Implementation of the CONGO Single Window: Approach ...

Implementation of the CONGO Single Window:Approach through the dematerialization of international trade procedures and

documents: opportunities and challenges for Congolese foreign trade.

By Eugène Rufin BOUYAHead of delegation of the Republic of Congo to UN / CEFACT, Vice President of the African Alliance for Electronic

Commerce, General Manager of GUOT

1. THE BENEFITS OF DEMATERIALIZATION

2. BRAKES OF DEMATERIALIZATION

3. FACTOR OF SUCCESSFUL DEMATERIALIZATION(Rethinking the legal framework with the introduction of electronic signatures, the use of smart cards and electronic certificates…)

4. CONCLUSION

SUMMARY

WHY OPT FOR DEMATERIALIZATION OF DOCUMENTS ?

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• Electronic data exchange on a website• Virtual grouping of procedures and management of the electronic platform• Simplification of procedures• Facilitate the formalities of foreign trade operations• Single point of entry for carrying out all procedures• Documents opposable to administrations and bodies concerned by border procedures

By Eugène Rufin BOUYA

1. ECOSYSTEM OF THE ORGANIZATION (Company or

Administration)

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DOCUMENTS

PROCESS

TRADES

SECURITYa

The ecosystem is then defined as "an economic community supported by theinteraction between companies / administrations and citizens. This community willproduce goods and services by bringing value to the customers, themselves at thecenter of this ecosystem.

A business ecosystem moves the lines internally and creates collective intelligencewith the external environment that companies / administrations. Borders fade,improving business-to-business (B2B), business-to-business, and B2C relationships.


Guichet Unique des Opérations Transfrontalières - Usage DG 529/10/2019

BENEFITS OF DEMATERIALISATION IN AN ORGANISATION(COMPANY/ADMINISTRATION)

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•Facilitate the processing of information between the 4 levels takinginto account the mapping of an information system: business level,functional level, application level, physical level;

•Simplify procedures and facilitate administrative, commercial and customs formalities;

•Provide real-time statistics;•Reduce the costs and delays of transmitting documents;•Contribute to the elimination of corruption in administrations /

companies;• Allow security and traceability of exchanges in the company /

administration;• To increase productivity in a business / administration with the use

of WORKFLOW;• Reduce the use of paper in a business / administration;• The company will be able to better manage its cash flow, improve

its investment capacity, improve its image and above all, gainnotoriety among its employees (banks, suppliers, customers, etc).


THE THREATS OF DEMATERIALIZATION 9

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RESISTANCE TO CHANGES

PAPER USAGE CULTURE DIFFICULT TO CHANGE

BRAKES AND ORGANIZATIONAL IMPACTS

FINANCIAL COSTS OF ITS IMPLEMENTATION

COSTS AND TIME TO TAKE INTO ACCOUNT

FEAR OF LOSS OF CONTROL

THE PIRACY OF ONLINE DATA4 PROBLEM OF THE LEGAL FRAMEWORK


OPPORTUNITIES FOR THE DEMATERIALIZATION OF PROCEDURES AND DOCUMENTS

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Performance optimization.

Guarantee traceability and transparency.

Reduction of costs and time (deadlines)

Improving the competitiveness of

administrations.

Link public administrations to the digital economy.


BENEFITS: RETURN ON INVESTMENT OF DEMATERIALIZATION

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• Increased productivity (increased revenue, business process optimization, automatedbilling)

• Automating reconciliations

• Decrease in litigation

• Visibility and document life management

• Data security and integrity, better quality, risk management

• Share information in real time

• Optimization of customer / supplier relationships


TOOLING OF THE GOVERNANCE: HUMAN RESOURCES 12

• Workflow (RPA)

The Available solutions

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The Challenges

• In technological terms, it is a question of ensuring the permanentmaintenance of the system, technological watch and corrective update,evolution of the platform towards more robust, secure and integrated solution.

• From the strategic point of view, to manage the concerns of the actorsrelated to the Congolese foreign trade, to digitize the procedures of thedifferent modes of transport, to optimize the delays and costs of passage, toimplement the paperless culture.

• From the operational point of view, modification of the organizationalstructure of the administration as well as the reorientation of humanresources

• From an economic point of view, define an economic model that takes intoaccount the public-private sector

• From a business point of view, build a business model that takes into accountpricing on transactional or fixed price.


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CONCLUSIONWith proven experience in trade facilitation, the GUOT has secured a place in the international networks of the Single

Windows..

THANK YOU FOR YOUR ATTENTION

Implementation of the CONGO Single Window: Approach ...

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