IMMOKALEE WATER & SEWER DISTRICT · These employees will have/had the following special dates this...

IMMOKALEE WATER & SEWER DISTRICT

1020 SANITATION ROAD IMMOKALEE, FL 34142 TELEPHONE (239) 658-3630

January 04, 2017

NOTICE OF MEETING

There will be a Regular Meeting of the Board of Commissioners for the Immokalee Water & Sewer District, on Wednesday,

January 18, 2017 at 4:30 P.M. at the office of the Immokalee Water & Sewer District, located at 1020 Sanitation Rd, Immokalee,

FL 34142.

REGULAR MEETING AGENDA

1. Call to Order

2. Preliminaries

A. Pledge of Allegiance

B. Roll Call

C. Adoption of Agenda

D. Employee Recognition

1. November 2016- TBA

E. Public Concerns

1. Driveway- 1216 N. 18th St.-Maria Espinosa

F. Staff Good Cause Items

G. Board Concerns

H. Old Business

1. USDA Documents

I. New Business

3. Consent Agenda

A. Adoption of Minutes

1. December 16, 2016 Board Meeting

B. Civil Rights Compliance Report

C. December Budget Review

D. Fixed Assets Acquisitions-Disposals

E. Various Reports

F. Project Change Orders

G. Engineer’s Report – Greeley and Hansen

H. Director’s Report

4. Action Agenda

5. Discussion Agenda

A. Attorney's Report

6. Other Public Interests

7. Adjournment

“Public discussion will be limited to three (3) minutes per speaker, unless additional information is requested, and additional time is granted by the Board

Members.”

SPECIAL REQUIREMENTS: If you require special aid or services as addressed in the American Disabilities Act, please contact the District office at

(239) 658-3630, no less than five (5) days prior to the above stated workshop date.

IMMOKALEE

WATER & SEWER

DISTRICT

1020 SANITATION ROAD IMMOKALEE, FL 34142 TELEPHONE (239) 658-3630

M E M O

To: IWSD Board Members

From: Norma Garcia

Date: January 4, 2017

Subject: Special Dates

These employees will have/had the following special dates this month:

January 02, 2017 Tavis Rios Birthday-Service Tech I- Dept. 20

January 03, 2017 Derick Galvan's 11 Year Anniversary -W.W. Collection Crew Chief-Dept. 30

January 04, 2017 Salvador Garcia’s 7 Year Anniversary-Maintenance Tech IV-Dept 50

January 08, 2017 Maricela DeLaRosa's Birthday-Clerk/Secretary III-Dept. 40

January 25, 2017 Abel Flores Birthday –Service Tech I– Dept.20

Maria Espinosa

1216 N. 18th St.

Immokalee, FL 34142

Board of Commissioners

1020 Sanitation Department

Immokalee, FL 34142

Attn.: Oona Reyna

[email protected]

To whom it may concern:

I am writing this letter to inform the Board, of damages that occurred as a result of maintenance performed on the culvert. The maintenance performed on the storm drain/culvert resulted in cracks and breakage of my driveway. I am requesting that the damaged portion of my driveway be repaired. I am attaching pictures and am requesting to be added to the agenda for January 18th.

I appreciate your assistance in this matter and look forward to meeting with you.

Sincerely,

Maria Espinosa

mailto:[email protected]

Based on the Google Maps, the driveway for 1216 N 18th Street was already severely damaged long before the sewer repair was done.

In the letter from the customer, she says that it was damaged by culvert maintenance.

1

Eva Deyo

From: Oona Reyna [[email protected]]Sent: Wednesday, January 11, 2017 12:31 PMTo: 'Norma Garcia'; Eva DeyoSubject: FW: 1" meter

Please include this person on the agenda. Thank you, Oona Reyna Administration Supervisor Immokalee Water & Sewer District 1020 Sanitation Road Immokalee, FL 34142 (239) 658‐3630 (239) 658‐3634 fax e‐mail: oonareyna@iw‐sd.com website www.iw‐sd.com

From: Ron Seaman [mailto:[email protected]] Sent: Wednesday, January 11, 2017 12:28 PM To: Oona Reyna Cc: Juan Lopez; Christian Luneburg; Richard Luneburg Subject: RE: 1" meter Hi Oona: Please include us on the agenda. Juan Lopez and I will be there. Sincerely, Ron

From: Oona Reyna [mailto:[email protected]] Sent: Wednesday, January 11, 2017 12:22 PM To: Ron Seaman Subject: RE: 1" meter Hi Are there any questions that I may be able to help you with? Our next meeting is January 18th at 4:30 p.m. If you would like to be placed on the agenda, please let me know as soon as possible.

2

Thank you, Oona Reyna Administration Supervisor Immokalee Water & Sewer District 1020 Sanitation Road Immokalee, FL 34142 (239) 658‐3630 (239) 658‐3634 fax e‐mail: oonareyna@iw‐sd.com website www.iw‐sd.com

From: Ron Seaman [mailto:[email protected]] Sent: Wednesday, January 11, 2017 12:12 PM To: Oona Reyna Cc: Juan Lopez; Christian Luneburg Subject: RE: 1" meter Oona: Could you please let me know when the next meeting of the Immokalee Water and Sewer District Committee is being held as we have a number of questions for the Board regarding our situation. Sincerely, Ron

From: Oona Reyna [mailto:[email protected]] Sent: Tuesday, November 22, 2016 9:02 AM To: Ron Seaman Subject: RE: 1" meter Account #: 11090228‐02 Service Address: 140 Agriculture Blvd FLORIDA LINEN SERVICES 1407 SW 8th St Pompano Beach, FL 33069‐4511 Todays date: 11/22/16 Time: 08:49 am Previous Balance $2,878.39 Charge Description Amount Rate StartDate End Date Deposit Refund Calcu ($6,250.00) 12/30/99 12/30/99 Water Flat $157.03 11/03/16 11/17/16 Sewer Flat $294.82 11/03/16 11/17/16 Mtr/Acct‐Sewer $4.70 11/15/16 11/17/16 Mtr/Acct‐Water $4.81 11/15/16 11/17/16

3

Estimated New Chrgs ($5,788.64) Estimated Total Due ($2,910.25) This is the estimated amount of your refund, which you should receive in 4‐6 weeks. If you decide to purchase the 1” meter, you are required to disconnect any piping connections to the 4” and leave it open for inspection by District technicians. What would be the reason for you to install a new 4” meter? The existing meter will be available to you if you should need it for the future. You would only be required to pay a deposit of $8,125.00 plus $40.00 connection fee. Thank you, Oona Reyna Administration Supervisor Immokalee Water & Sewer District 1020 Sanitation Road Immokalee, FL 34142 (239) 658‐3630 (239) 658‐3634 fax e‐mail: oonareyna@iw‐sd.com website www.iw‐sd.com

From: Ron Seaman [mailto:[email protected]] Sent: Tuesday, November 22, 2016 8:43 AM To: Oona Reyna Cc: Richard Luneburg; Juan Lopez; Christian Luneburg Subject: RE: 1" meter Hi Oona: Thank you for the pricing on the 1” meter. What is the rebate or what would the fee be for a new 4” meter. Thanks Ron

From: Oona Reyna [mailto:[email protected]] Sent: Friday, November 18, 2016 11:53 AM To: Ron Seaman Subject: 1" meter Mr. Seaman Per your request, according to the fixture count: 1” Meter Costs/Install $ 355.00

4

Deposit $ 813.00 Connection Fee $ 40.00 RPZ cost/no install $ 365.00 $1,573.00 The District technicians require up to two weeks to install the meter after it has been purchased. I have reviewed with you the necessity to have a certified plumber, of your choosing, install any piping on your side of the meter. It will also be your responsibility to have a certified plumber install the RPZ‐backflow prevention device (Wilkins 975‐XL2). I have included the cost of the RPZ above. You may purchase it from the District, or elsewhere. A certified plumber must install and test it for compliance. The District requires a written submission of the testing results of said device. The 4” existing meter will remain in the ground for future use, should you require it. Note: Base charge for the existing 4” is $ 977.76 plus usage. Base charge for the existing 1” is $ 106.34 plus usage. If you would like a credit for the previously billed charges, you can petition the Board. We have a meeting every third Wednesday of the month. The next meeting will be on December 21, 2016 at 4:30 pm. If you would like to attend, please send a written request two weeks prior. Joseph Brister‐Chairman 1020 Sanitation Road Immokalee, FL 34142 Please do not hesitiate to call me with any further questions or comments. Thank you, Oona Reyna Administration Supervisor Immokalee Water & Sewer District 1020 Sanitation Road Immokalee, FL 34142 (239) 658‐3630 (239) 658‐3634 fax e‐mail: oonareyna@iw‐sd.com website www.iw‐sd.com

The last payment was made on 08/23/16. It was cut off on 10/13/16. It was administratively refunded (meaning that the District applied the deposit) due to nonpayment on 11/17/16. Florida Linen’s deposit refund in the amount of $2,852.43 was mailed around 12/15/16. It hasn’t cleared the bank yet as of 01/12/16.

BILLING HISTORY Printed Jan 12 2017 1:55PM Page: 1 11090228-02 Printed for transactions between 01/01/2015 and 12/31/2016 140 Agriculture Blvd==============================================================================================================================================

Account Name Balance===============================================================================11090228-02 FLORIDA LINEN SERVICES $0.00

Trans Date Transaction Entry Description Debits Credits Consumption End Reading========================================================================================================================================01/05/15 Late Charge $5.00 01/06/15 1 Payment - Check Lock-Box import $12,716.81 01/13/15 Sewer Charge $6,498.81 1329.00 1926.0001/13/15 Sewer Flat $616.25 01/13/15 Water Flat $310.25 01/13/15 Mtr/Acct Chg $9.02 01/13/15 Debit MEMO Balance 1/13/2015 $11,710.43 01/13/15 Water Charge $4,271.10 1329.00 1926.0002/03/15 1 Payment - Check Lock-Box import $11,710.43 02/11/15 Sewer Flat $616.25 02/11/15 Sewer Charge $6,904.68 1412.00 2140.0002/11/15 Debit MEMO Balance 2/11/2015 $12,393.50 02/11/15 Mtr/Acct Chg $9.02 02/11/15 Water Flat $310.25 02/11/15 Water Charge $4,553.30 1412.00 2140.0003/03/15 1 Payment - Check Lock-Box import $12,393.50 03/12/15 Water Charge $2,945.10 939.00 2299.0003/12/15 Water Flat $310.25 03/12/15 Sewer Charge $4,591.71 939.00 2299.0003/12/15 Sewer Flat $616.25 03/12/15 Mtr/Acct Chg $9.02 03/12/15 Debit MEMO Balance 3/12/2015 $8,472.33 03/31/15 1 Payment - Check Lock-Box import $8,472.33 04/13/15 Debit MEMO Balance 4/13/2015 $7,684.78 04/13/15 Mtr/Acct Chg $9.02 04/13/15 Sewer Flat $616.25 04/13/15 Sewer Charge $4,127.16 844.00 2468.0004/13/15 Water Charge $2,622.10 844.00 2468.0004/13/15 Water Flat $310.25 04/23/15 1 Payment - Check Lock-Box import $7,684.78 05/13/15 Sewer Charge $4,337.43 887.00 2636.0005/13/15 Sewer Flat $616.25


Trans Date Transaction Entry Description Debits Credits Consumption End Reading========================================================================================================================================05/13/15 Mtr/Acct Chg $9.02 05/13/15 Debit MEMO Balance 5/13/2015 $8,041.25 05/13/15 Water Flat $310.25 05/13/15 Water Charge $2,768.30 887.00 2636.0005/27/15 1 Payment - Check Lock-Box import $8,041.25 06/12/15 Mtr/Acct Chg $9.02 06/12/15 Debit MEMO Balance 6/12/2015 $7,104.48 06/12/15 Water Flat $310.25 06/12/15 Water Charge $2,384.10 774.00 2788.0006/12/15 Sewer Flat $616.25 06/12/15 Sewer Charge $3,784.86 774.00 2788.0006/30/15 1 Payment - Check Lock-Box import $7,104.48 07/13/15 Sewer Charge $2,992.68 612.00 2905.0007/13/15 Mtr/Acct Chg $9.02 07/13/15 Sewer Flat $616.25 07/13/15 Water Charge $1,833.30 612.00 2905.0007/13/15 Water Flat $310.25 07/13/15 Debit MEMO Balance 7/13/2015 $5,761.50 07/28/15 1 Payment - Check Lock-Box import $5,761.50 08/14/15 Water Flat $310.25 08/14/15 Water Charge $7.23 3.00 2908.0008/14/15 Debit MEMO Balance 8/14/2015 $957.42 08/14/15 Mtr/Acct Chg $9.02 08/14/15 Sewer Charge $14.67 3.00 2908.0008/14/15 Sewer Flat $616.25 08/25/15 1 Payment - Check Lock-Box import $957.42 09/11/15 Sewer Charge $4.89 1.00 2909.0009/11/15 Sewer Flat $616.25 09/11/15 Water Flat $310.25 09/11/15 Water Charge $2.41 1.00 2909.0009/11/15 Mtr/Acct Chg $9.02 09/11/15 Debit MEMO Balance 9/11/2015 $942.82 09/22/15 1 Payment - Check Lock-Box import $942.82 10/09/15 Water Flat $310.25 10/09/15 Debit MEMO Balance 10/9/2015 $935.52 10/09/15 Mtr/Acct Chg $9.02


Trans Date Transaction Entry Description Debits Credits Consumption End Reading========================================================================================================================================10/09/15 Sewer Flat $616.25 11/05/15 Late Charge $5.00 11/13/15 Sewer Charge $4.89 1.00 2910.0011/13/15 Sewer Flat $616.25 11/13/15 Mtr/Acct Chg $9.02 11/13/15 Debit MEMO Balance 11/13/2015 $1,883.34 11/13/15 Water Flat $310.25 11/13/15 Water Charge $2.41 1.00 2910.0011/17/15 9 Cut Off Fee $50.00 12/07/15 Late Charge $5.00 12/09/15 10 Misc/Pmt meter downgrade inspection fee $25.00 12/09/15 13 Credit Card Fee/Pmt $2.00 12/11/15 Sewer Flat $616.25 12/11/15 Water Flat $310.25 12/11/15 Water Charge $2.41 1.00 2911.0012/11/15 13 Credit Card Fee/Pmt $2.00 12/11/15 Mtr/Acct Chg $9.02 12/11/15 Sewer Charge $4.89 1.00 2911.0012/11/15 Debit MEMO Balance 12/11/2015 $2,881.16 12/11/15 3 Payment - CC $1,883.34 12/29/15 1 Payment - Check Lock-Box import $997.82 01/14/16 Water Flat $310.25 01/14/16 Water Charge $14.46 6.00 2917.0001/14/16 Sewer Charge $29.34 6.00 2917.0001/14/16 Sewer Flat $616.25 01/14/16 Mtr/Acct Chg $9.02 01/14/16 Debit MEMO Balance 1/14/2016 $979.32 02/02/16 1 Payment - Check Lock-Box import $979.32 02/12/16 Mtr/Acct Chg $9.02 02/12/16 Debit MEMO Balance 2/12/2016 $942.82 02/12/16 Water Flat $310.25 02/12/16 Sewer Charge $4.89 1.00 2918.0002/12/16 Sewer Flat $616.25 02/12/16 Water Charge $2.41 1.00 2918.0002/23/16 1 Payment - Check Lock-Box import $942.82 03/15/16 Water Flat $310.25


Trans Date Transaction Entry Description Debits Credits Consumption End Reading========================================================================================================================================03/15/16 Sewer Flat $616.25 03/15/16 Water Charge $2.41 1.00 2919.0003/15/16 Mtr/Acct Chg $9.02 03/15/16 Debit MEMO Balance 3/15/2016 $942.82 03/15/16 Sewer Charge $4.89 1.00 2919.0004/05/16 1 Payment - Check Lock-Box import $942.82 04/05/16 Late Charge $5.00 04/12/16 Sewer Charge $4.89 1.00 2920.0004/12/16 Mtr/Acct Chg $9.02 04/12/16 Debit MEMO Balance 4/12/2016 $947.82 04/12/16 Water Charge $2.41 1.00 2920.0004/12/16 Water Flat $310.25 04/12/16 Sewer Flat $616.25 04/26/16 1 Payment - Check Lock-Box import $947.82 05/12/16 Debit MEMO Balance 5/12/2016 $935.52 05/12/16 Water Flat $310.25 05/12/16 Sewer Flat $616.25 05/12/16 Mtr/Acct Chg $9.02 05/23/16 1 Payment - Check Lock-Box import $935.52 06/09/16 Debit MEMO Balance 6/9/2016 $942.82 06/09/16 Mtr/Acct Chg $9.02 06/09/16 Water Charge $2.41 1.00 2921.0006/09/16 Water Flat $310.25 06/09/16 Sewer Charge $4.89 1.00 2921.0006/09/16 Sewer Flat $616.25 06/27/16 1 Payment - Check Lock-Box import $942.82 07/13/16 Mtr/Acct Chg $9.02 07/13/16 Debit MEMO Balance 7/13/2016 $942.82 07/13/16 Water Charge $2.41 1.00 2922.0007/13/16 Water Flat $310.25 07/13/16 Sewer Charge $4.89 1.00 2922.0007/13/16 Sewer Flat $616.25 07/28/16 1 Payment - Check Lock-Box import $942.82 08/12/16 Sewer Flat $616.25 08/12/16 Mtr/Acct Chg $9.02 08/12/16 Water Flat $310.25


Trans Date Transaction Entry Description Debits Credits Consumption End Reading========================================================================================================================================08/12/16 Debit MEMO Balance 8/12/2016 $935.52 08/23/16 1 Payment - Check Lock-Box import $935.52 09/13/16 Water Flat $310.25 09/13/16 Water Charge $2.41 1.00 2923.0009/13/16 Sewer Flat $616.25 09/13/16 Sewer Charge $4.89 1.00 2923.0009/13/16 Mtr/Acct Chg $9.02 09/13/16 Debit MEMO Balance 9/13/2016 $942.82 10/05/16 Late Charge $5.00 10/12/16 Debit MEMO Balance 10/12/2016 $1,883.34 10/12/16 Mtr/Acct Chg $9.02 10/12/16 Sewer Flat $616.25 10/12/16 Water Flat $310.25 10/13/16 9 Cut Off Fee $50.00 11/07/16 Late Charge $5.00 11/15/16 Sewer Flat $617.75 11/15/16 Debit MEMO Balance 11/15/2016 $2,878.39 11/15/16 Mtr/Acct-Water $4.81 11/15/16 Water Flat $312.79 11/15/16 Mtr/Acct-Sewer $4.70 12/12/16 Unapplied Deposit Deposit Refund $6,250.00 12/12/16 Mtr/Acct-Sewer $4.70 12/12/16 Sewer Charge $5.01 1.00 2924.0012/12/16 Water Flat $174.48 12/12/16 Mtr/Acct-Water $4.81 12/12/16 Water Charge $2.61 1.00 2924.0012/12/16 Sewer Flat $327.57 12/12/16 Credit MEMO Balance 12/12/2016 $2,852.43 12/15/16 40 Refund CR via A/P $2,852.43

December 21, 2016

Page 1

IMMOKALEE WATER & SEWER DISTRICT 1020 SANITATION ROAD IMMOKALEE, FLORIDA 34142 (239) 658-3630 December 21, 2016 The first item on the agenda was the Call to Order: Mr. Brister called the meeting to order at 4:31 p.m. Next was Roll Call: Mr. Brister asked for a roll call. Board Members Present: Mr. Joseph Brister, Mrs. Bonnie Keen, Mr. Fred N. Thomas, Jr., Mr. Jack Johnson, Mr. Robert Halman and Ms. Magda Ayala. Staff Present: Mr. Kenneth Thompson, Mrs. Eva Deyo, Mrs. Norma Garcia, Ms. Oona Reyna-Rodriguez and Mr. Gary Ferrante with Greeley and Hansen. Others Present: Please see sign in sheet. Next was Agenda: Mr. Thomas made a motion to approve the Agenda as it has been submitted. Mr. Halman seconded the motion. Motion carried unanimously. Next was Employee of the Month: Mrs. Deyo asked it to be moved to next month.

(ROLL CALL OF OFFICERS)

(MOTION TO APPROVE AGENDA)

(EMPLOYEE OF THE

MONTH)

December 21, 2016

Page 2

Public Concerns: Mrs. Dorcas Howard addressed the Board with her concerns with an invoice her church incurred, due to a sewer backup. She was asking the Board for reimbursement for the costs. The Board discussed Mrs. Howard’s concerns in detail. Mr. Brister made a motion to credit the account with a 1/3 of the invoice, which would be $375.00 credited to account # 11060907-01. Mr. Johnson seconded the motion. Motion carried unanimously. Staff Good Cause Items: There was none. Board Concerns: Mr. Thomas made a motion to pay Board Member Mr. Halman for his absence last month due to family member being ill. Mrs. Keen seconded the motion. Motion carried unanimously. Old Business: There was none. New Business: There was none. Consent Agenda: Mr. Thomas made a motion to approve the Consent Agenda. Mr. Halman seconded the motion. Motion carried unanimously.

(MOTION TO CREDIT FIRST

BAPTIST CHURCH)

(MOTION TO PAY MR. ROBERT

HALMAN)

(MOTION TO APPROVE CONSENT AGENDA)

December 21, 2016

Page 3

Action Agenda: There was none. NEXT WAS ATTORNEYS REPORT: Next was Adjournment: Meeting adjourned at 5:30 p.m. Reviewed by: Bonnie Keen - Secretary Date

(MEETING ADJOURNED)

To Board of Directors

Immokalee Water & Sewer District

From Civil Rights Committee

Immokalee Water & Sewer District

This is to inform you that there was nothing brought before the Civil Rights Committee

in the Month of December 2016.

Norma Garcia

Civil Rights Committee

Immokalee Water & Sewer Dist. (IWSACT)

Page 1

Detailed Balance Sheet

As of: 12/31/20161/11/2017 8:32:06 AM

Assets

4,787.60 1020.00 OPERATIONS & MAINTENANCE ACCT

513,872.04 1030.00 FCB CD-.80% 07/13

565,226.31 1040.00 Florida Community Bank-CD 2.2%

3,100.00 1070.00 CASH CHANGE FUND

300.00 1080.00 PETTY CASH FUND

685,309.01 1170.00 ACCOUNTS RECEIVABLE

5,001.38 1182.00 A/R DEVELOPER REVIEWS

77.70 1185.00 A/R - EMPLOYEE MISC.

188,215.92 1201.00 Revenue Account

386,426.42 1202.00 Operations & Maintenance Account

232,968.73 1205.00 Special Restricted Reserve Account

5,738,157.91 1209.00 Money Market Account

2,563.17 1210.00 Construction Account

1,186,978.50 1212.00 Customer Security Deposit Account

1,853,509.63 1213.00 Bond & Interest Fund Account

3,111.33 1214.00 Wastewater Construction Account

2,499.99 1215.00 FDEP CONSTRUCTION ACCOUNT

8,599.15 1216.00 FDEP-Loan Debt Servce Account

202,354.75 1217.00 Assessment Account

860,778.98 1230.00 ASSESSMENTS RECEIVABLE

327,731.07 1260.00 INVENTORY-Dept 10

24,993.07 1265.00 INVENTORY-Dept 50

1,200.00 1290.00 PREPAID EXPENSES

2,563,467.31 1300.00 LAND

51,542.12 1310.00 BUILDINGS

29,664.08 1320.00 BUILDING IMPROVEMENTS

113,582.73 1325.00 COMPUTER SYSTEM

1,750,615.37 1330.00 GENERAL PLANT & OFFICE EQUIP.

2,585,482.94 1350.00 DISTRIBUTION PLANT - METERS

5,620,834.27 1370.00 DISTRIBUTION PLANT - MAINS

82,473.68 1380.00 EASEMENT ACQUISITION

12,354,585.28 1390.00 SEWER COLLECTION

1,513,321.64 1395.00 ARROWHEAD DISTRIBUTION

1,262,323.74 1400.00 ARROWHEAD WATER

1,356,470.45 1430.00 AUTOS & TRUCKS

220,995.99 1450.00 WELL & WELL FIELDS

127,549.60 1470.00 SERVICE CONNECTIONS

67,032.46 1490.00 PUMP HOUSE - STRUCTURAL

32,029.00 1510.00 PUMP HOUSE - MECHANICAL

590,080.77 1530.00 RESERVOIR & AERATOR

70,238.59 1560.00 ELECTRICAL

150,408.42 1580.00 FENCING

4,807.26 1600.00 TURBINE PUMPS - 4"

15,684.00 1610.00 TURBINE PUMPS - 6"

3,399,060.75 1650.00 CARSON RD WATER TREATMENT PLNT

399,149.48 1657.00 Lift Station X2 & Force Main

54,983.53 1658.00 Lift Station K

131,516.36 1661.00 Lift Station W-Force Main

68,085.00 1670.00 MASTER UTILITY PLAN

14,299.99 1680.00 UTILITY STORAGE BUILDING

115,379.02 1690.00 AIRPORT WELL

50,137.00 1691.00 Airport Addition-2010

Draft - Unaudited


Page 2


As of: 12/31/20161/11/2017 8:32:06 AM

15,535.22 1700.00 LANDSCAPING

12,775.39 1710.00 CARSON ROAD WELL

10,345.00 1720.00 DRIVEWAYS

170,819.47 1730.00 WATER PLANT EXPANSION

5,743.87 1740.00 1,000 G.P.M. AERATOR

87,996.31 1760.00 WESTCLOX EXTENSION

11,650,294.91 1770.00 SEWER TREATMENT PLANT

51,290.05 1771.00 WWTP Monitoring Wells

50,500.00 1772.00 Clarifier Rehab Design Phase

90,770.50 1773.00 Sewer Rehab Design Phase 3

3,681,742.44 1780.00 EFFLUENT DISPOSAL

1,414,432.20 1796.00 PLANT EXPANSION 96

1,722,570.94 1797.00 PLANT EXPANSION 97

22,560.16 1798.00 PLANT EXPANSION 98

2,387,806.67 1799.00 PLANT EXPANSION

154,862.00 1800.00 MANHOLE SYSTEM

(31,142,643.96)1810.00 ACCUMULATED DEPRECIATION

177,003.67 1861.00 Various LIftstation Improvement

2,065,485.03 1862.00 Class A Sludge Process

59,225.00 1865.00 WASTEWATER PLANT EXPANSION-PER

5,351,162.76 1870.00 DIW PROJECT

182,956.80 1871.00 DIW Piping Modifications 2015

316,724.71 1875.00 DISINFECTION SYSTEM IMPROVEMENTS

169,028.01 1876.00 CSI-AC Main & Undersized Main Replacement

98,367.50 1877.00 Master Plan Asset

3,458,342.80 1878.00 CSI-DEP SRF Water Stimulus Projects

997,269.25 1880.00 WWTP UPGRADE-PH-1

325,361.08 1890.00 WWTP UPGRADE-PH-II

27,026.00 1891.00 IWSD Reclaimed

(83,709.79)3250.00 ALLOWANCE FOR DOUBTFUL ACCTS

Total Assets $51,125,207.48 ========================

Liabilities

207,183.31 2100.00 ACCOUNTS PAYABLE

1,346.31 2200.00 WAGES PAYABLE

(454.60)2201.00 FICA TAXES PAYABLE

115,389.25 2203.00 VACATION TIME PAYABLE

8,509.53 2210.00 ACCOUNTS PAYABLE - PAYROLL

(382.50)2350.00 INSURANCE DEDUCTIONS

54,855.44 2390.00 ACCRUED INTEREST - FHA

1,188,296.50 2400.00 CUSTOMER DEPOSITS

450,000.00 2600.00 BOND SERIES A

157,000.00 2650.00 LOAN PAYABLE - BOND SERIES B

264,969.00 2670.00 LOAN PAYABLE-FHA AIRPORT 1985

3,109,000.00 2680.00 LOAN PAYABLE - SERIES 1996

584,468.54 2726.00 LOAN PAYABLE-DEP SRF WATER

2,307,000.00 2800.00 BOND SERIES 1989

154,000.00 2810.00 BOND SERIES 1990

613,000.00 2820.00 SERIES 1998 BONDS

1,850,000.00 2830.00 BOND SERIES 2001

3,077,000.00 2835.00 USDA BOND SERIES 2008

4,835,000.00 2840.00 USDA Bond 2013

Draft - Unaudited


Page 3


As of: 12/31/20161/11/2017 8:32:06 AM

Total Liabilities $18,976,180.78

Equity

9,982,996.83 3000.00 CONTRIBUTED CAPITAL - FHA

2,324,845.00 3001.00 CONTRIBUTED CAPITAL-DEP SRF WATER

3,425,300.00 3002.00 CONTRIBUTED CAPITAL-USDA ARRA WASTEWATER

1,060,900.00 3003.00 Contributed Capital-Arrowhead Assessment

(2,501,453.00)3005.00 AMORT OF CONTRIBUTED CAPITAL

1,264,607.75 3050.00 MEMBERSHIP CERTIFICATES

2,143,096.48 3060.00 Accumulated Maintenance Reserve

5,554,687.67 3100.00 CONTRIBUTIONS IN AID OF CONST.

19,502.38 3120.00 CONTRIBUTIONS - IMPACT FEES

444,133.45 3150.00 CONTRIBUTED CAPITAL ASSESSMENTS

(840,000.00)3199.00 AMORT OF CUST CAPITAL

3,779,061.88 3200.00 SURPLUS - RETAINED EARNINGS

960,000.00 3210.00 Emergency Reserve

3,300,690.00 3220.00 Operating Reserve

259,086.00 3230.00 Vehicle Replacement Reserve

192,367.00 3240.00 Capital Equipment Reserve

Net Income / (Loss) $779,205.26

Net Worth $32,149,026.70

========================

$51,125,207.48 Total Liabilities and Net Worth

Draft - Unaudted

10/01/16-12/31/16

Actual Budget

Over/

(Under)

Budget

PY Actual

12/15 Actual Budget

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(Under)

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10/15-12/15Revenue from Operations

4000.00 SALES - WATER 269,738$ 231,591$ 38,147$ 240,762$ 718,763$ 694,773$ 23,990$ 662,245$

4010.00 SALES - SEWER 431,699 398,037 33,662 407,168 1,204,320 1,194,111 10,209 1,142,977

4020.00 METER SERVICE CHARGE 54,460 50,178 4,282 50,097 158,663 150,534 8,129 147,749

4030.00 LATE FEES 8,100 8,818 (718) 7,620 24,230 26,454 (2,224) 22,405

4050.00 RECONNECTION & TRANSFER FEES 5,990 4,167 1,823 6,845 22,645 12,501 10,144 19,610

4070.00 INTEREST INCOME 4,556 4,167 389 5,115 13,701 12,501 1,200 13,537

4071.00 ARROWHEAD ASSESSMENT INCOME 0 0 0 0 - - - -

4080.00 CAPITAL CREDITS-ELECT COOP. 0 0 0 0 - - - -

4090.00 ASSESSMENT FORECLOSURE FEES 0 453 (453) 0 - 1,359 (1,359) -

4095.00 HYDRANT FEES 0 0 0 0 - - - -

4100.00 MISCELLANEOUS INCOME 2,044 4,167 (2,123) 19,254 25,534 12,501 13,033 23,476

4105.00 GAIN/LOSS 0 (2,083) 2,083 0 - (6,250) 6,250 -

4106.00 CROSS CONNECTION CONTROL FEE 28,706 26,287 2,419 225,516 81,510 78,861 2,649 275,629

4110.00 CELLULAR TOWER LEASE 1,037 3,856 (2,819) 5,670 8,657 11,568 (2,911) 10,044

4120.00 FORFEITED SECURITY DEPOSITS 0 0 0 0 - - - -

4125.00 INSURANCE REIMBURSEMENT 0 0 0 0 - - - -

4130.00 FORFEITED 401A 0 0 0 0 1,951 - 1,951 -

4131.00 GRANT INCOME/FEDERAL 0 0 0 0 - - - -

4132.00 MASTER PLAN CONTRIBUTION 0 0 0 0 - - - -

4133.00 TRAINING GRANT INCOME 0 0 0 0 - - - -

Total Revenue 806,330$ 729,638$ 76,692$ 968,047$ 2,259,974$ 2,188,913$ 71,061$ 2,317,672$

OPERATING EXPENSES:

Water Department 10 - Expenses 88,343$ 167,709$ (79,366)$ 141,518$ 449,777$ 503,127$ (53,350)$ 410,853$

Wastewater Department 20 - Expenses 106,675 144,894 (38,219) 121,218 465,012 434,682 30,330 451,712

Wastewater Collection - Department 30 Expenses 40,689 69,733 (29,044) 50,227 164,740 209,199 (44,459) 203,556

Administration Department 40 Expenses 72,967 120,907 (47,690) 98,604 306,928 362,721 (55,793) 335,601

Maintenance Department 50 - Expenses 26,594 55,667 (29,073) 27,748 99,981 167,001 (67,020) 94,272

Miscellaneous Expenses $156,833 $221,188 ($64,355) $151,730 478,270 663,565 (185,295) 463,777

Total Operating Expenses 492,101$ 780,098$ (287,747)$ 591,045$ 1,964,708$ 2,340,295$ (375,587)$ $1,959,770

Accruals for Principle Payments 171,000$ 171,000$ -$ 171,000$ 171,000$ -$

Net Surplus (Deficit) 143,229$ (221,461)$ 364,440$ 377,002$ 124,266$ (322,382)$ 446,648$ 357,902$

12/01/16-12/31/16

Page 1

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10/15-12/15

12/01/16-12/31/16

Operating Expenses

Water Department 10 - Expenses

5000.10 SALARIES & WAGES - WTP 49,553$ 58,505$ (8,952)$ 42,352$ 143,301$ 175,515$ (32,214)$ 132,640$

5002.10 OVERTIME WAGES - WTP 1,546 7,175 (5,629) 4,123 7,826 21,525 (13,699) 9,219

5006.10 FICA - WTP 3,925 5,025 (1,100) 3,577 11,855 15,075 (3,220) 11,459

5060.10 UNEMPLOYMENT TAXES 2 87 (85) 0 4 261 (257) 9

5090.10 EMPLOYER PENSION CONT. 2,664 3,510 (846) 2,512 6,415 10,530 (4,115) 7,647

5095.10 HEALTH/LIFE INSURANCE 14,720 20,542 (5,822) 14,300 44,496 61,626 (17,130) 44,216

5098.10 WORKERS' COMPENSATION 3,110 3,415 (305) 1,938 15,179 10,245 4,934 10,374

5155.10 TRAVEL & TRAINING 0 2,167 (2,167) 192 697 6,501 (5,804) 4,544

5180.10 TELEPHONE & FAX 621 702 (81) 672 1,566 2,106 (540) 1,792

5220.10 ELECTRIC 0 14,821 (14,821) 13,782 23,706 44,463 (20,757) 36,385

5250.10 GENERAL LIABILITY INSURANCE 0 1,672 (1,672) 0 18,463 5,016 13,447 17,911

5255.10 COMP. AUTO INSURANCE 0 833 (833) 0 9,489 2,499 6,990 8,925

5260.10 OTHER INSURANCE 0 7,621 (7,621) 0 78,291 22,863 55,428 81,656

5282.10 REPAIRS & MAINTENANCE 1,605 12,528 (10,923) 34,129 27,688 37,584 (9,896) 55,085

5287.10 OTHER CONTRACT SERVICES 2,790 2,228 562 3,315 7,327 6,684 643 7,149

5300.10 VEHICLE FUEL 0 2,221 (2,221) 1,597 3,219 6,663 (3,444) 4,397

5310.10 VEHICLE MAINTENANCE 1,122 1,817 (695) 310 3,416 5,451 (2,035) 981

5520.10 LICENSES AND PERMITS 0 357 (357) 100 200 1,071 (871) 100

5580.10 CHEMICALS 4,491 8,728 (4,237) 8,297 16,151 26,184 (10,033) 21,909

5582.10 OTHER MATERIALS 439 10,984 (10,545) 8,299 25,199 32,952 (7,753) (51,112)

5585.10 LABORATORY FEES 1,640 2,340 (700) 1,500 4,820 7,020 (2,200) 4,765

5600.10 UNIFORMS/CLOTHING ALLOWANCE 0 325 (325) 388 354 975 (621) 616

5605.10 MEMBERSHIPS/BOOKS 115 106 9 135 115 318 (203) 186

Total Department 10 Expenses 88,343$ 167,709$ (79,366)$ 141,518$ 449,777$ 503,127$ (53,350)$ 410,853$

*Wages expense was reduced to reflect capitalized labor for installation of new meters and replaced meters - $3,114 for YTD

In this department, other materials is used for purchases of meters, meter boxes, lids, and other parts. At the end of the month, the GL asset account -Inventory is

reduced based on work orders, or increased based on purchases. When the meter is installed, it is then moved to Fixed Assets - Meters.

Vehicle maintenance includes expenses for stocking vehicle related inventory at the maintenance department.

Page 2

10/01/16-12/31/16

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10/15-12/15

12/01/16-12/31/16

Wastewater Department 20 - Expenses

5000.20 SALARIES & WAGES - WWTP 42,688$ 43,839$ (1,151)$ 41,634$ 138,731$ 131,517$ 7,214$ 137,254$

5002.20 OVERTIME WAGES - WWTP 340 2,226 (1,886) 1,610 3,361 6,678 (3,317) 4,510

5006.20 FICA - WWTP 3,294 3,524 (230) 3,259 10,868 10,572 296 10,696

5060.20 UNEMPLOYMENT TAXES 0 162 (162) 0 - 486 (486) 76



5098.20 WORKERS' COMPENSATION 1,969 2,395 (426) 1,325 9,942 7,185 2,757 6,339

5155.20 TRAVEL & TRAINING 0 1,500 (1,500) 0 1,355 4,500 (3,145) 1,421

5180.20 TELEPHONE & FAX 194 309 (115) 204 630 927 (297) 516

5220.20 ELECTRIC 18,974 20,034 (1,060) 20,339 52,889 60,102 (7,213) 57,728

5230.20 SECTION 8 ELECTRIC 703 728 (25) 489 1,253 2,184 (931) 1,293



5260.20 OTHER INSURANCE 0 7,193 (7,193) 0 73,686 21,579 52,107 77,069

5281.20 SECTION 8 FIELD MAINTENANCE 0 1,338 (1,338) 0 - 4,014 (4,014) -

5282.20 REPAIRS & MAINTENANCE 12,362 10,497 1,865 14,941 57,015 31,491 25,524 39,192

5283.20 SECTION 8 REPAIRS 0 1,209 (1,209) 0 - 3,627 (3,627) -

5287.20 OTHER CONTRACT SERVICES 1,166 5,914 (4,748) 2,351 3,132 17,742 (14,610) 3,161

5300.20 VEHICLE FUEL 0 906 (906) 514 1,557 2,718 (1,161) 2,179

5310.20 VEHICLE MAINTENANCE 1,070 1,220 (150) 2,296 1,322 3,660 (2,338) 3,353

5520.20 LICENSES AND PERMITS 0 1,018 (1,018) 0 - 3,054 (3,054) -

5580.20 CHEMICALS 7,970 6,191 1,779 3,679 23,661 18,573 5,088 11,943

5582.20 OTHER MATERIALS 3,539 4,181 (642) 6,253 7,974 12,543 (4,569) 10,546

5585.20 LABORATORY FEES 116 3,119 (3,003) 3,794 5,621 9,357 (3,736) 6,575

5590.20 RESIDUALS MANAGEMENT 0 8,122 (8,122) 6,665 13,157 24,366 (11,209) 19,245


5605.20 MEMBERSHIPS/BOOKS 70 53 17 90 70 159 (89) 128

Total Department 20 Expenses 106,675$ 144,894$ (38,219)$ 121,218$ 465,012$ 434,682$ 30,330 451,712$

Vehicle maintenance also includes expenses for stocking vehicle related inventory at the maintenance department.

Other materials includes expenses for gloves, paper towels, small tools, parts, etc. It will also include a portion of the costs to set up the storage area at

the maintenance department.

Page 3

10/01/16-12/31/16

Actual Budget

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12/15 Actual Budget

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10/15-12/15

12/01/16-12/31/16

Wastewater Collection - Department 30 Expenses

5000.30 SALARIES & WAGES - WWC 23,564$ 27,838$ (4,274)$ 25,792$ 68,471$ 83,514$ (15,043)$ 71,646$

5002.30 OVERTIME WAGES - WWC 1,268 2,898 (1,630) 2,014 4,324 8,694 (4,370) 5,441

5006.30 FICA- WWC 1,905 2,351 (446) 2,110 5,595 7,053 (1,458) 5,862




5098.30 WORKERS COMPENSATION 1,066 1,598 (532) 823 1,862 4,794 (2,932) 3,949

5155.30 TRAVEL & TRAINING 0 1,000 (1,000) 0 (1,100) 3,000 (4,100) 1,901

5180.30 TELEPHONE & FAX 124 179 (55) 168 161 537 (376) 387

5220.30 ELECTRIC 0 3,385 (3,385) 3,130 3,409 10,155 (6,746) 7,892



5260.30 OTHER INSURANCE 0 112 (112) 0 1,151 336 815 1,201

5282.30 REPAIRS & MAINTENANCE 630 5,871 (5,241) 2,200 11,584 17,613 (6,029) 41,597

5287.30 OTHER CONTRACT SERVICES 316 554 (238) 1,535 801 1,662 (861) 1,535

5300.30 VEHICLE FUEL 0 1,211 (1,211) 718 1,511 3,633 (2,122) 1,629

5310.30 VEHICLE MAINTENANCE 1,114 4,069 (2,955) 1,861 8,997 12,207 (3,210) 4,510

5520.30 LICENSES AND PERMITS 0 776 (776) 100 - 2,328 (2,328) 237

5580.30 CHEMICALS 0 146 (146) 0 - 438 (438) -

5582.30 OTHER MATERIALS 3,351 3,722 (371) 1,869 11,172 11,166 6 8,335


5605.30 MEMBERSHIPS/BOOKS 25 35 (10) 45 25 105 (80) 66



Other materials includes expenses for gloves, paper towels, small tools, parts, etc. It will also include a portion of the costs to set up the storage area at

the maintenance department.

Page 4

10/01/16-12/31/16

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12/15 Actual Budget

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10/15-12/15

12/01/16-12/31/16

Administration Department 40 Expenses

5000.40 SALARIES & WAGES - ADMIN. 46,593$ 56,790$ (10,197)$ 47,324$ 139,226$ 170,370$ (31,144)$ 137,637$

5002.40 OVERTIME WAGES - ADMIN. 0 326 (326) 0 323 978 (655) 85

5006.40 FICA - ADMIN. 2,868 4,369 (1,501) 2,619 9,227 13,107 (3,880) 8,734




5098.40 WORKERS' COMPENSATION 168 143 25 110 866 429 437 1,255

5100.40 LEGAL SERVICES 3,000 3,583 (583) 3,000 9,000 10,749 (1,749) 9,000

5102.40 LEGAL SERVICES-SEWER ASMNTS 0 0 0 0 - - - -

5110.40 OTHER PROFESSIONAL SERVICES 0 125 (125) 0 - 375 (375) -

5120.40 ACCOUNTING/AUDITING 0 3,667 (3,667) 15,900 1,740 11,001 (9,261) 19,830

5140.40 ENGINEERING SERVICES 0 10,600 (10,600) 7,065 19,227 31,800 (12,573) 21,195

5145.40 ENGINEERING WW SRF 0 0 0 0 - - - -

5155.40 TRAVEL & TRAINING 0 2,833 (2,833) 0 2,069 8,499 (6,430) 9,394

5180.40 TELEPHONE & FAX 158 343 (185) 301 810 1,029 (219) 767

5200.40 POSTAGE & FREIGHT 3,140 3,851 (711) 3,346 11,038 11,553 (515) 8,863

5250.40 GENERAL LIABILITY INSURANCE 0 350 (350) 0 3,874 1,050 2,824 3,745

5255.40 COMP. AUTO INSURANCE 0 69 (69) 0 678 207 471 744

5260.40 OTHER INSURANCE 0 3,967 (3,967) 0 31,778 11,901 19,877 35,408

5282.40 REPAIRS & MAINTENANCE 11 2,693 (2,682) 0 11 8,079 (8,068) -

5287.40 OTHER CONTRACT SERVICES 2,374 3,021 (647) 2,807 17,508 9,063 8,445 13,314

5300.40 VEHICLE FUEL 0 21 (21) 0 27 63 (36) -

5310.40 VEHICLE MAINTENANCE 0 68 (68) 0 71 204 (133) -

5360.40 OFFICE SUPPLIES 0 2,377 (2,377) 936 2,301 7,131 (4,830) 8,681

5380.40 MISC. OFFICE EXPENSE 716 3,092 (2,376) 2,458 12,925 9,276 3,649 17,077

5385.40 MISC BANK FEES 405 337 68 357 4,980 1,011 3,969 953

5386.40 MISC EXPENSE 0 64 (64) 0 - 192 (192) (2,599)

5387.40 ARROWHEAD ASSESSMENT EXPENSE 0 250 0 0 35 750 (715) -

5390.40 ADVERTISING 0 314 (314) 67 1,655 942 713 1,494

5520.40 LICENSES AND PERMITS 0 126 (126) 0 175 378 (203) 175

5605.40 MEMBERSHIPS/BOOKS 685 787 (102) 705 685 2,361 (1,676) 4,748

Total Department 40 Expenses 72,967 120,907 (47,690) 98,604 306,928 362,721 (55,793) 335,601

Page 5

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Maintenance - Department 50 Expenses

5000.50 SALARIES & WAGES - Maint. 12,958$ 29,457$ (16,499)$ 13,556$ 39,400$ 88,371$ (48,971)$ 40,090$

5002.50 OVERTIME WAGES -Maint 0 2,105 (2,105) 287 113 6,315 (6,202) 431

5006.50 FICA - Maint. 998 2,414 (1,416) 1,041 3,053 7,242 (4,189) 3,048

5060.50 UNEMPLOYMENT TAXES 0 39 (39) 0 - 117 (117) 26



5098.50 WORKERS' COMPENSATION 1,143 1,641 (498) 859 6,299 4,923 1,376 3,557

5155.50 TRAVEL & TRAINING 0 1,167 (1,167) 0 - 3,501 (3,501) 2,546

5180.50 TELEPHONE & FAX 69 137 (68) 188 179 411 (232) 361

5250.50 GENERAL LIABILITY INSURANCE 0 208 (208) 0 2,282 624 1,658 2,226

5255.50 COMP AUTO INSURANCE 0 625 (625) 0 6,778 1,875 4,903 6,694

5282.50 REPAIRS & MAINTENANCE 5 1,069 (1,064) 232 9,310 3,207 6,103 1,260

5287.50 OTHER CONTRACT SERVICES 316 420 (104) 1,375 695 1,260 (565) 1,442

5300.50 VEHICLE FUEL 0 875 (875) 246 749 2,625 (1,876) 974

5310.50 VEHICLE MAINTENANCE 869 1,422 (553) 510 1,388 4,266 (2,878) 3,148

5520.50 LICENSES AND PERMITS 0 60 (60) 0 - 180 (180) 142

5582.50 OTHER MATERIALS 1,579 1,753 (174) 2,094 4,682 5,259 (577) 5,652


5605.50 MEMBERSHIPS/BOOKS 0 40 (40) 0 - 120 (120) 26


Salary expenses in this department, except for the supervisor, are charged to the appropriate department, depending on the maintenance project they are working on.

Other materials includes materials and supplies to set up the storage area at the maintenance department.


Miscellaneous Expenses

5121.00 MASTER PLAN EXPENSE -$ -$ -$ -$ -$ -$ -$ -$

5125.00 BAD DEBT EXPENSE 0 2,917 (2,917) 0 - 8,750 (8,750) -

5440.00 DEPRECIATION 156,833 156,833 0 151,730 470,499 470,499 - 455,179

5480.00 INTEREST EXPENSE-FHA 0 59,956 (59,956) 0 - 179,867 (179,867) -

5490.00 INTEREST EXPENSE-OTHER 0 1,483 (1,483) 0 7,771 4,449 3,322 8,598

5700.00 HURRICANE WILMA-PAYROLL 0 0 0 0 - - - -

5701.00 HURRICANE WILMA-SUPPLIES 0 0 0 0 - - - -

5702.00 HURRICANE WILMA-CONTRACT LABOR 0 0 0 0 - - - -

Total Miscellaneous Expenses 156,833$ 221,188$ (64,355)$ 151,730$ 478,270$ 663,565$ (185,295)$ 463,777$

Total Operating Expenses 492,101$ 780,098$ (287,747)$ 591,045$ 1,964,708$ 2,340,295$ (375,587)$ 1,959,770$

Net Surplus (Deficit) 314,229$ (50,461)$ 377,002$ 295,266$ (151,382)$ 357,902$

Page 6

Budgeted Amount Amount GL# Description Amount: Used: Remaining:

DEPT 10

1350.00 Meter Replacement Program 150,000$ 27,488$ 122,512$ 1430.00 2-F250 4*4 69,932$ 69,932$ (0)$ 1330.00 Hydraulic Dump Trailer 6,100$ 6,101$ (1)$ 1330.00 Walk behind concrete saw 2,123$ 2,123$

-$ 1330.00 -$ 1330.00 -$

Other Capital & Emergency Funds: 69,477$ 5,805$ 63,672$

1330.00 3-tranducer-s9th, carson, airport 5,805$ 1330.001330.001330.00

5,805$

Department Total: 297,632$ 109,326$ 188,306$ DEPT 20

1330.00 Aerobic Digester TSS Meter 7,130 7,1301330.00 John Deere Z920 M with canopy 9,204 9,2041330.00 0

0

Other Capital & Emergency Funds: 59,706$ 20,424$ 39,282$

1330.00 fencing 20,424$ 1330.001330.001325.001658.00

20,424$

Department Total: 76,040$ 20,424$ 55,616$

DEPT 30

1330.00 LIFT STATION REPLACEMENT PARTS 50,000$ -$ 50,000$ 1390.00 Manhole Replacement 50,000$ 10,000$ 40,000$ 1390.00 Lift Station Rehab A2, O2, X7, etc 150,085$ 76,678$ 73,407$ 1330.00 Lift Station SCADA System 6,802$ 6,802$ 1330.00 Cargo Enclosed Trailers 3,695$ 4,009$ (314)$

-$ -$ -$

Other Capital & Emergency Funds: 59,706$ -$ 59,706$

1330.001325.00

-$


DEPT 40

1330.00 Folding machine 5,400$ 6,231$ (831)$ 1320.00 Admin Office window/doors 40,000$ 2,033$ 37,967$

-$ -$ -$


1330.001325.001330.00

-$


DEPT 50

1430.00 F250 4*4 34,966$ 34,966$ -$


1330.00

-$


All Departments Total: 809,433$ 263,667$ 545,766$

GRANT FUNDS1330.00 -$ 1330.00 -$

Total Other Capital & Emergency Funds: 223,996$ 26,229$ 197,767$

BREAKDOWN OF CAPITAL EXPENDITURES

December-16

MEMORANDUM

IWSD Eng Report 1-18-17.docx

TO: IWSD Board January 18, 2017

FROM:

SUBJECT: General Engineering Report

IMMOKALEE WATER & SEWER DISTRICT

GENERAL ENGINEERING REPORT 1.) MONTHLY FLOW SUMMARY

• Water treatment plants: Max day combined water production for the three water plants last month was 2.48 MGD, which occurred on the 13th. This volume is up from the 2.42 MGD reported for the previous month. The combined average daily flow for last month was 2.20 MGD, which is up from the previous month’s 2.05 MGD. Shown below is a tabulation of the average and max daily flows for each water treatment plant for last month:

FACILITY

Max DF (MGD)

Max DF (Date)

ADF

(MGD)

Permitted Capacity (MGD)

% Capacity for ADF

9th ST WTP 0.94 8th 0.49 2.25 21.8% Carson Rd. WTP 1.48 28th 1.14 2.00 57.0% Airport WTP 0.98 28th 0.57 1.39 41.0% Total 2.48 13th 2.20 5.64 39.0%

• Wastewater treatment plant max daily flow for last month was 2.35 MGD, which is up from the previous month’s 2.14 MGD. The average daily flow for last month was 1.94 MGD, which is up from the previous month’s 1.56 MGD. Shown below is a tabulation of the average and max flows for the wastewater treatment plant for last month:

• The annual ADF was 1.58 MGD. Rainfall recorded at the wastewater treatment plant was 0.22

inches for the month of December compared to 0.09 inches for November.

FACILITY Max DF (MGD)

ADF (MGD)

Permitted Capacity (MGD)

% Capacity for ADF

Wastewater Treatment Plant 2.35 1.94 4.00 48.5%

Memorandum To: IWSD Board January 18, 2017 Page 2


2.) WATER TREATMENT PLANTS • The District’s New Water Use Permit was issued on May 23, 2011. • In the permit, SFWMD stipulated a monitoring period to ensure that the IWSD’s water

withdrawals do not adversely impact wetland areas. • The monitoring plan will involve annual vegetation inspections and drilling two shallow monitor

wells to periodically check ground water levels. • SFWMD also required IWSD to remove the exotic vegetation from the wetland areas for the

monitoring period of 5 years. • At the November 28th IWSD Board Meeting, the Board approved the ranking and voted to enter

into a 5-year contract with Collier Environmental Services for exotic vegetation removal. • Collier Environmental Services began work on January 30, 2013. • Boylan Environmental Consultants, Inc. submitted the Fifth Annual (Final) monitoring report to

SFWMD on September 15, 2016. 3.) WASTE WATER TREATMENT PLANT & EFFLUENT DISPOSAL

• The renewed Deep Injection Well (DIW) operating permit was issued on January 14, 2015. • The WWTP permit renewal was issued by FDEP on June 22, 2016.

4.) DISTRIBUTION AND COLLECTION SYSTEMS

• The USDA has approved the ER and PER for the AC and Undersized Water Main Replacement Project.

• The national USDA office has approved the project application, and IWSD, G&H and USDA representatives met on May 11th to discuss the schedule for the project.

• G&H has submitted the FDOT Right-of-Way permit application for Phase 3. • G&H is working on responses to FDOT’s request for additional information. • IWSD and G&H met with Matt McClean from Collier County on November 14th to discuss the

Right-of-Way permit fees for the project. • On November 4th, IWSD and G&H participated in a webinar presentation given by Quest

Construction Data Network to demonstrate their on-line services for bidding projects, including electronic document distribution (via download) and maintaining a list of plan holders.

• The updated anticipated schedule is as outlined below:

Completed Contract Documents submitted to USDA Completed USDA Review Completed Address USDA Minor Comments Completed USDA Concurrence Completed Bond Hearing Completed USDA issuance of Loan Closing Instructions January 2017 IWSD Certification to meet Loan Closing Stipulations January 2017 USDA Authorization to Bid March 2017 Bid Opening April 2017 USDA Review/Approval and Contract Award April 2017 Start of Construction

Memorandum To: IWSD Board January 18, 2017 Page 3


• G&H has developed plans for improvements to Lift Station X4. • G&H assisted IWSD in obtaining quotes from contractors and pump suppliers for improvements

to Lift Station X4. • IWSD awarded the Lift Station X4 construction contract to Quality Enterprises. • IWSD purchased the pumps, guiderails, and control panel directly from the pump supplier. • Lift Station X4 construction is nearing completion.

5.) STATUS OF CAPITAL IMPROVEMENT PROJECT FUNDING

• G&H has developed plans and specifications for the Clarifier Rehab project as well as the Sewer Rehab projects. FDEP has approved the plans and specifications and these projects were added to the FDEP intended use list at the November 2014 hearing.

• However, other funding sources will likely be sought for these projects instead. • Due to the magnitude of the Reclaimed Water project, the IWSD will need to go through the

RFQ process for professional services. • G&H and IWSD have updated the 5-year Capital Improvements Plan for FY2016 through

FY2021. 6.) CONSTRUCTION PROJECTS WITHIN THE IWSD SERVICE AREA

• Kaicasa – We have reviewed re-submitted utility plans from Johnson Engineering and sent an approval letter to IWSD on May 13, 2008. The water and sewer lines have been completed, but the remainder of the project has been delayed.

• First Stop Grocery – We have reviewed re-submitted utility plans from Blair A. Foley, P.E., LLC and the project is now under construction.

• Quik Way – We have reviewed the re-submitted utility plans from Steven J. Fleming and Associates, Inc. and are waiting for them to schedule a pre-construction meeting.

• Immokalee Regional Airport Phase 2 – We have reviewed the revised plans from Grady Minor, and are waiting for them to schedule a pre-construction meeting.

• Our Lady of Guadalupe – We have reviewed the submitted plans from Spectrum Engineering and are waiting for them to schedule a pre-construction meeting.

• First Bank – We have reviewed the re-submitted plans from Deuel and Associates, and are waiting for them to schedule a pre-construction meeting.

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Executive Director’s Report By

Eva J. Deyo January 18, 2017 – Regular Board Meeting

Water Department During December, Jean Pierre “JP” Louis and the Water Department staff completed the following:

Productivity: - The Water Department staff replaced 2 meters, 3 backflow preventers, 62 meter registers, and 10 meter antennas. They repaired 7 line and tubing breaks and 84 backflow devices. They repaired 3 valves, and raised 10 meter boxes.

Meter sizes and registers – We are continuing to verify the EDU’s and meter sizes, at the different locations.

Backflow Testing/Certification Project – They have been steadily working on this program, in order to complete the requirements.

Water Plant Issues –The JVW Plant needed repairs on the top. We received a quote from Crom Engineering and Construction Services (CECS), a division of Crom, LLC (the tank manufacturer). Their price was $37,713 to do the concrete repairs needed to the tank. We hired them to do the work. They took the plant off line in order to do the repairs. It is a requirement of the FDEP permit to keep all equipment maintained, and in working order.

Flushing - They have begun the flushing project. It has to be done three times per year.

Valve Project – JP Louis has assigned two people at a time, to take turns for two weeks, to make sure that the water valve exercising project is also completed. They are also replacing broken valves.

SCADA System – This was installed on the three water plants. There were some problems with the system on the Carson Plant. They all seem to be working now.

The Water Department is very busy with all of the ongoing projects, trying to maintain staff, and coverage.

Vacancies – There are no vacancies in this department.

Wastewater Plant During December:

Plant Operations & Maintenance – John Short and his staff were working under mostly normal conditions for this time of year. We had problems with the clarifiers blankets went over the weirs.

FDEP Inspection – FDEP came to the WWTP for an inspection the week of October 19, 2015. We still have not received their written report.

Sprayfield – We have been using the Sprayfield as much as possible,

Schwing Bioset Process – We have begun making our own fertilizer: Organi’Kalee. We are currently using it in our own sprayfield. It was out of service for two weeks in December.


Wastewater Collection Lift Station Maintenance – During December, Hector Ramos and his staff pulled pumps, and mowed

at the various lift stations, and around the Wastewater Plant, and the District owned property on SE 11th Street. They replaced a pump in Lift Station P.

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Sewer backup – There were sewer backups on North 9th Street, Sanitation Road, New Market Road, and Taylor Avenue.

Lift Station N Vehicle Accident – On December 2, 2016, a person ran over the control panels and backflows to Lift Station N. We received two quotes for the emergency repair, and awarded it to the lowest bid received from MG Electrical Developers, Inc. ($10,250). We contacted the insurance company (Liberty Mutual) and they will be sending a check for $10,000 (the maximum amount of property damage coverage that their client has).

Vacancies – We hired Jacob Gallegos for the vacancy, left by Javier Rueda. He began working on 11/1/16. He gave his notice on January 11, 2017. His last day will be January 25, 2017. We will be advertising for the vacancy.

Administration During December, Oona Reyna-Rodriguez and her staff were very busy keeping up with their regular

duties and keeping the office going.

File Server Upgrade - We are still trying to configure the Denali Accounting Program, and are not able to customize reports at this time.

Online Bill Pay – The District began accepting online bill payments on January 9, 2015. Customers can sign up to make payments, or to see their water usage history. They also have the option of getting their water bills by email. We now have over 500 customers who are signed up to access their account electronically.

Record Retention - We are continuing to work on scanning orders, and other old records, for electronic record-keeping.

I-9 Audit – Homeland Security came to audit our I-9’s and associated paperwork. They are now selecting critical infrastructure to audit. Norma Garcia had to scan and make copies of all of the documents for them to audit, for all of our current employees and for 3 years of the former employees. We are still waiting for them to return the originals.

Fiscal Year 2016 Audit – Tuscan & Company worked on their final fieldwork on the week of December 13, 2016. They are scheduled to present to the Board on February 15, 2017.


Maintenance Department During December, Derys Maldonado and his staff completed the following:

Wastewater Plant and Sprayfield: –They changed oil on both Bar Screens. They rebuilt the Bioset transfer pump, and replaced a 24 volt fan. They changed oil on Clarifiers 1, 2, 3 & 4. They installed a new pump on the Clarifier Scum Pit. They changed oil and replaced belts on Ditches 1 & 2. They replaced gearbox v-belts in Ditch #4. They troubleshoot Grit Separator, re-set VFD's parameters, unclogged and re-routed drain. They also cleaned the tank, and the bearing. They changed the motor on Rotor 3b. They also replaced the gear box oil seal, belts and adjusted the pulley. They pulled and cleaned station K pump #3. They worked on the WW plant lights, and replaced the Generator #1 lights. They replaced a blown fuse on Pivot #2 and replaced a bad motor.

Equipment: - They serviced tractor 229 and installed new battery and blades. They serviced the B95 backhoe. They repaired a hydraulic leak on the dept 10 Takeuchi mini-excavator. They serviced the Side Mower. They installed a new PTO shaft on MX110 Case Tractor. They serviced the 1250 JD Tractor. Southern Crane and installed rebuilt bucket on Hyundai track-hoe.

Vehicles: - They serviced trucks 110, 111,112, 113, 114, 115, 116, 117, 118, 119, 120, 221, 222, 223, 226, 227, 228, 330, 331, 332, 333, 336, 440, 551, 552, 554, & 558. They replaced upper arms and four new tires on truck 111. They also replaced the front shocks on truck 111, and did a front end alignment. They installed new O2 sensors on truck 112. They installed new batteries on trucks 115 & 119. They did a front end alignment on truck 120 and installed 2 new front tires. They

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replaced the parking lights on truck 227. They did a front end alignment on truck 331.They replaced the wiper blades on truck 334.

Water Department: - They installed a new sensor on well #1 and repaired bad wire on well 14. They replaced light bulbs in dept 10 office. They replaced the a/c filter, and unclogged the sinks in the restroom. They untangled and adjusted the well floats on the S 9th Water Tank They removed the access plate for the S 9th Water Tank, welded 1/2" stainless steel coupling and installed 1/2" spigot for sampling. They replaced a rubber coupling on the Carson HS pump #3.

Miscellaneous: They repaired Norma's office fax line, and replaced the main office lobby's computer network cable.. They helped Dept 30 on sewer backups, and pulling pumps at various lift stations.


IMMOKALEE WATER & SEWER DISTRICT · These employees will have/had the following special dates this...

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