Information Technology and Business Systems Update

Montgomery County Board of Education

September 10, 2019

Strategic Priority Operational Excellence

Creating efficiencies and ensuring effective operations through updating and enhancing MCPS core business systems and the end-user experience to better serve our schools.

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Why Are We Doing This?

Human Resources/

Payroll

FinanceBudget

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Co

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lexit

y &

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kNOW…..

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Co

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kFUTURE…..

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Current Home Screen

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Future Home Screen

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The Strategic Road MapACRONYMS

RFP = Request for ProposalsHRIS = Human Resources Information SystemsSaas = Software as a ServicePaaS = Platform as a ServiceEPM = Enterprise Performance Management

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Progress …

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Enterprise Resource Planning (ERP) Cloud Implementation FMS and Budget November 2018–December 2020

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Project Status:

• Completed—Design Phase Sprint 1 and Sprint 2 Work

Sessions; System Integration Testing

• In Progress—Training Documentation

• Next Steps—User Acceptance Testing;

End User Training; Go Live

• Ongoing—Change Management,

Communication, Training, and Support

ERP Cloud Implementation November 2018–December 2020

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Human Resources Information System (HRIS) v.10 Upgrade January 2018–November 2019

Project Status:

• Complete—System Integration Testing and Security

Enhancements

• Next Steps—User Acceptance Testing, End-user Training,

and Production Readiness

• Ongoing—Communication to End-Users and Crystal Report

Development

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Crystal Report Dashboards

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Looking Ahead—FY 2020

• HRIS v10 Upgrade Go Live

• Oracle Cloud Financial System Go Live

• Oracle Cloud Budget Management System Implementation

Sneak Peaks Road Shows Training Go Live Support

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Critical to Success

• Change Management, Communication, Training, and Support

• Executive Sponsorship and Support

• Commitment and Collaboration

• Experienced Consultants/Partnerships

• Engagement of Stakeholders

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The Change Agent Network

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The Strategic Road MapACRONYMS

RFP = Request for ProposalsHRIS = Human Resources Information SystemSaas = Software as a ServicePaaS = Platform as a ServiceEPM = Enterprise Performance Management

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Looking Ahead

Human Capital Management Scoping

• Process Mapping

• Request for Proposal

• Vendor Selection

Budget Management Cloud• Project Kick-off, January 2020

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Discussion

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