INGHAM COUNTY BOARD OF COMMISSIONERS › BC › FIN › 010404.pdf · Members Present: John...

CHAIRPERSON FINANCE COMMITTEEMARK GREBNER JOHN CZARNECKI, CHAIR CURTIS HERTEL, JR.CHAIRPERSON PRO TEM RANDY SCHAFER CHRIS SWOPE THOMAS MINTER CHRIS SWOPEVICE-CHAIRPERSON PRO-TEM CALVIN LYNCHMIKE SEVERINO AMY KRAUSE

INGHAM COUNTY BOARD OF COMMISSIONERS

P.O. Box 319. Mason, Michigan 48854 Telephone (517) 676-7200 Fax (517) 676-7264

THE FINANCE COMMITTEE WILL MEET ON WEDNESDAY, APRIL 4, 2001, AT 7:00 P.M., INTHE PERSONNEL CONFERENCE ROOM, HUMAN SERVICES BUILDING, 5303 S. CEDAR,LANSING.

Agenda

Call to OrderApproval of the March 21, 2001 MinutesAdditions to the AgendaLimited Public Comment

1. Sheriff’s Office - Resolution to Appropriate $5,600.00 from Contingency to House a FemaleJuvenile at the Macomb County Jail

2. Animal Control - Resolution to Amend the Animal Control Fees to Allow Qualified Animal Rescue Groups to Adopt Shelter Animals at a Reduced Rate

3. Prosecuting Attorney - Resolution to Authorize Ingham County's Portion of the JuvenileAccountability Incentive Block Grant and Match Funds to Be Appropriated from Contingency tothe Prosecuting Attorney Budget and Awarded to City of Lansing - Police Department to Continuethe Police Community Diversion Program

4. Housing Commission - Resolution Authorizing the Acceptance of a Housing Grant From theMichigan State Housing Development Authority and Entering Into a Grant Agreement

5. Parks Department a. Resolution Authorizing the Purchase of Two Kubota L4310 HSB Tractorsb. Resolution Authorizing Entering Into an Agreement with the Michigan Department of

Natural Resources to Plant Trees at Hawk Island County Park

6. MSU Cooperative Extension Officea. Resolution to Authorize Ingham County MSU Extension to Purchase a Martin Yale Paper

Folderb. Resolution to Authorize a Contract with the State of Michigan Family Independence

Agency Office of Juvenile Justice For Community Balanced and Restorative Justice andto Subcontract with the Michigan Council on Crime and Delinquency

7. Health Department a. Resolution to Authorize a Subcontract with the Ingham Health Plan Corporation to

Implement a Grant from the Health Services Research Administrationb. Resolution to Authorize a Subcontract with the Ingham Intermediate School District to

Implement the All Children Connected to Succeed Initiativec Resolution to Authorize a Contract with Assurecare/Group Benefit Services, Inc., and to

Authorize an Amendment to the Administrative Services Agreement with the InghamHealth Plan Corporation

8. Controller’s Office a. Resolution Conditionally Agreeing to the Request of the City of Williamston to Provide

Financing and Project Oversight for a Sewer Project Involving the Reconstruction of LynnRoad in Conjunction with Improvements to the Tobias Drain

b. Resolution Authorizing Adjustments to the 2001 Ingham County Budget c. 2002 Budget Update - The Strategic Planning and Budget Development Process will

resume next round of meetings

9. Board Referrals - Delhi Charter Township - Notice of Hearing for an Application for an Industrial Facilities Exemption Certificate by Magna Interior Systems, Inc.

AnnouncementsPublic CommentAdjournment

The County of Ingham will provide necessary reasonable auxiliary aids and services, such as interpreters for the hearing impairedand audio tapes of printed materials being considered at the meeting for the visually impaired, for individuals with disabilities at themeeting upon five (5) working days notice to the County of Ingham. Individuals with disabilities requiring auxiliary aids or servicesshould contact the County of Ingham in writing or by calling the following: Ingham County Board of Commissioners, P.O. Box 319,Mason, MI 48854 Phone: (517) 676-7200. A quorum of the Board of Commissioners may be in attendance at this meeting.

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FINANCE COMMITTEEMarch 21, 2001

Minutes

Members Present: John Czarnecki, Curtis Hertel, Jr., Randy Schafer, Thomas Minter, Chris Swope,Calvin Lynch and Amy Krause

Members Absent: None

Others Present: Jerry Ambrose, Mark Grebner, Darnell Earley, Bruce Bragg and John Jacobs

The meeting was called to order by Chairperson Czarnecki at 7:02 p.m. in the Personnel Conference Roomof the Human Services Building, 5303 S. Cedar, Lansing.

Approval of the March 7, 2001 MinutesMOVED BY COMM. MINTER, SUPPORTED BY COMM. KRAUSE, TO APPROVE THEMARCH 7 MINUTES AS SUBMITTED. MOTION CARRIED UNANIMOUSLY. Absent: Comm.Lynch

Additions to the Agenda4. Substitute Staff Review Sheet - The Administrative Services/Personnel Committee passed the

Resolution and also referred the Equalization Deputy Director position back to the SteeringCommittee for further review.

Limited Public CommentComm. Schafer commended Mr. Miller for his efforts on behalf of the Capital Area Prescription Plan. Thethree Counties are very impressed with the Plan.

MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. SWOPE, TO APPROVE ACONSENT AGENDA FOR THE FOLLOWING ITEMS:

a. Sheriff’s Office - Resolution to Accept a Grant from Michigan Sheriffs’ AssociationEducation Services, Inc.

2. Facilities Departmenta. Resolution Authorizing Entering Into a Five (5) Year Full Service Maintenance Agreement

with Nelson Trane to Service the New Chillers at the Human Services Building b. Resolution Authorizing Entering Into an Agreement with K.R. Sales to Purchase Five

Commercial Humidifiers for the Human Services Buildingc. Resolution Authorizing Renewal of a Contract with Moore’s Security

Services, Inc. for Security Services at Various County Facilities

d. Resolution Authorizing Entering Into a Contract with Lansing Tile & Mosaic, Inc. toFurnish and Install New Gym Flooring at the Ingham County Youth Center

3. 55th District Court - Resolution to Authorize Budget Transfers Within 55th District Court

5. Health Departmentc. Resolution to Adjust the Health Department’s Clinical Fee Scheduled. Resolution to Authorize an Amendment to the 2000-2001 Agreement with the Michigan

Department of Community Health for the Delivery of Public Health Services under theComprehensive Planning, Budgeting and Contracting (CPBC) Process

MOTION CARRIED UNANIMOUSLY. Absent: Comm. Lynch

MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. SWOPE, TO APPROVE THE ITEMSON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Lynch

4. Human Resources - Resolution Authorizing Implementation of the ICEA Court & CountyProfessional Job Study - (Attachments will be mailed under separate cover.)

Mr. Ambrose explained that concerns were raised in the Administrative Services/Personnel Committeemeeting regarding the Deputy Director of Equalization position. The Committee referred this position backto the Steering Committee for further review. The Study will move ahead with the exception of the oneposition.

MOVED BY COMM. KRAUSE, SUPPORTED BY COMM. HERTEL, TO APPROVE THERESOLUTION AUTHORIZING IMPLEMENTATION OF THE ICEA COURT & COUNTYPROFESSIONAL JOB STUDY AS AMENDED BY THE ADMINISTRATIVESERVICES/PERSONNEL COMMITTEE. MOTION CARRIED UNANIMOUSLY. Absent: Comm.Lynch

5. Health Department a. Resolution to Authorize a Budget Adjustment in the Health Department and the Purchase

of Computer Equipment and Software for the Immunization Program

In response to Comm. Krause, Mr. Bragg explained that an RFP was not issued for this contract. TheHealth Department has been searching for a program to replace the one the State is no longer supporting.The consensus is that the Health Department should contract with Sabre Consulting, Inc. This is the onlycompany that will provide the required services to the County.

MOVED BY COMM. KRAUSE, SUPPORTED BY COMM. SCHAFER, TO APPROVE THERESOLUTION TO AUTHORIZE A BUDGET ADJUSTMENT IN THE HEALTH

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DEPARTMENT AND THE PURCHASE OF COMPUTER EQUIPMENT AND SOFTWARE FORTHE IMMUNIZATION PROGRAM. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Lynch

(Comm. Lynch arrived at 7:14 p.m.)

b. Resolution to Amend the 2000-2001 Agreement with the Department of EnvironmentalQuality

In response to Comm. Krause, Mr. Bragg confirmed that the cost of the computer equipment is not toexceed $3,000.

MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. SWOPE, TO APPROVE THERESOLUTION TO AMEND THE 2000-2001 AGREEMENT WITH THE DEPARTMENT OFENVIRONMENTAL QUALITY. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Lynch

6. Board of Commissioners - Resolution Amending Resolution No. 00-262 Authorizing the Purchase of Computer Equipment for the Board of Commissioners

Mr. Ambrose stated the Resolution was amended at the direction of this Committee. The original resolutionwas changed to clarify that the costs of the installation and the monthly service are reimbursable expensesfor a requesting Commissioner. Such reimbursement is contingent upon the Commissioner waiving agendapackets. The issues of reimbursement for installation and monthly service are also separated.

MOVED BY COMM. MINTER, SUPPORTED BY COMM. KRAUSE, TO APPROVE THERESOLUTION AMENDING RESOLUTION NO. 00-262 AUTHORIZING THE PURCHASE OFCOMPUTER EQUIPMENT FOR THE BOARD OF COMMISSIONERS.

Comm. Hertel stated he still has concerns regarding the reimbursement for the installation of a secondphone line in the Commissioners’ homes. Installing a second phone is making a permanent improvementto the home. Comm. Hertel further stated some of his constituents have expressed concerns that thereimbursement appears to be a pay raise. He promised his constituents that he would not vote in favor ofany pay raises for Commissioners during his term.

Comm. Krause stated she does not view the reimbursement of the monthly cost as a pay raise if aCommissioners waives receiving his/her agenda packets by mail. This should save the County money.However, she expressed her concerns regarding the installation reimbursement. Chairperson Grebnerstated printing the agendas cost approximately $6.00 to $7.00. The cost of mailing the packets is at least$3.50. The Committee continued their discussion of this matter.

Comm. Lynch stated the $25 reimbursement for the monthly service does not cover the cost of a straightline.

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Comm. Schafer stated he believes the Board of Commissioners operates in a very frugal manner. TheCommissioners function with a small staff. He also stated he spends his own money on stationary andstamps. It should be at the Commissioners’ discretion to waive their agenda packets. ChairpersonGrebner stated any Commissioner can request a mailed packet when necessary.

In response to Comm. Minter, Comm. Hertel stated he did not know if he would have supported theoriginal resolution which provided for the laptops. However, the laptops are to be used by theCommissioners and are to be returned when a Commissioners leaves office.

Chairperson Czarnecki explained that the computer is another form of communication. Currently, theCommissioners pay for their own stamps, stationary, and phone calls with their constituents. If aCommissioners wants to use the laptop for communication, he/she should pay for the expense of a secondphone line and the monthly service fee. Comm. Swope concurred with Chairperson Czarnecki’s positionon this issue. Commissioners should not expect the County to cover all their expenses. He further statedCommissioners can use their campaign funds to pay for the expenses if they cannot do so out of theirpersonal funds.

Comm. Minter explained that he originally opposed the resolution regarding the purchase of computerequipment. However, after using his personal computer equipment for Commissioner business at home,he realized that it can disadvantage a Commissioner and cause difficulties in the family. Comm. Minterfurther stated he believes it would be cleaner to have the second phone line installed by the County, billedto the County and that the monthly bill would be paid by the County. The County would then control thesecond line.

Chairperson Grebner stated he is moving in the direction that the Web is not a temporary anomaly. TheCounty will find that it is going to be permanently changed by the steps it is taking. Agendas are on theWeb and any changes to the agendas are also on the Web. Commissioners will be e-mailed regardingmeeting dates and changes or cancellations of meeting dates. The reimbursements should be provided topush Commissioners in the direction that they have access to the second phone line. This is a way toimprove the efficiency of the County’s communication with the members of the Board.

Comm. Schafer stated a second phone line is very helpful to a Commissioner who has several familymembers in the home.

MOVED BY COMM. HERTEL, SUPPORTED BY COMM. SWOPE, TO REMOVE THETHEREFORE BE IT RESOLVED PARAGRAPH FROM THE RESOLUTION.

Comm. Schafer stated the County write a lump sum check for the reimbursements in order to save money.

MOTION CARRIED with Comm. Lynch voting NO.

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In response to Comm. Swope, the Committee discussed the County’s costs for writing checks. Comm.Krause agreed with Mr. Ambrose that the monthly service reimbursement checks should be issuedquarterly or annually.

MOVED BY COMM. LYNCH, SUPPORTED BY COMM. SWOPE, TO AMEND THE FIRST BEIT FURTHER RESOLVED PARAGRAPH TO READ AS FOLLOWS:

THEREFORE BE IT RESOLVED, THAT THE INGHAM COUNTY BOARD OFCOMMISSIONERS FURTHER AMENDS RESOLUTION NO. 00-262 TO PROVIDETHAT A COMMISSIONER, UPON REQUEST AND DOCUMENTATION, SHALL BEREIMBURSED UP TO $75 PER QUARTER FOR THE MONTHLY EXPENSE OF ANADDITIONAL COMMUNICATIONS LINE.

MOTION CARRIED UNANIMOUSLY.

MOTION CARRIED as amended with Comms. Czarnecki, Swope and Hertel voting NO.

Comm. Krause stated she supported this matter because it is good for the ecology.

7. Controller’s Office - Strategic Planning and Budget Development Process (Detailed backgroundinformation on the 2002 Budget has been sent under previous cover to all Commissioners; pleasebring your copy to the meeting.)

Mr. Ambrose stated the Controller’s Office has met with all the liaison committees to discuss the budgetprocess. The role of the Finance Committee will be to oversee the process and to sort through therecommendations from the other committees. This Committee will adopt a Resolution which sets thepriorities. Mr. Ambrose stated this Committee should think about remaining financially strong.

Part of the County’s financial strategy is to determine how to maintain some degree of unlevied taxingauthority. The County could ask the voters to restore the previous millage or the County could begin toratchet down the current levied millage. This is an important issue.

Mr. Ambrose further stated the County needs to address the issue of the Airport. This matter will take anumber of years to resolve. Comm. Schafer stated the County could ask the legislature to revoke theAirport’s taxing authority. The Committee discussed this issue further. Comm. Schafer stated the Countyhas not received any real accountability from the Airport regarding their expansion programs,compensation, etc.

8. Board Referrals a. Letter from the City of Leslie Announcing a Public Hearing for an Industrial Facilities Exemption Certificate for Huron Technologies, Inc

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b. Letter from Department of Treasury Regarding Accounting for Delinquent Tax Revolving Funds

The Board Referrals were received and placed on file.

Comm. Minter stated he calculated that his Finance packet for tonight’s meeting cost $5.85.

AnnouncementsComm. Lynch distributed information to the Committee regarding the Wolverine Pipeline. He informedthe Committee that representatives from the Pipeline will be present at the April 12 Law & Courts meetingto address concerns.

Chairperson Czarnecki informed the Committee that Mr. Earley will be leaving the County to accept theposition of Flint City Administrator. Flint is picking up a very valuable asset in Mr. Earley. The Committeecommended Mr. Earley on his new position.

Public Comment: None

The meeting adjourned at 7:53 p.m.

Respectfully submitted,

Debra Neff

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Agenda Item 1

RESOLUTION STAFF REVIEW DATE March 26, 2001

Agenda Item Title Resolution to Appropriate $5,600.00 from Contingency to House a FemaleJuvenile at the Macomb County Jail

Submitted by: Sheriff’s Office

Committees: Ad.Ser/Per. , H.S. , Law & Cts. * , Finance *

Summary of Proposed Action (see attached memorandum of explanation)The attached resolution will authorize the Sheriff’s Office to utilize Contingency fundsfor placing a female juvenile inmate at Macomb County, who have indicated they would house thisindividual through the end of her sentence which is July 4, 2001, at $56.00 per day. The Juvenile has beenat the Ingham County jail since December 11, 2000.

Financial ImplicationsThe total cost for this placement is estimated at $5,600. ($56.00 daily rate * 100 days = $5,600)

Other Implications Macomb County has indicated a willingness to take this placement which is a very difficult inmate toadequately and properly house at the Ingham County Jail for all the reasons indicated in the attachedmemorandum from the Undersheriff Matt Myers.

Staff Recommendation: JA DE JN * HH This resolution should be approved.

Agenda Item 1

MEMORANDUM

TO: Mr. John Neilsen, Deputy Controller

FROM: Matthew J. Myers, Undersheriff

DATE: March 26, 2001

RE: Female Juvenile

As you are aware from previous conversations, the Sheriff’s Office is holding a female juvenile who wassentenced to the Ingham County Jail for nine months. As you will recall, because this individual is ajuvenile, she cannot be placed in the adult population. While State Law allows for this type of sentencing,Federal Law does not, and if the Sheriff’s Office were to place her in general housing with adults we wouldjeopardize funding for the entire County for all federal programs.

As such, this female juvenile has been housed in the Receiving area. Quite frankly this still does not meetthe standard of “sight and sound,” however at least it has segregated her from the adult population.Recognizing that we are not in compliance, we have been constantly searching for a jail that would bewilling to house this individual. As you will recall from previous meetings, housing at various Countieswould cost upwards of $150.00 per day. We have reached an agreement with Macomb County, whohave indicated they would house this individual through the end of her sentence at $56.00 per day. Theattached Resolution allows Macomb County to house this individual for Ingham County, and to bereimbursed from Ingham County at the rate of $56.00 per day through the end of her sentence, which isJuly 4, 2001.

Recognizing the need to immediately transfer this individual, it is our intent to move her to Macomb Countyon March 27, 2001. Hopefully recognizing the liability issue, the attached Resolution requests $5,600.00from contingency to pay the 100 days the female juvenile will be housed in Macomb County.

If there are questions I will be available.

MJM/jp

Agenda Item 1

Introduced by the Law & Courts and Finance Committees of the:


RESOLUTION TO APPROPRIATE $5,600.00 FROM CONTINGENCY TO HOUSE AFEMALE JUVENILE AT THE MACOMB COUNTY JAIL

WHEREAS, the Ingham County Sheriff’s Office is responsible for housing a female juvenile that wassentenced to the Ingham County Jail; and

WHEREAS, the Ingham County Jail cannot meet the standard of “sight and sound” for femalejuveniles; and

WHEREAS, to continue to place the female juvenile at the Ingham County Jail jeopardizes federalfunding; and

WHEREAS, the Macomb County Sheriff’s Office has agreed to house the female juvenile through July4, 2001 at a rate of $56.00 per day.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes anappropriation of up to $5,600.00 from the 2001 Contingency fund to pay for up to 100 days of housinga female juvenile at the Macomb County Jail.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes theIngham County Sheriff’s Office and Chairperson of the Board of Commissioners to sign any necessarycontract documents that are consistent with this resolution and approved as to form by the CountyAttorney.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes theController to make any necessary adjustments consistent with this resolution in the Sheriff’s Office2001 Annual Budget.

Agenda Item 2


Agenda Item Title: Resolution to Amend the Animal Control Fees to Allow Qualified AnimalRescue Groups to Adopt Shelter Animals at a Reduced Rate

Submitted by Animal Control


Summary of Proposed Action This resolution authorizes Ingham County to amend the schedule offees and expenses for Ingham County Animal Control so as to reduce the rate for adoption by qualifiedanimal rescue groups to Twenty Four Dollars ($24.00) for dogs and Fifteen Dollars ($15.00) for cats.

Financial Implications (see attached)There should not be a significant reduction in the Animal Adoptions revenues for the Department. 2001budgeted revenue for this category is $12,000.

Other Implications This is purely a discretionary action by the Board of Commissioners that ifapproved would likely allow more animals to be adopted out rather than being destroyed.


Agenda Item 2

MEMORANDUM

TO: HONORABLE CALVIN LYNCH, CHAIRPERSON LAW & COURTS COMMITTEE

HONORABLE JOHN CZARNECKI, CHAIRPERSON FINANCE COMMITTEE

FROM: ROGER M. FLEMING, DIRECTORANIMAL CONTROL

DATE: March 29, 2001

RE: Fee Rate Reduction for Animal Rescue Groups

The Friends of Ingham County Animal Shelter are a group of citizens who volunteer countless hours,both working in our shelter with the animals and working diligently to find adoptive placements for ourunwanted pets. This group, for themselves, and on behalf of other animal rescue organizations, hasrequested that the normal adoption fee for animals being rescued be reduced. Typically, an animal is“rescued”, by an animal rescue group as a last resort prior to euthanasia. These are the animals which,after a period of availability in the shelter, were unable to attract an adoptive home. In that we have farmore shelter animals then we can possibly place, the outcome for these animals otherwise, iseuthanasia.

Rescue groups take the animals from the shelter environment and find foster homes for them. Thesegroups then advertise and promote their animals, often leading to successful adoptions. Rescue groupsare truly non-profit entities; more often than not, they lose money each time an animal passes throughtheir hands. The fees that they may charge usually do not cover their out-of-pocket expenses forveterinary care, advertising and maintaining the animals while in their care.

Ingham County Animal Control’s schedule of fees and expenses currently does not distinguish an animal“rescue” from an animal adoption. The result has been that the normal adoption fees has stood as animpediment to the number of animals these rescue groups could rescue. Including employee time andother costs, the cost to euthanize an animal at our shelter runs, on average, from $8.00 to $10.00 each. To the extent that we can provide additional opportunities for animal rescues, the cost for thealternative, euthanasia, is averted, to say nothing of the humanitarian aspects of such a measure. Theresolution accompanying this memo would reduce the fee for adoptions by rescue groups by 50%.

Agenda Item 2

Currently, the costs for adoption are as follows:

DOGS $48.00

DHPP vaccination: $10.00 (Actual cost to the County, $1.00)This is a broad based vaccination against the most common diseases found in the dog population. Every animal receives this vaccination upon entry into the shelter population. This procedure protectsboth the individual animal and the general population of the shelter.

Deposit for dog license: $18.00 Dogs may not be issued a dog license until after they have actuallyreceived their Rabies vaccination. $18.00 is the cost of a County dog license for an un-neutered dogand $10.00 is the cost of a license for a neutered dog. When an adopter returns to the shelter withproof from their veterinarian that the dog has been rabies vaccinated and sterilized, they receive theirdog license and a refund of $8.00.

Board: $20.00 This fee represents an effort to recoup a portion of the expenses to maintain the animalwhile it was in our shelter. The Statutory minimum that we must keep a stray animal before we candispose of it is four days, not counting the day of intake. About 4 years ago, I.C.A.C. began to implantmicro-chips for identification, in every animal we adopt out. The cost to the County for a micro-chip is$5.00. The board fee was not raised to cover the cost of the micro-chip, this functionally reduced thefee attributable to board to $15.00.

Cats $30.00

PRC Vaccination: $10.00 (Actual cost to the County $1.00)This is the same vaccination that the dogs get, but this one is for cats.

Board: $20.00 Same situation as described for the dogs.There are no license and rabies shot requirements for cats.

The budget for rescues if the Board were to approve this measure would be as follows:

DOGS $24.00

DHPP vaccination: $1.00 (Actual cost to the County, $1.00)

Deposit for dog license: $18.00 This category stays the same as license and rabies shots are requiredfor all adoptions by State law.

Board & micro-chip: $5.00

Agenda Item 2

Cats $15.00

PRC Vaccination: $1.00 (Actual cost to the County $1.00)This is the same vaccination that the dogs get, but this one is for cats.

Board & micro-chip $14.00 There are no license and rabies shot requirements for cats.

This Administration has drafted qualifications and rules which I believe will allow us to work withrescues in a fashion which will keep us in compliance with State Statutes and Local Ordinances. Wewill be able to monitor the environments where the animals will be kept and be in a position to respondto any complaints attendant to these locations. Citizen’s access to our animals up for adoption will notbe obstructed, as animals will be only available for rescue after their normal time in the shelter hasexpired. Reducing fees for rescues, and thereby, making more animals available to the rescue groups,will generate revenue for the County which we may not otherwise see and will obviate the expenses ofeuthanasia.

Agenda Item 2Introduced by the Law & Courts and Finance Committees of the:


RESOLUTION TO AMEND THE ANIMAL CONTROL FEES TO ALLOW QUALIFIED ANIMAL RESCUE GROUPS TO ADOPT SHELTER ANIMALS

AT A REDUCED RATE

WHEREAS, the Ingham County Board of Commissioners, on September 18, 1972, adopted theIngham County Animal Control Ordinance which therein provided for the appointment of an AnimalControl Director and certain deputies and assistants to fulfill the duties as described by the Ordinance;and WHEREAS, the Ingham County Board of Commissioners, on July 27, 1999, amended the InghamCounty Animal Control Ordinance so that the fees and expenses established by the Animal ControlOrdinance could be changed from time to time by action of the Board of Commissioners; and

WHEREAS, certain Animal Rescue Groups have requested that the animals at the Ingham CountyAnimal Shelter, which have been proven to be unwanted animals, be made available to them foradoption at a reduced rate below the normal adoption rate; and

WHEREAS, a rate reduction for the adoption of animals by animal rescue groups, would make it moreeconomically feasible for more of the Animal Shelter’s unwanted animal population to be spared fromeuthanasia through adoption; and

WHEREAS, a set of criteria has been established under which the Animal Control Director of InghamCounty may approve those organizations which would qualify for the reduced rate for adoption,together with rules which must be followed in order to maintain the organization’s qualifications, whichcriteria are entitled “Animal Rescue Groups Qualifications and Rules” attached and incorporated byreference herein.

THEREFORE BE IT RESOLVED, that the Director of Ingham County Animal Control may approvecertain animal rescue groups for a reduced rate for adoption in accordance with the “Animal RescueGroups Qualifications and Rules,” attached and incorporated herein by reference.

BE IT FURTHER RESOLVED, that the schedule of fees and expenses for Ingham County AnimalControl be amended so as to reduce the rate for adoption by qualified animal rescue groups to TwentyFour Dollars ($24.00) for dogs and Fifteen Dollars ($15.00) for cats.

BE IT FURTHER RESOLVED, that this change in the schedule of fees and expenses take immediateeffect upon passage of this resolution by the Ingham County Board of Commissioners.

Agenda Item 2

ANIMAL RESCUE GROUPS QUALIFICATIONS AND RULES(ANIMAL ADOPTION FEES FOR NON-PROFIT GROUPS)

Certain non-profit animal rescue groups who adopt animals from the Ingham County Animal Shelter,may qualify for a reduction in the normal adoption fees of up to one half, (50%) of the usual rate for theadoption of animals.

In order for an organization to qualify for the reduced rate they must first be registered with InghamCounty Animal Control as an agency eligible for the reduction. Authority for designation as a qualifyinganimal rescue group has been delegated to the Director of Animal Control by The Ingham CountyBoard of Commissioners. Such designation by the Director may be granted when an application ispresented for approval to Director of Ingham County Animal Control. Disputes arising from thequalification and approval process may be directed to the Law and Courts Committee, of the InghamCounty Board of Commissioners for resolution.

General requirements of the organization:

C Registration as a non-profit organization with the State of Michigan

C Specifically itemized locations where the animals will be kept by the rescue group until the timeof final adoption. These locations will be reviewed by Ingham County Animal Control forsuitability at the time of application and periodically reviewed while an organization participatesin this program.

C Specific names of the individual members of the organization who will be able to take animalsfrom the Ingham County Animal Shelter, on behalf of the organization under this program.

C The organization has demonstrated responsibility in the care, treatment and housing of animals,and diligence in the selection of appropriate environments for final adoptive placements.

Order of priorities for dispositions of animals from the Ingham County Animal Shelter:

C The first priority of the Animal Shelter is to return pets to their rightful owners.

C The second priority of the Animal Shelter is to provide opportunities for the general public toadopt our unwanted/unclaimed pets and to match our pets with suitable homes.

C The third priority is to match animals, who have potential to be of service to society, toplacements at service organizations such as Leader Dogs for the Blind or Paws for Cause. Animals is this category may also be adopted for service in law enforcement organizations.

Agenda Item 2

C The forth priority is placement of animals with animal rescue organizations as a means ofproviding additional opportunities to find homes for otherwise unwanted pets. It is this categoryof pets which will be available for the reduced adoption rate.

The County will reserve the right to disallow an animal rescue group from taking animals which InghamCounty Animal Control has deemed are a public health & safety risk or are otherwise not suitable foradoption. Adoption by an animal rescue group is a full adoption, at a reduced rate, in which ownershipto the animal passes to the rescue organization at the time of the adoption. The adoptive rescue groupmust comply with State Statutes regarding sterilization, rabies shots and dog licenses. The Statutoryrequirement that all animals adopted from the Ingham County Animal Shelter must be sterilized andrabies vaccinated, is in no way affected by this reduction in the adoption fee. The customary pre-payment for these services to their veterinarian of choice is unaffected by the reduction in the adoptionfee.

Dogs adopted by rescue groups are required to be licensed. The deposit for the dog license is includedin the remaining portion of the adoption fee the rescue group will be required to pay at the time ofadoption. There is no additional fee to license the dog after it is rabies vaccinated, provided that thelicense is obtained within the time specified on the receipt. All licenses will be issued to the foster homewhere each animal is adopted or harbored upon evidence that the animal has received its rabiesvaccination. Once the animals are adopted to their permanent homes, the rescue group involved willnotify Animal Control of the new owners including their name, address and telephone number. This willallow for the proper transfer of the dog’s license. The County will not guarantee the health of the animals adopted from the Shelter. As with anyadoption, the adopting agent should take the animal to a veterinarian for a health check-up within 48hours of the adoption. Should the veterinarian determine that a serious health condition exists, theanimal may be immediately returned to the Shelter for a full refund.

The adoption fees for qualified rescue groups will be:C For Dogs . . . . . . . . . .$24.00C For Cats . . . . . . . . . . $15.00

Agenda Item 3


Agenda Item Title Resolution to Authorize Ingham County's Portion of the Juvenile AccountabilityIncentive Block Grant and Match Funds to Be Appropriated from Contingencyto the Prosecuting Attorney Budget and Awarded to City of Lansing - PoliceDepartment to Continue the Police Community Diversion Program

Submitted by Prosecuting Attorney’s Office


Summary of Proposed Action This resolution will authorize continuation of a collaborative effort tooperate a police community diversion program, which can be utilized county-wide by any lawenforcement agency for the purpose of diverting first-time offenders appearance tickets through asanction of community service work hours.

Financial Implications Ingham County Grant Allocation $88,086 Match $9,787Lansing Grant Allocation 94,152 Match 10,461 Total $182,238 Total $20,248

Total Program with grant and match $202,486.

Ingham County is being requested to match the County portion with $9,787 out of the 2001Contingency fund, and Lansing will continue to serve as the lead agency and the fiduciary for the grantfunds under this proposal.

This is the third year of a federal grant program. The County did not budget match funds during the2001 budget process because it was not known for certain at that time IF there would be a third yearof the grant program.

Other Implications This is the third year of the Juvenile Accountability Incentive Block Grant, which requires a local match. There is a possibility of a fourth year.

Staff Recommendation: JA DE JN * HH This program is consistent with the County’s strategic planning objectives.

*Develop a focus on preventing crime and violence, by establishing a close working relationship withthe professionals in the adult and youth systems to enhance youth development, in an effort to reduce the rate of recidivism among this targeted population (Appropriate Sanctions; Law and Courts).

Agenda Item 3Introduced by the Law & Courts and Finance Committees of the:


RESOLUTION TO AUTHORIZE INGHAM COUNTY'S PORTION OF THE JUVENILEACCOUNTABILITY INCENTIVE BLOCK GRANT AND MATCH FUNDS TO BEAPPROPRIATED FROM CONTINGENCY TO THE PROSECUTING ATTORNEYBUDGET AND AWARDED TO CITY OF LANSING - POLICE DEPARTMENT TO

CONTINUE THE POLICE COMMUNITY DIVERSION PROGRAM

WHEREAS, Michigan's F.I.A., Office of Juvenile Justice continues to offer counties and municipalitiesfunds under the auspices of the Juvenile Accountability Incentive Block Grant (JAIBG) to providepolice and Family Courts with options to sanction youthful offenders at any level of the Juvenile JusticeSystem; and

WHEREAS, funding under the JAIBG program was initially provided for a police diversion program,with current-year funding set to expire May 31, 2001; and

WHEREAS, for the period from June 2001 to March 2002, the County of Ingham was allocated$59,978, the City of East Lansing was allocated $19,676, and the Township of Meridian was allocated$8,432, with the City of East Lansing and Township of Meridian choosing to waive their allocations toIngham County for a total of $88,086; and

WHEREAS, the City of Lansing was allocated $94,152; and

WHEREAS, with these allocations combined, $182,238 of continuation funding for the Ingham CountyJuvenile Justice System will be provided; and

WHEREAS, through a collaborative effort to continue the police community diversion program, whichcan be utilized county-wide by any law enforcement agency for the purpose of diverting first-timeoffenders appearance tickets through a sanction of community service work hours; and

WHEREAS, this program reduces the costly processing of appearance tickets in the Family Courtwhile offering appropriate sanctions and services for youth in our community.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes anappropriation from the 2001 County Contingency fund in the amount of $9,787 to the ProsecutingAttorney's Office budget for the purpose of providing a cash match for the June 1, 2001 through March31, 2002 Juvenile Accountability Incentive Block Grant (JAIBG) program.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the totalJAIBG allocation of $88,086, which includes the City of East Lansing, Meridian Township,

Agenda Item 3

and Ingham County portion to be awarded to the City of Lansing as the legal applicant for the JAIBG grant program and to have the City of Lansing Police Department serve as the programdevelopment coordinating body and to administer a county-wide police community diversion programto divert first-time offenders to community services work sites.BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes theController to make the necessary budget amendments as authorized by this resolution.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes theBoard Chairperson to sign any necessary waivers and grant applications consistent with this resolutionand the Board Chairperson and the County Clerk to sign any contract documents that are consistentwith this resolution and approved as to form by the County Attorney.

Agenda Item 4


Agenda Item Title Resolution Authorizing the Acceptance of a Housing Grant From the Michigan

State Housing Development Authority and Entering into a Grant Agreement

Submitted by Housing Commission

Committees: Ad.Ser/Pers. * , H.S. , Law & Cts. , Fin. *

Summary of Proposed Action This resolution authorizes the acceptance of a grant from MSHDA forthe purpose of Homeowner Rehabilitation. The grant is for the years 2001 thru 2002. The HousingCommission has participated in this grant before.

Financial Implications The Grant is $300,000 and does not require any matching funds from thecounty.

Other Implications The resolution names the executive director of the Housing Commission as theauthorized signee for the Designation form requested by MSHDA.

Staff Recommendation: JA DE X JN HH Staff recommends the approval of this resolution.

Agenda Item 4

Introduced by the Administrative Services/Personnel and Finance Committees of the:


RESOLUTION AUTHORIZING THE ACCEPTANCE OF A HOUSING GRANT FROMTHE MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY AND ENTERING

INTO A GRANT AGREEMENT

WHEREAS, the Ingham County Housing Commission has applied for and received a grant from theMichigan State Housing Development Authority (MSHDA) in the amount of $300,000 for the purposeof Homeowner Rehabilitation during the years 2001 thru 2002; and

WHEREAS, County policy requires that the grant be accepted and authority be given to enter into agrant agreement with the granting authority; and

WHEREAS, notice of this application was given to the Ingham County Board of Commissioners priorto its submission and approval for the intent of the grant was given and a public hearing was held on thematter; and

WHEREAS, the Housing Commission requests that the executive director be named as the authorizedsignee on the Designation form requested from MSHDA.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby acceptsthe $300,000 grant from the Michigan State Housing Development Authority.

BE IT FURTHER RESOLVED, that the Board Chairperson and the County Clerk are herebyauthorized to sign the grant agreement with MSHDA after review by the County Attorney as to form.

BE IT FURTHER RESOLVED, that the executive director of the Housing Commission is also namedas the authorized signee on the Designation form requested from MSHDA.

BE IT FURTHER RESOLVED, that the Ingham County Housing Commission is given authority toadminister all facets of this Community Development Block Grant program within MSHDA guidelines.

Agenda Item 5a


Agenda Item Title Resolution Authorizing the Purchase of Two Kubota L4310 HSB Tractors

Submitted by: Parks Department

Committees: Ad.Ser/Per. * , H.S. , Law & Cts. , Finance *

Summary of Proposed Action: This resolution will authorize the purchase of two Kubota L4310HSB Tractors from Williams Farm Machinery who submitted the lowest responsive bid for a total of$33,800.

Financial Implications: Funds were budgeted in the 2001 budget for the purchase of a tractor in theamount of $22,000 for use at Hawk Island County Park. The remaining balance will come from theParks Department capital improvements budget.

Other Implications: None

Staff Recommendation: JA DE X JN HH This resolution should be approved.

Agenda Item 5a INGHAM COUNTY PARKS DEPARTMENT

P.O. Box 178, Mason, MI 48854(517) 676-2233; Fax (517) 676-8243

DATE:March 23, 2001

TO: Administrative Services/Personnel CommitteeFinance Committee

FROM: Robert Moore, DirectorIngham County Parks

RE: Resolution to Purchase Two Kubota L4310 HSD Tractors

Funds for this purchase are included within our 2000 budget and bids were taken in accordance withcounty purchasing procedures.

Agenda Item 5a



RESOLUTION AUTHORIZING THE PURCHASE OF TWO KUBOTA L4310 HSDTRACTORS

WHEREAS, the purchase of a front-mounted mower was approved in the amount of $16,000, in the2001 budget for use at Lake Lansing Park South; and

WHEREAS, the purchase of a tractor with bucket was approved in the amount of $22,000, inthe 2001 budget for use at Hawk Island County Park; and

WHEREAS, bids were taken according to county purchasing procedures and the lowest bid receivedwas for the purchase of two tractors, model Kubota L4310 HSD, for a total of $33,800 for both fromWilliams Farm Machinery; and

WHEREAS, it is the recommendation of both the Purchasing Department and the Parks Departmentthat this proposal be accepted; and

WHEREAS, there are sufficient funds in the Parks Department Capital Improvement Budget to coverthis amount.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes thepurchase of the two Kubota L4310 HSD Tractors from Williams Farm Machinery in the amount of$33,800, according to bid specifications.

Agenda Item 5b


Agenda Item Title: Resolution Authorizing Entering Into an Agreement with the MichiganDepartment of Natural Resources to Plant Trees at Hawk Island County Park

Submitted by: Parks Department

Committees: Ad.Ser/Per. * , H.S. , Law & Cts. , Finance *

Summary of Proposed Action: This resolution would authorize entering into an agreement with theMichigan Department of Natural Resources to plant trees at Hawk Island County Park. Resolution#94-192 reserved county funds for this purpose. Funds are available on a 50/50 match basis from theCooperative Resource Management Initiative.

Financial Implications: The matching fund required from the County in the amount of $10,000 will bedrawn from funds reserved for the development of the park.

Other Implications: None

Staff Recommendation: JA DE X JN HH This resolution should be approved.

Agenda Item 5b

INGHAM COUNTY PARKS DEPARTMENT INGHAM COUNTY PARKS DEPARTMENTP.O. Box 178, Mason, MI 48854

(517) 676-2233; Fax (517) 676-8243

DATE:March 23, 2001

TO: Administrative Services/Personnel CommitteeFinance Committee

FROM: Robert Moore, DirectorIngham County Parks

RE: Resolution Authorizing Entering into an Agreement with the MichiganDepartment of Natural Resources to Plant Trees at Hawk Island County Park

Funds already included within the Hawk Island landscaping budget will be used to matchthe $10,000 grant that will assist in planting trees at Hawk Island County Park.

Agenda Item 5b



RESOLUTION AUTHORIZING ENTERING INTO AN AGREEMENT WITH THE MICHIGAN DEPARTMENT OF NATURAL RESOURCES TO PLANT TREES

AT HAWK ISLAND COUNTY PARK

WHEREAS, a Master Plan has been created to guide future development of Hawk Island CountyPark; and

WHEREAS, the Ingham County Board of Commissioners Resolution #94-192 reserved county fundsfor this purpose; and

WHEREAS, funds are available on a 50/50 match basis from the Cooperative Resource ManagementInitiative for planting trees at Hawk Island County Park; and

WHEREAS, funds are currently available within the Hawk Island County Park development budget forthat purpose.

THEREFORE BE IT RESOLVED, that the matching funds required, in the amount of $10,000, bedrawn from funds reserved for the development for Hawk Island County Park.

BE IT THEREFORE FURTHER RESOLVED, that the Ingham County Board of Commissionersauthorizes the County Attorney to prepare the necessary documents for the Board Chairperson and theCounty Clerk authorized to sign the same.

Agenda Item 6a


Agenda Item Title Resolution to Authorize Ingham County MSU Extension to Purchase a MartinYale Paper Folder

Submitted by Cooperative Extension Office

Committees: Ad.Ser/Per. , H.S. * , Law & Cts. , Finance *

Summary of Proposed Action This resolution authorizes in general an increase in the CooperativeExtension budget and the purchase of unbudgeted equipment and specifically authorizes InghamCounty MSU Extension to use up to $2700 from its activity accounts (non- County general fundaccounts) to purchase a Martin Yale 959af Friction Feed Paper Folder.

Financial Implications Increases the Ingham County MSU Extension Office budget up to $2700.

Other Implications


Agenda Item 6a

Introduced by the Human Services and Finance Committees of the:


RESOLUTION TO AUTHORIZE INGHAM COUNTY MSU EXTENSION TO PURCHASEA MARTIN YALE PAPER FOLDER

WHEREAS, the Ingham County MSU Extension Office frequently prepares bulletins, flyers andnewsletters in quantities that require much time from support staff for folding these various paperleaflets; and

WHEREAS, upon investigation and in consultation with the Ingham County Purchasing Department, theMartin Yale 959af Friction Feed Paper Folder, at a cost of $2700 provides the folding capacity andoptions desired by the department; and

WHEREAS, this equipment will be placed in the Hilliard Building first floor copy room and be availablefor other departments to use upon request; and

WHEREAS, Ingham County MSU Extension has $2700 available in its activity accounts to beallocated for the purchase of the folding machine.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners herebyauthorizes Ingham County MSU Extension to use up to $2700 from its activity accounts to purchase aMartin Yale 959af Friction Feed Paper Folder.

BE IT FURTHER RESOLVED, that the County Controller is authorized to amend the Ingham CountyMSU Extension 2001 budget in accordance with this resolution.

Agenda Item 6b


Agenda Item Title Resolution to Authorize a Contract with the State of Michigan FamilyIndependence Agency Office of Juvenile Justice For Community Balanced andRestorative Justice and to Subcontract with the Michigan Council on Crime andDelinquency

Submitted by Cooperative Extension Office

Committees: Ad.Ser/Per. , H.S. * , Law & Cts. , Finance *

Summary of Proposed Action This resolution authorizes a subcontract, not to exceed $8,333, withthe Michigan Council on Crime and Delinquency to fulfill the requirements of the main contract with theMichigan FIA. The focus is on what Balanced and Restorative Justice (BARJ) principles andpractices are currently being utilized by Ingham County youth services providers.

Financial Implications If the County receives the grant, the $8,333 would be subcontracted toMichigan Council on Crime and Delinquency ( MCCD).

Other Implications


Agenda Item 6bIntroduced by the Human Services and Finance Committees of the:


RESOLUTION TO AUTHORIZE A CONTRACT WITH THE STATE OF MICHIGANFAMILY INDEPENDENCE AGENCY OFFICE OF JUVENILE JUSTICE FOR

COMMUNITY BALANCED AND RESTORATIVE JUSTICE AND TO SUBCONTRACTWITH THE MICHIGAN COUNCIL ON CRIME AND DELINQUENCY

WHEREAS, the Ingham County Board of Commissioners and the City of Lansing have jointly formedthe Ingham County/City of Lansing Youth Violence Prevention Coalition (YVPC) to implementviolence prevention strategies in Ingham County; and

WHEREAS, YVPC will use these funds to expand the resource assessment to include gatheringinformation regarding what Balanced and Restorative Justice (BARJ) principles and practices arecurrently being utilized by Ingham County youth service’s providers; and

WHEREAS, Ingham County on behalf of the City of Lansing/Ingham County Youth ViolencePrevention Coalition has submitted an application to the Juvenile Justice and Delinquency PreventionUnit of the Michigan Family Independence Agency for an $8,333 grant to continue to assess howBARJ principles are being applied in Ingham County; and

WHEREAS, if this grant is awarded, it will secure $8,333 from MFIA for a contract period that startsApril 1, 2001 and will terminate August 31, 2001; and

WHEREAS, the Ingham County MSU Extension Office has agreed to act as the administrative unit toprocess these grant payments; and

WHEREAS, these funds will be used in conjunction with the Comprehensive Strategies planningprocess services being provided by the Michigan Council on Crime and Delinquency (MCCD) andtherefore, authorization is requested to sole source contract with MCCD to provide the servicesrequired by the main contract.

THEREFORE BE IT RESOLVED, that contingent upon the above referenced grant application beingawarded, the Ingham County Board of Commissioners authorizes that this $8,333 grant be accepted byIngham County from MFIA.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes a solesource contract, not to exceed $8,333, with the Michigan Council on Crime and Delinquency to fulfillthe requirements of the main contract and that the subcontract period start no earlier than April 1, 2001and end no later than August 31, 2001.

Agenda Item 6b

BE IT FURTHER RESOLVED, that the County Controller is authorized to amend the 2001 InghamCounty MSU Extension budget in accordance with this resolution.

BE IT FURTHER RESOLVED, that the Chairperson of the Ingham County Board of Commissionersand the County Clerk are authorized to sign any necessary contract documents consistent with thisResolution and approved as to form by the County Attorney.

Agenda Item 7a


Agenda Item Title Resolution to Authorize a Subcontract with the Ingham Health PlanCorporation to Implement a Grant from the Health Services ResearchAdministration

Submitted by Health Department

Committees: Ad.Ser/Per. * , H.S. * , Law & Cts. , Finance *

Summary of Proposed Action (see attached letter of explanation)This resolution will authorize a subcontract with the Ingham Health Plan Corporation. The grant fromthe US Department of Health and Human Services, Health Resources and Services Administration isintended to provide infrastructure support to health care safety net providers.

Financial Implications This is the first year of potentially a three year grant. The second and third yearof funding is subject to federal funds being appropriated during the next two fiscal years.

The subcontract is for the following:

Personnel and Related Costs $302,713Technological Innovations $88,914Contractual - University of Michigan, Division of Research and Development $6,280Patient Visit Redesign: $31,400

TOTAL $429,307Other Implications


Agenda Item 7aMEMORANDUM

To: Human Services CommitteeAdministrative Services/Personnel CommitteeFinance Committee

From: Bruce Bragg

Date: March 29, 2001

Subject: Proposed Subcontract with the Ingham Health Plan Corporation to Implement aFederal Grant

This is a recommendation to authorize a subcontract with the Ingham Health Plan Corporation. Thegrant is intended to provide infrastructure support to health care safety net providers.

In June of 2000 the Ingham Health Plan Corporation submitted a proposal to the US Department ofHealth and Human Services, Health Resources and Services Administration. The proposal was inresponse to a request for proposals sent out by HRSA for the Community Access Program (CAP). The CAP program is intended to help communities provide access to uninsured and underinsuredpeople through organized systems of care. The money is to be used to put the infrastructure in placethat is needed to start, operate or enhance programs like the Ingham Health Plan and to support thesafety net providers in those communities. The Ingham County Health Department operates a networkof eight community health centers providing primary care to low-income uninsured and Medicaideligible persons.

The grant submitted in June, 2000, was approved but not funded. Only about a dozen programs werefunded nationally. But, during the very last session of Congress in December, 2000, funds wereappropriated to fund additional projects. The Ingham Health Plan Corporation has just learnedofficially that its proposal has been funded.

The grant will support contracts with the Health Department and other entities. The funds will providefor staff, consultation, technological improvements and other resources that will help maintain existingIHP programs and support the new initiatives.

The Ingham Health Plan Corporation has authorized a subcontract with the Health Department to carryout specific parts of the grant. The IHPC will provide the County with $429,307 during the first year toimplement the Health Department activities described in the proposal.

Agenda Item 7aPersonnel and Related Costs ($302,713)Four full-time positions will be funded through the subcontract.

1) A Health Educator II will be employed to recruit and orient new primary and specialty carepractices, provide outreach to hospital emergency rooms, schools and other communitylocations.

2) A Community Health Representative II will be employed as a data entry person for the ClinfloTracker data system.

3) A Computer Technician (UAW) will assist the Health Analyst/System Analyst to manageexisting IT services and implement new technological innovations.

4) A Health Analyst will be employed to coordinate the Patient Visit Redesign Project and tofacilitate the work with providers that is needed to develop the Clinflo Tracker system.

The contract will also include the following amounts in support of the new positions: Office Space forIHP staff ($69,500); Equipment and maintenance ($32,000); Local travel and conferences ($4,000);Postage ($8,000); Copying and printing ($8,000).

Technological Innovations ($88,914)

The subcontract provides funds to purchase computer hardware and software needed to assure anddocument the quality of services and to report to the Ingham Health Plan Corporation. The equipmentwill include laser printers and 4th Dimension software, an NT server; network hardware, about 12computer workstations and corresponding network support, hand-held computers and monthly patientmanagement system data retrieval support.

Contractual - University of Michigan, Division of Research and Development ($6,280) Lee Green, MD, of the University of Michigan will provide installation and technical support toimplement the Clinflo Tracker system: sixty hours of instruction in installing and maintaining the systemand 100 hours of ongoing education and technical support.

Patient Visit Redesign:($31,400)

The grant will provide funds for two teams of health center staff to participate in a learning experienceto redesign the way in which patients flow through the health centers. The learning will involve travel tomeeting sites, consultants visiting Lansing and other activities intended to

Agenda Item 7a

give Ingham County the capacity to implement a more efficient and effective service through thenetwork of community health centers. The effort is to remove the dead space in the patient visit. Aclient should arrive, be seen, and exited quickly and efficiently. This will improve the quality of thepatient encounter. And, it is intended to make the health center operation more efficient. The objectives of the grant to the Ingham Health Plan, for year one, are:

1. Increased capacity of the Ingham Health Plan to sustain a membership of 14,000 and todevelop new coverage mechanisms.

2. Create a healthcare delivery network for the uninsured that can attract and sustain a high-quality, committed provider base, using state-of-the-art technology.

3. Support a fully functional community referral and enrollment network that includes automatedenrollment.

4. Support the active participation of Ingham Health Plan users in the design and improvement ofservices, through development of site-based consumer advisory boards.

5. Continuously improve access to substance abuse and mental health services by IHP enrollees.

The Community Access Program is intended to be a three year grant program. However, it wasinitiated under the Clinton Administration and the Bush Administration has not proposed its continuationin the 2002 budget. Whether second and third year funding becomes available, there are many benefitsthat will result for the first year subcontract. I recommend that the Board of Commissioners adopt theattached resolution and authorize the subcontract with the Ingham Health Plan Corporation.

Attachment

cc: Bruce Miller w/attachmentJohn Jacobs w/attachmentDarnell Earley w/attachmentBob Townsend w/attachment

Agenda Item 7a

Introduced by the Human Services, Administrative Services/Personnel and Finance Committees of the:


RESOLUTION TO AUTHORIZE A SUBCONTRACT WITH THE INGHAM HEALTHPLAN CORPORATION TO IMPLEMENT A GRANT FROM THE HEALTH SERVICES

RESEARCH ADMINISTRATION

WHEREAS, the Ingham Health Plan Corporation applied for and was awarded a capacity buildinggrant from the US Department of Health and Human Services, Health Resources and ServicesAdministration (HRSA); and

WHEREAS, the Ingham Health Plan Corporation intends to subcontract with Ingham County toimplement large portions of the grant initiative; and

WHEREAS, the HRSA grant is intended to improve the infrastructure of the health care safety netproviders, which include the Ingham County Health Department; and

WHEREAS, the subcontract will allow the Health Department to implement a number of initiatives toimprove the quality of care provided through its network of community health centers; and

WHEREAS, the subcontract funding is supplemental to existing budgets and does not require anyadditional financial contribution from Ingham County; and

WHEREAS, the Health Officer has recommended that the Board of Commissioners authorize thesubcontract.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes asubcontract with the Ingham Health Plan Corporation to accept Federal grant funds from the HealthResources and Services Administration to strengthen the infrastructure of the network of communityhealth centers operated by the Health Department and to improve the quality of care provided to healthcenter clients.

BE IT FURTHER RESOLVED, that the subcontract shall be for the period March 1, 2001 throughFebruary 28, 2002.

Agenda Item 7a

BE IT FURTHER RESOLVED, that the Ingham Health Plan Corporation shall provide Ingham Countywith $429,307 to support the Health Department’s initiatives included in the grant proposal.BE IT FURTHER RESOLVED, that the MIS Department Director is authorized to purchase computerequipment and software funded in the subcontract, using the County’s standard purchasing procedures.

BE IT FURTHER RESOLVED, that the following full-time positions will be established for theduration of the subcontract and the grant funding:

1) Health Educator II, ICEA P-7.

2) Community Health Representative II, UAW TOPS D.

3) Computer Technician, UAW TOPS I.

4) Health Analyst, ICEA P-8.

BE IT FURTHER RESOLVED, that a contract with the University of Michigan, Division of Researchand Development is authorized for up to $7,000 to provide installation and technical support toimplement the Clinflo Tracker system, to include 60 hours of instruction for installing and maintaining thesystem and 100 hours of ongoing education and technical support.

BE IT FURTHER RESOLVED, that up to $31,400 is authorized to support travel and meetingexpenses for teams of health center staff to participate in the Patient Visit Redesign Project, and topurchase consultation related to implementation of the Project in the County’s network of communityhealth centers.

BE IT FURTHER RESOLVED, that the Controller is authorized to amend the Health Department’s2001 budget to implement this resolution.

BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the subcontract afterreview by the County Attorney.

Agenda Item 7bRESOLUTION STAFF REVIEW DATE March 26, 2001

Agenda Item Title Resolution to Authorize a Subcontract with the Ingham Intermediate SchoolDistrict to Implement the All Children Connected to Succeed Initiative

Submitted by Health Department Committees: Ad.Ser/Per. * , H.S. * , Law & Cts. , Finance *

Summary of Proposed Action (see attached letter of explanation) This resolution will authorize a subcontract with the Ingham Intermediate School District (IISD), (actingas the fiduciary agency for ACTS funding) for the Ingham County Health Department. The subcontract will support activities of the Michigan Department of Education “All Students AchieveProgram - Parent Involvement and Education” (ASAP-PIE) initiative. This new Ingham Countyinitiative will be called “All Children Connected to Succeed” (ACTS).

Financial Implications The subcontract is for $716,818 for the 13 month period from June 1, 2001 toJune 30, 2002. This funding will support the costs associated with a total of 14 FTE’s at the InghamCounty Health Department. We anticipate that funding will continue in year two and three of the grantwith the subcontract amount to increase to cover the cost of living and step increases for the staff.

11 new home visiting positions $532,5862 new OYC positions 105,2271 new Public Health Nurse I position 57,819Sub- Total $695,632Reimbursement for current staff 21,186 TOTAL $716,818

Other ImplicationsMost of the positions associated with the ACTS subcontract with IISD will be stationed in 11community sites. So, the majority will not be housed at the Human Services Building, but some will beand it does present a problem. The Health Department is in the process of preparing for theseadditional staff by moving some folks to Willow Plaza and doing some other things. In the end, theymay need additional space and are reviewing options with the facilities department.


Agenda Item 7b

MEMORANDUM

To: Human Services CommitteeAdministrative Services/Personnel CommitteeFinance Committee

From: Bruce Bragg


Subject: Subcontract with the Ingham Intermediate School

The Ingham Intermediate School District has been awarded a $3.9 million competitive grant from theMichigan Department of Education through the “All Students Achieve Program - Parent Involvementand Education” (ASAP-PIE) initiative. This new Ingham County initiative will be called “All ChildrenConsnected to Succeed” (ACTS).

The Ingham Intermediate School District (IISD), acting as the fiduciary agency for ACTS funding, hasoffered to subcontract with Ingham County for the amount of $716,818 for the 13 month period fromJune 1, 2001 to June 30, 2002. This funding will support the costs associated with a total of 14 FTE’sat the Ingham County Health Department. We anticipate that funding will continue in year two andthree of the grant with the subcontract amount to increase to cover the cost of living and step increasesfor the staff.

This new funding will create 11 new home visiting positions ($532,586) in the Health Department’sJump Start Program to conduct home visits to families with young children in Ingham County. The jobtitle and classification for these positions will be recommended by the Human Resources Department atthe time the Administrative Services/Personnel Committee considers this proposal.

This new funding will create 2 new positions ($105,227) in the Health Department’s Office for YoungChildren to support the development of a quality education and child care network in Ingham County.

In addition, this new initiative will fund a new Public Health Nurse I position ($57,819) to serve asconsultants to the Parent-Child Resource teams working with the new family resource centers.

ACTS was developed as part of a comprehensive community plan for a universal and high-

Agenda Item 7b

quality early childhood education and care system. Ingham County’s Human Services AdvisoryCommittee (HSAC), with facilitation by Ingham Intermediate School District (IISD), launched thecommunity planning and has established a permanent committee on families with children ages 0–5 tooversee and coordinate system development and collaborate with Lansing’s Ready to Succeed BlueRibbon Steering Committee. Lansing’s Ready to Succeed recommendations served as the blueprint forthis county-wide initiative that builds on family strengths and local resources. The community plan andthe ACTS Program were designed through a broad-based, collaborative work group process withparticipants from families, all member agencies of the multi-purpose collaborative body, local schooldistricts, the local 4-C organization, other public and private agencies, and the media, government, faithcommunity, and higher education. Work groups completed the community profile; inventory; gap andresearch analysis; and developed a vision, shared values, and program description.

The ACTS Program establishes a universally-available set of services for parents and parenting adultsof children age 0–5. ACTS will connect parents, schools, and the community in a partnership to worktoward the vision of all children ready to succeed in school and in life. Parent-Child Resource Teamswill deliver home visits, parent education programming, periodic developmental screening, and connectfamilies to quality preschool programs and the community resource network. Programs and activitieswill be offered to families through eleven Family Resource Centers and other community settings wherefamilies come every day. ACTS is a community-based program with centralized support from theIISD, responsive to the particular needs of families in their communities and guided by a vision, sharedvalues and goals, and the use of research-based models.

The core services provided by ACTS includes: home visiting, parent group meetings and classes,developing a quality education and child care network, and building a community resource network.

Home visiting—existing home visiting programs offered by IISD, Ingham County Health Department,and Community Mental Health will be expanded to offer home visiting services through the ACTSProgram. New services funded by ACTS will expand the number of home visitors to meet parentdemand, provide staff training in a common home visiting model and parent education curriculum, andestablish community-based teams to organize and deliver ACTS services with centralized administrativesupport through the IISD. Existing screening of newborn records done by the Jump Start Program willbe consolidated into a universal hospital-based “welcome to the local school district” and an invitationto the family to participate in the ACTS Program, obtaining consent for an ACTS’ home visit inaddition to consent for referrals to existing at-risk and special needs home visiting programs, asappropriate.

Agenda Item 7b

Quality preschool programs —ACTS will implement selected services recommended by the LansingBlue Ribbon Committee Report for a Quality Education and Child Care Network (QECC). The part ofthe QECC funded by ACTS will support quality preschool program development, coordinate andprovide teacher training, and offer consultation and training on inclusion of special needs children andthose with emotional and behavioral difficulties in preschool programs. The Office for Young Childrenwill coordinate these activities, including building the KEEP Program into the network’s services, underthe guidance of a multi-agency steering committee.

This an exciting initiative in the County which builds on the work of the Blue Ribbon Ready to SucceedCommittee plan. I recommend that the Board of Commissioners adopt the attached resolution andauthorize the subcontract with the Intermediate School District.

Attachment

cc: Darnell Earley w/atachmentJohn Jacobs w/attachmentElaine Tannenbaum w/attachmentKen Sperber w/attachment

Agenda Item 7b

Introduced by the Human Services, Administrative Services/Personnel and Finance Committees of the:


RESOLUTION TO AUTHORIZE A SUBCONTRACT WITH THE INGHAMINTERMEDIATE SCHOOL DISTRICT TO IMPLEMENT THE ALL CHILDREN

CONNECTED TO SUCCEED INITIATIVE

WHEREAS, a comprehensive community plan for a universal and high-quality early childhoodeducation and care system has been developed by a collaborative group of community agencies; and

WHEREAS, the plan was submitted to the Michigan Department of Education in response to a requestfor proposals for the “All Students Achieve Program - Parent Involvement and Education” initiative;and

WHEREAS, the State of Michigan has awarded the Ingham Intermediate School District (IISD) with a$3.9 million grant to implement the Ingham County initiative, which shall be known as “All ChildrenConnected to Succeed”; and

WHEREAS, the IISD has proposed to subcontract with Ingham County to purchase services from theIngham County Health Department; and

WHEREAS, the Health Officer has recommended that the Board of Commissioners authorize theproposed subcontract.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes asubcontract with the Ingham Intermediate School District, as part of the $3.9 million All StudentAchieve Program - Parent Involvement and Education grant from the Michigan Department ofEducation.

BE IT FURTHER RESOLVED, that the subcontract shall be for the period June 1, 2001 through June30, 2002 and that the Ingham Intermediate School District shall provide Ingham County with $716,818to implement the Ingham County portion of the initiative, to be known as “All Children Connected toSucceed” (ACTS).

Agenda Item 7b

BE IT FURTHER RESOLVED, that a grant funded, full-time Public Health Nurse I position (ICEA–2) be established.

BE IT FURTHER RESOLVED, that a grant funded, full-time Child Care Consultant-Health position(ICEA P-5) be established.

BE IT FURTHER RESOLVED, that a grant funded, full-time OYC Training Coordinator position(ICEA P-7) be established.

BE IT FURTHER RESOLVED, that 11 full-time, grant funded home visiting positions shall beestablished to conduct home visits to families with young children, with the job title and classification tobe established by the Administrative Services/Personnel Committee upon recommendation by theHuman Resources Department.

BE IT FURTHER RESOLVED, that the Controller is authorized to adjust the Health Department’s2001 budget to implement this resolution.

BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the subcontract withthe Ingham Intermediate School District after review by the County Attorney.

Agenda Item 7cRESOLUTION STAFF REVIEW DATE March 26, 2001

Agenda Item Title Resolution to Authorize a Contract with Assurecare/Group Benefit Services,Inc., and to Authorize an Amendment to the Administrative ServicesAgreement with the Ingham Health Plan Corporation

Submitted by Health Department Committees: Ad.Ser/Per. , H.S. * , Law & Cts. , Finance *

Summary of Proposed Action (see attached letter of explanation) This resolution will authorize a contract with AssureCare/Group Benefit Services, Inc. to provideassistance to the County in the processing of certain medical claims, and to amend the AdministrativeServices Agreement with the Ingham Health Plan Corporation.

Financial Implications This is a no-cost deal from Ingham County's perspective. The Ingham HealthPlan Corporation has agreed to directly pay the initial costs of setting up the relationship withAssureCare/Group Benefit. This will include the cost of consultation to build and test the IHPcoverages in the system, training and programming needed to load fees, procedure screens and the IHProster.

The Ingham Health Plan has also agreed to reimburse the Health Department for the ongoing costsassociated with the use of the system. This will be accomplished by amending the AdministrativeServices Agreement between the Health Plan and the County. AssureCare/Group Benefits will invoicethe Health Department for the monthly charges associated with the use of the system; the County willpay the bill and then be reimbursed by the Ingham Health Plan Corporation.

The contract with AssureCare/Group Benefits will include a fee of $0.85 for each claim processed,charges for postage, check stock, envelopes, updates of Medicaid screens, continuing education andtraining costs for health department staff. The estimated total cost for the first year is about $31,000.

Other Implications The County's accounts payable system does not have the specialized features ofsystems that are designed specifically for medical claims and payment. This contract will improve theprocess and relieve the Ingham County Financial Services Department from processing about 1,300claims (current rate of claims) per month.

Staff Recommendation: JA DE JN * HH This resolution should be approved

Agenda Item 7cMEMORANDUM

To: Human Services CommitteeFinance Committee

From: Bruce Bragg


Subject: Recommendation to Contract with AssureCare/Group Benefit Services, Inc.

This is a recommendation to authorize a contract with AssureCare/Group Benefit Services, Inc. toprovide assistance to the County in the processing of certain medical claims, and to amend theAdministrative Services Agreement with the Ingham Health Plan Corporation. The County participateswith the Ingham Health Plan Corporation in arrangements to provide a health benefit plan to low-income individuals, provide discounted prescription drugs to low-income County residents and otherservices. The Ingham Health Plan Corporation contracts with Ingham County to serve as the source ofprimary care services to about 10,000 of the 11,500 persons enrolled in the Health Plan. Additionally,the Corporation contracts with the County to provide administrative support to the Corporation Board,to provide outreach, determine eligibility and enroll persons in the Plan and to process payments forclaims from speciality care physicians and other providers.

The processing of these speciality care claims has proven to be a more difficult task than was intended. It involves authorizing medically necessary care and paying claims received from providers forappropriate care. At the present time the County pays about 1,300 claims each month.

The specialty claims payment mechanism that is used (the County's accounts payable system) does nothave the specialized features of systems that are designed specifically for claims adjudication andpayment. For example, providers who get paid through the system struggle to figure out where to postthe payment because the checks do not include that information. Payments from health insurancecompanies and HMO’s provide the provider with information identifying what patient, what proceduresare being paid and the date of the service. The County’s Financial Services Department has advisedthat the Ingham County system cannot readily produce the information providers want. The HealthDepartment could manually input this information, but this would be time consuming and expensive. Continuing with the status quo is not an option. By not giving this information to providers, theybecome frustrated with the Health Plan and it gives them a reason not to participate. We know it alsoleads to duplicate billing and payment.

Agenda Item 7c

The proposed agreement would allow Health Department staff to tap into AssureCare/Group BenefitsServices' automated claims payment system to adjudicate and pay specialty care claims for InghamHealth Plan enrollees. A Health Department staff person would enter the necessary information into theAssureCare/Group Benefit's system via computer and Internet interface. This will be the sameinformation that staff already enter into the County system. However, unlike the County’s accountspayment system, the new system will produce checks which includes information providers need topost the payments and it will produce rejection notices when claims are denied. It assures duplicateclaims are not paid by mistake and produces reports to help document and better manage the specialtycare funds. The system includes steps to assure claims are for eligible members, for covered servicesand are paid at the correct price.

The Ingham Health Plan Corporation has already agreed to directly pay the initial costs of setting up therelationship with AssureCare/Group Benefit. This will include the cost of consultation to build and testthe IHP coverages in the system, training and programming needed to load fees, procedure screens andthe IHP roster.

The Ingham Health Plan has also agreed to reimburse the Health Department for the ongoing costsassociated with the use of the system. This will be accomplished by amending the AdministrativeServices Agreement between the Health Plan and the County. AssureCare/Group Benefits will invoicethe Health Department for the monthly charges associated with the use of the system; the County willpay the bill and then be reimbursed by the Ingham Health Plan Corporation. This is a no-cost dealfrom Ingham County's perspective and it will relieve the Financial Services Department of the burden ofcutting several hundred checks a month. The checks will be printed by AssureCare/Group BenefitServices, Inc. and will clear through an account designated by Ingham County, which will contain onlythe funds necessary to pay the authorized claims.

The contract with AssureCare/Group Benefits will include a fee of $0.85 for each claim processed,charges for postage, check stock, envelopes, updates of Medicaid screens, continuing education andtraining costs for health department staff. We estimate the total cost not to exceed $31,000 the firstyear.

This resolution also proposes to amend the Administrative Services Agreement with the Ingham HealthPlan Corporation. The amendment will facilitate the Corporation reimbursing Ingham County for thecost of implementing the agreement with AssureCare/Group Benefit Services. I recommend that theBoard adopt the attached resolution and authorize the proposed agreement with AssureCare/GroupBenefit Services, Inc. and the amendment to the Administrative Services Agreement with the InghamHealth Plan Corporation.

Agenda Item 7cIntroduced by the Human Services and Finance Committees of the:


RESOLUTION TO AUTHORIZE A CONTRACT WITH ASSURECARE/GROUPBENEFIT SERVICES, INC., AND TO AUTHORIZE AN AMENDMENT TO THE

ADMINISTRATIVE SERVICES AGREEMENT WITH THE INGHAM HEALTH PLANCORPORATION

WHEREAS, Ingham County participates in the operation of the Ingham Health Plan as a mechanismfor providing low-income, uninsured persons with access to an organized system of health care; and

WHEREAS, the Ingham Health Plan Corporation contracts with Ingham County to provide primarycare services to about 10,000 Ingham Health Plan enrollees, to provide enrollment services andadministrative support to the Board of Directors and to operate the mechanisms by which referrals areauthorized, adjudicated and paid for by speciality care provider services; and

WHEREAS, the Health Department and the Controller’s Office have been working to find an efficientmanner to handle the several hundred speciality care bills each month; and

WHEREAS, the Health Officer and the Controller have recommended that the County enter into anagreement with AssureCare/Group Benefit Services, Inc. to provide certain assistance in the claimadjudication and payment processes; and

WHEREAS, the Health Officer has recommended that the Administrative Services Agreement with theIngham Health Plan Corporation be amended to provide for the Corporation to reimburse InghamCounty for any additional cost of services resulting from the agreement with AssureCare/Group BenefitServices, Inc.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes anagreement with AssureCare/Group Benefits, Inc., 4660 South Hagadorn Road, East Lansing, Michigan48823, to provide assistance to the County in the adjudication and payment of speciality care providerclaims.

BE IT FURTHER RESOLVED, the period of the agreement shall be April 15, 2001 through April 14,2002.

BE IT FURTHER RESOLVED, that AssureCare/Group Benefits, Inc. shall provide Ingham Countywith assistance in the processing of speciality care provider claims for Ingham Health

Agenda Item 7c

Plan enrollees, with the services to include providing Ingham County Health Department staff access toAssureCare/Group Benefits Services’ automated claims payment system, the adjudication of claims andthe payment of authorized claims.

BE IT FURTHER RESOLVED, that Ingham County will pay AssureCare/Group Benefit Services, Inc.$0.85 per claim and will reimburse for the actual cost of postage, check stock, envelopes, phone line,programming to update Medicaid screens and for clerical support related to processing and payingclaims.

BE IT FURTHER RESOLVED, that the Administrative Services Agreement, authorized by ResolutionNo. 00-257, be amended to provide for the Ingham Health Plan Corporation reimbursement to InghamCounty for all expenses related to the implementation of the agreement with AssureCare/Group BenefitServices, Inc.

BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the agreement withAssureCare/Group Benefit Services, Inc. and the amendment to the Ingham Health Plan CorporationAgreement after review by the County Attorney.

Agenda Item 8aMEMO

DATE:March 26, 2001

TO: Administrative Services/ Personnel CommitteeFinance Committee

FROM: Jerry Ambrose

RE: City of Williamston Request

In February, 2001 the City of Williamston requested the County’s assistance in financing and constructing aroad improvement in conjunction with a drain project about to be undertaken by the Drain Commissioner. TheCounty has assisted municipalities with public works projects in the past, utilizing PA 342 of 1939, asamended. The County’s role is desired because of its access to financing and the expertise of the DrainCommissioner in overseeing such projects. Under Act 342, the County would appoint either the RoadCommission, Drain Commissioner, or the Board of Public works as the County Agent responsible forundertaking the financing and construction of the project.

Because this project would be undertaken in conjunction with a drain project, designating the DrainCommissioner as the County Agent would seem most appropriate. My understanding is that the DrainCommissioner will undertake this role, if so designated by the Board of Commissioners.

While the financial obligations are in the name of the County, primary responsibility for all costs is that of themunicipality requesting the County’s involvement. Those responsibilities are detailed in a contract which wouldbe entered into between the County and the municipality.

We have consulted with a bond attorney experienced in such matters to determine if the proposed project canbe financed utilizing PA 342. The opinion, which is attached, indicates that the project may be undertaken,utilizing PA 342. The City has estimated that the subject project may cost between $1 million and $1.5 million,based on very preliminary estimates.

In order to proceed, formal resolutions of commitment and agreement will need to be drafted for considerationby the City and County. If the Committee is agreeable to favorably considering the City’s request, the nextstep will be for the necessary formal resolutions to be drafted.

Assuming that the County can be satisfied that the City of Williamston can meet its financial obligations underthis proposed arrangement, including the payment of all out of pocket costs, and that the Drain Commissioner iswilling to undertake this project, then approving the request would be consistent with other projects approvedby the County in support of municipalities.

Agenda Item 8aIntroduced by the Administrative Services/Personnel and Finance Committees of the:


RESOLUTION CONDITIONALLY AGREEING TO THE REQUEST OF THE CITY OFWILLIAMSTON TO PROVIDE FINANCING AND PROJECT OVERSIGHT FOR A

SEWER PROJECT INVOLVING THE RECONSTRUCTION OF LYNN ROAD INCONJUNCTION WITH IMPROVEMENTS TO THE TOBIAS DRAIN

WHEREAS, in February, 2001 the City of Williamston requested the county’s assistance in financing andconstructing a road improvement in conjunction with a drain project about to be undertaken by the DrainCommissioner; and

WHEREAS, the County has assisted municipalities with public works projects in the past, utilizing PA 342 of1939, as amended (PA342); and

WHEREAS, the County has been advised by bond counsel that the project may be undertaken, utilizing PA342; and

WHEREAS, since this project would be undertaken in conjunction with a drain project, designating the DrainCommissioner as the County Agent seems most appropriate; and

WHEREAS, all associated costs are to be the responsibility of the City of Williamston.

THEREFORE BE IT RESOLVED, that the Board of Commissioners gives its conditional approval toapproving the request of the City of Williamston, subject to the following:

• Agreement by the Drain Commissioner to undertake the financing and construction of the project, asCounty Agent, as provided by PA 342;

• Explanation satisfactory to the County Board of Commissioners as to how the City of Williamstonintends to pay their obligations, should an agreement under Act 342 be approved;

• Approval by the City of Williamston and the Ingham County Board of Commissioners of any formalresolutions and contracts required by PA 342, including a commitment by the City of Williamston topay all costs associated with the financing and construction of the project.

BE IT FURTHER RESOLVED, that the Board of Commissioners informs the Drain Commissioner of its intentto appoint him as County Agent for this project, provided he is in agreement to undertake the responsibility.

BE IT FURTHER RESOLVED, that if the Drain Commissioner is in agreement to undertake this responsibility,he is to proceed with obtaining the necessary formal resolutions and contracts as required by PA 342.

Agenda Item 8b

MEMORANDUM

TO: Finance and Liaison Committees

FROM: Jerry Ambrose, Controller RE: First Quarter 2001 Budget Adjustments and Contingency Fund Update

DATE: March 22, 2001______________________________________________________________________________

Enclosed please find the recommended adjustments to the Ingham County budget for the first quarter of fiscalyear 2001. The total increase to the General Fund is $385,891.

The quarterly budget amendment process as authorized by the Board of Commissioners is necessary to makeadjustments to the adopted budget. Usually, adjustments are made as a result of updated revenue andexpenditure projections, grant revenues, reappropriations, accounting and contractual changes, and generalhousekeeping issues. The most extraordinary adjustment being made this quarter is related to health insurance. The 2001 adoptedbudget included an increase in health insurance rates of 15%. The actual increase turned out to be around20%. While this is a large increase, it is substantially lower than the initial premium increase of 40%. Throughthe efforts of the Health Coalition, in cooperation with all of the unions and non-represented employees,changes were made to our health insurance plan, to lower the increase to 20%. The additional general fundcost for this increase, $135,000, is proposed to be taken from 2001 Contingency Funds.

Also included is an update of contingency fund spending so far this year, including the recommended changes inthis resolution. After these changes, the current contingency amount will be $366,174. The attached documentdetails how the Board has allocated the contingency funds throughout the year, beginning with a balance of$550,000.

Should you require any additional information or have questions regarding this process, please don’t hesitate tocontact me.

Agenda Item 8b

Introduced by the Finance Committee of the:


RESOLUTION AUTHORIZING ADJUSTMENTS TO THE 2001 INGHAM COUNTY BUDGET

WHEREAS, the Board of Commissioners adopted the 2001 Budget on October 24, 2000 and has authorizedcertain amendments since that time, and it is now necessary to make some adjustments as a result of updatedrevenue and expenditure projections, fund transfers, reappropriations, accounting and contractual changes,errors and omissions, and additional appropriation needs; and

WHEREAS, the Liaison Committees and the Finance Committee have reviewed the proposed budgetadjustments prepared by the Controller’s staff and have made adjustments where necessary; and

WHEREAS, Public Act 621 of 1978 requires that local units of government maintain a balanced budget andperiodically adjust the budget to reflect revised revenue and expenditure levels.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby directs theController to make the necessary transfers to adjust revenues and expenditures in the following funds,according to the attached schedules:

2001 BUDGET PROPOSED PROPOSEDFUND DESCRIPTION 03/01/01 CHANGES BUDGET

101* General Fund $62,350,655 $385,891 $62,736,546221 Health 23,143,145 40,942 23,184,087230 Hotel/Motel 2,000,000 45,030 2,045,030245 Public Improvement 353,538 803,966 1,157,504292 Family Division - Child Care 5,047,461 16,288 5,063,749451 Fair CIP 100,000 45,030 145,030561 Fair Operating 995,240 2,172 997,412595 Inmate Stores 325,887 135,000 460,887636 MIS 2,778,612 16,500 2,795,112639 Drain Equipment Revolving 1,236,648 96,089 1,332,737664 Mach. & Equip. Revolving 269,349 259,631 528,980

* Does not include funds associated with the sale of Ingham Medical Center.

Agenda Item 8b

2001 CONTINGENCY

Adopted Contingency Amount $550,000

R01-64: Jail Security Cameras ($6,740)

Proposed 1st Quarter Adjustment ($177,086)

Current Contingency Amount $366,174

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