How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant...
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![Page 1: How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant November 9, 2015.](https://reader036.fdocuments.us/reader036/viewer/2022070413/5697bfa71a28abf838c98da7/html5/thumbnails/1.jpg)
How to Use Expense ItemsA General Overview
Presented by:Dylan PriceLead Implementation Consultant
November 9, 2015
![Page 2: How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant November 9, 2015.](https://reader036.fdocuments.us/reader036/viewer/2022070413/5697bfa71a28abf838c98da7/html5/thumbnails/2.jpg)
1. Overview
2. Scenario
3. Process Steps
4. Expense Item Setup
5. Other Examples
6. Demo
AGENDA
#Orchestrate2015
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Summary:General overview of expense items in Orchestrated. We’ll see how we set them up and process them.
Who Should Attend:
Finance and Accounting
SUMMARY
#Orchestrate2015
![Page 4: How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant November 9, 2015.](https://reader036.fdocuments.us/reader036/viewer/2022070413/5697bfa71a28abf838c98da7/html5/thumbnails/4.jpg)
Demo
Overview
#Orchestrate2015
![Page 5: How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant November 9, 2015.](https://reader036.fdocuments.us/reader036/viewer/2022070413/5697bfa71a28abf838c98da7/html5/thumbnails/5.jpg)
Overview
Overview• Use expense items to simplify tracking costs
• Replace GL accounts with items
• Create generic GLs that can be replaced with specific items for POs
#Orchestrate2015
![Page 6: How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant November 9, 2015.](https://reader036.fdocuments.us/reader036/viewer/2022070413/5697bfa71a28abf838c98da7/html5/thumbnails/6.jpg)
Scenarios
Scenarios
#Orchestrate2015
![Page 7: How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant November 9, 2015.](https://reader036.fdocuments.us/reader036/viewer/2022070413/5697bfa71a28abf838c98da7/html5/thumbnails/7.jpg)
Scenario
Scenario• Lab supplies
• Replace invoices with GLs that hit Lab Expense
• Use Lab Expense items preset to hit the right expense
#Orchestrate2015
![Page 8: How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant November 9, 2015.](https://reader036.fdocuments.us/reader036/viewer/2022070413/5697bfa71a28abf838c98da7/html5/thumbnails/8.jpg)
Process
Process Steps
#Orchestrate2015
![Page 9: How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant November 9, 2015.](https://reader036.fdocuments.us/reader036/viewer/2022070413/5697bfa71a28abf838c98da7/html5/thumbnails/9.jpg)
Process
#Orchestrate2015
Identify Setup
GL Determinati
on
BP Catalogue
Execute
![Page 10: How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant November 9, 2015.](https://reader036.fdocuments.us/reader036/viewer/2022070413/5697bfa71a28abf838c98da7/html5/thumbnails/10.jpg)
Process
Identify• Find items that
can be consolidated
#Orchestrate2015
![Page 11: How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant November 9, 2015.](https://reader036.fdocuments.us/reader036/viewer/2022070413/5697bfa71a28abf838c98da7/html5/thumbnails/11.jpg)
Process
Setup• Create an
item as a placeholder
#Orchestrate2015
![Page 12: How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant November 9, 2015.](https://reader036.fdocuments.us/reader036/viewer/2022070413/5697bfa71a28abf838c98da7/html5/thumbnails/12.jpg)
Process
GL Determination• Create new Item Group
• Set GL Determinations
#Orchestrate2015
![Page 13: How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant November 9, 2015.](https://reader036.fdocuments.us/reader036/viewer/2022070413/5697bfa71a28abf838c98da7/html5/thumbnails/13.jpg)
Process
BP Catalogue• Add expense items to a
business partner specific list
#Orchestrate2015
![Page 14: How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant November 9, 2015.](https://reader036.fdocuments.us/reader036/viewer/2022070413/5697bfa71a28abf838c98da7/html5/thumbnails/14.jpg)
Setup
Expense Item Setup
#Orchestrate2015
![Page 15: How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant November 9, 2015.](https://reader036.fdocuments.us/reader036/viewer/2022070413/5697bfa71a28abf838c98da7/html5/thumbnails/15.jpg)
Setup
Item• Non Inventory & Purchase Not Sales
• GL Determination
• Warehouse Level
#Orchestrate2015
![Page 16: How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant November 9, 2015.](https://reader036.fdocuments.us/reader036/viewer/2022070413/5697bfa71a28abf838c98da7/html5/thumbnails/16.jpg)
Examples
Other Examples
#Orchestrate2015
![Page 17: How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant November 9, 2015.](https://reader036.fdocuments.us/reader036/viewer/2022070413/5697bfa71a28abf838c98da7/html5/thumbnails/17.jpg)
Examples
Other Examples• Sales Expenses• Travel• Food
• Brewing Consumables• Gloves• Goggles
• Other Non Inventory Items• General Expenses (printing & postage, travel, meals)
#Orchestrate2015
![Page 18: How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant November 9, 2015.](https://reader036.fdocuments.us/reader036/viewer/2022070413/5697bfa71a28abf838c98da7/html5/thumbnails/18.jpg)
Demo
Demo
#Orchestrate2015
![Page 19: How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant November 9, 2015.](https://reader036.fdocuments.us/reader036/viewer/2022070413/5697bfa71a28abf838c98da7/html5/thumbnails/19.jpg)
Demo
AP Invoice• Service Type• Lab vendor• Lab Expense GL
#Orchestrate2015
![Page 20: How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant November 9, 2015.](https://reader036.fdocuments.us/reader036/viewer/2022070413/5697bfa71a28abf838c98da7/html5/thumbnails/20.jpg)
Demo
Chart of Accounts• Item – “Lab
Supplies”• BP Catalogue• JE hits the Lab
Supplies GL
#Orchestrate2015
![Page 21: How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant November 9, 2015.](https://reader036.fdocuments.us/reader036/viewer/2022070413/5697bfa71a28abf838c98da7/html5/thumbnails/21.jpg)
Demo
Purchase Order
• Item• Quantity• Business Partner• Warehouse• Price
#Orchestrate2015
![Page 22: How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant November 9, 2015.](https://reader036.fdocuments.us/reader036/viewer/2022070413/5697bfa71a28abf838c98da7/html5/thumbnails/22.jpg)
Demo
Goods Receipt PO• Nothing happens because
it’s non inventory
#Orchestrate2015
![Page 23: How to Use Expense Items A General Overview Presented by: Dylan Price Lead Implementation Consultant November 9, 2015.](https://reader036.fdocuments.us/reader036/viewer/2022070413/5697bfa71a28abf838c98da7/html5/thumbnails/23.jpg)
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