IMPROVING JAMAICA’S AGRICULTURAL …legacy.iica.int/Eng/regiones/caribe/jamaica/IICA Office...

Improving Jamaica’s Agricultural Productivity Project

INTER-AMERICAN INSTITUTE FOR COOPERATION ON AGRICULTURE (IICA)

TENDER FOR THE CONSTRUCTION OF POST HARVEST FACILITY

UNDER THE CANADIAN INTERNATIONAL DEVELOPMENT AGENCY FUNDED

IMPROVING JAMAICA’S AGRICULTURAL

PRODUCTIVITY PROJECT (Green House Component)

REQUEST FOR PROPOSAL

[CONTRACT NO.: IJAP 2009/005]

Inter-American Institute for Cooperation on Agriculture P.O. Box 349

Hope Gardens Kingston 6

Jamaica, WI

Post Harvest Facility Tender Document IJAP Project

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TABLE OF CONTENTS

Contents

TABLE OF CONTENTS ................................................................................................................... 2

LIST OF ACRONYMS ..................................................................................................................... 3

INVITATION TO TENDER ............................................................................................................. 4

1.0 INTRODUCTION ............................................................................................................... 6

INSTRUCTIONS TO BIDDERSS ..................................................................................................... 7

2.0 Eligibility ....................................................................................................................... 7

3.0 Cost Estimates ............................................................................................................... 7

4.0 Payment ......................................................................................................................... 7

5.0 CLARIFICATION .............................................................................................................. 7

6.0 PREPARATION OF PROPOSAL .......................................................................................... 8

7.0 PROPOSAL FORMAT AND CONTENT ................................................................................. 9

8.0 SUBMISSION OF THE PROPOSAL .................................................................................... 10

9.0 EVALUATION OF PROPOSALS ........................................................................................ 11

10. NEGOTIATION AND CONTRACT AWARD ............................................................................ 15

11. PROPERTY .................................................................................................................... 15

12. Main Deliverables of the Contract .......................................................................... 15

13 Duration of Contract ................................................................................................ 16

14. REPORTS ........................................................................................................................ 16

15. MONITORING AND EVALUATION ................................................................................ 17

APPENDICES...................................... ................................................................................. 18

APPENDIX A: Terms of Reference ......................................................................................... 19

APPENDIX B : Contract Clauses ....................................................................................... 32

APPENCIX C : S P E C I F I C A T I O N S ....................................................................... 34

APPENDIX D:MEASURED WORK ....................................................................................... 50

APPENDIX E: FORM OF BANK GUARANTEE FOR ADVANCE MOBILIZATION PAYMENT ................................................................................................................... 64

APPENDIX F : PROFILE OF BIDDERS ............................................................................... 66

APPENDIX G:Submission Form -Technical Proposal ...................................................... 69

APPENDIX H Submission Form - Price Proposal ............................................................. 71

APPENDIX I: Team Composition and Task Assignments ............................................... 77


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LIST OF ACRONYMS CARICOM - Caribbean Community CARIFORUM - Caribbean Forum of African, Caribbean, and Pacific States CDB - Caribbean Development Bank CIDA - Canadian International Development Agency EEZ - Exclusive Economic Zone EU - European Union FAO - Food and Agriculture Organisation of the United Nations FBIRP - Fishing Beach Infrastructure Rehabilitation Programme FD - Fisheries Division GOJ - Government of Jamaica IDB - Inter-America Development Bank IICA - Inter-American Institute for Cooperation on Agriculture MAT&CBP - Modern Agricultural Technology & Capacity Building

Programme MOA&F - Ministry of Agriculture & Fisheries PIU - Project Implementing Unit RADA - Rural Agriculture Development Authority RDP - EU Banana Support Programme - Rural Diversification Project UNCED - United Nations Conference on Environment and Development USAID - United States Agency for International Development


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INTER-AMERICAN INSTITUTE FOR COOPERATION ON AGRICULTURE

INVITATION TO TENDER

RE-HABILITATION OF BUILDING TO HOUSE POST HARVEST FACILITY FOR

RURAL AGRICULTURAL DEVELOPMENT AUTHORITY MINISTRY OF AGRICULTURE & FISHERIES

At Colleyville, Manchester

Through a grant donated by the Canadian International Development Agency (CIDA) and counterpart funding from the Government of Jamaica (GOJ) the Inter-American Institute for Cooperation on Agriculture is executing the Improving Jamaica’s Agricultural Development Agency which is being implemented by the MOA&F. The Inter American Institute for Cooperation on Agriculture (IICA) now invites sealed bids from eligible bidders for the provision of construction services for the Colleyville, Manchester, Post Harvest facility. Interested Bidders must have:

Valid Tax Compliance Certificate or the equivalent for specific counties Company Registration Audit Financial Statements for up to 2008 Unaudited Financial Statements up to 2009

National Contracts Commission Registration in the category for building construction grades 1-3 will be an asset. Bidders may obtain tender document at the address given below as of Wednesday, November 17, 2010 through to Wednesday, December 8, 2010 between the hours of 10:00 AM and 3:00 pm. Inter-American Institute for Cooperation on Agriculture P.O. Box 349 Hope Gardens Kingston 6 Jamaica, WI Or on our website at www.iica.int/jamaica Completed tender document together with all required enclosures must be placed in a plain envelope clearly marked:


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TENDER FOR THE CONSTRUCTION OF PACKING HOUSE FACILITY AT

HOUNSLOW IN ST. ELIZABETH All bids must be placed in the Tender Box at the Offices of Inter-American Institute for

Cooperation on Agriculture, Hope Gardens, Kingston 6 on or before 10:00 Am

FRIDAY, December 10, 2010.

Bids will be opened in the presence of Bidders or their representatives (who choose to attend)

on Friday, December 10, 2010 at 10:15 am in the Conference Room, Inter-

American Institute for Cooperation on Agriculture, Hope Gardens, and Kingston 6.


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REQUEST FOR PROPOSAL

1.0 INTRODUCTION The Agricultural sector although significantly important to the development of rural life and its contribution to food security has for many years encountered the problem of declines in productivity and lack of a structured approach to production and distribution of food. This project is crafted with the aim of addressing these issues through applied research, development and technology, the promotion of environmentally friendly production practices through capacity building and ensuring the diversification of rural economies. For more than a decade the sector has been characterized by:

Low production High prices Inconsistent supplies Variable quality

In addition, several stakeholders have lamented the fact that one or a combination of the above factors has lead to their demise in the international markets. Based on field visits and prior knowledge, the existing production systems result in low productivity, inconsistent supplies and quality, and high unit production costs due to the following:

Limited implementation of Good Agricultural Practices (GAPs) & Integrated Crop Management (ICM)

Low production technology Limited farm infrastructure Poor water supply in selected areas Inefficient water use where it is available Limited technical knowledge Limited technical support

The components to this project: research, training, and commercial greenhouse clusters with post harvest facility presents an opportunity to change the current landscape in the Jamaican agricultural sector to a technology driven sector with increased efficiencies and productivity and create linkages to high value sectors such tourism and agro processing. The activities within the horticultural sector will focus on assisting the sector by promoting new technologies and improved production practices. These activities include:

Research and Development Market Research (demand, supply, pricing mechanisms) Training and Technical Assistance Establishing a structured distribution mechanism Commercial deployment of greenhouses

Details of the service required are provided in The Terms of Reference in Appendix 1 and Consultants are invited to submit Proposals for delivery of this service. The proposal will be the basis for contract negotiations and ultimately a signed contract with the selected firm.


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INSTRUCTIONS TO BIDDERS

2.0 Eligibility

2.1 The Bidders must have the background and experience in construction.

2.2 The Inter-American Institute for Cooperation on Agriculture (hereinafter `IICA’) will reject a proposal for award if it determines that the firm recommended for award has engaged in corrupt or fraudulent activities in competing for the contract in question.

2.3 The successful bidder must be prepared to formalize and sign the Contract

with the IICA within fifteen (15) working days of notification of the award. 3.0 Cost Estimates

3.1 Rates quoted by the Bidder (hereinafter the `Bidders’), will remain valid for the period of the contract and will be subject only to fluctuations as set out in clause 4.6.

3.2 IICA will select the Bidders whose offer provides the greatest overall benefit

and value for money.

3.3 IICA will not be liable for any costs incurred by the Bidders in preparing, submitting or otherwise associated with responding to this Request for Proposal. Bidders who wish to obtain a copy of the drawings may do so at their expense.

4.0 Payment

Payment for the services shall be made within fifteen (15) days of satisfying the reporting requirements or deliverables agreed on as well as the submission of the relevant Invoice and supporting documentation.

5.0 CLARIFICATION

5.1 Bidders may request clarification of any of the RFP documents up to five (5) working days before the deadline for submission of the Proposals. Any request for clarification must be sent in writing, or by standard electronic means to the address indicated below:


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1) Project Coordinator

Improving Jamaica’s Agricultural Productivity Project IICA

Hope Gardens Kingston 6 Tel#: (876) 927-0020, 702-4779 Email: [email protected]

Response will be given in writing, or by standard electronic means and will be sent to all Bidders. Should IICA deem it necessary to amend the RFP because of a clarification, it shall do so following the procedure in the following paragraph.

5.2 At any time before the submission of Proposals, IICA may amend the RFP by issuing

an addendum in writing or by standard electronic means. The addendum shall be sent to all Bidders and will be binding on them. Bidders shall acknowledge receipt of all amendments. To give Bidders reasonable time in which to consider an amendment in their Proposals IICA may, if the amendment is substantial, extend the deadline for the submission of Proposals.

6.0 SITE VISITS 6.1 The bidder is encouraged, at the Bidders’ own responsibility and risk to visit

and examine the site of works and its surroundings and obtain all information that may be necessary for preparing the Bid and entering into contract for the construction of the works. The costs of visiting the site shall be at the Bidders own expense. Site visits will be facilitated on November 25 & 26, 2010 between 11am and 1pm. Bidders may contact the IICA office for directions to the site.

7.0 PREPARATION OF PROPOSAL

7.1.1 Bidders should carefully review this Request for Proposal and all its provisions.

Proposals shall include all the documents and information requested. Failure to do so will result in rejection of the Proposal.

7.1.2 Bidders may only submit one proposal. If a Bidder submits or participates in more than one proposal, such proposals shall be disqualified. However, this does not limit the participation of the same sub-contractor, including individual experts, to more than one proposal.

7.1.3 Proposals should be word processed/typewritten, signed and/or stamped by

The Bidders or in the case of a firm by an authorized representative. 7.1.4 An authorized representative of the firm must initial all pages of the proposal the appropriate stamp should also be affixed.

7.1.5 All corrections and/or corrections should be initialed, dated and alternatively,


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stamped by the person signing the Proposal.

7.1 Language of Proposal The Proposal as well as all related correspondence exchanged by the Contractor and the Client shall be in the English language.

8.0 PROPOSAL FORMAT AND CONTENT

1) Technical Proposal Format The bid document shall provide the information indicated in the following paragraphs:

a. Description of the Bidders’ organization and an outline of related

experience of the associated professionals.

b. A description of the approach, methodology and work plan for performing the assignment covering the following subjects: technical approach and methodology, work plan, and organization and staffing schedule.

c. The list of the proposed Professional staff team by area of expertise, the

position that would be assigned to each team member, and his or her tasks. (Appendix E)

d. Curriculum Vitae’s of the Professional staff signed by the staff themselves

or by the authorized representative of the Professional Staff.

e. List of similar work carried out by the Bidders within the last 5 years with information to facilitate verification such as addresses, locations, contact persons and telephone numbers.

f. The Technical Proposal shall not include any price information. A

Technical Proposal containing price information will be declared non-responsive.

g. Any other information relevant to the completion of the assignment.

2) Price Proposals

The Price Proposal in Jamaican Dollars must be in a separate envelope, clearly labelled price proposal and shall list all costs associated with the assignment. These costs should be broken down by activity. All activities and items described in the Technical Proposal must be priced separately; activities


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and items described in the Technical Proposal but not priced, shall be assumed to be included in the prices of other activities or items.

9.0 SUBMISSION OF THE PROPOSAL

9.1 The Bidders shall : a) Submit an original and three (3) copies of the Technical and Price Proposal in separate sealed envelope clearly marked with the Service Description and placed in the Tender Box at the address given below:

b) Submit a copy of following documents:

Valid Tax Compliance Certificate Company Registration Audit Financial Statements for 2006- 2008 Un-audited Financial Statements 2009

NCC registration can be submitted if the bidder is in possession of valid registration.

Selected Bidders will be required to provide IICA with a Bankers Guarantee to the value of the mobilization funds. The Technical Proposal shall be marked “ORIGINAL” or “COPY” as appropriate. All required copies of the Technical Proposal are to be made from the original. If there are discrepancies between the original and the copies of the Technical Proposal, the original governs.

9.2 The original and all copies of the Technical Proposal shall be placed in a sealed envelope clearly marked “TECHNICAL PROPOSAL” Similarly, the original Price Proposal shall be placed in a sealed envelope clearly marked “PRICE PROPOSAL” “DO NOT OPEN WITH

THE TECHNICAL PROPOSAL”. The envelopes containing the Technical and Price Proposals shall be placed in one large envelope and sealed. This large outer envelope shall bear the submission address and be clearly marked “DO NOT OPEN BEFORE

DECEMBER 10, 2010. IICA shall not be responsible for misplacement, losing or premature opening if the outer envelope is not sealed and/or marked as stipulated. This circumstance may be cause for Proposal rejection.


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If the Price Proposal is not submitted in, a separate sealed envelope duly marked as indicated above, this would constitute grounds for declaring the Proposal non-responsive.

9.3 Bidders or their authorized representative should deposit proposals in the

tender box at the office of the Inter-American Institute for Cooperation on Agriculture on or before 10:00 am on Friday, December 10, 2010. Any proposal received after the deadline for submission shall be returned unopened.

9.4 Opening of Proposals

Technical Proposals only will be opened in the presence of Bidders or their representatives on Friday, December 10, 2010 at 10:15 am in the Conference Room, Inter-American Institute for Cooperation on Agriculture Hope Gardens, Kingston 6. The names of the consulting firm/individuals will be recorded.

The envelopes with the Price Proposal shall remain sealed and securely stored for evaluation after short listed candidates are selected. Only Price Proposals for shortlisted candidates (bidders with technical scores 50% and above of the allocated marks) will be opened.

9.5 From the time the Proposals are opened to the time the Contract is awarded,

the Consultants should not contact the Client on any matter related to its Technical and/or Price Proposal. Any effort by Consultants to influence the Client in the examination, evaluation, ranking of Proposals, and recommendation for award of Contract may result in the rejection of the Consultants’ Proposal.

Evaluators of Technical Proposals shall have no access to the Price Proposals until the technical evaluation is concluded.

10.0 EVALUATION OF PROPOSALS

10.1 Evaluation of Technical Proposals

The evaluation committee shall evaluate the Technical Proposals based on their responsiveness to the Terms of Reference, applying the evaluation criteria, sub-criteria, and point system specified in the Evaluation Method. Each responsive Proposal will be given a technical score. A Proposal shall be rejected at this stage if it does not respond to important aspects of the RFP.

10.2 Evaluation of Price Proposals

After the technical evaluation is completed, the price proposals for short listed Bidders will be opened and the total prices read aloud and recorded. The


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Evaluation Committee will correct any arithmetical errors. When correcting arithmetical errors, in case of discrepancy between a partial amount and the total amount, or between word and figures the former will prevail.

The currency that shall be used for evaluation and comparison purposes is Jamaican dollars. Proposals submitted in any other currency will be deemed non-responsive.

Proposals will be ranked according to their combined technical and price scores. The firm achieving the highest combined technical and price score will be selected for the contract.

10.3 EVALUATION METHOD

The Company/Individual earning the most points will be selected for the contract. The maximum points to be earned are 100 points, 50 points for the Technical Proposal, and 50 points for the Price Proposal.

1. Criteria for evaluation of Technical Proposals

The Evaluation Committee will assess the Proposals based on their responsiveness to the Terms of Reference, applying the criteria as follows


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Appraisal Rating Sheet for Technical Bids - IJAP Project IICA Office in Jamaica

BIDDER: _____________________________ TOTAL SCORE: __________________________ 1. Experience in construction: Maximum score: 15

5 10 15 SCORE over 5 years to less than 8 experience

8 years to less than 10 yr. experience

Over 10 yrs. experience

2. Successful Verifiable Projects completed in construction in the last 5 years: Maximum score: 5

1 2 3 4 5 SCORE 1 to 2 3 to 4 5 to 6 7 to 8 8 and over

3. Experience and qualification of the professional that will be assigned to the project: Maximum score: 10

2 4 6 8 10 SCORE Certificate and over 5 years experience

Certificate and over 10 years experience

Diploma and over 5 yr. experience

Diploma and over 10 yrs. experience

B.Sc and over 5 yrs. experience


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4. Experience Managing project of a similar nature Maximum score: 10

2 4 6 8 10 SCORE less than 3 experience less than 5yr.

experience less than 8 yrs. experience

less than 10 yrs. experience

10 years and over experience

5. Demonstrated Financial Management Capability Maximum score: 10

2 4 6 8 10 SCORE Audited Fin. Statement

2006 Audited Fin. Statement

2007 Audited Fin. Statement

2008 Audited Fin.

Statement 2008 and Un -audited Fin. Statement

2009

Audited Fin. Statement

2009

Evaluators Comments

………….…………………………………………………………………………………………………………………………………... ……………………………………………………………………………………………………………………………………………… ………….………………………………………………………………………………………………………………………………….. Name of Evaluator: ________________________________________ Signature: _______________________________________________ Date: __________________________________________________

Packing House Tender Document IJAP PROJECT

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1. FORMULA FOR DETERMINING THE SCORES FOR THE PRICE PROPOSALS

Pp = 50 x PL/PC

Where Pp is the price score, PL is the lowest and PC is the price of the proposal under consideration.

11. NEGOTIATION AND CONTRACT AWARD

1 Having selected the firm, IICA and MoA&F expects to negotiate a Contract based on the experts named in the Proposal. Before Contract negotiations, MoA&F will require assurance that the team members will actually be available. MoA&F will not consider substitutions during Contract negotiations unless both parties agree that undue delay in the selection process makes such substitution unavoidable or that such changes are critical to meet the objectives of the assignment.

2 Unsuccessful Bidderss will be notified.

12. Property

Tender responses become the property of the IICA upon receipt and shall not be returned.

13. Main Deliverables of the Contract 12.1 Modified building to house packing house operations

12.2 Installation of cold storage facility 12.3 Installation of septic system for waste water management


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14 Duration of Contract

Contract will have two (2) parts as follows:

13.1 Part 1 – Building Modification and installation of septic system 6 months beginning January 2011.

13.2 Part 2 – Installation of cold storage facility ( not exceeding 60 days).

15. REPORTS 15.1. Reporting requirements The Bidders will prepare an Inception report within two weeks of the commencement of the contract and will be required to prepare monthly reports covering the following but not excluding other areas:

The work performed by the contractor during the reporting period Contract details and particulars (Data, Names of partners and stakeholders, financial

status of contract, variation orders approved/anticipated, financial forecast) Progress of work against design and bill of quantities. Measurement sheets to be included

as annexes Problems to be resolved Site Personnel Equipment on site Materials Climatic conditions observed during reporting period Health and Safety Minutes of Meetings Site Photographs

The report shall be written in English and be produced in three (3) copies for distribution as follows:

1 copies for the Project Coordination Unit of Inter-America Institute for Cooperation on Agriculture

2 copy for the Project Manager, Green House Component Interim reports must be prepared every month during the period of execution of the contract. They must be provided along with the corresponding invoice and financial reports. There must be a final report, a final invoice and a financial report at the end of the period of execution. The draft final report must be submitted at least one month before the end of the period of execution


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of the contract. Note that these interim and final reports are additional to any required in section 7 of the Terms of Reference.

Each report shall consist of a narrative section and a financial section. The financial section must contain details of the time inputs and of the experts. The final report must be accompanied by the final invoice and the financial report.

15.2. Approval of Progress Reports

The Project Manger, Green House Component is responsible for approving the progress reports.

16. MONITORING AND EVALUATION The Green House Unit RADA, Project Management of the Ministry of Agriculture and Fisheries, The Project Coordinating Unit of IICA, CIDA Representatives and contracted professionals will do the monitoring of the project.


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APPENDICES


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APPENDIX A: Terms of Reference

GENERAL CLAUSES & PRELIMINARY ITEMS

Modification of existing building to house a Post Harvest Facility

at Hounslow, St. Elizabeth

A. Description of Project Site The work included in this contract comprises the constructions of rooms, office, kitchen, sanitary facility, septic tank and absorption pit. The works consist of concrete frame block work, roofing, electrical installation, windows and doors. Other works include painting, plumbing and other sundry work. The Contractor should note that throughout the period of this Contract he/she will be required to take all necessary precautions to protect (where necessary), workers and inspectors. Adequate hoarding, barriers and protective measures must be provided and the Contractor shall provide all necessary measures to prevent nuisance and disturbance. The Contractor is recommended to visit the site to ascertain the nature and extent of the proposed works, means of access thereto, facilitate for storage and offices, and all other matters liable to affect his bid. Failure to comply with these recommendations shall not form the basis of any claim.

B Bills of Quantities The Bills of Quantities have been prepared in accordance with the principles of the Jamaica Standard Method of Measurement of Building Works, Second Edition 1987 together with the interim conversion to metric units – June 1992 Edition. Any deviation will be self-evident and all variations shall be measured and valued in accordance with these Bills of Quantities. The contractor shall not alter or otherwise qualify the text of these Bills. Any alterations or qualifications made without authority shall be ignored and the text of the bills as printed shall be adhered to.


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C. PRELIMINARY ITEMS A short list of the major priceable items is listed below. The contractor shall allow here for any quotes and charges in complying with these clauses adding additional items as he sees fit. Items not priced will be deemed to be included in the rates: A. Setting out of works B. Site accommodation (including stores and welfare facilities) C. Protection, watching and lighting D. Temporary lighting and power E. Water for the works F. Temporary fencing G. Programme and analysis H. Removal of rubbish J. Insurance K. The Contractor shall list in this space any other Items for which direct payment is requested.

1. CONDITIONS OF CONTRACT CONDITIONS HEREIN BEFORE REFERRED TO

1.0 INTENTIONS OF THE PARTIES 1.1 Contractor’s Obligations

The Contractor shall with due diligence and in a good and workmanlike manner carry out and complete the Works in accordance with the Contract Documents using materials and workmanship of quality and standards therein specified provided that where and to the extent that approval of the quality of materials or of the standards of workmanship is a matter for the opinion of the Architect/Contract Administrator such quality and standards shall be to the reasonable satisfaction of the Architect/Contract Administrator.


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1.2 Architect’s/Contract Administrator’s Duties

The Architect/Contract Administrator shall issue any further information necessary for the proper carrying out of the Works, issue all certificates, confirm all instructions in writing in accordance with these Conditions, and will decide contractual matters between the employer and the contractor in the role representing the employer.

2. COMMENCEMENT AND COMPLETION 1.1 Dates for Commencement and Completion

The Dates for commencement and completion are October 12, 2009 to April 12, 2010

1.2 Extension of Contract Period If it becomes apparent that the works will not be completed by the date for completion

inserted in clause 2.1 hereof (or any later date fixed in accordance with the provisions of this clause 2.2) for reasons beyond the control of the Contractor, including compliance with any variation of the Architect/Contract Administrator under this Contract whose issue is not due to a default of Contractor, then the Contractor shall so notify Architect/Contract Administrator who shall make, in writing, such extension of the time for completion as may be reasonable. Reasons within the control of the Contractor include any default of the Contractor or of others employed or engaged by or under him for or in connection with the works and of any supplier of goods or materials for the Works.

1.3 Damages for Non-Completion If the Works are not completed by the completion date inserted in clause 2.1 hereof or by

any later completion date fixed under clause 2.2 hereof the Contractor shall pay or allow to the Employer liquidated and ascertained damages at the rate stated in Appendix ‘A’ to these Conditions between the aforesaid completion date and the date of practical completion. The Employer may deduct such liquidated damages from any monies due to the Contractor as a debt.

1.4 Practical Completion Date

The Architect/Contract Administrator shall certify the date when in his opinion the Works have reached practical completion.

1.5 Defects Liability

The term “Defects Liability” shall mean that period of time from practical completion to three (3) months thereafter. Any defects, excessive shrinkages or other faults to the Works which appear within the period stated in Appendix ‘A” to these Conditions and


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are due to materials or workmanship not in accordance with the Contract shall be made good by the Contractor, within a reasonable time, entirely at his own cost unless the Architect/Contractor Administrator shall otherwise instruct.

The Architect/Contract Administrator shall, within a reasonable time before the end of the Defects Liability Period, give notice to the Contractor of any defects, excessive shrinkage or other faults to the Works. The Architect/Contract Administrator shall certify the date when in his opinion the Contractor’s obligations under this clause 2.5 have been discharged

3. CONTROL OF THE WORKS 3.1 Assignment

Neither the Employer nor the Contractor shall, without the written consent of the other, assign this contract.

3.2 Sub-Contracting

The Contractor shall not sub-contract the Works or any part thereof without the written

consent of the Architect/Contract Administrator whose consent shall not unreasonably be withheld. Sub-contracting shall not alter the Contractor’s obligations under this contract.

3.3 Contractor’s Representative

The Contractor shall at all reasonable times keep upon the Works a competent person in charge and any instructions given to him by the Architect/Contract Administrator shall be deemed to have been issued to the Contractor.

3.4 Exclusions from the Works

The Architect/Contract Administrator may (but not unreasonably or vexatious) issue

instructions requiring the exclusion from the works of any person employed thereon after consultation with the Contractor.

3.5 Architect’s/Contract Administrator’s Instructions The Architect/Contract Administrator may issue written instructions which the

Contractor shall forthwith carry out. If instructions are given orally they shall, in two days be confirmed in writing by the Architect/Contract Administrator. If within 7 days after receipt of a written notice from the Architect/Contract Administrator requiring compliance with an instruction the Contractor does not comply therewith then the Employer may employ and pay other persons to carry out the work and all cost incurred thereby may be deducted by him from any monies due or to become due to the Contractor under this Contract or shall be recoverable from the Contractor by the Employer as a debt.


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3.6 Variations

The Architect/Contract Administrator may, without invalidating the contract, order an

addition to or omission from or other change in the Works or the order or period in which they are to be carried out and any such instruction shall be valued by the Quantity Surveyor on a fair and reasonable basis, using where relevant prices in the priced Specification/Bills of Quantities/Schedules of Rates/Contract Sum Analysis, and such valuation shall include any direct loss and/or expense incurred by the Contractor due to the regular progress of the Works being affected by compliance with such instruction.

Instead of the valuation referred to above, the price may be agreed between the Quantity Surveyor and the Contractor carrying out any such instruction.

3.7 Provisional Sums

The Architect/Contract Administrator shall issue instructions as to the expenditure of any provisional sums and such instructions shall be valued or the price agreed in accordance with clause 3.6 hereof. Where work cannot be properly measured and valued, the Contractor shall be allowed day work rates on the basis of the prime cost of materials used and labour and plant employed thereon together with percentage additions to each section of the prime cost at the rates set by the Contractor in the Contract Bills and recorded in Appendix ‘A’ to these conditions. Provided that in any case vouchers specifying the time daily spent upon the work (and if required by the Architect/Contract Administrator the workmen’s names) and the materials and plant employed shall be delivered for verification to the Architect/Contractor Administrator or his authorized representative not later than the end of the week following that in which the work was executed.

4. PAYMENT 4.1 Correction of Inconsistencies

Any inconsistency in or between the Contract Documents shall be immediately brought to the attention of the Architect/Contract Administrator who shall issue an instruction in regard thereto. Any such instruction which results in an addition, omission or other change shall be treated as a variation under clause 3.6 hereof. Nothing contained in the Contract Documents shall override, modify or affect in any way whatsoever the application or interpretation of that which is contained in these Conditions.

4.2 Progress Payments and Retention

The Architect/Contractor Administrator shall if requested by the Contractor, at intervals stated in Appendix ‘A’ to these Conditions calculated from the date for commencement, certify progress payments to the Contractor in respect of the Value of the Works properly executed, including any amounts either ascertained or agreed under clauses 3.6 and 3.7 hereof, and the value of any materials and goods which have been reasonable and properly brought upon site for the purpose of the Works and which are adequately stored


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and protected against the weather and other casualties, less a retention as stated in Appendix ‘A’ to these Conditions and less any previous payments made by the Employer, and the Employer shall pay to the Contractor the amount so certified within the period stated in Appendix ‘A’ to these conditions from the presentation of the certificate.

4.3 Penultimate Certificate

The Architect/Contract Administrator shall within 14 days after the date of practical completion certified under clause 2.4 hereof certify payment to the Contractor of a percentage of the total amount as stated in Appendix ‘A’ to these Conditions to be paid to the Contractor under this Contract so far as that amount is ascertainable at the date of practical completion, including any amounts either ascertained or agreed under clause 3.6 and 3.7 hereof, less the amount of any progress payments previously made by the Employer, a retention as stated in Appendix ‘A’ and any liquidated damages accrued and shall pay to the Contractor the amount so certified within the period stated in Appendix ‘A’ to these conditions from the presentation of the certificate.

4.4 Final Certificate The Contractor shall supply within the period stated in Appendix ‘A’ to these Conditions

all documentation reasonably required for the computation of the amount to be finally certified by the Architect/Contract Administrator and the Architect/Contract Administrator shall within 28 days of receipt of such documentation, provided that the Architect/Contract Administrator has issued the certificate under clause 2.5 hereof, issue a final certificate certifying the amount remaining due to the Contractor or due to the Employer as the case may be and such sum shall be paid within the period stated in Appendix ‘A’ to these conditions, from the presentation of the certificate.

4.5 Contributions, Levy and Tax Changes

If, after the date of tender an increase or decrease in any contribution, levy or tax takes place or a new type of contribution, levy or tax is payable by the Contractor in his capacity as an Employer then the net difference of any such contribution, levy or tax shall, as the case may be, paid to or allowed by the Contractor.

4.6 Fluctuations

The Contract Sum shall be deemed to have been calculated as set out below and shall be subject to adjustments based on the information set out in Appendix H1 to H4. The prices (including the cost of insurances referred to in clause 6) contained in the Contract Bills are based upon the basic prices of materials, goods and equipment delivered and incorporated in the Works, the rates of wages and the other emoluments and expenses payable by the Contractor to, or in respect of, workpeople engaged upon, or in connection with the Works, in accordance with the rules, decisions or agreements of the Joint Industrial Council for the Building and Construction Industry or any other body approved by the said Council, which will be applicable to the Works and which have been promulgated at the date of tender.


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No account shall be taken in any payment to the Contractor under this Contract of any change in the cost to the Contractor of the labour, materials, plant and any other resources in carrying out the Works except as provided in clause 4.5 hereof, if applicable

5. STATUTORY OBLIGATIONS 5.1 Statutory Obligations, Notices, Fees and Charges

The Contractor shall comply with and give all notices required by, any Act of Legislature, any instrument, rule or order made under any Act of Legislature or any regulations or bylaw of any local authority or of any statutory undertaker which has any jurisdiction with the regard to the works or with whose system they are same or will be connected to (hereinafter called ‘the statutory requirements’) and shall pay all fees and charges in respect of the Works legally recoverable from him. If the Contractor finds any divergence between the statutory requirements and the Contract Documents or between statutory requirements and any instruction of the Architect/Contract Administrator he shall immediately give to the Architect/Contract Administrator a written notice specifying the divergence. Subject to this latter obligation, the Contractor shall not be liable to the Employer under this Contract if the Works do not comply with the statutory requirements where and to the extent that such non-compliance of the Works results from the Contractor having carried out work in accordance with Contract Documents or any instruction of the Architect/Contract Administrator.

6. INJURY, DAMAGE AND INSURANCE

6.1 Injury to or Death of Persons

The Contractor shall be liable for, and shall indemnify the Employer against, any expense, liability, loss, claim or proceedings whatsoever arising under any statute or at common law in respect of personal injury to or death of any person whomsoever arising out of or in the course of or caused by the carrying out of the Works, except to the extent that the same is due to any act or neglect of the Employer or of any person for whom the Employer is responsible.

6.2 Injury or Damage to Property

The Contractor shall be liable for and shall indemnify the Employer against, any expense, liability, loss, claim or proceedings in respect of any injury or damage whatsoever to any property real or personal (other than injury or damage to the Works) insofar as such injury or damage arises out of or in the course of or by reason of carrying out of the Works and to the extent that the same is to any negligence, breach of statutory duty, omission or default of the Contractor, his servants or agents, or of any person employed or engaged by the Contractor upon or in connection with the Works or any part thereof, his servants or agents. Without prejudice to his obligation to indemnify the Employer the Contractor shall take out and maintain and shall cause any sub-contractor to take out and maintain insurance in respect of the liability referred to above in respect of injury or damage to any property real or personal other than the sum stated below for any one occurrence or series of


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occurrences arising out of one event. Insurance cover referred to above shall be as stated in Appendix ‘A’ to these Conditions.

6.3A Insurance of the Works – Fire etc. – New Works

The Contractor shall in the joint names of Employer and Contractor insure against loss and damage by fire, lightening, explosion, hurricane, storm, tempest, flood, bursting or overflowing of water tanks, apparatus of pipes, earthquake, aircraft and other aerial devices or articles dropped from, riot and civil commotion, for the full reinstatement value thereof plus a percentage to cover professional fees as stated in Appendix ‘A’ to these Conditions, all work executed and all unfixed materials and goods delivered to, placed on or adjacent to the Works and intended therefore. After any inspection required by the insurers in respect of a claim under the insurance mentioned in this clause 6.3A the Contractor shall with due diligence restore or replace work or materials or goods damaged and dispose of any debris and proceed with and complete the Works. The contractor shall not be entitled to any payment in respect of work or materials or goods damaged or the disposal of any debris other that the monies received under the said insurance (less the percentage to cover professional fees) and such monies shall be paid to the Contractor under certificates of the Architect/Contract Administrator at the periods stated in clause 4.0 hereof.

6.3B Insurance of the Works – Fire etc. – Existing Structures

The Employer shall in the joint names of Employer and Contractor insure against loss or damage to the existing structures (together with the contents owned by him and for which he is responsible) and to the Works and all unfixed materials and goods delivered to, placed on or adjacent to the works and intended therefore, by fire, light, explosion, hurricane, storm, tempest, flood bursting or overflowing of water tanks, apparatus or pipes, earthquake, aircraft and other aerial devices or articles dropped there from, riot and civil commotion. If any loss or damage as referred to in this clause occurs then the Architect/Contract Administrator shall issue instructions for the reinstatement and making good of such loss or damage in accordance with clause 3.5 hereof and such instruction shall be valued under clause 3.6 hereof.

6.4 Evidence of Insurance

The Contractor shall produce, and shall cause any Sub-Contractor to produce such evidence as the Employer may reasonably require that the insurances referred to in clauses 6.1 and 6.2 and, where applicable, 6.3A hereof have been taken out and are in force at all material times.

Where clause 6.3B hereof is applicable the Employer shall produce such evidence as the Contractor may reasonably require that the insurance referred to therein has been taken out and is in force at all material times


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7. Termination and Suspension by Employer

The Employer may, but not unreasonably or vexatious, by notice by registered post or recorded delivery to the Contractor forthwith terminate the employment of the Contractor under this Contract if the Contractor shall make default in any one or more of the following respects:

1 If the Contractor without reasonable cause fails to proceed diligently with the works

or wholly suspends the carrying out of the Works before completion;

2 If the Contractor refuses or persistently neglects to comply with a written notice from the Architect/Contract Administrator requiring him to remove and reinstate defective work or improper materials or goods and by such refusal or neglect the works are materially affected.

3 If the Contractor becomes bankrupt or makes any composition or arrangement with

his creditors or has a winding up order made or (except for the purpose of reconstruction) a resolution for voluntary winding up passed or a provisional liquidator receiver or manager of his business duly appointed or has possession taken by or on behalf creditor of any property the subject of a charge.

4 If the Contractor, in the opinion of the Employer has engaged in corrupt or fraudulent

practices in competing for or in executing the Contract.

For the purpose of this paragraph:

“corrupt practice” means the offering, giving, receiving or soliciting of any-thing of value to influence the action of a public official in the procurement process or in the contract execution.

“fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Employer, and includes collusive practice among Bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Employer of the benefits of free and open competition.

Notwithstanding the above, the Employer may terminate or suspend the Contract for convenience. Such termination or suspension shall be effected by notice through registered post or recorded delivery to the Contractor, provided that the employment of the Contractor shall not be terminated under clauses 7.1 or 7.2 hereof unless the Contractor has continued the default for fourteen days after receipt by registered post or recorded delivery of a notice from the Employer specifying such default.

In the event of the Employer terminating or suspending the employment of the Contractor as aforesaid the Contractor shall immediately make the site safe and secure, then give up possession of the site of the works and the Employer shall not be bound to make any further payment to the Contractor until after completion of the Works, provided always


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that the right of termination shall be without prejudice to any other rights or remedies which the Employer may possess.

If the Contract is terminated because of a default by the Contractor as specified in clause 7.1 hereof, the Architect/Contract Administrator shall issue a certificate for the value of the work done and materials ordered, less advance payments received up to the date of issue of certificate and less the percentage to apply to the value of the work not completed. Additional liquidated damages shall not apply. If the total amount due to the Employer exceeds any payment due to the Contractor, the difference shall be a debt payable to the Employer.

If the Contract is terminated or suspended in the Employer’s absolute discretion or because of a default by the Employer as specified in clause 7.2 hereof, the Architect/Contract Administrator shall issue a certificate for the value of the work done, materials ordered, the reasonable cost of removal of equipment, repatriation of the Contractor’s personnel employed solely on the Works, and the Contractor’s costs of protecting and securing the Works, and less advance payments received up to the date of the certificate.

7.1 Termination by Contractor The Contractor may, but not unreasonably or vexatious, by notice by registered post or recorded delivery to the Employer forthwith terminate the employment of the Contractor under this Contract if the Employer shall make default in any one or more of the following respects:

1) if the Employer fails to make any progress payment due under the provisions of clause 4.2 hereof, within period as stated in Appendix ‘A’ to these Conditions, of such payment being due;

2) if the Employer or any person for whom he is responsible interferes with or obstructs the carrying out of the Works or fails to make the premises available for the Contractor in accordance with clause 2.1 hereof ;

3) if the Employer unilaterally suspends the carrying out of the Works for a continuous period as stated in Appendix ‘A’ to these Conditions;

4) if the Employer becomes bankrupt or makes any composition or arrangement with his creditors or a winding up order made or (except for the purpose of reconstruction), a resolution for voluntary winding up passed or a provisional liquidator receiver or manager of his business duly appointed or has possession taken by or on behalf of any creditor of any property the subject of a charge.

Provided that the employment of the Contractor shall not be terminated under clauses 7.2,1, 7.2.2 or 7.2.3 hereof unless the Employer has continued the default for seven days after receipt by registered post or recorded delivery of a notice from the Contractor specifying such default.

If on at least two occasions the Employer made a default in respect of clause 7.2.1 hereof and received a notice from the Contractor by registered post or recorded delivery to


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terminate the employment of the Contractor under this contract, but did not continue the default for fourteen days after receipt of such notice, and if the Employer again makes a default in respect of clause 7.2.1 hereof, then the Contractor may without any further notice terminate the employment of the Contractor under this Contract.

In the event of the Contractor terminating the employment of the Contractor as aforesaid the Employer shall pay to the Contractor, after taking into account amounts previously paid, such sum as shall be fair and reasonable for the value of work begun and executed, materials on site and the removal of all temporary buildings, plants, tools and equipment, provided always that the right of termination shall be without prejudice to any other rights or remedies which the Contractor may possess.

8. SETTLEMENT OF DISPUTE

8.1 ADJUDICATION

1) If any dispute or difference of any kind whatsoever shall arise between the Employer and the Contractor, at any time after execution of this Contract, arising out of or in connection with this Agreement or the construction of the Works, then such dispute or difference shall be referred in writing, by either party to, and be settled by the Adjudicator. The Adjudicator shall within a period of fourteen (14) days after being requested to settle any dispute or difference, by either party, give written notice of his decision to the Contractor and the Employer and the decision shall be accepted by both parties.

2) In giving a decision, the Adjudicator shall be deemed to be acting as an expert and his decision shall be final and binding upon the parties, unless either party shall, within fourteen (14) days of the Adjudicator’s decision, notify the other of dissatisfaction with the decision and require the matter to be settled by Arbitration, in which case, the decision shall be binding until practical completion of the Works or termination of the employment Contractor.

8.2 ARBITRATION

1) When the Employer or the Contractor requires a dispute or difference to be referred to arbitration then either the Employer or the Contractor shall give written notice to the other to such effect and such dispute or difference shall be referred to the arbitration and final decision of a person to be agreed between the parties as the Arbitrator, or, upon failure so to agree within fourteen (14) days after the date of the aforesaid written notice, such dispute or difference shall be referred to the arbitration and final decision of two Arbitrators, one to be appointed by each party and their umpire in a manner provided by the terms of the Arbitration Act.

2) The Arbitrator shall, without prejudice to the generality of his power, have power to direct such measurements and/or valuations as may in his opinion be desirable in order to determine the rights of the parties and to ascertain and award any sum which ought to have been the subject of or included in any certificate, opinion, decision, requirement or


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notice and to determine all matters in dispute which shall be submitted to him in the same manner as if no such certificate, opinion, decision, requirement or notice had been given.

3) The award of such Arbitrator shall be final and binding on the parties. 4) If before making his final award the Arbitrator dies or otherwise ceases to act as the Arbitrator, the Employer and the Contractor shall forthwith appoint a further Arbitrator, or, upon failure so to appoint within fourteen (14) days of any such death or cessation, the Employer and the Contractor shall appoint two Arbitrators, one by either side and their umpire in a manner provided by the terms of the Arbitration Act. Provided that no such further Arbitrator shall be entitled to disregard any direction of the previous Arbitrator or to vary or revise any award of the previous Arbitrator except to the extent that the previous Arbitrator had power so to do under the Arbitration Act.

5) Whatever the nationality, residence or domicile of the Employer the Contractor any Sub-Contractor or Suppliers or the Arbitrator, and wherever the Works, or any part thereof, are situated, the Law of Jamaica shall be the proper Law of this Contract. The provisions of the Arbitration Act shall apply to any arbitration under this contract wherever the same or part of it shall be conducted.

9. CONTRACTOR’S LEVY

Notwithstanding anything to the contrary contained in this Contract, the Employer shall, pursuant to the Contractors Levy Act, 1985, deduct from the gross amount of the Contract Sum a levy equal to two per cent (2%) of that gross amount.

9.0 MOBILIZATION PAYMENT

1) Notwithstanding anything to the contrary contained in this Contract, the Contractor

shall be entitled to receive from the Employer a mobilization payment prior to the commencement of any work under this Agreement. Provided that the amount of such mobilization payment shall be subject to the following conditions:

(a) The mobilization payment shall be 10% of the Contract Sum, or one million

dollars ($1,000,000.00), whichever is less; (b) Where nominated sub-contractors are engaged under this Contract, the aggregate

limit of the mobilization payment shall be 15% of the Contract Sum, or one million five hundred thousand dollars ($1, 500, 000.00), whichever is less.

In order to receive such mobilization payment the Contractor shall first submit to the Employer the following:

(a) all documents required to be submitted immediately upon the execution of this Contract;

(b) written particulars covering all expenses to which the payment is to be made.


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2. Mobilization payments will only be made after submission of the Main Contractor and the Nominated Sub-Contractors of:

a) A Bank Guarantee or bond for the full amount of such payments. b) Particulars covering all expenses to which the payment is to be

applied. The prices of materials and their quality shall be specially stated. These shall be in accordance with the schedule of Basic Rates of Materials attached to the Contract. No claim for escalation in such materials and / or items will subsequently be allowed. Only if the Architect/ Project Manager/Contract Administrator/Engineer is satisfied as to the details so submitted will the payment be approved.

3. Mobilization payment will be recovered within fifty percent (50%) of the

contract period 4. In the event that the Contractor fails to secure the bank guarantee in respect of the entire Mobilization Payment, a reduced sum equal to the amount of the bank guarantee that the Contractor is able to secure will be paid.

5. Terms of recovery of any mobilization advance given shall not be varied Without the prior written consent of the organization giving the guarantee.

10. MEASUREMENT

The quantities set out in the Bills of Quantities are the estimated quantities of the work but they are not to be taken as the actual and correct quantities of the work to be executed by the Contractor in fulfillment of his obligation under the Contract. The Architect/Project Manager shall, except as otherwise stated, ascertain and determine the value in terms of the Contract of work done in accordance with the Contract.


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APPENDIX B : CONTRACT CLAUSES


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DEFECTS LIABILITY PER (If none other stated is 6 months from the day named in the Certificate of Practical Completion of the Works) 1 year FLUCTUATIONS 15 percent DATE FOR POSSESSION January 2011 DATE FOR COMPLETION July 2011. LIQUIDATED AND ASCERTAINED DAMAGES at the rate of $15,000 per Day PERIOD OF DELAY i) by reason of loss or damage caused by any one of the contingencies referred to in clause 4.5, 4.6 or 5 if applicable 3 months ii) for any other reason 1 month PERIOD OF INTERIM CERTIFICATES 1 month PERIOD OF HONORING CERTIFICATES 15 days RATE OF INTEREST TO BE PAID to the Contractor on overdue amounts 1.5% VALUED RETAINED (if none stated 10% up to the limit of the retention fund) 5% for 6 months LIMIT OF RETENTION FUND 5% for 1 year PERIOD OF FINAL MEASUREMENT and valuation (time from the day named in the Certificate of Practical Completion of the Works) 3 months


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APPENCIX C : S P E C I F I C A T I O N S


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APPENDIX D: MEASURED WORK


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Item Description Qty. Unit Rate $ MODIFICATION OF EXISTING BUILDING TO HOUSE A PROCESSING PLANT AT CHRISTIANA MANCHESTER DEMOLITION A The Contractor is advised to visit the site and carefully inspect the existing conditions before pricing the Bills of Quantities. No claims for lack of knowledge will be entertained after the signing of the Contract. B All old materials arising from the works shall become the property of the Contractor unless otherwise described and together with all debris and rubbish shall be removed from the site. C Where items are described as being "Demolished", Taken Down", "Removed" et., the Contractor is to allow in his rates for all making good to the adjoining structure whether specifically included in the description or not and also the removal and basketing out of all debris, block rubble, rubbish of any kind and cart away from site to leave the premises thoroughly clean and upon completion. D The dimensions and quantities in this section are approximate and are inserted only for general guidance. The Contractor should ascertain the exact dimensions on site or from the relevant drawing(s). No claim whatsoever will be entertained owing to comply with this clause and no adjustment will be made to the "Cost of the Works" unless the scope of the works is substantially altered. E The Contractor is to provide and maintain all temporary supports, screens, watering, etc. necessary for the safety and protection of the existing and surrounding properties, the public and the workmen. Carried to Collection $ -


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Item Description Qty. Unit Rate $

Prepared by B.G.W. Cawston & Partners

Demolition Works A Carefully remove all existing metal side cladding including

insulating materials and frame and cart away from site. 890 M2 B Carefully remove all existing meal ceiling including insulating

materials and cart away from site. 628 M2 C Remove all existing damaged 50mm x 150mm ceiling support and cart away from site (Provisional) 687 M D Carefully remove galvanized gutter 450mm girth and cart away from site. 87 M E Carefully remove metal clad timber door size 3850mm x 4350mm high including timber frames and cart away from site. 2 No. F 22 Gauge galvanised gutter 1350mm girth 5 times bend and fixed to top of blockwall and ends ficed to purlins below tail of roof sheeting. 87 M G Extra over for lifting tail of roof sheeting and reinstalling after gutter installation 522 M H 12mm Thick plyboard ceiling fixed to underside of timber

frame with 50mm x 50mm noggings between supports. 687 M2 Prepare and apply two coats emulsion paint to:-

J Plywood ceiling 687 M2 K Include the provisional sum of $350,000.00 for additional demolition works as instructed by Project Supervisor. SUM 350,000.00 Carried to Collection $ 350,000.00 Prepared by B.G.W. Cawston & Partners


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A PROCESSING PLANT AT CHRISTIANA MANCHESTER SUBSTRUCTURE A Excavate for stiffener column footing commencing at floor level

and not exceeding 1.5m deep and get out. 5 M3 B Allow a sum to break up base of existing drain, pack with stones and cover with consolidated marl (Provisional) SUM 80,000.00 13mm Diameter bars as reinforcement in:- C Stiffener footing. 80 Kg. D Stiffener columns 50 Kg. 10mm Diameter bars in:- E Stiffener footing. 25 Kg.

F BRC fabric mesh in existing drain. 20 M2

1:2:4 concrete (21N/mm2) in:-

G Stiffener footing. 3 M3

H Existing drain 7 M3 SUPERSTRUCTURE 10mm Diameter bars in:- J Stiffener columns at 300mm centres. 150 Kg. K Belt beams and beams as links 225 Kg. 13mm Diameter bars as reinforcement in:- L Stiffener columns 268 Kg. M Belt beams. 549 Kg.


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Item Description Qty. Unit Rate $ N Lintels 100 Kg. Carried to Collection $ SUPERSTRUCTURE (Cont'd) Formwork to:-

A Sides of stiffener columns 50 M2

B Sides and soffit of belt beams 100 M2

C Sides and soffit of lintels. 40 M2

1:2:4 21N/mm2 concrete in:-

D Stiffener column 5 M3

E Belt beams 9 M3

F Lintels 1 M3 WALLING AND MASONRY G Dowell into existing floor 13mm diameter steel to et as vertical wall bars in alternate pockets 580 Kg. H Set and tie 13mm diameter bars every 3 block height longitudinally as earthquake reinforcement 250 Kg. J Chop out section of floor to lay stiffener reinforcement, using necessary plant or machinery ITEM K Supply and lay 150mm concrete blocks in 1:3 cement and sand mortar alternate pockets fill with 13mm diameter

steel and concrete mix 285 M2 L 150mm x 200m Ceramic wall tiles fixed to blockwalling

with thinset mortar and grouted with coloured sanded grout 9 M2 SLAB FLOOR

M 1:3 Cement and sand screeding to falls and crossfalls 550 M2

N 1:3 Cement and screeding to other floor areas 35 M2


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Item Description Qty. Unit Rate $ Carried to Collection $ Prepared by B.G.W. Cawston & Partners FINISHES Rendering A Render and set in 1:3 cement and sand mortar to a thickness of

25mm to both faces of blockwalls. 1250 M2 B Ditto but in narrow width to all arrises 125 M Painting

C Prepare and apply two coats low sheen emulsion paint to walls 1250 M2 WINDOWS AND DOORS D Supply and screw fix to opening 50mm x 100mm wpp lumber as framing to openings 60 M E Supply and install 2m x 0.9m solid "Vee" jointed door to opening 10 No. F Ditto but in 100mm press steel butt hinges in pairs 10 No. G Ditto but in double turn mortice lock set. 10 No. MALE AND FEMALE BATHROOM H Supply and install American standard low down water closet complete with all fittings, tank to bowl screws, spud rubber, wax gasket, inlet and outlet valves, flush handles, bowl to floor screws and seat and cover 8 No. J Supply and fit to tanks, flex hose 8 No. K Ditto but in angle valve to flex hose 8 No. L Supply and install counter top basins in openings created 6 No. M Supply and fix to basing p.o. plug, 3 trap angle valve and flex hose as a set 6 No. N Ditto but in chrome basin mixer completer with pop up 6 No. Carried to Collection $


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Item Description Qty. Unit Rate $ Prepared by B.G.W. Cawston & Partners MALE AND FEMALE BATHROOM (Cont'd) A Supply material and labour and construct counter top to a thickness of 75mm with 18mm diametr bars at 12" cross sectionally and at 100mm longitudinally 1:3:6 21N/mm concrete and to allow for basins. 7 M SHOWER B Supply and lay in approved quality thin set 300mm x 300mm

ceramic tiles to floor area, walls shower area and counter tops 80 M2 STAIRCASE # 1 C Allow a Provisional Sum to construct timber staircases using 50mm x 300mm wolmanised pitch pine as stringer and treads with treads dowelled into sides to form risers at 200mm and with framing bolted to walls using 16mm x 100mm rawl bolts (all timber joints to be screwed and glued) SUM 100,000.00 MEZZANINE Frame D Supply and bolt to wall as plate 50mm x 150mm wpp lumber with 13mm x 10mm rawl bolts at 900mm on centres. 170 M E Supply and bolt to face of wall as bearers, 50mm x 150mm lumber doubled with 13mm x 200mm rawl bolts at 600mm on centres 35 M F Supply and screw fix to plate, joist holders of 6mm angle iron 150mm x 150mm pre bored to a height of 100mm to take 13mm bolt bearers 320 No. G Ditto but to fix to wall bearers by screwing 180 No. H Supply and fix to frame by screwing or bolting 50mm x 200mm wpp lumber as floor joist at 400mm on centre 359 M J Ditto but to floor joist 25mm x 150mm wpp tongued and grooved

as sarking for floor 156 M2 K Supply and screw fix to timber framing and concrete walls 50mm x 100mm wolmanised pitch pine doubled for sill plate and wall plate and with all verticals and horizontals at 600mm on centres for partition walls and timber frames (Provisional) 500 M


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Item Description Qty. Unit Rate $ Carried to Collection $ Prepared by B.G.W. Cawston & Partners MEZZANINE (Cont'd) A Supply and screw fix to external surface of framing 13mm

thick concrete board and soffit of ceiling. 65 M2 B Ditto but to internal all surfaces and partitions in 13mm

thick gypsum board 180 M2 C Tape plaster sand and paint all gypsum board partitions

with flat emulsion paint 360 M2 D Prepare and apply trowel on finish to all concrete board

surfaces (in approved colour and grade) 65 M2 WINDOWS AND DOORS E Supply and screw fix to opening 50mm x 100mm wpp lumber as framing to openings. 60 M F Supply and install 2.0 x 0.9m hollow core door to opening 8 No. G Ditto but in 100mm press steel butt hinges in pairs 8 No. H Ditto but in single turn mortice lock set. 8 No. Supply and fit to opening full frame aluminium security type windows with lever action locking device and with 100mm extruded aluminium blades riveted in place in sizes:- J 1500mm x 1200mm 10 No. K 900mm x 1200mm 4 No. MALE AND FEMALE BATHROOMS L Supply and install American standard low down water closet complete with all fittings (tank to bowl screws, spud rubber, wax gasket, inlet and outlet valves, flush handles, bowl to floor screws and seat and cover) 3 No. M Supply and fit to tanks flex hose 3 No. Carried to Collection $


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Prepared by B.G.W. Cawston & Partners

MALE AND FEMALE BATHROOMS (Cont'd) A Supply and fit but in angle valve to flex hose. 3 No. B Supply and install sink and cupboard combination as approved. 2 No. C Supply and fix to basing p.o. plug, 3 trap angle valve and flex hose as a set. 2 No. D Ditto but in chrome basin mixer completer with pop up 2 No. FLOOR FINISHES E Seal sand, prepare and apply polyurethane varnish to

floor surface in two coats 125 M2 F 300mm x 399mm Ceramic floor tiles fixed to concrete floor slab with finished mortar and grouted with coloured

sanded grout 44 M2 ROOFING

G Remove existing defective sheeting and cart away 772 M2 H Supply and screw fix frame 26 gauge alu-steel "Industrial Six" profile sheeting using 75mm carbon steel screws

with felt washer. 772 M2 J Ditto but as capping to roof. 70 M K Ditto but in side fascia capping ditto 30 M L Chip prime and paint existing steel members with anti- corrosive paint to prevent deterioration ITEM M Supply and fit 6mmthick plyboard as ceiling including for supplying and installing "H" sections as ceiling

framing at 1200mm centres transversely 772 M2 FLOORING N Chop into flooring excavate for drain 1:3 cement and

sand blinding in base of excavation. 24 M3


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Item Description Qty. Unit Rate $ Carried to Collection $ Prepared by B.G.W. Cawston & Partners FLOORING (Cont'd) A Supply and lay 100mm thick concrete block in 1:3

cement mortar 48 M2 B Render and set in 1:3 cement and sand mortar to internal face of wall and to finish with steel float to falls as

required 96 M2 C Fabricate and install grillework to drain with 32mm x 10mm thick flat iron in framing of similar material with braces at 100mm on centres all joints to be seam welded and

grill to be primed and painted. 30 M2 WINDOWS AND DOORS D Supply and fix to opening 2400mm x 2400mm metal roller shutters as main entrance to rooms complete with locking mechanism. 3 No. E Ditto but in size 1200mm x 2400mm 1 No. ELECTRICS F Supply and install 220V 1.2m long double tube fluorescent lamps in design with casing over tubes to allow for possible exposure to water (in batten fixture type) in suspended type 79 No. G Ditto but in weather proof 110V socket outlet complete 30 No. H Ditto but in double pole mem switch complete 14 No. J Ditto but in 220V outlet complete 15 No. K Supply and install main panel as per specification including for incoming main and load bearing centre 1 No. L Allow a sum of $2,000,000.00 to effect supply and installation of conduit wires, draw boxes connectors etc. and for sub-panels and breakers. SUM 2,000,000.00 Carried to Collection $


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Item Description Qty. Unit Rate $ Prepared by B.G.W. Cawston & Partners

3/9

PLUMBING A Allow a provisional sum for incoming water supply and storage tank, hot water system complete with heater and pressure tank system to ensure constant pressure SUM 1,000,000.00 The following in Rheno Septic Tank B Excavation to form pit for Phino Septic tank maximum depths 3.00m deep and cart away to deposit on site

(approximate distance 15m) 11 M3

C Return, fill and ram excavated material around tank 3 M3 D Impact -resistant Prime grade polyethylene Rhino Septic tank 1500 US gallon as supplied by Rotech International Ltd, 76 Marcus Garvey Drive, Kingston 13, or any equal and approved supplier and set into pit and connect to pipework (both measured separately) (P.C. tank $260,650.00) 1 No. (End of Rhino Septic Tank) Material and labour to construct as per drawings:- E Manholes as per drawings (Provisional) 3 No. F Gully basin as per drawings (Provisional) 2 No. G Trap gully basin as per drawings (Provisional) 2 No. The following in tilefield construction H Excavate for tile field exceeding 1.5m deep but not exceeding

2.0m deep and get out. 34 M3 J Load surplus excavated stiff clay material and cart away

from site. 34 M3 K Selected sand fill, spread, levelled and well compacted

in making up levels under pipes 7 M3 Carried to Collection $


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Item Description Qty. Unit Rate $ Prepared by B.G.W. Cawston & Partners The following in tile field construction (Cont'd) A Selected river shingle levelled and well compacted on top of sand fill sub-base laid above and below 100mm

diameter perforated pipe (measured separately) 21 M3 B Selected top soil spread, levelled and well compacted

on top of river shingle layer. 6 M3

C One layer polyethylene barrier laid on top of river shingle layer. 34 M2 "Thermoco" P.V.C. Series p.s.i; waste, soil and vent pipe and fittings D 100mm Diameter pipe with and including perforations every 675mm laid to falls 60 M E 100mm Diameter bend. 6 No. F Manhole 900mm x 900mm x 900mm deep (externally) with 150mm thick concrete (1:2:4) base reinforced with 12mm diameter bars at 225mm centres both ways, 150mm blockwall sides reinforced with 12mm diameter bars at 400mm centres, 150mm x 150mm reinforced with 12mm and 6mm diameter main bars and stirrups, rendered internally with cement and sand (1:3) benching and forming channels, 600mm x 600mm medium duty manhole cover and frame including all excavation, disposal and formwork, etc. 1 No. Absorption pit G Construct soakaway 3505mm diameter at top, 2440mm at bottom and 2593mm deep (internally) consisting of 300mm thick dry packet rubble walling, 150mm concrete cover slab reinforded with # 1126 BRC Fabric dry packed filled with limestone with 100mm diameter pvc pipe from manhole including all excavation, backfill. 1 No. H Extra over excavation to drainage for breaking up

concrete. 155 M2 Carried to Collection $


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3/11

A Allow a provisional Sum for supply of transformer from Jamaica Public Service 220V 3 Phase 1 No. 1,500,000.00 1,500,000.00 B To strip site to allow for marl base, supply and lay marl to a thickness of 100mm, consolidate with 10 tonne roller, apply asphalic bonding agent and apply and roll asphalic concrete to a thickness of 75mm finished to falls and crossfalls as road to access delivery area

(Provisional) 500 M2 Supply and fit to chill room modular laminated embossed sheet metal skin and 4" expanded polystyrene insulation core (K=0.24) one (1) 42" x 84" flush magnetic self closing door 26ga mill embossed galvalume sheet metal skin gasket pressure relief ven, vapor roof incandescent light and dial thermometer including for refrigeration equipment as specified C Room 1 - size 6900mmx 4275mm 1 No. C Room 2 size - 6900mm x 4200mm 1 No. Carried to Collection $


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Item Description Qty. Unit Rate $ Prepared by B.G.W. Cawston & Partners SUMMARY PRELIMINARIES From Page No. 3/2 From Page No. 3/3 From Page No. 3/4 From Page No. 3/5 From Page No. 3/6 From Page No. 3/7 From Page No. 3/8 From Page No. 3/9 From Page No. 3/10 From Page No. 3/11 From Page No. 3/12 Include the Provisional Sum of $1,500,000.00) for contingencies to be used as instructed by the Project Manager. 1,500,000.00 TOTAL TENDER SUM


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APPENDIX E: FORM OF BANK GUARANTEE FOR ADVANCE MOBILIZATION PAYMENT


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Inter-American Institute for Cooperation on Agriculture Hope Gardens Kingston 6 Sirs: Contract for Modification of existing building to house a Processing Plant at Hounslow, St. Elizabeth In accordance with the provisions of the Particular Conditions of Contract Clause 3.36.1 “Mobilization Advance” Messrs. ____________________________________the Contract, under the terms of the Contract has to deposit with IICA, the Employer a Mobilization Advance Payment Security to guarantee his proper and faithful performance of the Contract in the amount of ____________________________________________________________($____________) Now, therefore, we the_______________________________________ (Bank of Financial Institution) As instructed by the Contractor (in return for good and valuable consideration, the receipt and sufficiency of which we do hereby acknowledge) agree unconditionally to irrevocably guarantee as primary obligator and not as Surety merely, the payment to the Employer on its first demand without whatsoever right of objection on our part and without its first claim to the Contractor, in amount not exceeding _________________________________________________________________________ (Ja $ ________________). In the event that obligation expressed in the above-mentioned Contract have not been fulfilled by the Contractor giving the right of claim to the Employer for recovery of the advance payment from the Contractor under the Contract.


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APPENDIX F : PROFILE OF BIDDER


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Name of Applicant

Name of Company (if applicable)

Address

Mailing Address (if different)

Telephone #: Fax #: E-Mail:

How many years has your company been in business?

Please list all persons authorized to sign contracts on behalf of you or your company

Name Official Capacity


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Please list three (3) clients for whom you have provided similar services during the past three (3) years Name Contact Details Date of

Assignment Brief Description of Service Provided

Please use a separate sheet of paper if necessary

I certify that the information supplied is correct, that the applicant has not been barred or declared ineligible by the Government of Jamaica for bidding to supply goods and services and that this Tender complies with the specifications issued by the Ministry of Agriculture. _______________________________ __________________________ Name (printed) Authorized Signature ______________________________ __________________________ Position Date


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APPENDIX G: SUBMISSION FORM -TECHNICAL PROPOSAL


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Location: Date: To: Inter- American Institute for Agricultural Cooperation Dear Sirs: We, the undersigned, offer to provide the consulting services for --_______________________________________________________________________________________________________________________________________________________________________________________________in accordance with your Request for Proposal and our Proposal. We are hereby submitting our Proposal, which includes this Technical Proposal, and a Price Proposal sealed under a separate envelope. We are submitting our Proposal in association with: [Insert a list with full name and address of each associated Contractor if applicable]

We hereby declare that all the information and statements made in this Proposal are true and accept that any misinterpretation contained in it may lead to our disqualification. If negotiations are held during the period of validity of the Proposal, we undertake to negotiate based on the proposed staff. Our Proposal is binding upon us and subject to the modifications resulting from Contract negotiations. We undertake, if our Proposal is accepted, to initiate the consulting services related to the assignment not later than the date indicated in Special conditions of contract. We understand you are not bound to accept any Proposal you receive. We remain,

Yours sincerely,

Authorized Signature: In full and initials] Name and Title of Signatory: Name of Firm: Address:


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APPENDIX H: SUBMISSION FORM - PRICE PROPOSAL


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Location: Date:

To: Inter-American Institute for Cooperation on Agriculture Dear Sirs: We, the undersigned, offer to provide the consulting services for _______________________________________________________________________________________________________________________________________________________________________________________________in accordance with your Request for Proposal and our Technical Proposal. Our attached Price Proposal is for the sum of [Insert amount(s) in words and figures]. Our Price Proposal shall be binding upon us subject to the modifications resulting from Contract negotiations or fluctuations as outlined in Appendix H1 to H4, up to expiration of the validity period of the Proposal. “No commissions or gratuities have been or are to be paid by us to agents relating to this Proposal and

Contract execution.” We understand you are not bound to accept any Proposal you receive. We remain,

Yours sincerely,

Authorized Signature: [In full and initials] Name and Title of Signatory: Name of Firm: Address:


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Appendix H1: Cost Breakdown Items Percentage of Cost Source

Labour

Material

Equipment

Supervision

Overheads

Markup

Note Please use additional sheets if necessary.


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Appendix H2: Labour (fill in wages of the different categories of workers employed on the project)

Skill Classification Rate ( to include all fringe benefits)



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Appendix H3: Materials (price transportation for delivery to site)

Materials Unit Cost per unit Source



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Appendix H4: Equipment (rate to include fuel and operator)

Equipment Size Rate per hour



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APPENDIX I: TEAM COMPOSITION AND TASK ASSIGNMENTS


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TEAM COMPOSITION AND TASK ASSIGNMENTS

Professional Staff

Name of Staff Firm Area of

Expertise Position Assigned

Task Assigned

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