Improvement Improvement PlanningPlanning

Mischele McManusMischele McManusInfant/Toddler and Family Services Infant/Toddler and Family Services Office of Early Childhood Education Office of Early Childhood Education

and Family Services and Family Services July 20, 2007July 20, 2007

mcmanusm@michigan.govmcmanusm@michigan.gov

Submission InformationSubmission Information

Improvement plans for service areas that Improvement plans for service areas that received Needs Assistance Determinations received Needs Assistance Determinations are due September 14, 2007.are due September 14, 2007.

Send plans to Mischele McManus, Send plans to Mischele McManus, preferably electronically at preferably electronically at mcmanusm@michigan.govmcmanusm@michigan.gov..

Plans will be reviewed and approved by Plans will be reviewed and approved by Michigan Department of Education (MDE) Michigan Department of Education (MDE) Early OnEarly On®® (EO) staff. (EO) staff.

You will be notified of approval.You will be notified of approval.

Purposes of Improvement Purposes of Improvement Planning and Quarterly Planning and Quarterly

ReportingReporting

To ensure systemic changes that will To ensure systemic changes that will create significant create significant improvements in child improvements in child and family outcomesand family outcomes

Allow focus on the results of improvement Allow focus on the results of improvement activities planned to achieve activities planned to achieve systemic systemic changechange

Achieve Achieve compliance compliance with Individuals with with Individuals with Disabilities Education Act (IDEA) Part C Disabilities Education Act (IDEA) Part C regulations and the Michigan State Planregulations and the Michigan State Plan

Your Improvement Planning Your Improvement Planning TeamTeam

Early OnEarly On Coordinator and Coordinator and supervisor(s).supervisor(s).

Local Interagency Coordinating Local Interagency Coordinating Council (LICC) Members.Council (LICC) Members.

Other people with expertise and Other people with expertise and knowledge in the targeted areas.knowledge in the targeted areas.

The Improvement PlanThe Improvement Plan

Must address each indicator Must address each indicator highlighted in your determination highlighted in your determination letter.letter.

Must result in “evidence of change.”Must result in “evidence of change.”

What is “evidence of change”?What is “evidence of change”?

Record-level Record-level datadata that demonstrates that demonstrates that the area of identified need has that the area of identified need has

been systemically addressed.been systemically addressed.

ExampleExample

Indicator 1: Percentage of children who Indicator 1: Percentage of children who receive the Early Intervention Services on receive the Early Intervention Services on their Individual Family Service Plans their Individual Family Service Plans (IFSPs) within 30 days of parent consent.(IFSPs) within 30 days of parent consent.

Evidence of Change: Quarterly record review Evidence of Change: Quarterly record review of newly enrolled children will demonstrate of newly enrolled children will demonstrate that more children with IFSPs receive their that more children with IFSPs receive their services within 30 days of parent consent; services within 30 days of parent consent; 65 percent by 12/01, 75 percent by 3/01, 65 percent by 12/01, 75 percent by 3/01, 85 percent by 6/01, and 95 percent by 85 percent by 6/01, and 95 percent by 9/01.9/01.

The Six Components of the The Six Components of the Improvement PlanImprovement Plan

1. ACTIVITIES1. ACTIVITIES

Must be as specific as possible.Must be as specific as possible.Must be tied directly to analysis of Must be tied directly to analysis of

existing data and knowledge of Part existing data and knowledge of Part C and the local early intervention C and the local early intervention system.system.

Must be sequential and targeted.Must be sequential and targeted.

Example Example

1.1. A meeting will be set up between EO and A meeting will be set up between EO and Intermediate School District (ISD) special Intermediate School District (ISD) special education staff to review data and education staff to review data and discuss timeliness of services.discuss timeliness of services.

2.2. Training on the new EO requirement for Training on the new EO requirement for timely services within 30 days will be timely services within 30 days will be provided to all service providers.provided to all service providers.

3.3. New child files will be spot checked New child files will be spot checked monthly for evidence of timely services.monthly for evidence of timely services.

2. TIMELINES2. TIMELINES

Include specific dates, whenever Include specific dates, whenever possible.possible.

If developing or updating a document If developing or updating a document or form, include the date by which it or form, include the date by which it will be completed.will be completed.

If reviewing files, include the time If reviewing files, include the time frame in which the files will be frame in which the files will be reviewed.reviewed.

3. BY WHOM?3. BY WHOM?

Specifically identify the person(s) Specifically identify the person(s) responsible for completing or responsible for completing or supervising each activity.supervising each activity.

Specifically identify the person(s). Specifically identify the person(s). who will be conducting the trainingwho will be conducting the training

Include each person’s title or role.Include each person’s title or role.

4. WHY THIS ACTIVITY?4. WHY THIS ACTIVITY?

Why is this activity most appropriate?Why is this activity most appropriate? What is the relationship between the What is the relationship between the

activity and the evidence of change?activity and the evidence of change?

EXAMPLE: Because 70 percent of EO EXAMPLE: Because 70 percent of EO services are provided by Special services are provided by Special Education, it is necessary for the EO and Education, it is necessary for the EO and Special Education staffs to work closely Special Education staffs to work closely together to increase the timeliness of together to increase the timeliness of services.services.

5. PRODUCTS5. PRODUCTS

List training materials, new forms, List training materials, new forms, new procedures.new procedures.

List any documentation that shows List any documentation that shows timelines have been met.timelines have been met.

EXAMPLE: Training logs, copies of EXAMPLE: Training logs, copies of materials given to participants, and materials given to participants, and meeting minutes.meeting minutes.

6. MONITORING & EVALUATION6. MONITORING & EVALUATION

How will you follow-up/assess the How will you follow-up/assess the activity?activity?

Describe how each activity will be Describe how each activity will be monitored and maintained by the monitored and maintained by the district to ensure that the expected district to ensure that the expected changes take place.changes take place.

Must be measurable.Must be measurable.Must be specific, including who will do Must be specific, including who will do

it and when and how it will be done.it and when and how it will be done.

MONITORING & EVALUATION MONITORING & EVALUATION (cont.)(cont.)

EXAMPLE: The EO Coordinator will EXAMPLE: The EO Coordinator will meet monthly with the Special meet monthly with the Special Education Director to review the Education Director to review the timeliness of services for newly timeliness of services for newly enrolled children.enrolled children.

Overwhelmed?Overwhelmed?

Remember your resources:Remember your resources:

Early On Training and Technical Early On Training and Technical Assistance (EOTTA) training specialistAssistance (EOTTA) training specialist

EO state staffEO state staff ISD monitorISD monitor Other EO coordinatorsOther EO coordinators LICC membersLICC members

Quarterly progress reportingQuarterly progress reporting

You will be assisted by your assigned You will be assisted by your assigned technical assistance provider (EOTTA).technical assistance provider (EOTTA).

Reporting forms will be provided, along Reporting forms will be provided, along with finalized Improvement Planning forms with finalized Improvement Planning forms by mid-August.by mid-August.

Be specific about how the plan has been Be specific about how the plan has been implemented in the past three months.implemented in the past three months.

Quarterly progress reporting (cont.)Quarterly progress reporting (cont.)

Include data from file reviews of Include data from file reviews of children newly enrolled in the past children newly enrolled in the past three months or available EETRK or three months or available EETRK or other data.other data.

Submission dates are: December 1, Submission dates are: December 1, March 1, June 1, and September 1.March 1, June 1, and September 1.

Submit to Mischele McManus atSubmit to Mischele McManus at

mcmanusm@michigan.govmcmanusm@michigan.gov. .

Celebrate Improvements!Celebrate Improvements!