How to manage a time and beat a procrastination - azim tutorium 2016 by firdaus harun
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Transcript of How to manage a time and beat a procrastination - azim tutorium 2016 by firdaus harun
How to:Manage a Time & Beat a ProcrastinationM. Firdaus Harun @ [email protected]
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Who Am I?
▪ Research Assistant and PhD Student at Software Construction Research Group, RWTH Aachen University
▪ Domain: Software engineering specialized in software metrics and software quality
▪ Married
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Fikir Sejenak (2): Meninggalkan Hal yang Tidak Bermanfaat
Di antara tanda kebaikan islam seseorang adalah meninggalkan hal yang tidak bermanfaat” (HR. Tirmidzi no. 2317, Ibnu Majah no. 3976)
Kredit to https://rumaysho.com/2322-meninggalkan-hal-yang-tidak-bermanfaat.html
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Who Am I? What I Want To Be?
▪ Servant of Allah -> Musleem Soleh–Ibadah ▪ Student -> To be A Good Engineer–What I am suppose to do?▪ Study▪Do Assignment▪ Attend Final Exam
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Who Am I? What I Want To Be? (2)
▪ Hobbies/Other Favorites -> Contribute to the Peoples–Photographer/Videographer–Novelist–Graphic Artist–Gaming?
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Know and Weight Your Priorities
▪ Study (80%)–Assignment and preparation for exam–Which subject should I concentrate on?▪ Subject A: 30%▪ Subject B: 20%▪ Subject C: 10% ▪ …
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Know and Weight Your Priorities (2)
▪ Hobbies (10%)–What I love to do the most?
▪ Etc. (10%)–What the small thing that can be done?
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Prioritize the Priorities
▪ Study–Read chapter 1 of subject A–Exercise chapter 1 of subject B–Assignment subject C–Understand the concept chapter 2 of
subject D–…
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Prioritize the Priorities (2)
▪Which one I should concentrate first?
–Make a TODOs
–Identify its importance and urgency
–Map the TODOs to Priority Matrix
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Prioritize the Priorities : Example
–Read chapter 1 of subject A ▪ (Important*. Next Friday class)
–Exercise chapter 1 of subject B ▪ (Important*. Next Thursday)
–Assignment subject C▪ (Important**. Next Monday)
–Understand the concept chapter 2 of subject D ▪ (Important*. Next 2 weeks)
–...
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After Applying the Priority Matrix
High Urgency High UrgencyLow
Impo
rtanc
e Hig
h Im
porta
nce DO
FIRSTDO NEXT
DO LATER DON’T DO...
Assignment subject C
(Important**. Next
Monday)Understand the concept chapter 2 of
subject D (Important*.
Next 2 weeks)
Exercise chapter 1 of
subject B (Important*.
Next Thursday)
Read chapter 1 of subject A (Important*. Next Friday)
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Best Practice
▪ Good workplace – avoid distraction
▪ Be ready – materials, tools, papers, reference etc.
▪ Your prime time – morning or night
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Best Practice (2)
▪ Don’t be a multitasker
▪ Defer or pause for big tasks. Don’t be too stressful if cannot finish on that day
▪ Use ONE model time management and improve it over time
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Steps to Use Wunderlist
▪ Write TODOs in Inbox▪ Set a deadline or reminder for each TODO (if
possible)▪ Click Star for Very Important Task (VIT)▪ Today: TODOs which deadline is today▪ Week: A set of TODOS which deadline within this
week▪ If the TODO so big, decompose into smalls
subTODOs
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Steps to Manage Emails
▪ Flag the important email
▪ Write TODO (flagged email) into Wunderlist or paper
▪ Unflagged the email
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Know Why your Procrastinate
▪ Too perfectionist–Wait until everything come to me.– I like to do step by step
▪ The Task is TOO BIG or COMPLEX or HARD or TOO EASY for me–Not easy for me to do at once–Need more than 4 peoples to do that– Like piece of cake
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Know Why your Procrastinate
▪ I don’t like it – No feeling at all–No heart
▪ No reward for me or I don’t see any consequence at all–Deadline still far away
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How to Beat It?
▪ Start with 2 minutes task–Wash your teeth–Going laundry–Buy something for your kitchen–Tidy up your workspace
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How to Beat It? (2)
▪ List TODOs and Tick the complete TODOs–Complete the task and hunger to tick
another TODOs–Go to another stage – Pomodoro technique: 1
task as 25 min break 5 min continue 25 min (4 reps). Break with 15 mins or lunch. Continue the cycle
▪ Evaluate your performance–Reward yourself after completed the cycle.
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Take Home Message
▪ Unknown or missing priorities will lead to unknown TODOs
▪ TODOs with an important rank and a clear deadline will help in prioritizing the TODOs and life
▪ Wunderlist and email only tools that can help us in managing and prioritizing the TODOs