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![Page 1: Implementing Maximo at ONEOK: Year One of a Multi-Year Enterprise Implementation€¦ · Implementing Maximo at ONEOK: Year One of a Multi-Year Enterprise Implementation Presenters:](https://reader031.fdocuments.us/reader031/viewer/2022020302/5acc0c2a7f8b9a6a678bdaf3/html5/thumbnails/1.jpg)
Implementing Maximo at ONEOK: Year One of a Multi-Year Enterprise Implementation
Presenters: Joey Baumgartner
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Introduction
•Joey Baumgartner, Development Analyst, ONEOK, Inc.
– Project Manager
– Business Analyst
– ONEOK Maximo Project
– Maximo Certified Consultant
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Agenda
• Introduction
• Maximo Business Case
• ONEOK Maximo Project
• Lessons Learned
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INTRODUCTIONImplementing Maximo at ONEOK
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•Founded in 1906
•Fortune 200 Company
•Headquartered in Tulsa, OK
•Over 4,700 Employees
Introduction
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•8th Largest U.S. Natural Gas Distribution Company
•Over 2 Million Customers
•Operating in Kansas, Oklahoma, and Texas
Introduction
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•Natural Gas Gathering and Processing
•Natural Gas Pipelines
•NGL Gathering and Fractionation
•NGL Pipelines
•Premier NGL System, connnectingkey market centers
Introduction
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BUSINESS CASEImplementing Maximo at ONEOK
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Business Case
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Business Case
Information Technology & Application Consolidation
Advantica
D7i
Maximo
Voyager
Transman
SHAVR
PIPE
EIMS
MMS
JES
ESRI
GIS
OCMT
Eagle Geofields
MLRP
CPDM
Oracle
ERP
SLS/LIS
SME
Landworks
SLIM
MP2Access
Excel
Reduce the number of EAM applications
– Eliminate development of redundant apps
– Reduce infrastructure requirements
– Reduce support resources
– Leverage a common data model
– Improved integration
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Business Case
Business and Process Efficiencies
• Improved agility in acquisitions
• Better management of compliance activities
• Manage leaks more efficiently
• Better utilization of over 3,100 Fleet assets
• Improved integration between Maintenance and Materials
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Business Case
Quantifiable Savings
• Consolidate Inventory Spend
• Increase Inventory Turns
• Eliminate spend on software development and support
• Better manage Construction projects
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Business Case
• Maximo 6.2 was selected• 2,200 User License
• Maximo Enterprise
• Maximo for Utilities
• Maximo for Oil & Gas
• Maximo for Transportation
• Maximo Mobile
• Maximo MEA for Oracle Financials
• Project was formally approved December 2008
• Project team was formed…
Results
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THE MAXIMO PROJECTImplementing Maximo at ONEOK
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The Maximo Project
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•Improve upon past model
•Mutually beneficial
•Involve both organizations
IT / Business Unit Relationship
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The Maximo Project
•Fill Maximo knowledge gap
•Build competency within ONEOK
•Outsource Specialized Tasks
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The ONEOK Team Objectives
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The Maximo Project
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• Project Mgmt
• Business Analysis
• Implementation
• Communication
ONEOK, Inc.
• Business Analysis
• Implementation
• Technical Expertise
Ontracks Consulting
• Training Development
• Training Delivery
The Mosaic Co.
Multi-Vendor Team
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The Maximo Project
•Requirements Analysis
•Process Design
•Implementation
•Conference Room Pilots (CRP’s)
•Testing
•Deployment
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Development Approach
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The Maximo Project
•Employed Outside Consultant
•Incorporated Maximo and business process knowledge
•Instructor Led
•On-Site
•Ongoing Webcasts
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Training
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The Maximo Project
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Project Start(Q4)
G&P Go-Live (Q1)
NGL Go-Live(Q2)
ODC Go-Live I(O&M, Leaks - No GIS)
(Q4)
ODC Go-Live II(Construction, Oracle
& GIS Integration)(Q4)
Fleet Go-Live(Q1)
Pipelines, Corporate Compliance, EH&S Go-Live
(Q1)
Project Completion
(Q2)
Project Timeline
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The Maximo Project
• 12 Gas Processing Plants
• Paper-Based Processes
• Designed Work Management Process
• Collected and Analyzed Data
• Brought 4 Facilities into Maximo
• Approximately 40 Users
• More Planned for 2010
• 6-Month Project
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Gathering and Processing Facilities (G&P)
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The Maximo Project
• 3 Existing Maximo 4.1 Databases
• Different Work Processes
• Over 400 Users
• Geographically Dispersed (Chicago to Houston)
• Millions of Records
• 10-Month Project
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Natural Gas Liquids (NGL) Upgrades
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TECHNICAL CHALLENGESImplementing Maximo at ONEOK
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Technical Challenges
DEV TEST
PROD
DEVS TESTS
SAND POCTRAIN
Supplemental Stream
Release Stream
On Demand
Environment Management
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Technical Challenges
Migrations & Comparing Environments
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Technical Challenges
Extensively use Data Restrictions to allow 20+ plants/locations to only see their
Work Orders, PM’s, Locations and Assets.
Ops Site
Site
Organization ONEOK
HYDROCARBONS
BushtonPlant
Medford Plant
TRANSPORTATION & PROCESSING
Legacy Pipelines
North System
Pipelines
DISTRIBUTION COMPANIES
Oklahoma Natural
Gas
Texas Gas Service
Kansas Gas
Service
+
Data Restrictions
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Technical Challenges
Force users to provide a response to a Job Plan task
Force users to enter actual completion and that all responses on the Job Plan
have been provided.
Compliance Configurations
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Technical Challenges
Built a custom interface to use SQL Server Reporting Services.
Active Directory Integration
Reports
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Technical Challenges
Heavily Use Escalations for Notifications & Data Updates
Escalations / Notifications
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LESSONS LEARNEDImplementing Maximo at ONEOK
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Lessons Learned
• Allow time for software tools
• Divide and conquer data migration
• Dedicated owner for testing
• Improve development lifecycle
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Lessons Learned
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Iterative Development Process
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Questions
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