Huit 2015 june town hall

Town HallJune 25, 2015 | 2:30 p.m. | Sc ience Center

Welcome!

Town Hall Objectives

• Connect to Harvard’s mission of teaching, learning, and research

• Update on initiatives and topics that interest you

• Recognize HUIT staff who most exemplify our values

Agenda

• FY15 Accomplishments and FY16 Goals

• Updates: ✤ FAS Technology Renewal

✤ Harvard IT Academy

• The HUIT Cup

FY11 FY12 FY13 FY14 FY15

Created HUIT Org structure Goal framework Mission & Values

Launched ITSM PMO Gmail

Launched IT Academy Information Security campaign Harvard Phone

Launched IAM SIS TLT

Launched Office365 migration Cloud DevOps Program

AgendaFive years of progress

New accomplishments each year

Strategy-Driven

Organization

Mission-driven Goal-oriented Values-based

Cloud DevOps Harvard Phone (UC) HarvardKey (IAM) Information Security my.harvard (SIS) Canvas (TLT)

IT Academy MOR Program Educause EVP Leadership Program

ITSM Agile Project Management Information Security Communication

Architecture Financials Service Delivery

AgendaFY15 Year in Review

Launched Programs

Matured Professional

PracticesReduced

ComplexityCommitted to

Workforce Development

Improvements in every part of HUIT

AgendaFY15 in Review

A year of execution

We are moving from strategy to action:

my.harvard goes live in August

Canvas is the default course site platform this fall for FAS

HarvardKey launches in tandem with Information Security campaign this fall

Office 365 for Harvard migrations run through FY16

Harvard Phone program launched

AgendaHUIT’s FY16 Goals

Key themes for this year

FY12 FY13 FY14 FY15 FY16

Planning Execution Delivery

AgendaHUIT’s FY16 Goals

Top 10 Goals for FY16

1. Manage and coordinate the Strategic Program rollouts with Fall Startup for FAS

6. Deliver the My.Harvard Student Information System program on time and on budget

2. Establish Cloud and DevOps services 7. Deliver the Information Security risk mitigation program

3. Deliver the Teaching & Learning Technologies program on time and on budget

8. Implement Harvard Phone VoIP services in the FAS and Central Administration

4. Establish Vendor Management Office 9. Implement workforce development initiative, with main focus on IT Academy

5. Deliver the Identity & Access Management program on time and on budget

10. Enhance awareness of the current culture around diversity including recruiting and developing a diverse workforce

AgendaHUIT’s FY16 Goals1. Manage and coordinate the Strategic Program rollouts with Fall Startup for FAS








Six address our Strategic Programs

FAS Technology Renewal

NEW THIS UPCOMING ACADEMIC YEAR

• Canvas (course websites) • HarvardKey (login & password) • Info Security campaign (awareness campaign) • Office 365 (email & collaboration) • Harvard Phone (next generation phone) • my.harvard (student information system)

AUG SEPT

OCT

NOV

2016

Canvas Fall Start Up HarvardKey Office 365

Harvard Phone

my.harvard Info Security

FAS Timeline:

UNIVERSITY TECHNOLOGY: CURRENT STATE

3

Which of my twelve different

login/ passwords do I use here?

How do I share this large data file and still keep my

info secure?Hmm, what did I do with that paper

study card?

Why is my College course

site different from my DCE course site?

Why can’t I find an HMS

email address?

It’s hard to work

remotely and when you are

on the go.

Older technologies and platforms not supported on devices

Learning Management Systems

4 Student Information Systems, many paper-based processes

12 Login/password combinations, on average, per person

12 Email/calendar systems across the University

20Multiple, fragmented info security tools/systems

UNIVERSITY TECHNOLOGY: FUTURE STATE

4

Which of my twelve


How do I share this large data file with just a few

colleagues and still keep my info secure?

I am still submitting

paper study cards. There has to be a better way!

It takes so much time to move my

FAS course content to a

different platform to teach at DCE.

One Harvard, but no one Harvard email or

calendar?I can’t

access this on my

tablet or mobile.

Universal | Integrated | Powerful | Simple | Secure

Canvasmy.harvard

HarvardKey

Office 365

Harvard Phone

Info Security

CANVAS FOR HARVARDWHAT IS CHANGING?

• Canvas replaces Course iSites as the University’s learning management system (LMS)

• Open source LMS that supports/enhances teaching and learning - Simplified course administration- Modules for organizing learning content- Gradebook and SpeedGrader- Synchronized syllabus and calendar- Extensibility through open standards- Tablet and mobile friendly- Works with my.harvard

5

CANVAS FOR HARVARDIMPORTANT DATES & MILESTONESThe University is well on its way to a move to Canvas:

- In spring 2015, 30% of courses used Canvas - In AY 14-15, 93% of undergrads took a course with Canvas site

In fall 2015: - Canvas will be the default for FAS - Other Schools using course iSites are planning migration surge

By June 30, 2016, all course iSites will have migrated to Canvas

Non-iSites Schools are migrating to Canvas too: - HKS: Sharepoint to Canvas - HBS: Desire2Learn to Canvas - HMS: launching new MD program on Canvas

6

Standard iSites (department and bio sites) will be retired by July 2016 and replaced by OpenScholar, Sharepoint, and other options.

HARVARDKEYWHAT IS CHANGING?

• HarvardKey will replace PIN and other credentialing. • Benefits include:

– A single login name and password for nearly everything, for life – Enhanced information security standards, no requirement to

change passwords annually – Easier on-boarding process for new hires

7

HARVARDKEYWHAT IS THE TIMELINE?

• HarvardKey will “go-live” on September 22 for alumni and October 6th

for FAS and others

– New users will be prompted to claim their HarvardKey – Existing PIN users will have the option to claim a HarvardKey at

their discretion – During the claiming process, users will be asked to choose a new

password and provide recovery information – Users can continue to use PIN and FAS login until they are

ready to transition

8

OFFICE 365 FOR HARVARD

• Office 365 will be University-wide

• Already migrated: Central Admin, SPH, GSE, Radcliffe, HDS • HMS, HLS, and most of FAS will migrate in FY16

• Enhancements include: – University-wide common directory and calendaring – Web-enabled, access from anywhere with any device – Web-based access to Office Professional Plus suite of

applications (Word, Excel, etc) – Virtually unlimited storage and ability to share large files

mso.harvard.edu

10

http://mso.harvard.edu

HARVARD PHONE

• Harvard Phone will transform and modernize the current phone system starting in the fall of 2015 (FAS will be scheduled in 2016)

– Modern system: phone service on your desk phone, soft phones (computers), or cell phones

– Direct calls to reach you where you are, not just at your desk, with a single phone number (no need to give out cell number)

– Standard set of collaboration tools across the University: instant messaging, voice, video, desktop sharing and conferencing (future).

phone.harvard.edu

11

Harvard Phone

http://phone.harvard.edu

MY.HARVARD STUDENT INFORMATION SYSTEM WHAT IS CHANGING?

• The new my.harvard student information system is revitalizing the way students, faculty, advisors, and staff interact with the University

• The new system replaces or enhances nearly 40 decentralized systems and processes, including many previously paper-based and locally managed processes – Faculty activities, streamlined – Student essentials, online – Advising experience, enhanced – Reporting, revolutionized

• Integrated and coordinated with Canvas and other TLT resources

Video: https://www.youtube.com/watch?v=CI0I5n-lyjU

12

https://www.youtube.com/watch?v=CI0I5n-lyjU

MY.HARVARD STUDENT INFORMATION SYSTEM WHAT IS THE TIMELINE?

• Launched Student Financials module and Student Information Analytics data warehouse in March to replace university-wide term billing mainframe system.

• Curriculum management went live in January to academic departments, who are finishing their work to build new catalog; new course search engine began beta testing on May 13 and will be released to all Harvard users on July 6.

• In fall 2015, my.harvard rolls out to the community – August: Self-service portal for FAS, SEAS, and HDS students,

faculty, advisors, and departmental staff – September: First term of online enrollment for FAS and HDS

13

UNIVERSITY TECHNOLOGY: FUTURE STATE

14

Which of my twelve


How do I share this large data file with just a few

colleagues and still keep my info secure?

I am still submitting

paper study cards. There has to be a better way!

It takes so much time to move my

FAS course content to a

different platform to teach at DCE.

One Harvard, but no one Harvard email or

calendar?I can’t

access this on my

tablet or mobile.

Universal | Integrated | Powerful | Simple | Secure

Canvasmy.harvard

HarvardKey

Office 365

Harvard Phone

Info Security

AgendaHUIT’s FY16 Goals1. Manage and coordinate the Strategic Program rollouts with Fall Startup for FAS








Other themes within HUIT’s top goals

Harvard IT Academy

Now for the best part…

THE HUIT CUP

Maggie Ronald!

THE HUIT CUP

Thank you!

Huit 2015 june town hall

Education

Transcript of Huit 2015 june town hall