How Your Application Is Reviewed Vonda Smith, Ph.D. Scientific Review Officer (SRO)
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Transcript of How Your Application Is Reviewed Vonda Smith, Ph.D. Scientific Review Officer (SRO)
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How Your Application Is Reviewed
Vonda Smith, Ph.D.
Scientific Review Officer (SRO)
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Your SRO is a doctoral-level scientist with expertise relevant to your field who manages the overall peer review of your application.
Your Scientific Review Officer Takes Charge
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Your SRO Assigns at Least Three Reviewers to Your Application
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• Demonstrated scientific expertise/research support
• Doctoral degree or equivalent
• Mature judgment
• Work effectively in a group context
• Breadth of perspective
• Impartiality
• Diversity
• Geographic distribution
What Your SRO Looks for When Recruiting Reviewers
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The Study Section Meeting
Your SRO Convenes the Study Section Meeting
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• Any member in conflict with an application leaves the room
• Reviewer 1 introduces the application and presents critique
• Reviewers 2 and 3 highlight new issues and areas that significantly impact scores
• All eligible members are invited to join the discussion and then vote on the final overall impact score
At the Meeting: Application Discussion
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• Reviewers typically discuss the top half of the applications
• The panel will discuss any application a reviewer wants to discuss
Discussions Focus on the Best Applications
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• Overall Impact
Assessment of the likelihood that the proposed training will enhance the candidate’s potential for a productive, independent scientific career.
• Five Core Review Criteria
Main Review Criteria
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1. Fellowship Applicant –Scholastic performance–Productivity commensurate with career stage–Aptitude and enthusiasm –Clarity of stated career goals –Letters of reference –Mentoring committee for pre-docs is a plus
Five Core Review Criteria
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2. Sponsors, Collaborators, and Consultants− Documented mentoring successes − Expertise in the field
–Present productivity–Funds available to cover research expenses–Co-mentor to cover weaknesses –Clearly defined roles for mentors and collaborators
Five Core Review Criteria
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3. Research Training Plan–Significance & impact of the proposed research–Logical hypothesis–Clarity, feasibility and alternative strategies–Stats, vertebrate animals, human subjects–Sophisticated technologies and approaches –Likelihood training will lead to publications and degree
− Appropriate for the applicant fellow's stage of research development
Five Core Review Criteria
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4. Training Potential− Is there individualized training that addresses
weaknesses and career development needs?− Will participants learn new technical skills, new design
approaches?− Do training activities match career goals?− Will training confer an advantage to be competitive?− Will the the applicant fellow receive requisite
individualized and supervised experiences?
Five Core Review Criteria
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5. Institutional Environment and Commitment to Training− Scientific environment − Opportunities for collaborations within and outside
institution if needed − Resources available
Five Core Review Criteria
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Reviewers are asked to state whether the proposed training is “Acceptable” or “Not Acceptable”
• Is there formal and face-to-face training?• Are all ethical topics clearly depicted?• Are faculty participating in the training?• Will the total hours of training be at least 8 contact hours?• Are future opportunities/refreshers for continued training
listed?• Does retraining occur every 4 years or at every career stage?
Training in the Responsible Conduct of Research
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9-Point Scoring Scale
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• Each panel member provides an overall impact score.
Range of Scores
• After discussion, assigned reviewers state final Overall Impact Scores, defining the score range.
• Panel members may vote outside this range although any intent to do so must be declared.
Scoring
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• Resource Sharing Plans: –Data–Model Organisms –Genome Wide Association Studies
• Foreign Organizations• Select Agents • Budget
Other Considerations that Do Not Affect Overall Impact Scores
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Electronic reviews are used to facilitate reviewer participation
Electronic Review Platforms• Telephone Assisted Meetings• Internet Assisted Meetings• Video Assisted Meetings
Your Application Could Be Reviewed Electronically
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Your SRO
• Prepares summary statements
• Provides information to NIH Institutes and Centers
After Your Review
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• Scores for each review criterion
• Critiques from assigned reviewers
• Administrative notes if any
If your application is discussed, you also will receive:
• An overall impact/priority score and percentile ranking
• A summary of review discussion
• Budget recommendations
Your Summary Statement
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Check the Status of Your Application in NIH Commons
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• Read instructions and the most recent updates for the funding opportunity
• Clearly state rationale and design of proposed investigation• Provide sufficient detail so reviews will know what you mean • Refer to pertinent literature • Include well-designed tables and figures• Include a well-designed training plan that addresses the
candidate’s development and deficiencies• Present an organized, lucid write-up• Obtain pre-review from faculty at your institutionNIH Grant Writing Tips
http://grants.nih.gov/grants/grant_tips.htm
When Preparing an Application
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• Impact • Exciting ideas• Clarity of the research and training plans• Realistic aims and timelines -- Don’t be overly
ambitious• Brevity with things that everybody knows• Noted limitations of the study• A clean, well-written application
What Reviewers Look for in Fellowship Applications
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NIH Office of Extramural Research
http://grants.nih.gov/
NIH Center for Scientific Review
http://www.csr.nih.gov
Key NIH Review and Grants Web Sites
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Before You Submit Your Application• A Program Officer at an NIH Institute or Center• Scientific Review Officer
After You Submit • Your Scientific Review Officer
After Your Review • Your Assigned Program Officer
Who Can Answer Your Questions?