishment of an Office at the VeteransMemorial Courthouse

Submitted by: Eric Schertzing, Treasurer

Committees: LE. , JD , HS , CS * , Finance *

Summary of Proposed Action: This resolution authorizes the Treasurer to utilizespace at the Veterans Memorial Courthouse in order to provide a Lansing location for theTreasurer’s Office. The office would be located on the first floor of the Veterans MemorialCourthouse, in space originally designed for Circuit Court Central Cashiering, and would bestaffed by the existing staff of the Treasurer’s Office. The Circuit Court is in agreement with theTreasurer utilizing this space. In the opinion of the Treasurer, services to the public would beenhanced.

Financial Implications: It is estimated that the cost of renovating this space for use by theTreasurer would be approximately $10,000. Funds are available from the County funds utilizedin the Grady Porter Building Renovation project.

Other Implications: None

Staff Recommendation: JA X JN HH Staff recommends the approval, on the condition that the Treasurer agrees to operate the officewithin existing staffing levels and within the current budget levels.

Agenda Item 3a

Memorandum

April 10, 2003

TO: Jerry Ambrose

FROM: Eric Schertzing

RE: Lansing Satellite Office

Please allow this memo, with the authorizing resolution, to serve as my official request that wemove forward in establishing a Lansing Treasury Office. I have added two words to the draftresolution to make clear that the Lansing office will be operated with our existing staff and officebudget.

Judge Collette and I had a very nice meeting in March. We agreed to work together to establishand share space in the Veteran Memorial Courthouse’s Circuit Court area. Judge Collette is veryunderstanding and supportive of my efforts to improve service. It is looking like we will be ableto meet with Judge Collette, David Easterday and John Andresen on the 21st to finalize plans.

I hope and expect an outcome of this meeting will be written support of a Lansing Treasurer’sOffice from Judge Collette.

Please let me know if I can provide any additional information. Thank you for your assistance inthis effort.

Agenda Item 3a

Introduced by the County Services and Finance Committees of the:


RESOLUTION REQUESTING THE ESTABLISHMENT OF AN OFFICE AT THEVETERANS MEMORIAL COURTHOUSE

WHEREAS, the County Treasurer has determined that a satellite County Treasurer’s Office inLansing would be beneficial to the residents of Ingham County; and

WHEREAS, the Treasurer has stated that operating such an office would be done with the existingstaff and budget of the Treasurer’s Office; and

WHEREAS, space has been identified on the first floor of the Veterans Memorial Courthouse whichcould be made suitable; and

WHEREAS, the Circuit Court, where the potentially suitable space is located, has no objections tothe Treasurer utilizing the space as a satellite Treasurer’s Office.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes theestablishment of a satellite Treasurer’s Office on the first floor of the Veterans Memorial Courthouse,to be operated with the existing staff of the Treasurer’s Office and within the existing budget of theCounty’s Treasurer’s Office.

BE IT FURTHER RESOLVED, that the Building Authority is authorized to spend up to $10,000from funds appropriated for the Grady Porter Building renovation project to modify this space.

Agenda Item 3b


Agenda Item Title: Resolution Authorizing a Contract for Accommodation Audit ServicesThrough the Treasurer’s Office

Submitted by: Eric Schertzing, Treasurer

Committees: LE. , JD , HS , CS * , Finance *

Summary of Proposed Action: Resolution #75-131 designates the Treasurer as theadministrator of the accommodation ordinance. Kent County has two full time staff persons devotedto these audits and is able to allocate staff time to provide services in Ingham County. This resolutionauthorizes an agreement with Kent County Treasurer to provide accommodation audit services at anamount not to exceed $25,000.

Financial Implications: The cost to the contract will not exceed $25,000. Since funds are notbudgeted for this, it will be necessary to transfer funds from the Contingency.

Other Implications: None

Staff Recommendation: JA X JN HH Staff recommends the approval. This would not commit the County to an ongoing expense, and mayresult in the generation of additional revenues.

Agenda Item 3b

Introduced by the County Services and Finance Committees of the:


RESOLUTION AUTHORIZING A CONTRACT FOR ACCOMMODATION AUDITSERVICES THROUGH THE TREASURER’S OFFICE

WHEREAS, resolution 75-131 designates the County Treasurer as the administrator of theaccommodation ordinance; and

WHEREAS, resolution 75-131 provides the County Treasurer access to the books and records offacilities as necessary to enable a determination of the correctness of any report filed under theordinance; and

WHEREAS, the Kent County Treasurer has two full time staff persons devoted to accommodationaudits; and

WHEREAS, the Kent County Treasurer is able to allocate staff time to provide audit services inIngham County; and

WHEREAS, facility audits will be beneficial to ordinance compliance; and

WHEREAS, the audits can most efficiently be conducted by individuals that specialize in conductingaccommodation facilities.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes anagreement with the Kent County Treasurer to provide accommodation audit services.

BE IT FURTHER RESOLVED, that the amount of the agreement is not to exceed $25,000.

BE IT FURTHER RESOLVED, that $25,000 is authorized to be transferred from the ContingencyAccount to the Treasurer’s Office.

BE IT FURTHER RESOLVED, that the Board Chairperson, County Clerk and Treasurer areauthorized to sign a contract with the Kent County Treasurer upon the recommendation of the CountyController and approval as to form by the County Attorney.

Agenda Item 4

RESOLUTION STAFF REVIEW: DATE: April 16, 2003

Agenda Item Title: Resolution to Create a Grant Funded Project Specialist/CommunityDevelopment Position In Ingham County MSU Extension

Submitted By: Joe Lessard, Ingham County MSU Extension Director

Committees: LE ___, JD ___, HS * , CS * , Finance *

Summary of Proposed Action: This resolution would create a new position of ProjectSpecialist/Community Development within Ingham County MSU Extension at a wage and fringecost of $47,869.

Financial Implications: Funding is provided through the Community Voices Project grant.Employee to be layed off if the grant is not continued.

Other Implications: The Union has been advised of this new position, and have no objections.

Staff Recommendation: JA JN HH X Staff recommends the approval of this Resolution.

Agenda Item 4

Introduced by the Human Services, County Services and Finance Committees of the:


RESOLUTION TO CREATE A GRANT FUNDED PROJECT SPECIALIST /COMMUNITY DEVELOPMENT POSITION IN INGHAM COUNTY MSU EXTENSION

WHEREAS, Ingham County MSU Extension received a Community Voices Project grant fromthe Ingham County Health Department to support the development of rural healthy communitysummits and post summit healthy community initiatives; and

WHEREAS, the Community Voices project supports several of the County’s long-termobjectives, including accessible health care, environmental preservation, economic developmentand youth development; and

WHEREAS, the Ingham County Human Resources Department has evaluated and classified thisproposed grant position as a Project Specialist / Community Development at a grade level ofPRO05; and

WHEREAS, the ICEA is in agreement with this evaluation.

THEREFORE BE IT RESOLVED, that contingent on the availability of funds provided throughthe above mentioned Community Voices grant, the Ingham County Board of Commissionersauthorizes the establishment of a Project Specialist/Community Development position withinIngham County MSU Extension at a wage and fringe cost of $47,869.

BE IT FURTHER RESOLVED, that this position is end-dated on or before, February 28, 2004and that all operating and employment costs associated with this position must be providedthrough the grant.

BE IT FURTHER RESOLVED, that LeRoy Harvey be changed from temporary to regular statusand continue serving in this grant funded position.

BE IT FURTHER RESOLVED, that the County Controller is authorized to amend the InghamCounty MSU Extension 2003 budget in accordance with this resolution.

Agenda Item 5

RESOLUTION STAFF REVIEW DATE: April 16, 2003

Agenda Item Title: Resolution to Revise the Intercounty Agreement for the Creation of theMid-South Substance Abuse Commission

Submitted by: Mid-South Substance Abuse Commission

Committees: LE ___, JD____, H.S. * , CS ___ , Finance *

Summary of Proposed Action: (see attached letter of explanation) This resolution authorizes an amendment to the Agreement for the Intercounty Agreement for thecreation of the Mid-South Substance Abuse Commission. It reflects the withdrawal ofShiawassee County and the additions of the Counties of Ionia and Newaygo. As provided by theagreement, it will reflect the elimination of one (1) member appointed to the Commission by theBoard of Commissioners of the County of Shiawassee and two (2) members appointed to theAdvisory Council by the Board of Commissioners of the County of Shiawassee; and the additionof one (1) member appointed by the Board of Commissioners of the County of Ionia and one (1)member appointed by the Board of Commissioners of the County of Newaygo for two (2) yearterms, and shall become effective October 1, 2003.

Financial Implications: None directly affecting Ingham County, the disposition of any assetsand liabilities of the Commission as to the withdrawing governmental unit have been mutuallyagreed upon and dispersed.

Other Implications:


Agenda Item 5

Introduced by the Human Services and Finance Committees of the:


RESOLUTION TO REVISE THE INTERCOUNTY AGREEEMENT FOR CREATION OF THE MID-SOUTH SUBSTANCE ABUSE COMMISSION

WHEREAS, the Mid-South Substance Abuse Commission entered into an Agreement on the 18th

day of December 1996 between the Counties of Calhoun, Clinton, Eaton, Gratiot, Hillsdale,Ingham, Jackson, Lenawee and Shiawassee Counties; and

WHEREAS, an amendment to this Agreement may be proposed in writing by the Commission;and

WHEREAS, this Agreement may be amended only by the mutual agreement of the contractingCounties pursuant to resolution authorized by each of the County Boards of Commissioners andentered into in writing; and

WHEREAS, any of the parties to the Agreement may withdraw from participation in theCommission upon giving ninety (90) days prior notice to the other participating units; and

WHEREAS, Shiawassee County has provided such notice to the other participating units; and

WHEREAS, the disposition of any assets and liabilities of the Commission as to the withdrawinggovernmental unit have been mutually agreed upon and dispersed; and

WHEREAS, the remaining governmental units shall, by mutual agreement, determine the numberand distribution of members of the Commission and Advisory Council, and shall execute anamendment to this Agreement reflecting such agreement which includes the following:

The membership of the Commission and the Advisory Council shall remain unchangedexcept for the elimination of one (1) member appointed to the Commission by the Boardof Commissioners of the County of Shiawassee and two (2) members appointed to theAdvisory Council by the Board of Commissioners of the County of Shiawassee.

WHEREAS, the Counties of Ionia and Newaygo have adopted resolutions indicating their desireto enter into an Agreement with the counties participating in the Intercounty Agreement for thecreation of the Mid-South Substance Abuse Commission for the provision of coordinatingfunctions for substance abuse services; and

WHEREAS, the Commission is in agreement with Ionia and Newaygo counties participating inthe Intercounty Agreement.

THEREFORE BE IT RESOLVED, that the Intercounty Agreement for the creation of the Mid-South Substance Abuse Commission shall be amended to include the counties of Calhoun,Clinton, Eaton, Gratiot, Hillsdale, Ionia, Ingham, Jackson, Newaygo and Lenawee Counties, andthat the number and distribution of members of the Commission shall reflect the membership ofthe Commission and the Advisory Council shall remain unchanged except for the elimination ofone (1) member appointed to the Commission by the Board of Commissioners of the County ofShiawassee and two (2) members appointed to the Advisory Council by the Board ofCommissioners of the County of Shiawasse and the addition of one (1) member appointed by theBoard of Commissioners of the County of Ionia and one (1) member appointed by the Board ofCommissioners of the County of Newaygo for two (2) year terms, and shall become effectiveOctober 1, 2003.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes theBoard Chair and County Clerk to sign any and all amendment agreements consistent with thisresolution and approved as to form by Corporate Counsel provided all participating Countieshave ratified the amendment, the amending document has been signed by their authorizedrepresentatives, the amendment has been approved by the Governor and Director of CommunityHealth, and the amendment has been filed with the Michigan Secretary of State and the CountyClerk of each participating County.

Agenda Item 6a


Agenda Item Title: Resolution to Authorize an Adjustment to the Health Department FeeSchedule

Submitted by: Health Department

Committees: LE ___, JD____, H.S. * , CS ___ , Finance *

Summary of Proposed Action: (see attached letter of explanation) This resolution will authorize changes in the Health Department’s Fee Schedules to maximizerevenue from third-party payers and continued implementation of HIPAA mandated uniformbilling by the State Medicaid program.

1. Providers in the Adult Health and Otto clinics have identified procedures which arereimbursable by third parties for which the department does not currently have a feeestablished.

S Medicaid will reimburse transportation costs provided for Maternal SupportService/Infant Support Service clients. Establishing a fee for these services will enablethe department to be reimbursed for these services.

S The Breast and Cervical Cancer Control Program (BCCCP) receives reimbursement forservices at the lessor of the Medicare rates or the fee charged by Ingham County.

S MDCH has established fees for additional services that the department can be reimbursed.S Medicaid has changed the procedure codes for lead screening services, family planning

supplies, and blood specimen collection.

Financial Implications: These fees traditionally have been within grants on a fee for servicebasis. Now they must be obtained through billing to third-party payers and continuedimplementation of HIPAA mandated uniform billing by the State Medicaid program.

Other Implications:


Agenda Item 6a

MEMORANDUM

To: Human Services CommitteeFinance Committee

From: Bruce Bragg

Date: April 17, 2003

Subject: Recommendation to Adjust the Health Department’s Fee Schedule

This is a recommendation to authorize some changes in the Health Department’s Fee Schedules. The proposed changes are being recommended to maximize revenue from third-party payers andcontinued implementation of HIPAA mandated uniform billing by the State Medicaid program.

Providers in the Adult Health and Otto clinics have identified procedures which are reimbursableby third parties for which the department does not currently have a fee established. Additionally,Medicaid will reimburse transportation costs provided for Maternal Support Service/InfantSupport Service clients. Establishing a fee for these services will enable the department to bereimbursed for these services.

The Breast and Cervical Cancer Control Program (BCCCP) receives reimbursement for servicesat the lessor of the Medicare rates or the fee charged by Ingham County. MDCH has establishedfees for additional services that the department can be reimbursed .

Additionally, Medicaid has changed the procedure codes for lead screening services, familyplanning supplies, and blood specimen collection. I am recommending changes to the feeschedule to incorporate the new procedure codes.

I recommend that the Board of Commissioners adopt the attached resolution and authorize thechanges to the Health Department’s fee schedules.

Attachment

cc: John Jacobs w/attachment

Agenda Item 6a



RESOLUTION TO AUTHORIZE AN ADJUSTMENT TO THE HEALTH DEPARTMENT FEESCHEDULE

WHEREAS, the Board of Commissioners has the authority to establish and adjust fees for services providedthrough the Ingham County Health Department; and

WHEREAS, the Health Officer has recommended that some of the fees be adjusted in the Fee Schedule in orderto maximize revenue from third-party payers.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes the followingadjustments to the Health Department’s Fee Schedules effective October 1, 2002

Cedar Adult Health Procedures Proposed Fee10160 Puncture aspiration of abscess, hematoma, bulla or cyst $50.00

20600 Arthrocentesis, aspiration and/or injection; small joint, bursa or ganglion cyst(e.g., fingers, toes)

$ 35.00

20605 Intermediate joint, bursa or ganglion cyst (e.g., temporomandibular,acromioclavicular, wrist, elbow or ankle, olecranon bursa)

$ 35.00

20610 Major joint or bursa (eg, shoulder, hip, knee joint, subacromial bursa) $ 45.00

94760 Noninvasive ear or pulse oximetry for oxygen saturation; single determination $ 5.00

94761 Multiple determinations of Noninvasive oximetry (e.g., during exercise) $10.00

CPT Otto Health Center Procedures Proposed Fee94060 (PFT) Bronchospasm evaluation: spirometry, before and after bronchodialator

(aerosol or parenteral) $ 40.00

CPT MSS/ISS Transportation Services Proposed FeeZ0010 MSS Trans. Bus/Van actual cost/max

$ 21.20

Z0011 MSS-Trans Taxi actual cost/max $ 21.31

Z0012 MSS Trans. Volunteer $ .23/mile

Z0030 ISS Trans. Bus/Van actual cost/max $ 21.20

Z0031 ISS-Trans. Taxi actual cost/max $ 21.31

Z0032 ISS Trans. Volunteer $ .23/mile

CPT BCCCP Medical Office Consultations Proposed Fee

99241 Medical Office Consultation (15 min) $ 50.00




99499 Case Management $ 95.00

CPT WISEWOMAN Education and Screening Services Proposed Fee

99401 Preventative medicine counseling, individual (15 min) $ 15.00




99411 Preventative medicine counseling, group (30 min) $ 15.00

99412 Preventative medicine counseling, group (60 min) $ 30.00

99420 Administration and interpretation of HRA $ 10.00

99429 Medical Care Case Management $95.00

82465 Cholesterol, Serum or Whole Blood, Total $ 7.00

83718 High Density Cholesterol $ 15.00

CPT Lead Billing Services Proposed Fee

T1029(replaces Z6200 & Z6210)

Comprehensive Environmental Investigation $ 200.00

T1028(replaces Z6220)

Assessment of Home $ 85.00

CPT Family Planning

A4266(replaces Z8510)

Diaphragm $ 10.00


Condom, male - each $ .06


Condom, female - each $ 1.25


Contraceptive, Spermicide $ 4.50

S4993(replaces Z8500)

Contraceptive pill $ 6.50

CPT Misc. Procedure Code Revisions Proposed Fee

36415(revised definition)

Collection of venous blood by venipuncture $ 10.00

36416(new code)

Collection of capillary blood specimen (eg, finger, heel, ear stick) $ 5.00

Agenda Item 6b


Agenda Item Title: Resolution to Reclassify a Public Health Nurse II Position to a Charge Nurse

Submitted by: Health Department

Committees: LE ___, JD____, H.S. * , CS * , Finance *

Summary of Proposed Action: (see attached letter of explanation) This resolution will authorize approval of the Health Department’s recommendation to reclassify a vacantPublic Health Nurse II position to a Charge Nurse. The 2003 Salary Range is $37,840 to $50,279.

Financial Implications: This is an expense neutral change as the two classifications are at the same salarylevel, so there is no budgetary effect from the reclassification. However, the Health Department intends toleave a nursing position vacant until the financial position is more clear for the remainder of 2003 and for 2004. (This would be a current nursing position that would be hired internally and placed in the Charge Nurseposition IF an acceptable internal candidate is selected).

Other Implications: Although normally our employee selection procedures would not allow for an internalonly process, the Human Resources Department and the Health Department are proposing to conduct an opencompetitive process within the existing work force. The Human Resources and Health Departments willpropose to appoint a qualified candidate from nurses currently employed by the County with the understandingthat the nurse position vacated will remain so until the Board of Commissioners authorizes it to be filled.


Agenda Item 6b

MEMORANDUM

To: Human Services CommitteeCounty Services CommitteeFinance Committee

From: Bruce Bragg

Date: April 17, 2003

Subject: Recommendation to Reclassify a Position

This is a recommendation to reclassify a vacant Public Health Nurse II position to a Charge Nurse. The vacantPublic Health Nurse II position was assigned to support the Stockbridge/Leslie Community Health Center. TheBureau of Community Health Services has re-evaluated the needs of the Health Center and determined that thefunctions need to be focused on the management of the two Health Centers. The community nursingcomponent is going to be picked up by other Public Health Nurses working in the rural areas of the County.

The two classifications are at the same salary level, so there is no budgetary effect to this change. It is theDepartment’s intent to fill this position from within the existing nursing workforce. We intend to hold aposition vacant until the financial position is more clear for the remainder of 2003 and for 2004. So, I amrequesting authorization from the Board of Commissioners to conduct an internal competitive process, and tofill the Charge Nurse position from within the existing nursing employees, if possible.

I recommend that the Board adopt that attached resolution and authorize the reclassification.

Attachment

cc: Janet Bowen w/attachmentCharlyn Stratton w/attachmentGreg Wilhelm w/attachmentBruce Miller w/attachmentMartha Reimenschneider w/attachmentHarold Hailey w/attachment

Agenda Item 6bIntroduced by the Human Services, County Services and Finance Committees of the:


RESOLUTION TO RECLASSIFY A PUBLIC HEALTH NURSE II POSITION TO A CHARGE NURSE

WHEREAS, the Health Department has a vacant Public Health Nurse II position which had been assigned toprovide support services to the Stockbridge/Leslie Community Health Centers; and

WHEREAS, the Stockbridge/Leslie Community Health Center Administrator and the Deputy Director ofHealth Services have determined that the appropriate classification for the position is a Charge Nurse; and

WHEREAS, the salary grade for these two positions are identical; and

WHEREAS, the Health Officer has recommended that the Board of Commissioners reclassify positionHLHSAT006 from Public Health Nurse II to Charge Nurse, with the intent that the position be filled fromwithin the existing workforce, if possible.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes thereclassification of Position HLHSAT006 from Public Health Nurse II to Charge Nurse.

BE IT FURTHER RESOLVED, that this change shall be effective May 1, 2003.

BE IT FURTHER RESOLVED, that the Human Resources Department and the Health Department areauthorized to conduct an open competitive process within the existing work force and to appoint a qualifiedcandidate from nurses currently employed by the County.

Agenda Item 8b

M E M O R A N D U M

TO: Finance and Liaison Committees

FROM: Jerry Ambrose, Controller RE: First Quarter 2003 Budget Adjustments and Contingency Fund Update

DATE: April 9, 2003

Enclosed, please find the recommended adjustments to the Ingham County budget for the first quarter of fiscalyear 2003. The total increase to the General Fund is $270,433.

The quarterly budget amendment process as authorized by the Board of Commissioners is necessary to makeadjustments to the adopted budget. Usually, adjustments are made as a result of updated revenue andexpenditure projections, grant revenues, reappropriations, accounting and contractual changes, and generalhousekeeping issues. The majority of adjustments this quarter are reappropriations of funds budgeted but not spent in 2002. Most ofthese reappropriations are related to capital projects, the carrying over of funds budgeted for specific agencies,such as the Women’s Commission, and funds where revenue was collected for a specific purpose, such asHAZMAT.

Also, notable in this adjustment are some budget transfers in Cooperative Extension. As part of the 2003budget, it was recommended that a fee structure be developed in order to support $10,000 of the department’shorticulturist position. As an alternative to this arrangement, Cooperative Extension has proposed reducingvarious expenses by a total of $10,000 to offset this cost.

Also, included is an update of contingency fund spending so far this year. As part of the 4% budget reductionsauthorized by Resolution 03-55, $3,830 was added to contingency. If this quarterly adjustment is passed asproposed, the contingency amount will be $535,284. As detailed in the attached document, the beginningcontingency balance for 2003 was $553,414.

Should you require any additional information or have questions regarding this process, please don’t hesitate tocontact me.

Agenda Item 8b

Introduced by the Law Enforcement, Judiciary, Human Services, County Services, and Finance Committees of the:


RESOLUTION AUTHORIZING ADJUSTMENTS TO THE 2003 INGHAM COUNTY BUDGET

WHEREAS, the Board of Commissioners adopted the 2003 Budget on October 22, 2002 and has authorizedcertain amendments since that time, and it is now necessary to make some adjustments as a result of updatedrevenue and expenditure projections, fund transfers, reappropriations, accounting and contractual changes,errors and omissions, and additional appropriation needs; and

WHEREAS, the Liaison Committees and the Finance Committee have reviewed the proposed budgetadjustments prepared by the Controller’s staff and have made adjustments where necessary; and

WHEREAS, Public Act 621 of 1978 requires that local units of government maintain a balanced budget andperiodically adjust the budget to reflect revised revenue and expenditure levels.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby directs theController to make the necessary transfers to adjust revenues and expenditures in the following funds, accordingto the attached schedules:

2003 BUDGET PROPOSED PROPOSEDFUND DESCRIPTION 03/25/03 CHANGES BUDGET

101* General Fund $66,692,963 $270,433 $66,963,396208 Parks 1,883,731 43,500 1,927,231221 Health 29,179,996 6,135 29,186,131230 Hotel/Motel 1,900,000 16,740 1,916,740245 Public Improvement 145,897 483,765 629,662265 Drug Law Enforcement 5,000 36,017 41,017285 Justice Training Grant 0 6,327 6,327292 Family Division Child Care 6,624,659 40,160 6,664,819508 Parks Enterprise 239,752 13,892 253,644561 Fair 1,021,619 23,615 1,045,234636 MIS Fund 2,621,907 48,679 2,670,586645 Intergovernmental Services 696,295 1,186 697,481664 Mach. & Equip. Revolving 361,051 114,261 475,312675 Telephone 928,289 20,853 949,142

* Does not include funds associated with the sale of Ingham Medical Center.

Agenda Item 8bGENERAL FUND REVENUES

2003 Budget -3/25/03

Proposed Changes 2003 ProposedBudget

Tax Revenues

County Property Tax 37,492,141 37,492,141

Property Tax Adjustments (150,000) (150,000)

Delinquent Real Property Tax 12,000 12,000

Unpaid Personally Property Tax 25,000 25,000

PILT/IFT/CFT 469,000 469,000

Trailer Fee Tax 20,000 20,000

Intergovernmental Transfers

Single Business Tax 895,139 895,139

State Revenue Sharing 5,182,086 5,182,086

Convention/Tourism Tax - Liquor 1,384,489 1,384,489

Health and Safety Fund 230,000 230,000

Use of Fund Balance 129,994 115,790 245,784

Department Generated Revenue

Animal Control 346,315 346,315

Circuit Court - Family Division 441,824 441,824

Circuit Court - Friend of the Court 976,183 976,183

Circuit Crt - General Trial 1,488,328 1,488,328

Cooperative Extension 160,497 49,698 210,195

County Clerk 319,888 319,888

District Court 2,039,116 2,039,116

Drain Commissioner/Drain Tax 335,485 335,485

Economic Development 74,669 81,805 156,474

Elections 40,000 40,000

Emergency Operations 49,385 49,385

Equalization /Tax Services 30,800 30,800

Probate Court 252,932 252,932

Prosecuting Attorney 696,560 696,560

Purchasing 46,858 46,858

Register of Deeds 2,286,607 2,286,607

Remonumentation Grant 80,338 80,338

Sheriff 5,292,630 23,140 5,315,770

Treasurer 5,868,725 5,868,725

Tri-County Regional Planning 36,186 36,186

Veteran Affairs 139,788 139,788

Total General Fund Revenues 66,692,963 270,433 66,963,396

GENERAL FUND EXPENDITURES

2003 Budget -3/25/03

Proposed Changes 2003 ProposedBudget

Board of Commissioners 472,353 472,353

Circuit Court - General Trial 5,860,369 21,960 5,882,329

District Court 1,617,304 1,617,304

Circuit Court - Friend of the Court 1,276,735 1,276,735

Jury Board 1,208 1,208

Probate Court 1,189,487 1,189,487

Circuit Court - Family Division 6,452,144 6,452,144

Jury Selection 60,117 60,117

Elections 174,252 174,252

Financial Services 596,180 596,180

County Attorney 373,623 373,623

County Clerk 663,366 663,366

Controller 763,915 763,915

Equalization/Tax Services 583,192 583,192

Human Resources 671,063 671,063

Prosecuting Attorney 5,048,016 5,048,016

Purchasing 231,448 231,448

Facilities 1,398,908 1,398,908

Register of Deeds 656,170 656,170

Remonumentation Grant 80,338 80,338

Treasurer 572,097 572,097

Drain Commissioner 786,926 786,926

Economic Development 152,871 101,914 254,785

Community Agencies 199,371 199,371

Women’s Commission 2,000 3,940 5,940

Environmental Affairs Comm 500 500

FOC Advisory Committee 2,000 2,000

Historical Commission 500 500

Tri-County Regional Planning 60,310 60,310

Jail Maintenance 205,120 205,120

Sheriff 18,566,901 24,679 18,591,580

Community Corrections 90,231 90,231

Animal Control 1,118,860 1,118,860

Emergency Operations 158,312 42,427 200,739

Board of Public Works 960 960

Drain Tax at Large 117,000 117,000

Health Department 7,690,809 7,690,809

Medical Examiner 231,531 231,531

Substance Abuse 696,379 696,379

Community Mental Health 1,755,402 1,755,402

Family Independence Agency 915,288 915,288

Tri-County Aging 66,890 66,890

Veterans Affairs 319,055 319,055

Cooperative Extension 774,858 61,321 836,179

Parks and Recreation 1,706,520 1,706,520

Contingency Reserves 557,244 (21,960) 535,284

Capital Area Rail Council 2,350 2,350

Capital Improvements 1,772,490 36,152 1,808,642

Total General Fund Expenditures 66,692,963 270,433 66,963,396

Agenda Item 8b

General Fund Revenues

Economic Development Increase revenue budget $81,805 for Michigan RegionalTelecommunications Planning Program grant authorized by R02-42.

Cooperative Extension Carry over $11,734 in revenue from Lansing School District as approvedin R02-171. Carry over $30,000 in revenue from City of Lansing forCitywide Network Center support per R02-258. Increase transfer fromHealth Fund $7,964 for Community Voices Grant.

Sheriff Increase insurance proceeds revenue $23,140 from totaled Sheriffvehicles. Proceeds will be used toward the purchase of new vehicles.

Use of Fund Balance Increase use of fund balance $115,790 for various reappropriations.

General Fund Expenditures

Circuit Court Increase budget $21,960 for service agreements for technology equipmentat Veterans Memorial Courthouse. These costs were not included in thebudget.

Cooperative Extension Reappropriate $11,734 in temporary salaries and supplies from LansingSchool District as approved by R02-171. Reappropriate $2,309 intemporary salaries and supplies for Ingham County Youth Commission asapproved by R01-283. Reappropriate $35,314 for Citywide NetworkCenter support per R02-258. Reappropriate $1,416 in supplies and travelfrom Robert Wood Johnson Foundation grant. Reappropriate $2,584 insupplies for Capital Regional Community Fund anti-smoking grant. Reappropriate $7,964 in temporary salaries, travel and special projects forCommunity Voices Grant. Reduce various expenses totaling $10,000 inorder to restore contractual service budget for horticulturist contract. The2003 budget recommended that this $10,000 be paid for by thedevelopment of a fee structure for this service. As an alterative to this,Cooperative Extension has agreed to reduce its expenses by this amount.

Economic Development Reappropriate $101,914 in unspent funds from Michigan RegionalTelecommunications Planning Program grant authorized by R02-42.

Em Ops/HAZMAT Reappropriate $42,427 in unspent HAZMAT contributions from previousyears.

Sheriff Reappropriate unspent balance of $1,539 from the Dart Foundation grantas approved by R02-145. Increase vehicle budget $23,140 to replacetotaled Sheriff vehicles.

Women’s Commission Reappropriate unspent 2002 balance of $3,940.

Contingency Decrease contingency fund $21,960 for unbudgeted Veterans MemorialCourthouse technology service agreements.

Capital Improvements Reappropriate $36,152 for video arraignment project per 2000 CIP budget.

Non-General Fund Adjustments

Parks Increase use of fund balance and decrease parkingF208 revenue, due to revenue overestimate ($30,000). Increase use of fund

balance to cover additional cost of office renovation ($13,500).

Health Increase budget to remodel area servicingF221 Bioterrorism/Public Health Preparedness staff. Project cost totals

$19,003. Funding for the project will come from $7,200 in excess fundsfrom remodeling the Children’s Special Health Care Services area perR03-17, $5,668 in excess funds from remodeling the administrative unitper the 2003 CIP budget, and a $6,135 increase in state grant revenue toreimburse the County for expenditures related to smallpox vaccination andpreparedness activities. The net increase to the Health Fund is $6,135.

Hotel/Motel Reappropriate unspent hotel/motel funds from 2002 CIPF230 Budget for building repair and maintenance ($11,908) and surfacing and

landscaping ($4,832) at Fair.

Public Improvement Reappropriate funds for the following capital improvement F245 projects: fire alarm system at Jail ($30,000) per 1997 CIP Budget, county-

wide floor replacement ($22,539), Jail heater covers ($15,000) andcounty-wide parking lot repair ($52,889) per 1999 CIP budget, videoarraignment project ($50,930) and remodel Youth Center control room($7,120) per 2000 CIP budget, repair monument at Mason Courthouse($7,000), replace broken sidewalk ($16,646), Circuit Court file storageproject ($12,553), and new stack for Hilliard Building ($35,000) per 2001CIP budget, replace Mason Courthouse fire alarm system ($30,000),electrical upgrade for picnic shelters ($10,900), token gate at GPB visitorlot ($20,000), stainless steel doors at Jail ($5,000), air conditioning for JailChapel/meeting room ($10,000), seal all jail shower floors ($50,000),Youth Center lock and control system ($90,000), carpeting for WillowPlaza ($1,450), Jail ceiling tile replacement ($3,510), replace heating unitsat Jail ($9,750), and Parks ADA modifications ($3,478) per 2002 CIPbudget.

Drug Law Enforcement Reappropriate unspent Sheriff drug forfeiture fundsF265 ($36,017).

Justice Training Grant Reappropriate previous years’ unspent Act 302 trainingF285 funds. ($6,327)

Family Court Child Care Reappropriate unspent funds from Thoman FoundationF292 Grant. ($40,160)

Parks Enterprise Reappropriate funds for Hawk Island rental equipment perF508 2001 CIP budget. ($13,892)

Fair Reappropriate unspent hotel/motel funds from 2002 CIPF561 Budget for building repair and maintenance ($11,908) and surfacing and

landscaping ($4,832). Increase use of retained earnings to purchase newmower ($6,875).

MIS Increase use of fund balance to replace Kellogg ServerF636 ($7,679). Reappropriate funds for fire suppression system per 2002 CIP

budget ($41,000).

Intergovernmental Services Increase revenues and expenses to replace PC and monitorF645 in the Printshop. ($1,186).

Equipment Revolving Increase trade-in revenue and vehicle expense for ParksF664 ($9,000). Reappropriate unspent Parks CIP funds from 2002 to purchase

MIS equipment ($8,002). Increase CIP upgrade funds to purchase areplacement PC and monitor for the Sheriff ($1,126), to cover additionalcost of budgeted Circuit Court printer ($100), to cover additional cost ofbudgeted replacement of 5 PCs and monitors for Animal Control ($593),and replacement of one PC and monitor for Economic Development($1,186). Reappropriate funding for the following CIP projects: furniturefor Treasurer ($2,171), Register of Deeds microfilm conversion ($62,683)and electroseal stamps for Circuit Court ($6,400) per 2002 CIP budget,and dog license software ($23,000) per R02-313.

Telephone Fund Increase telephone fund for Willow Clinic phone upgrade.F675 ($20,853). This will be added to the upgrade of the overall telephone

system as approved by R02-266.

2003 CONTINGENCY

Adopted Contingency Amount $553,414

R03-55: 4% Budget Reductions $3,830

Proposed 1st Quarter Adjustment ($21,960)

Current Contingency Amount $535,284

Agenda Item 8c

TO: Finance and Liaison Committees

FROM: Jerry Ambrose

DATE: April 9, 2003

SUBJECT: 2004 Update of County Fees

When the Board of Commissioners adopted Resolution 02-155, setting various fees for county services, theController's Office was directed to annually review the fees and to recommend adjustments. This review hasbeen completed and some adjustments are recommended.

Attached are spreadsheets detailing the recommended adjustments to fees to be effective January 1, 2004.

The first set of spreadsheets presents a summary of fees proposed to be increased in 2004. They simply list the2003 fee, the proposed fee and the department recommendations for each of the fees where an increase isproposed.

The second set of spreadsheets is an analysis of the 2004 update of county fees. The following information isincluded for each fee:• Location of Service.• Fee Description.• The 2003 fee as passed by Resolution 02-155. (Some Health Department fees were also amended by

Resolution 02-305.)• The 2003 cost, as calculated by the Maximus “Cost of Services Analysis” in April 2002.• The cost increase factor. This is based on the 3-year average increase for each department’s adopted

general fund budget from 2000 to 2001, 2001 to 2002 and 2002 to 2003.• The 2004 cost, which is calculated by multiplying the 2003 cost by the cost increase factor.• The target percent as passed by R02-155. This is the target percent of cost to be recovered by the fee for

service, as identified by the Board of Commissioners.• The proposed fee to be effective January 1, 2004. This is based on the 2004 cost multiplied by the target

percent. Where a fee increase is proposed (many fees are proposed to remain unchanged in 2004), thefees are all increased to full dollar amounts, and, in some of the larger fees, rounded to the lower $5 or$10 increment. In some cases, the cost multiplied by the target percent is much more than the currentfee, so only an incremental increase is proposed, with the full cost times target percent planned to bereached after several years. Fees that are proposed to increase are presented in bold.

• Units per Study. This information is used to calculate revenue to be generated by the proposed fees. This information was provided in the Maximus study, and in some cases, has been updated by thedepartments.

• Additional revenue is projected from the increase in fees multiplied by the units.• Department Recommendation. In most cases, the department agreed with the Controller’s

recommendations. In cases where there is disagreement, information is presented in italics, and a memoof explanation from the department has been included.

This information will be presented at the current round of committee meetings as a discussion item. Aresolution recommending any fee increases will be presented at the next round of meetings. Please contact meif you have any questions regarding this information.

MEMORANDUM AGENDA iTEM 8D

TO: Ingham County Board of Commissioners

FROM: Jerry Ambrose, Controller

DATE: April 11, 2003

RE: Priorities Guiding 2004 Activities and Budget

Attached for your information is a summary of issues and concerns for 2004 identified by departments, offices,and the courts, and reviewed at the last round of committee meetings. This summary is not presented in anyparticular order of importance, but is simply arranged by committee. Attached also is the resolutionestablishing priorities and guidelines for 2003 which was adopted by last year’s Board of Commissioners.

The task for this round of meetings is to begin developing the priorities and guidelines for 2004. Eachcommittee is asked to identify the priorities and guidelines they would like to see in a final resolution. Theidentified items will then be compiled into a final resolution, to be presented for approval at the liaisoncommittee meetings. The final adopted resolution will be distributed to departments and offices for theirinformation as they prepare their proposed budgets. It will also be used to as guidance for development of theController’s Recommended Budget and for planning staff work plans for 2004.

Please contact me if you have any questions.

Agenda Item 8d

Overview of Issues and Concerns for 2004

Information received from county departments, offices, and the courts shows a common concern for theimpact of current economic conditions, the State’s financial condition, and homeland security on servicesin 2004.

A weakening economy, is affecting this region through higher unemployment and loss of job opportunities, will increasedemands for many county services. Human services would likely be the first area to see increased activity, followed byincreased activity in the law enforcement and judicial area. There might also be an increased use of low cost recreationalopportunities in the area. Other areas of county activity may be largely unaffected, although the low interest rate environmentwill continue to foster mortgage and development activity. Over the long term, should property values be negatively affected,the county revenue stream will also be affected.

The financial condition of the state government has been affected by recent tax cuts and the weakening economy, forcingsignificant budget reductions this year. It is likely that this situation will continue into 2004, resulting in reductions in generalpurpose revenues such as revenue sharing as well as reductions in or elimination of specific grant funded or supportedprograms. The same is projected to be true for the federal government, but to a lesser extent as far as county revenues areconcerned. It is less likely that federal appropriations will be made to alleviate the financial conditions facing state and localgovernment.

There continues to be a need for increased attention to homeland security. The extent to which this is to be addressed byareas of the county government is unclear, as is the extent to which funds will be available from other sources. Financialissues aside, there is a significant amount of current staff time which will be devoted to monitoring this issue and makingnecessary preparations.

The information provided by departments, offices, and the courts also identified issues of concern specificto various areas of county services:

Law Enforcement & Judiciary: There is recognition that the new Governor is proposing a different approach to the issue ofcorrections - moving more to non-prison alternatives. The legislature also seems understanding that the past several years ofstrict sentencing approaches has become unaffordable, and one sees changes in laws which may have the effect of leavingmore people for the local corrections and judicial systems to handle. How this will specifically impact county systems is notknown.

Law Enforcement:

• Regular instances of jail overcrowding are expected to continue, creating administrative challenges for the Sheriff’sOffice and the courts, and continuing the pressure to develop and expand community corrections’ alternatives.

• Renovation of the “Old Receiving” section of the jail, if approved early in 2003, should be complete in the last halfof 2004. The ability of the jail to handle work release prisoners will be improved, and nursing services for inmateswill be available on site 24 hours per day.

• The Emergency Operations Office will continue efforts to coordinate homeland security efforts throughout thecounty and to assist within the county government structure. Renovation of the “Old Receiving” section of the jailshould also result in an improved Emergency Operations Facility.

• The Treasurer and Animal Control Offices will continue efforts to improve dog licensing.

• Concerns regarding the county’s policies on the disposal of dogs and cats may prompt a review of the county’s rolein animal control.

Judiciary:

• Continued expansion of the juvenile system can be expected, utilizing millage funds and child care funds. Theresults of the system evaluation process being started in 2003 will provide specific guidance as to the level and typeof programs and placements most appropriate for Ingham County.

• Implementation of the State’s Child Support and Enforcement System will continue, and, at least in the short term,

may create an additional workload for the Friend of the Court staff, and service reductions to county residents. • The continued aggressive approach to increasing compliance with court ordered child support will continue to add

pressure to jail overcrowding. • Consideration o f “Drug Court” and Public Defender programs may impact the structure, financing, and operation of

the local judicial system. • Continued emphasis on making improvements to the jury system will continue.

Human Services: At a time when an increased elderly population and economic weakness will dictate an increased demandfor agencies in the human services arena, significant loss of funds from state, federal, and grant sources may occur. Fundingreductions are anticipated in public and mental health, substance abuse, and aging programs while current levels of fundingfor foster care and veterans’ services are not anticipated to be sufficient to meet projected demands. As funds become lessavailable, there may be less focus on early intervention and prevention.

• Several health department programs slated for state funding reductions in the Governor’s proposed budget in 2004include the: Teen Parent Program, Medicaid Outreach, Community Health Assessment and Improvement,Maternal/Infant Advocate Services, the Fitness Council, 0 - 5 Early Childhood Preparedness and the 0 - 3 SecondaryPrevention Grant Program.

• A continuing increase in the number of abused and neglected children in foster care will continue to increase ChildCare Fund costs. These costs will be further increased if purchased foster care is used in lieu of FIA supervised care.

• Further reductions in funds for meals-on-wheels and in-home services for the elderly are anticipated even as theelderly population increases. Increases in waiting lists for home health services are anticipated.

• Certification of the Health Department as a “look-alike” Federally Qualified Health Center may provide additionalfunds to support the county’s initiative to expand access to health care. However, the current financial condition ofthe state government may pose some risk to the State’s ability to continue support of the Ingham Health Plan.

• MSU Cooperative Extension staffing and resources will be affected by the MSU budget as well as the countybudget. It appears that Extension will lose at least one of the professional staff positions provided by MSU.

County Services: Historically low interest rates will continue to foster mortgage activity and residential development,affecting the offices of the Register of Deeds and Drain Commissioner. Other possible results of the current economicclimate may include an increase in visitation to local parks, as well as an impact on county employment as fewer people willelect to leave their jobs, and more applicants are predicted for the few vacancies that will occur.

• High levels of activity in the Register of Deeds Office may continue due to the low interest rate environment. Fundsnow available for automation in the Register of Deeds Office, as a result of new state legislation, will provide theopportunity to significantly update the office’s level of technology.

• Continuing high levels of residential and commercial development and the adoption of a new Soil Erosion andSedimentation Control ordinance will be reflected in an increasing workload in the Drain Commissioner’s Office.

• Discussion about the county’s role in fostering appropriate land use will continue, with consideration given tostrategies such as wetlands ordinances, purchase of development rights, and other strategies recommended by theTri-County Growth Study project. Implementation of such strategies will generate an additional workload for thedepartments or offices involved.

• Continued negotiations with regard to expanded governance and funding of the Capital Area Regional Airport is

expected.

• 2004 will be a presidential election year, requiring additional funds and focusing attention on the election process. Conversion to optical scanning technology for voting may be underway, with implementation targeted for the

November election.

• 2004 will be the year that the County Board and Treasurer can decide to become directly involved in the propertyforeclosure process, instead of having the process administered by the state.

• Upgrade or replacement of the current integrated financial/purchasing/human resource software will be necessary asthe current software will no longer be supported by the vendor.

• Strengthening the security of the county computer network will continue to be a focus for MIS.

• Joint labor-management efforts to contain increases in employee health care costs while continuing to provide anadequate level of health care will continue.

• There may be a new union representing deputies in the Sheriff’s Office. This will increase workload for countynegotiators and make labor negotiations more complex.

Agenda Item 8dADOPTED - APRIL 30, 2002

Agenda Item No. 24

Introduced by the Finance Committee:


RESOLUTION ESTABLISHING PRIORITY STATEMENT GUIDING 2003 ACTIVITIES ANDBUDGET PROCESS

RESOLUTION #02-112

WHEREAS, Ingham County government is committed to assuring the provision of services most important to itscitizens, and has maintained that commitment through an organized strategic planning effort; and

WHEREAS, the county, as part of its budgeting and strategic planning processes, has resolved to provide ongoingservices which are focused on these long term objectives:

*Enhancing access to county records*Providing suitable roads and drains*Supporting recreational opportunities*Fostering economic well being*Promoting environmental protection*Preventing and controlling disease*Assuring accessible health care*Assisting in meeting basic needs*Fostering appropriate youth development*Enhancing public safety*Assuring judicial processing*Providing appropriate sanctions; and

WHEREAS, these services are to be delivered in a manner which emphasizes:

* An educated and participating citizenry* An ongoing capacity for intergovernmental collaboration* A quality workforce* Cost-effective delivery of county services* Maximum use of technology; and

WHEREAS, county departments will be preparing their 2003 proposed budgets and activities, consistent withbackground issues of concern regarding services and the priorities to be established by the respective LiaisonCommittee and ultimately set forth by the Finance Committee; and

WHEREAS, these issues have been reviewed in conjunction with the county's long term objectives, and certainpriorities established in previous years, as well as the financial implications of continuing these projects into 2003,and maintaining current service levels of operation.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners establishes the followingpriorities to be considered by county departments and budget staff in developing proposed activities and budgets

in the Controller's Recommended Budget for 2003:

To the extent possible and appropriate, services currently provided by county government in support of all its longterm objectives should be continued in 2003; with ongoing evaluation to identify possible overlap and duplicationof services and to identify more efficient uses of county funds; and with priority consideration given to maintainingand enhancing efforts which:

1. Continue to expand access to health care for the uninsured and under-insured, focusing on increasing enrollment in the InghamHealth Plan; expanding prescription drug coverage; developing programs which offer all employers, in conjunction with theiremployees, a means for providing basic health insurance coverage; and encouraging vendors providing goods and services toIngham County to provide health insurance, where appropriate, to their employees. (Assure Accessible Health Care: HumanServices)

2. Within budgetary limits, encourage the use of appropriate sanctions for youth in order to foster appropriate behavior and reducecriminal recidivism, and to reduce incidents of Youth Center overcrowding, using recommendations of and strategies consistentwith the County’s role in implementing the Youth Violence Prevention Coalition’s Comprehensive Strategies for AddressingYouth Violence. (Foster Appropriate Youth Development, Provide Appropriate Sanctions: Law and Courts)

3. Encourage the use of appropriate sanctions for adults in order to foster appropriate behavior and reduce criminal recidivism, andto reduce incidents of jail overcrowding, using strategies such as supporting implementation of the Jail OvercrowdingSubcommittee recommendations, pursuing renovation of the jail to accommodate more work release inmates, and supportingexpansion of existing probation residential services. (Appropriate Sanctions: Law and Courts)

4. Continue to enhance the County’s use of technology through such projects as CSES Generation 2, IJIS, integration of Courtviewat the Jail for more useful statistical management of the inmate population, and implementation and expansion of videoconferencing and arraignment. (Maximum Use of Technology: Administrative Services, Law and Courts)

5. Improve the overall jury selection system in Ingham County. (Assure Judicial Processing: Law and Courts)

6. Enhance recreational opportunities throughout Ingham County through implementation of the County Parks Master Plan, focusingon connection of Ingham County Parks by a Lake Lansing to Hawk Island non-motorized pathway. (Support RecreationalOpportunities: Administrative Services/Personnel)

7. Define and prepare to implement Ingham County’s responsibilities with regard to Phase II of the Federal Clean Water Act throughregional and departmental cooperation. (Promote Environmental Protection: Administrative Service/Personnel, HumanServices)

8. Continue the efforts of the Health Coalition to assist the County in providing adequate and affordable health insurance for itsemployees and their families, including domestic partners. (Cost-Effective Delivery of County Services: AdministrativeServices/Personnel)

9. Continue to explore more equitable ways of financing and governing the Capital Area Regional Airport on a regional basis.(Cost-Effective Delivery of County Services: Administrative Services/Personnel)

10. Prepare for expected changes in Ingham County’s demographic makeup by exploring ways to expand and improve services forseniors, especially personal care services, and to develop strategies to eliminate Medicaid Waiver waiting lists. (AssureAccessible Health Care, Assist in Meeting Basic Needs: Human Services)

11. Enhance emergency preparedness capabilities to protect Ingham County against all hazards, including an emphasis on terrorism,by maximizing state and federal grant funding for such purposes. (Enhance Public Safety, Prevent and Control Disease: Lawand Courts, Human Services)

12. Develop and implement a public information plan to enhance public awareness of the county activities and services and to increasethe availability of county services and records on the internet and in population centers of the county. (An Educated andParticipating Citizenry: Administrative Services/Personnel)

13. Contain juvenile processing and placement costs at the Family Division of the Circuit Court, including the Child Care Fund andFamily Court budget. (Foster Appropriate Youth Development, Provide Appropriate Sanctions: Law and Courts)

14. Explore improved licensing procedures in Animal Control; including the possibility of multi-year licenses and ensuring thatveterinarians see that licensure laws are complied with. (Enhance Public Safety: Law and Courts, AdministrativeServices/Personnel)

15. Assist in meeting the basic needs of all residents by supporting the development of affordable housing, and by promoting housingrehabilitation, and Assess the need for an enhanced county role in assisting to meet the basic needs of county residents negativelyaffected by the recent economic downturn. (Assist in Meeting Basic Needs: Administrative Services/Personnel)

16. Analyze the need to maintain and increase the state’s financial support of required public health services; Community MentalHealth; services to the aging; and services to abused and neglected children; and develop effective strategies for addressing thatneed. (Assure Accessible Health Care: Human Services)

17. Assure that PA2 funds of the Mid South Substance Abuse Commission which are to be used for services exclusively to InghamCounty residents are promptly and appropriately put to use. (Assure Accessible Health Care: Human Services)

18. Promote county policies which encourage contractors and vendors providing services to the county government to pay a livingwage to their employees. (Assist in Meeting Basic Needs: Administrative Services/Personnel)

FINANCE: Yeas: Grebner, Stid, Swope, Krause, Hertel, Minter Nays: None Absent: Schafer Approved 4/24/02

Agenda Item 8e

MEMORANDUM

TO: Human Services and Finance Committees

FROM: Jerry Ambrose, Controller

DATE: April 14, 2003 SUBJECT: Michigan Association of Counties (MAC) Legislative Update, April 11, 2003 - Resolution to

Oppose the Mandatory Private Placement of Michigan’s Children Needing Foster Care Dependingon FIA Caseworker Ratio

Please review the following excerpt from the April 11, 2003; MAC Legislative Update: SENATE FIA SUBCOMMITTEE ADOPTS PRIVATE FOSTER CARE LANGUAGE

“The Senate Appropriations Subcommittee for FIA inserted language in the proposed Fiscal Year 2004 budget thatmandates private placement of foster care if FIA's caseworker ratio is greater than 20:1 in a county. This mirrorslanguage in the current year's budget bill except the current year language also contains a provision not includedin the new language that this mandate is voided if it is not in the best interest of the child or a private placement isnot available. Mandated private placement will require significant expenditures from the Child Care Fundto pay the private placement administrative expense. MAC and FIA are both opposed to this language and will beworking to strike or amend this language. MAC recently requested counties to provide data as to the impact thecurrent year language is anticipated to have.”

Ingham County has experienced large increases in our Child Care Fund over the past couple of years. For example,General Fund FIA foster care program expenses are projected to increase from $677,650 in calendar year 2001 to$1,068,916 for 2002, an increase of $391,266 or 58%.

A major reason for this is that the proportion of cases assigned to purchased care in Ingham County FIA increasedfrom 21% to 31% during the least year. The increase was the result of staffing shortages, the number of childrenrequiring placement, and the 20:1 caseload to caseworker ratio which was included in last year’s appropriation bill.The County’s costs increased significantly, since the average daily rate for purchased care is nearly $16 higher perday per child than the average daily rate for foster care supervised by FIA caseworkers. While this has recentlylessened somewhat, as the result of additional hiring of caseworkers by FIA, the situation will quickly reverse itselfin the event of future budget actions reducing FIA staffing levels. MAC has requested Counties to forward letters to our legislative delegation to alert them to the cost and quality ofcare problems that could result from this policy. Historically, Ingham County has adopted resolutions on these typeof policy issues, and I have prepared one for your consideration.

If you have any questions, please feel free to contact my office.

Agenda Item 8e



RESOLUTION TO OPPOSE THE MANDATORY PRIVATE PLACEMENT OF MICHIGAN’S CHILDREN NEEDING FOSTER CARE DEPENDING ON FIA CASEWORKER RATIO

WHEREAS, the Senate Appropriations Subcommittee for FIA inserted language in the proposed Fiscal Year 2004budget that mandates private placement of foster care if FIA's caseworker ratio is greater than 20:1 in a county; and

WHEREAS, this mirrors language in the current year's budget bill except the current year language also containsa provision not included in the new language that this mandate is voided if it is not in the best interest of the childor a private placement is not available; and

WHEREAS, the historical practice throughout the state has been for the FIA to use its discretion to place childrenin purchased care, with the primary consideration being the best interests of the child; and

WHEREAS, Ingham County, like many counties throughout the State of Michigan, has experienced significantincreases in foster care expenditures following the implementation of this policy directive to reduce caseload ratiosto 20:1 and other changes in state law; and

WHEREAS, private placement agencies license requirements allow for a 30:1 caseload ratio; and

WHEREAS, greater flexibility to act in the best interests of the child is afforded to local FIA workers by notincluding this language as proposed by the Senate Appropriations Subcommittee for FIA.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners urges our legislators topreserve the ability of the FIA to act in the best interests of the child and to oppose the Senate AppropriationsSubcommittee for FIA proposed language in the Fiscal Year 2004 budget that mandates private placement of fostercare if FIA's caseworker ratio is greater than 20:1 in a county.

BE IT FURTHER RESOLVED, that the County Clerk shall forward a copy of this resolution to the Governor, theIngham County Legislative Delegation, the State and County FIA Offices and Michigan Association of Counties.

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