How ESF Managing Authorities and Intermediate Bodies support partnership Leda Stott Content expert...
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Transcript of How ESF Managing Authorities and Intermediate Bodies support partnership Leda Stott Content expert...
How ESF Managing Authorities and Intermediate Bodies support
partnership
Leda Stott Content expert COP
Workshop 07C16 - Supporting partnerships to foster employment and social inclusion OPEN DAYS Brussels - October 7th 2008
Methodology
Material has been collected through:• Desk research • Interviews • Collection of country fiches• Good practice templates• Online discussion• Basecamp meetings
Key findings
• Limited awarness of rationale for partnership and added value
• The importance of context • Tension between innovation and accountability• Concern about how to promote ‘real’ partnerships that
go beyond paper requirements • Need for focused training in partnership competencies
and skills • Time needed to develop structures and systems and
embed partnership idea
Rationale for partnership
By drawing upon different sector competencies a common goal can be achieved more effectively,
legitimately and sustainably than when each sector operates separately
Partnerships are highly suited to addressing issues that face today’s employment, social inclusion and human resource development policies, which are too complex and interdependent for any one institution to effectively
respond to alone.
Key Success Factor Framework
CALLS FOR & APPRAISAL OF
PROPOSALS
OP ANALYSIS AND DESIGN
OP DELIVERY PLANNING
ANIMATING
MONITORING
PREPARATORY WORK
INITIATIONDEVELOPMENT
& TESTING
MAINSTREAMING & FURTHER
ACTION
EvaluationEvalu
ati
on
OP ANALYSIS AND DESIGN
Contextual analysis
Promoting an enabling environment
Stakeholder engagement in analysis & design process
OP ANALYSIS & DESIGN
Contextual analysis
Ensuring careful study of the context of terms of needs and key target groups for programmes, in order to identify:
- labour market and inclusiveness problems where partnership solutions can yield added value
- potential barriers to the implementation of partnership i.e. regulatory issues such as tendering requirements
Contextual analysis
SwedenSpecific target groups identified for
‘cooperation projects’
PortugalDomains identified where
working in partnership will add value such as skills training in
areas where there are gaps and supporting holistic approaches to
vulnerable groups entering the labour market
Czech RepublicESF MA created own definition
of partnership in order not to collide with public procurement
legislation
AustriaA focus on innovation and cooperation has enabled
Territorial Employment Pacts (TEPs) to develop and co-fund
projects that try and bring in those on labour market margins
OP ANALYSIS & DESIGN
Promoting an enabling environment
Pressing for:• Positive government policies• Supportive legal and regulatory frameworks • Encouragement of intermediary organisations • Widening partnership knowledge and skills-base• Flexible programmes
Promoting an enabling environment
PortugalPostgraduate Partnership
Project Management course developed for EQUAL DPs
Ireland Pobal’s work to
implementing principle of partnership
Greece Legal framework developed
for EQUAL DPs
OP ANALYSIS & DESIGN
Stakeholder engagement in analysis and design process
Ensuring stakeholders are clearly identified and brought into analysis and design process to make relevant connections to on-going change processes and achieve coherence between all levels and areas of intervention.
HungaryAbout 4000 partner
organisations invited to advise on direction of
OPs. Access and comment open to general
public via webpage
Stakeholder engagement in analysis and design process
EnglandCountry-wide consultation with wide range of sector organisations - responses used to make adjustments
to OP
Belgium FlandersWorkshops with relevant stakeholders to identify
priority issues for new ESF programme
RomaniaIntegration of stakeholders
at regional, county and local level through
Employment and Social Inclusion Pacts
MaltaSWOT workshop with public dialogues held
OP DELIVERY PLANNING
Setting up systems for stakeholder involvement
Developing partnership support structures & networks
OP DELIVERY PLANNING
Setting up systems for stakeholder involvement
Ensuring that programme monitoring and decision-making procedures fully involve relevant stakeholders and that procedures and guidelines are in place to ensure value added stakeholder involvement in planning and implementation processes for projects.
Setting up systems for stakeholder involvement
Belgium Flandersexisting regional social
dialogue structures have been integrated into the
governance mechanisms for ESF OP
SwedenStructural Fund Partnerships
must include 50% membership from municipal and regional politicians plus social partners, NGOs and
public authorities
OP DELIVERY PLANNING
Developing partnership support structures and networks
Establishing effective support structures, organisations and networks that are dedicated to assisting partnership management and development by providing information and guidance, partnership training and capacity-building.
Developing partnership support structures and networks
AustriaPartnership projects are provided with support,
advice, information and exchanges through a neutral intermediary
body, the Co-ordination Unit of Austrian TEPs or
“Kooo” Italy
Regional technical assistance structure for
partnerships
IrelandPobal works as an
umbrella organisation to support MAs on how to
facilitate the implementation of the
partnership principle at both programme and
project levels.
CALLS FOR AND APPRAISAL OF PROPOSALS
Focusing attention on partnership mechanisms and engagement at project level
Drawing upon expertise of stakeholders in assessing proposals
CALLS FOR AND APPRAISAL OF PROPOSALS
Focusing attention on partnership mechanisms & engagement at project level
Ensuring clear and accessible advice / information is offered to project promoters on how to establish effective partnership mechanisms and encourage the engagement of all partners and make this clear in a proposal.
Using assessment criteria for judging to what extent partnership is likely to add value and be executed well.
Focusing attention on partnership mechanisms and
engagement at project level
Belgium Flanders
Assessment criteria for project proposals incorporate explicit
questions regarding stakeholder involvement and partnership
added value
CALLS FOR AND APPRAISAL OF PROPOSALS
Drawing upon expertise of stakeholders in assessing proposals
Ensuring that the particular expertise of different stakeholders can be channelled appropriately in drawing up calls and appraising proposals, without impairing objectivity and impartiality.
Drawing upon expertise of stakeholders in assessing proposals
Belgium FlandersThree analysts judge quality
of project proposal. One from MA & others from well-
placed stakeholders
SlovakiaParticipation of social
partners, regional and local government authorities is
being applied to evaluation and selection of submitted grant applications for OP
Education
ANIMATION
Providing proactive guidance and advice
Promotion of partnering skills
Sharing learning
ANIMATION
Providing proactive guidance and advice
Ensuring that support is given throughout the partnership project cycle with easy access to relevant materials /information /tools and advice to support engagement and further choices about appropriate partnership mechanisms.
Providing proactive guidance and advice
PortugalMA personnel are viewed as accessible, proactive, warm -
personal connection has assisted work
Ireland Pobal provides a liaison
system with officers who link up regularly with
partnerships through Board
and Management meetings
AustriaTEP Co-ordination Unit promotes information
exchange, advises and assist
TEPs on joint activities
Czech RepublicMA has provided standard
contract to ensure partnership compliance with legal framework
ANIMATION
Promotion of partnering skills
Ensuring that management skills for working in partnership are constantly being developed with access and information to partnership projects staff in areas such as negotiation, brokering, facilitation, conflict resolution etc.
Promotion of partnering skills
PortugalEQUAL thematic networks
gave helped build and reinforce participants skills
and create collaborative culture to assist partnerships
ANIMATION
Sharing learning
Ensuring that learning about partnership is captured and disseminated appropriately at both programme and project levels.
Sharing learning
Sweden National Thematic Group on
Partnership works to research and share knowledge about
partnerships more widely
Ireland Up/down communications
stream facilitates communication of information
and good practice in a
structured manner
AustriaTEP Co-ordination Unit
promotes learning exchanges between
partnerships through joint publications, dedicated
online platform, seminars
and common TEP processes
MONITORING
Reporting on status of partnership
Reporting on financial management of partnership
MONITORING
Reporting on status of partnership
Ensuring attention is paid to reporting of project progress and that problems concerning partnership are identified in time and resolved properly.
Reporting on status of partnership
PortugalInternet platform developed
for management of data from ESF projects
AustriaIn 2003 Kooo developed “TEP-
Open Reflection Cycle” to learn from failures -
reapplication planned for 2009
MONITORING
Reporting on financial management of partnership
Ensuring that procedures are in place for partnership projects that enable clear identification of specific problem areas relating to finances and assistance to partners so that they can work to address these.
Reporting on financial management of partnership
Ireland A rigorous financial
compliance system has been developed which has
enabled partnership projects to focus on development of
good practices
ONGOING EVALUATION
Participatory evaluation
Feeding back systematically into practice
ONGOING EVALUATION
Participatory evaluation
Ensuring that stakeholders are involved, both at project and programme level, in evaluating the efficiency, effectiveness, relevance and sustainability of all interventions.
Participatory evaluation
Belgium FlandersEQUAL partnerships offered
a standardised questionnaire to score
project. Partners encouraged to use tool to identify
divergences for discussion
PortugalEQUAL self-evaluation
exercises promoted reflection from different viewpoints and
enabled contributions from the different partners and
stakeholders
ONGOING EVALUATION
Feeding back systematically into practice
Ensuring that ongoing learning relating to partnership and its added value, is promoted and fed back into tools, guides, tips, case studies etc, which are useful at programme and project level.
Feeding back systematically into practice
PortugalLearning culture promoted
through dissemination of project work in meetings, seminars and
dialogue
AustriaOnline platform for TEPs
shares learning via documents and case studies
that are filled in on an ongoing basis